Sediment Lab

8/2/2019 Sediment Lab

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MINISTRY OF ECONOMIC

AFFAIRS

ADMINISTRATION AND

FINANC DIVISION

Tender documents for the purchase of :-

Sediment Lab Equipments



Instruction to Bidders

As announced in the Kuensel news paper of 22nd October, 2010 the Procurement Section,Administration & Finance Division, Ministry of Economic Affairs would like to invite quotations

for the supply of sediment lab equipments for the financial year 2010-11. You are requested to

study the terms and conditions and specifications of the goods given in the attached list beforesubmitting the tender. If you need further information or clarification, you may notify the

undersigned in writing by fax no.323610. The tender should be submitted addressed to the

Procurement Officer, AFD, MoEA, Thimphu latest by 22nd November, 2010 before 12 noon andshall be opened on the same day at 2:30 pm.

Terms and Conditions

1. Rate

The rate quoted shall stand valid for 60 days from the date of opening the tender. The rate

quoted shall be C.I.F. MoEA, Thimphu inclusive of transportation, handling and delivery

charges and all taxes and duties.

2. IDEC/BST Exemption Certificate

The purchaser shall not provide IDEC/BST Exemption Certificate as per present Govt.

rules.

3. Delivery Schedule

The selected supplier(s) shall be required to supply the full quantity of the order within 60

days from the date of order. In the event of late delivery, penalty shall be imposed as

liquidated damages as mentioned at Sl# 4 below.

4. Liquidated Damages

If the selected supplier(s) fails to deliver the full quantity of the order within 60 days fromthe date of order, we shall give time extension for another 15 days with a penalty of 1% of

the total order value per day. On further delay, there shall be no more time extension and

the order shall be cancelled by forfeiting the Performance Security and Rate Difference asmentioned at Sl# 6 & 7 below.

5. Bid Security

All bids shall be required to furnish Bid Security at the lumpsum rate of Nu.20,000/- inthe form of Demand Draft/Cash Warrant in favour of the Dy. Chief Finance Officer,

MoEA. These shall be valid for 90 days from the date of bid opening. Please note that bids

without security shall be directly rejected. Bid Security of the unsuccessful bidder(s) shall be returned after finalization of the tender. The Bid Security of the successful bidders shall

be forfeited if the successful bidder(s) withdraws their bid during the validity period ie. 60

days from the date of bid opening or if the successful bidder(s) fails to deposit thePerformance Security with the Rate Difference as mentioned at Sl# 6 & 7 below. The Bid

Security shall be returned to the successful bidder(s) on conformity with the above terms

and conditions.



6. Rate Difference

The selected bidder shall deposit the rate difference of his bid with the second lowest

bidder in the form of Demand Draft/Cash Warrant together with the Performance Security.If the selected bidder fails to supply the goods within the scheduled time and after the

given time extension of 15 days, the order shall be cancelled with them and placed with the

second lowest bidder by forfeiting the rate difference together with the PerformanceSecurity of 10% of the total order value.

7. Performance Security

The selected supplier(s) shall be required to deposit 10% of the total order value asPerformance Security within 15 days from the date of order in the form of Demand Draft

in favour of the Dy. Chief Finance Officer, AFD, MoEA. The Performance Security shall

be valid until the successful completion of the supply of goods and during the Warranty

period (one year from the date of supply of the goods) and for any extension thereto.Failing to deposit the same within the time specified, the order shall be cancelled and the

Bid Security mentioned at Sl# 5 above shall be forfeited. The Security Deposit shall berefunded/returned to the supplier(s) upon expiration of the warranty period. If the

supplier(s) fails to remedy any reported defect within the warranty period, we shall either

encash or remedy the defect from this expense.

8. Sample

You are required to produce a sample each of the items bidded during the tender opening.

9. Document Required

Copy of valid trade license and latest tax clearance certificate should be submitted along

with the tender for verification to check the eligibility of the supplier. Failing to submitthe above documents, the bid shall be rejected.

10. Warranty The selected supplier(s) shall be required to provide warranty for one year (12 months)

from the date of the supply of the equipments covering both spares and labour as and when

equipment fails to function due to technical failure or manufacturing defect.

11. Tax Deduction

2% tax shall be deducted from your bill as per present Government rules.

12. Selection Criteria

The Tender Committee reserves the right to split the goods, item-wise or package-wise,

whichever is economical and convenient.

13. Rejection of Bids

The Tender Committee reserves the right to reject one or all bids. The decision of the

Tender Committee shall be final and binding.



14. Quantity of Supply

The purchaser reserves the right to vary the quantity of supply by – 20% or + 20% on thesame terms and conditions.

15. Payment The payment shall be made to the supplier only after the full delivery of the goods. No

part or advance payment shall be made.

Note:- Please mention your quotation number and date clearly on your bid.

Procurement Officer



Sl# Description of goods Specification Qty Rate

1 Membrane filter paper 47mm dia. 0.45 micron of

100 circles

Cat No. 7141104 43 packets

2 Whatman filter paper 1

qualitative circles 47mm

dia. 100 circles

Cat No. 1001047 43 packets

3 Depth Integrating Sediment

sampler (Sampler for

Cableway Measurement for sinker weights of 25 kg)

Seba/German 4 Nos

Sediment Lab

Documents

Transcript of Sediment Lab