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SECTION – V TECHNICAL SPECIFICATION FOR NIFPES

1.0 GENERAL

This specification covers the design, manufacture, testing, supply, delivery, installation, pre-

commissioning testing at site & commissioning of Nitrogen Injection Fire Prevention & Extinguishing

System (NIFPES) on oil filled transformers of 132 kV voltage class as per schedule of Requirement

attached as Annexure-A.

2.0 Transformer(s) to be provided with NIFPES:

The substations and ratings of transformers, on which NIFPES is to be provided, are given below:-

Sr No. Name Voltage Rating

1 Ferozpur 132/66/33 40/50

2 Ferozpur 132/66/33 50

3 Power colony Amritsar 132/66 40/50

4 Naraingarh 132/66 40/50

5 Anadpur Sahib 132/66 40/50

6 Anadpur Sahib 132/66 50

7 Batala 132/66 40/50

8 Bhikiwind 132/66 40/50

9 Bhikiwind 132/66 50

10 Bhogpur 132/66/33 50

11 Bhogpur 132/66/33 50

12 Chohal 132/66/33 50

13 Dhariwal 132/66 50

14 Feroshah 132/66 40/50

15 Gurdaspur 132/66 40/50

16 Gurdaspur 132/66 40/50

17 Gt Road Amritsar 132/66 50

18 Gt Road Amritsar 132/66 40/50

19 Hoshiarpur 132/66 50

20 Hoshiarpur 132/66/33 50

21 IGC Bti 132/66 50

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22 Kapurthala 132/66 40/50

23 Kathunagal 132/66 40/50

24 Kotkapura-1 132/66 50

25 Moga-1 132/66 50

26 Mukatsar 132/66 40/50

27 Mukatsar 132/66 40/50

28 Nakodar 132/66 40/50

29 Nawashahar 132/66 50

30 Nawashahar 132/66 50

31 Phawara 132/66/33 40/50

32 Ropar 132/66 50

33 Ropar 132/66 50

34 Sarainaga 132/66 40/50

35 Shri Hargobindpura 132/66 40/50

36 Taran Taran 132/66 40/50

37 Verka 132/66 40/50

38 Badal 132/66 50

Note: - Lot wise names of the substations where NIFPES systems are to be installed shall be

intimated after the placement of order.

3.0 CLIMATIC CONDITIONS:

i. Maximum relative humidity........... 100%

ii. Yearly Average number of thunder storms .......... varies from 30 to 50 at different places

iii. Average no. of rainy days per annum ... 60 days.

iv. Fog: The atmosphere is subject to fog for two months in winter.

v. Number of months during which

a) Dust storms occur at frequent intervals. 3 months.

b) Average annual rainfall 60 cm

c) Maximum wind pressure 150 kg/sq.m.

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4.0 PERFORMANCE REQUIREMENT OF THE SYSTEM

Each of filled transformer shall be provided with a dedicated NIFPES which shall act as fire preventer

by preventing transformer oil tank explosion and possible fire in case of internal/external cause. In

the event of fire by external causes such as bushing fires, OLTC fires, fire from surrounding

equipment etc., it shall act as a fast & effective fire fighter. NIFPES shall accomplish its role as fire

preventer & extinguisher without employing water and/or carbon dioxide. Fire shall be put out

within maximum 3 minutes of system activation and within maximum 30 seconds of

commencement of nitrogen injection.

5.0 ACTIVATION OF NIFPES

Malfunctioning of fire prevention/extinguishing systems is the major shortcoming which leads to

interruption in power supply. The supplier shall ensure that the chances of malfunctioning of NIFPES

are practically Nil. To achieve this objective, the supplier shall work out his scheme of activating

signals which, while preventing mal-operation, should not be too rigorous to make the operation of

NIFPES impracticable in case of actual need.

Transformer isolation shall be the mandatory pre-requisite for activation of the system in Automatic

mode or Remote mode in the control room. In addition, following electrical- signals shall be

provided in series for activating NIFPES.

5.1 AUTO MODE

a) For Prevention of Fire

Differential Relay Operation

Buchholz Relay paralleled with Pressure Relief Valve or RPRR. (Rapid Pressure Release Relay)

Tripping of all connected breakers (HV & LV side) is a prerequisite for initiation of system activation.

a) For Extinguishing Fire

Fire Detector

Buchholz Relay paralleled with Pressure Relief Valve or RPRR.

