Securus records management corporate presentation 3
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Transcript of Securus records management corporate presentation 3
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Welcome to
Securus Records Management
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About Securus Records Management
11 Years experience in Records Management
Facility space available
Specialized & Secure Facility
The invaluable and irreplaceable trust of corporations on SRM
Securus Records Management was established in 2005
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Securus Records Management Service Offerings
Record Management
1 Imaging Solutions
Media Solutions
2
3Destruction Services
4
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Services Offering
Services
Sorting, collation & indexing Checking, packing & transport Storage, retrieval & repacking Destruction as per life cycle
Collection, Bar-coding, indexing Checking, packing & transport Temperature controlled Storage, retrieval & repacking
Collation & indexing Scanning – onsite / offsite Digital archiving Data access – online / offline Confidential purges
Information ManagementSolutions
Imaging Solutions
Media Solutions
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Information Management Why Outsourcing ?
Savings on Real Estate costs Frees your office space
Better Data storage & Management, even outside office hours
Data Security & Confidentiality through remote storage
Scalability of facilities
Focus on Core Business
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Information Management SolutionsThe Pick Process
Checking& Sorting
DigitalArchiving
Warehouse
Indexing
Bar Coding
Transport
Scanning
Packing
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Requirementfrom client
E-mailRequest capture & acknowledgement
generation
Document retrieval
Transport & online retrieval tracking
Document delivery
Repacking, pick-up, storage
Information Management SolutionsThe Retrieval Process
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Login Screen
Enter User Id
Password
Login Screen - Login Screen will be user control basis
SRM servdoc -A online portal to play handy with your documents digitally
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On-line - Main Screen view
View Document
Search by Option 1 Search By Option 2 Search by Option 3
A sample search
Find document on basis of multiple search options
View the documents and uploaded
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De-centralized pick-up of documents.
Checking & audit facilities at our locations
Option of centralized & de-centralized storage facilities.
Retrieval of cartons / files / documents within 6 hours / 24 hours with web access to track movement of documents at all stages.
Bar coding at document / file / carton level to ensure speedy retrieval and confidentiality.
Life cycle management of records to ensure timely destruction.
Dedicated Records Management
The Edge in Records Management
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Imaging SolutionsDigitization Process
Unpacking, Doc audit & sorting
Documentpreparation
Quality Check
DocumentDe-preparation
Transport
Warehouse
Re-Packing
DigitalArchiving
Scanning
On siteBar Coding
Packing
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The Imaging Advantage
Integration of imaging services with records management to provide a one stop solution for all information management
Interplay of robust processes and Global technology for superior service delivery
Option of location specific on-site & off-site scanning facilities
A total solution of information management to our clients
Flexible storage and access of soft copy of information after scanning
Detailed audit & prepping of documents before scanning to ensure consistent quality
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Media (Tape Devices) Service Offerings
Our facilities are strategically located so as to cause minimum business interruption in the unlikely event of a catastrophe.
Storage of backup media tapes is a part of the Disaster Recover Plan (DRP).
Segregate, Sort, Index/ Label & Bar-code backup media tapes.
Secure transit.
Offsite storage of backup media tapes.
Daily / Weekly / Monthly tape rotation as per rotation cycle.
Offsite Data Management
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CCTV Camera All key internal & external points are monitored by twenty-four hours CCTV surveillance's.
DVR we are maintaining last 30 days back up
Fire Smoke Dedctor
The Centers are equipped with 200 fire detection by advanced smoke detection apparatus.
File Extinguisher 74 ABC Dry Powder Based Fire Extinguishers are equipped
Fire Alarm System
A Fire Alarm System is number of devices working together to detect and alert people through visual and audio appliances when smoke / fire is present.
Excess Entry It’s restrict to unauthorized person enter into records room.
Fire Hydrant system
Fire Hydrant system is completed with the number of devices working together to provide safety against Fire.
Pest ControlThis involves in spraying the entire premises and surrounding areas
Rodent ControlIt's Dry chemicals and the rate gets drugged which gives them a necessary warning and they runway.
Safety and security installations
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Summary
SRM
Dedicated Facility
Customized MIS + Online Support
Centralized/Decentralize option for easy retrieval
End 2 EndSolutions
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Thank You