Security Equipment RAF/2012/00042

Compulsory Briefing Session

15 April 2013

RAF – Centurion - GP

AGENDA

1. Welcome

2. Introduction of the RAF members

3. Circulation of Attendance Register

4. Presentation By RAF :

a) Security Services

b) Procurement

5. Q & A

6. Site viewing

6. Q & A

7. Closing

BACKGROUND• The Road Accident Fund is in need of a service provider who can Supply,

Installation And Upgrading Of Security Systems Including Maintenance for 3 years.

• The following offices have been identified for the security system needs:

 Pretoria CBD

Centurion-Ecoglades

Menlyn branch

Nelspruit

Johannesburg branch

Cape Town branch

Durban branch

East London branch

• It is important that security equipment or systems be compatible to IXP 400 series.

• The service provider or company must have five (5) years or more of experience in the Supply, Installation And Upgrading Of Security Systems Including Maintenance.

SPECIFICATION

Please see circulated copies

Details of the Bid

REQUEST FOR BID:

Supply, Installation And Upgrading Of Security Systems Including

Maintenance for a Period Of Three Years

• Compulsory briefing sessions from 15-19 April 2013.

• Closing date 29 April 2013.

• All questions / enquiries outside this forum will be via email to: tsholok@raf.co.za not later than 11:00 on 23rd April 2013

• Questions/ Answers will be published on the RAF website by 24th April 2013.

Compliance

• Compulsory Documents (Valid & Original Tax Clearance Certificate)

• Page 5-Checklist of documents to be submitted

• Please ensure that the bid document is signed where required

• Completed proposal should be submitted

Evaluation Criteria

Mandatory Requirements

The following specific requirements must be met by the bidders and it

will be expected of bidders to supply proof or confirm their commitment

where applicable.

• The bidder must be PSIRA accredited (company). Please furnish the RAF with the operational certificate.

• The bidder must have works man compensation valid letter (coida), please furnish the RAF with proof thereof.

• Bidders must confirm that they have read and understood the terms and conditions set out in the attached Service Level Agreement (Annexure J), which terms and conditions the bidder accepts, in the event that the RAF awards a contract to the bidder pursuant to this bid.

• Failure by the RAF and the successful bidder to conclude a contract within 60 days following the issuing by the RAF of the award letter to the successful bidder, will result in the bid being deemed to be non-responsive which will then entitle the RAF, at its sole discretion, to consider other responsive bids and award the tender to another bidder or bidders.

NB:FAILURE TO COMPLY WITH ALL OF THE MANDATORY

REQUIREMENTS WILL LEAD TO DISQUALIFICATION

 

Technical / Functional Requirements

The technical criterion that will be utilized to test the capability of

The service providers

Technical criterion will be evaluated against the following detailed

requirements:

• The bidder must provide a project implementation plan for each office bidding for

• The bidder must have relevant experience in the Installation and supply of security systems and or Maintenance of security equipment.

Please provide references of similar work done in the past 3 years; indicating the

Company Name, Contact Details, summary of the scope of Work, Duration of the

Contract (start and end dates) and email addresses.

(please ensure that your references populate the attached reference questionnaire,

and must be submitted with your bid response Annexure G)

• The bidder must have at least 2 experienced service technicians with an NQF level 4 qualifications for each office, for the maintenance and service of the security equipment. Please provide curriculum vitae’s.

• The bidder must provide a training plan on equipment to be installed.

All bidders who score 75 or more out of 100 points will be shortlisted Price and BEE.

Evaluation

90/10 principle will be used.

Price and BEE

Bid response format to be strictly adhered to for easy reference

Please see circulated document

QUESTIONS

?

Site viewing

THANK YOU