Tripping of all connected breakers (HV & LV/IV side) is a pre-requisite for initiation of system activation.

5.2 Manual Mode (Remote)

Tripping of all connected breakers (HV & LV/IV side) is a prerequisite for initiation of system activation.

5.3 Manual Mode (Mechanical)

Tripping of all connected breakers (HV & LV/IV side) is a pre-requisite for initiation of system activation.

The system shall be designed to be operated manually (oil draining and N2 injection) in case of failure of power supply to the system.

6.0 GENERAL DESCRIPTION OF NIFPES

6.1 Schematic of the System

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NIFPES should be a dedicated system for each oil filled transformer. It shall have a Fire Extinguishing

cubical (F.E.C) placed on a plinth at a distance of 6-10 metres away from the transformer or placed

next to fire wall (if fire wall exists). The F.E.C. shall be connected to the top of the transformer tank

at side wall (of capacity 10% of T/F oil) for depressurization of tank and drain the oil to oil pit as

proposed in the schedule of requirement from its bottom through oil pipes. The F.E.C. should house

a pressurized nitrogen cylinder connected to the transformer oil tank (near its bottom). Cable

connections are to be provided from signal box placed on the transformer to the control box in the

control room and from control box to F.E.C. Fire detectors placed at the top of transformer are to be

connected in parallel to the signal box. Detectors placed on the top of transformer tank are to be

connected in parallel to signal box by fire survival cables. The signal box shall be connected to a pre-

stressed non-return valve fitted between the conservator tank and Buchholz relay. Control box is

also to be connected to relay panel in control room for receiving system activation signals.

6.2 Operation

On receipt of all activating signals, the system shall drain off pre-determined volume of hot oil from

the top of tank through outlet valve, to reduce tank pressure by removing top oil. Simultaneously,

nitrogen gas is injected under high pressure at a pre-fixed rate, stirring the oil, thus bringing the

temperature of top oil layer down. Nitrogen occupies the space created by oil drained out and acts

as an insulating layer between oil in the tank &fire on top cover. Pre-stressed non return valve

blocks oil flow from conservator tank, thus isolating it & preventing aggravation of fire.

7.0 SYSTEM COMPONENTS

NIFPES shall broadly consist of the following components. It is emphasized that all other

components, irrespective of their exclusion in the details given below, which are necessary for fast,

reliable & effective working of NIFPES shall be considered within the scope of supply.

7.1 Fire extinguishing cubicle

Frame shall be made of 3mm (minimum) thick steel sheet, painted inside & outside with post office

red colour (shade 538 of IS:5) hinged split doors fitted with high quality tamper proof lock. The

degree of protection shall be IP55. It shall be complete with the base frame and the following:-

Nitrogen gas cylinder with regulator and falling pressure electrical contact manometer

Oil drain pipe with mechanical quick drain valve.

Electro mechanical control equipment for draining of oil of pre-determined volume and injecting regulated volume of nitrogen gas.

Pressure monitoring switch for back-up protection for nitrogen release.

Limit switches for monitoring of the system.

Butterfly valve with flanges on top of panel for connecting oil drain pipe and nitrogen injection pipes for transformer.

Panel lighting (CFL Type)

Oil drain pipe extension of suitable sizes for connecting pipes to oil pit.

Inspection window as well as part of cubicle door in front of inspection window to be fitted with unbreakable glass & wire mash etc. for checking of oil leakage without opening the cubicle.

The nitrogen regulator value shall be designed in such a way that nitrogen shall not enter the transformer tank even in case of passing/leakage of value.

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7.2 Control Box

Control Box for monitoring system operation, automatic control and remote operation with the

following alarms indications, light switches, push buttons, audio signal, line fault detection suitable

for tripping & signally on 220V D. C. supply:

System on*

PNRV/TCIV open*

Oil drain valve closed*

Gas inlet valve closed*

PNRV/TCIV closed^

Fire Detector Trip^

Buchholz Relay Trip^

Oil drain valve open^

Extinction in progress^

Cylinder pressure low^

Differential relay trip^

PRV /RPRR trip^

Transformer Trip^.

System Out of service

Line fault fire detector

Line fault differential relay

Line fault Buchholz relay

Line fault PRV/RPRR

Line fault transformer trip

Line fault PNRV/TCIV

Auto/Manual/Off

Extinction release on

Extinction release off

Lamp test

Visual/Audio Alarm

Visual and Audio alarm for DC supply fail The signals marked (*) shall be in the topmost row of control box panel. The signals marked (^) shall

follow next.

7.3 Pre-stressed Non Return Valve (PNRV)/ Transformer conservator Isolation Valve (TCIV)

PNRV/TCIV is to be fitted in the conservator pipe line between conservator & Buchholz relay. It shall

have the proximity switch for remote alarm, indication with visual position indicator similar like

Buchholz glass inspection window. The PNRV/TCIV should be of the best quality as malfunctioning of

PNRV/TCIV could lead to serious consequence as its closing means stoppage of breathing of

transformer.

Locking plates shall be provided for pad locking.

7.4 Fire Detectors

The system shall be complete with adequate number of fire detectors (quartz bulb) fitted on the top

cover of oil tank, OLTC/Off ckt. tap changer rated for 1410C for heat sensing each fitted with two no.

cable glands (water proof/weather proof).

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7.5 Signal Box

It shall be fitted on the transformer for terminating cable connections from PNRV/TCIV& fire

detectors and for further connection to the control box. The degree of protection shall be IP 55.

7.6 Cables

Fire survival cables, capable to withstand 7500C, shall confirm to BS: 7629-1 BS, 8434-1, BS 7629-1

and BS 5839-1m BSEN 50267-2-1 or relevant Indian Standard.

o Fire survival cables (FRLS) of 4 core x 1.5 mm sq. size for connection of fire detectors in parallel and terminating in signal box shall be used.

o FRLS cable 12 core x 1.5 mm sq. for connection between transformer signal box/marshalling box to control box and control box to fire extinguishing cubicle shall be used.

o FRLS cable 4 core x 1.5 mm sq. for connection between control box to DC supply source and fire extinguishing cubicle to AC supply source, signal box/marshalling box to PNRV/TCIV connection on transformer shall be used.

7.7 Pipes

Pipes, complete with connections, flanges, bends, tees other fittings, gate/ butterfly valve etc.

shall be supplied alongwith the system.

7.8 Other items

a) Oil drain and nitrogen injection openings using existing valves using T-joint with gate valves on transformer tank.

b) Flanges in conservator pipe between Buchholz relay and conservator tank for fixing PNRV/TCIV.

c) Fire detector brackets on transformer top cover. d) Spare potential free contacts for system activating signals i.e. differential relay, Buchholz

relay, pressure relief valve, transformer isolation(master trip relay). e) Pipe connections between transformer to fire extinguishing cubicle and fire

extinguishing cubicle to oil pit. f) Cabling on transformer top cover for fire detectors to be connected in parallel and inter

cabling between signal box to control box and control box to fire extinguishing cubicle. g) Non corrosive, epoxy coated(from inside) mild steel oil tank with moisture proof coating

with capacity as minimum 10% of total oil quantity of transformer, with water tight cover, to be placed in the oil pit. This tank shall be provided with the manhole, air vent pipe through silica gel breather, drain valve and a spare gate valve at the top.

h) Gate valves on oil drain pipe & nitrogen injection pipe should be able to withstand full vacuum. A non-return valve shall also be fitted on nitrogen injection pipe between transformer & F.E.cubicle.

i) Pressure relief valve wherever not fitted on the existing transformer, shall also be in the scope of supply of supplier, alongwith its installation on system oil drain pipe.

j) The F.E. cubicle shall be painted with post office red colour (Shade 538 of IS-5). All the exposed parts i.e. pipes, supports, signal box etc shall be painted with enameled paint.

7.9 Mandatory Spares (CLAUSE DELETED)

8. 0 MODIFICATIONS ON THE TRANSFORMER

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8.1 No modification on the transformer shall be allowed which affects its performance (i.e. efficiency,

losses, heat dissipation ability etc.), safety, life etc. or it’s any other useful parameter. This

requirement shall be of paramount importance and shall form the essence of the contract.

Further, shutdown period required for installation & commissioning of NIFPES should be minimum

possible and shall be clearly indicated in the bid.

No new openings shall be made on the transformer. Only the available openings on the

transformer shall be utilized and at the most new opening in radiator header pipe by using tee

joints with gate/butterfly valves may be used. However, in any case, performance of transformer

should not be affected in any manner as brought out above and the supplier shall give an

undertaking to this effect alongwith past performance report for similar job executed. High level

of cleanliness during installation & commissioning shall be maintained. All pipes should be

washed/rinsed with transformer oil (to be supplied by PSTCL, wherever required for

draining/filling/rinsing/washing). If any damage is done to the transformer and/ or any connected

equipment during installation & commissioning, full recovery therefore shall be effected from the

supplier of NIFPES system.

8.2 The shutdown required for installation & commissioning of NIFPES shall be arranged as per

requirement and shall depend upon system constraints and approval by the office concerned of

PSTCL

8.3 It shall be solely the responsibility of supplier to install, carry out pre-commissioning tests &

commission NIFPES to the complete satisfaction of the purchaser and/or his representative.

9.0 INTERLOCKS

It shall be ensured that once the NIFPES gets activated manually or in auto mode, all the

connected breakers shall not close until the system is actually put in OFF mode.

10.0 WORKMANSHIP

The material offered shall be of best quality and workmanship. The responsibility for procurement

of quality raw material shall be solely of supplier and in no case any assistance for the

procurement of raw material shall be provided by the Purchase and the delivery programme shall

not be affected due to non supply of raw material. Therefore, the supplier will have to ensure

adequate quantity of quality raw material in his stock so that the progress of work is not

hampered. No extension in delivery period will be allowed on the pretext of non-availability or

short supply of raw material and this shall not constitute a valid reason of force majeure. The

material shall conform to the relevant Indian/International Standards and wherever applicable,

the relevant Standard shall be mentioned. To the extent possible, various parts of NIFPES meant

for various transformers shall be interchanged.

11.0. PACKING & FORWARDING

The Supplier shall be required to pack and protect the material securely so as to avoid damage in

transit. The Supplier shall also be responsible for all losses or damage caused or occasioned by any

defect in packing. The F.E.C& control box shall be affixed with a weather proof & corrosion

resistant name plate inscribed with W.O. No. & date, name of manufacturer, batch of

manufacturing, transformer nomenclature and other relevant details.

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12. SCOPE OF WORK

12.1 Supplier

a) All the items outlined in para 6 & 7 above.

b) All cables and cable connections including battens etc. wherever required.

c) All pipe connections.

d) Supply & welding of fire detector bracket on top cover

e) Supply &fixing of brackets for fixing signal box at a suitable location on tank side wall

f) Choice of location of F.E.C, oil pit, control box etc. with approval of purchaser or his

representative(s).

g) All Civil works, including plinth for F.E. & oil pit etc.

h) Potential free contacts for required electrical signals on relay panel for connections to control

box. If spare potential free contacts for system activating signals are not available in the

existing relays, auxiliary relays for the same shall be provided by the supplier.

12.2. Purchaser

a) 220V DC Power Supply for control box and 230V AC for F.E.C and control box.

b) Power supply for welding and other related facilities including water supply during

installation.

c) Handling of T/F oil i.e. to drain out/filling of same in T/F if required anywhere shall be in the

scope of PSTCL.

13. SUPPLIER’S VISIT TO SUBSTATIONS

The supplier should visit the substations in order to prepare a realistic bid especially w.r.t.

a) The probable location of various components of NIFPES in consultation with substation

authorities. The location of oil pit shall be such that the same could be used for other

transformer of the substation to be covered later under NIFPES. Wherever feasible, the

possibility of common oil pit for all the transformers at substation to be covered with NIFPES

shall be explored.

b) Required lengths of various pipes & cables.

c) The design of NIFPES to ensure that it does not interfere with general maintenance/other

activities carried on the transformer & in the substation and provision of NIFPES on

remaining transformers at the substations.

14. TECHNICAL PARTICULARS

14.1. Fire Extinction period

a) On commencement of Nitrogen Injection : 30 seconds (Maximum)

b) From the moment of system activation : 3 minutes (Maximum)

c) From the moment of system activation : 30 minutes (minimum)

upto complete cooling

d) Fire detectors heat sensing temperature : 1410C

e) Heat sensing area per detector : upto 800 mm radius

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f) Pre-stressed non return valve/ TCIV : Minimum 60 ltrs. Per minute

setting for operation

g) Capacity of Nitrogen cylinder : minimum 68 litre water capacity and

shall hold minimum 10 cubic meter gas at

pressure of 150Kg/cm2.

h) Control Box : 220V DC

i) Fire extinguishing cubicle for lighting : 230V AC

14.2 Guaranteed technical particulars as per Annexure-A shall be submitted alongwith the tender.

14.3 The tenderer shall clearly specify the following in the tender:-

a) The maintenance and testing schedule for NIFPES.

b) All the steps required to be undertaken for restarting the transformer and connected

equipment after operation and mal-operation (if any) of the NIFPES.

c) The process of venting nitrogen in case nitrogen pressure in the cylinder exceeds the

stipulated maximum value.

15.0 TESTS

15.1 Tests Reports

Certificates of the test on the system carried out by Govt./Govt. approved lab & TAC’s approval

shall also be submitted with the tender.

Test reports for detectors along with declared response time from Govt./Govt. approved lab

shall be submitted along with the tender.

15.2 Factory Tests

Tests will be carried out on individual components of the system, as applicable and the total

system for performance of fire extinguishing test. Transformer fire to be extinguished within 30

seconds during the factory test in the supplier’s workshop in presence of purchaser’s

representative.

15.3 Performance Test

Performance test of the complete system shall be carried out after complete erection at site by

the supplier’s representative. These tests shall include simulation and verification of the

response of the complete system without injection of the nitrogen gas into the T/F, however N2

to be released in the atmosphere.

15.4 Facility shall be provided in the system to test the system when T/F is in service without actually

draining the oil and injecting N2.

16.0 DRAWINGS AND MANUALS

Detailed layout drawing along with the equipment drawing & control ckt. drawing shall be given

in the tender along with complete bill of materials. After award of contract, detailed

dimensional drawing of each system including complete bill of materials and location & size of

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plinth for cubicle & oil pit shall be submitted for purchaser’s approval within 15 days of receiptof

W.O. After approval, 2 sets each of all the above drawings and 2 sets each of operation and

maintenance instruction manual (bound) per system shall be submitted for purchaser’s use.

17.0 WORK SCHEDULE

“The supply of all material, erection, testing & commissioning thereof shall be completed within

12 months (in two equal lots) from the date of approval of drawings. For first lot, the supply of

material, erection, testing & commissioning thereof shall be completed within a period of first 6

months and for second lot in next 6 months. The delivery of material for the second lot can be

got regulated as per the progress of erection, testing and commissioning of the material of the

first lot. The contractor shall submit schedule of shut downs required for fitting of NIFPES to the

Nodal officer 15 days in advance in writing and confirmation regarding approval of shut downs

shall be given to the contractor in writing 5 days before shut down by Nodal officer with

intimation to TS Design office. If any delay occurs in granting shut downs, the period of delay

shall be excluded while calculating the time taken by contractor for commissioning of NIFPES. If

contractor fails to avail the shut down for a particular job, time taken for granting approval of

next shut down for the same job (including delay occurred, if any, in approval of shutdown

which is not availed by the contractor) shall be included for calculation of commissioning time”.

Nodal officer will be concerned ASE/Sr. Xen/ Grid Const. Divn., PSTCL to supervise & coordinate

the erection, testing & commissioning of NIFPES and issue the satisfactory testing &

commissioning reports along with verification of material utilized per NIFPES.

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FORM OF CONTRACT AGREEMENT [Alternative – a] EX-WORKS SUPPLY CONTRACT AGREEMENT BETWEEN ................. (Name of Employer) ............... AND M/s. ................... (Name of Contractor) THIS CONTRACT AGREEMENT No. ………………… (also referred to as „Ex-Works Supply Contract/the First Contract‟) is made on the ….. day of …………… 20….. BETWEEN (1) ...................... (Name of Employer).................... a company incorporated under the laws of Companies Act 1956 and having its Registered Office at ………(registered address of the Employer) ………………… and its Corporate Office at …………(address of the Employer)….………… (hereinafter called "the Employer" and also referred to as “…..(insert abbreviated name of the Employer) ……..”) and (2) M/s ............. (Name of Contractor) ............, a company incorporated under the laws of Companies Act 1956 and having its Principal place of business at ………....(Address of Contractor) ............................... and Registered Office at ………....(Registered address of Contractor) ............... (hereinafter called "the Contractor" and also referred to as “…..(insert abbreviated name of the Contractor) ……..”) WHEREAS the Employer desires to engage the Contractor for the Ex-works supply of all equipment and materials including Type Testing to be conducted inter-alia including …….................….. (Indicate brief scope of work) ............................... for the complete execution of the …… (insert name of Package along with name of the Project)……. as detailed in the Contract Document ("the Facilities"), and the Contractor has agreed to such engagement upon and subject to the terms and conditions hereinafter appearing.

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NOW IT IS HEREBY AGREED as follows: 1. Contract Documents 1.1 Contract Documents

The Work Order No.................. Dated.............. shall be integral part of the Contract between the Employer and the Contractor.

2. Contract Price and Terms of Payment 2.1 Contract Price

The Employer hereby agrees to pay to the Contractor the Contract Price in consideration of the performance by the Contractor of its obligations hereunder. The Contract Price shall be the aggregate of .……. (amount in words) ................. (...............(amount in figures) ….. ........), or such other sums as may be determined in accordance with the terms and conditions of the Contract. The break-up of the Contract price is as under:

Sl. No.

Price Component Amount

1. Ex-Works Price Component

2. Taxes and duties not included in 1

Total for Supply of Goods Contract The detailed break-up of Contract Price is given in the relevant Appendices hereto.

2.2 Terms of Payment

The terms of payment according to which the Employer will reimburse the Contractor are given in Clause 9 of Special Conditions of Contract.

3. Effective Date for Determining Time for Completion 3.1 Effective Date (Reference SCC Clause 11)

The Time of Completion of Facilities shall be determined from the date of the Work

Order i.e., from …………………

4. The Contract Agreement No. …………………….. has also been made on the …….. day of

………….. 20…., between the Employer and the Contractor for the Services Contract (hereinafter referred to as the “Second Contract”) for the subject package which includes performance of all the services inter alia including …….................….. (Indicate brief scope of work) ............................... for the complete execution of the …… (insert name of Package along with name of the Project)…….

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Notwithstanding the award of contract under two separate contracts in the aforesaid manner, the Contractor shall be overall responsible to ensure the execution of both the contracts to achieve successful completion and taking over of the facilities by the Employer as per the requirements stipulated in the Contract. It is expressly understood and agreed by the Contractor that any default or breach under the „Second Contract‟ shall automatically be deemed as a default or breach of this „First Contract‟ also and vice-versa and any such breach or occurrence or default giving the Employer a right to terminate the „Second Contract‟ either in full or in part, and/or recover damages there under that Contract, shall give the Employer an absolute right to terminate this Contract at the Contractor‟s risk, cost and responsibility, either in full or in part and /or recover damages under this „First Contract‟ as well. However, such breach or default or occurrence in the „Second Contract‟ shall not automatically relieve the Contractor of any of its responsibility/ obligations under this „First Contract‟. It is also expressly understood and agreed by the Contractor that the equipment /materials supplied by the Contractor under this „First Contract‟ when installed and commissioned by the Contractor under the „Second Contract‟ shall give satisfactory performance in accordance with the provisions of the Contract.

IN WITNESS WHEREOF the Employer and the Contractor have caused this Agreement to be duly executed by their duly authorized representatives the day and year first above written. Signed by for and on behalf of the Employer ........................................ Signature .............................................. Title in the presence of

Signed by for and on behalf of the Contractor ........................................ Signature .............................................. Title in the presence of

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1. FORM OF CONTRACT AGREEMENT [Alternative – b] SERVICES CONTRACT AGREEMENT BETWEEN ................. (Name of Employer) ............... AND M/s. ................... (Name of Contractor) THIS CONTRACT AGREEMENT No. ………………… (also referred to as „Services Contract/the Second Contract‟) is made on the ….. day of …………… 20….. BETWEEN (1) ...................... (Name of Employer).................... a company incorporated under the laws of Companies Act 1956 and having its Registered Office at ………(registered address of the Employer) ………………… and its Corporate Office at …………(address of the Employer)….………… (hereinafter called "the Employer" and also referred to as “…..(insert abbreviated name of the Employer) ……..”) and (2) M/s .............. (Name of Contractor) ..........., a company incorporated under the laws of Companies Act 1956 and having its Principal place of business at ………....(Address of Contractor) ............................... and Registered Office at ………....(Registered address of Contractor) ............... (hereinafter called "the Contractor" and also referred to as “…..(insert abbreviated name of the Contractor) ……..”) WHEREAS the Employer desires to engage the Contractor for providing all the services inter-alia including …….................….. (Indicate brief scope of work) ............................... for the complete execution of the …… (insert name of Package alongwith name of the Project)……. as detailed in the Contract Document ("the Facilities"), and the Contractor has agreed to such engagement upon and subject to the terms and conditions hereinafter appearing.

15

NOW IT IS HEREBY AGREED as follows: 1. Contract Documents 1.1 Contract Documents

The following documents shall constitute the Contract between the Employer and the Contractor, and each shall be read and construed as an integral part of the Contract:

2. Contract Price and Terms of Payment 2.1 Contract Price

The Employer hereby agrees to pay to the Contractor the Contract Price in consideration of the performance by the Contractor of its obligations hereunder. The Contract Price shall be the aggregate of .……. (amount in words) ................. (...............(amount in figures) ….. ........), or such other sums as may be determined in accordance with the terms and conditions of the Contract. The break-up of the Contract price is as under:

Sl. No.

Price Component Amount

1. Local Transportation, In transit Insurance, loading and unloading

2. Installation Services

3. Taxes and duties not included in 1. and 2. above

Total for Supply of Services Contract

The detailed break-up of Contract Price is given in the relevant Appendices hereto.

2.2 Terms of Payment (Reference SCC Clause 9)

The terms of payment according to which the Employer will reimburse the Contractor are given in Clause 9 of Special Conditions of Contract.

3. Effective Date for Determining Time for Completion 3.1 Effective Date (Reference SCC Clause 11)

The Time of Completion of Facilities shall be determined from the date of the Work

Order i.e., from ………………… 4. The Contract Agreement No. …………………….. has also been made on the …….. day of

………….. 20…., between the Employer and the Contractor for the Ex-Works Supply Contract (hereinafter referred to as the “First Contract”) for the subject package which includes Ex-works supply of all equipment and materials including Type Testing to be conducted inter alia including …….................….. (Indicate brief scope of work) ............................... for the complete execution of the …… (insert name of Package along with name of the Project)…….

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Notwithstanding the award of contract under two separate contracts in the aforesaid manner, the Contractor shall be overall responsible to ensure the execution of both the contracts to achieve successful completion and taking over of the facilities by the Employer as per the requirements stipulated in the Contract. It is expressly understood and agreed by the Contractor that any default or breach under the „First Contract‟ shall automatically be deemed as a default or breach of this „Second Contract‟ also and vice-versa and any such breach or occurrence or default giving the Employer a right to terminate the „First Contract‟ either in full or in part, and/or recover damages there under that Contract, shall give the Employer an absolute right to terminate this Contract at the Contractor‟s risk, cost and responsibility, either in full or in part and /or recover damages under this „Second Contract‟ as well. However, such breach or default or occurrence in the „First Contract‟ shall not automatically relieve the Contractor of any of its responsibility/ obligations under this „Second Contract‟. It is also expressly understood and agreed by the Contractor that the equipment /materials supplied by the Contractor under the „First Contract‟ when installed and commissioned by the Contractor under this „Second Contract‟ shall give satisfactory performance in accordance with the provisions of the Contract.

IN WITNESS WHEREOF the Employer and the Contractor have caused this Agreement to be duly executed by their duly authorized representatives the day and year first above written. Signed by for and on behalf of the Employer ........................................ Signature .............................................. Title in the presence of

Signed by for and on behalf of the Contractor ........................................ Signature .............................................. Title in the presence of

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Annexure-A

A) GUARANTEED TECHNICAL PARTICULARS OF NITROGEN INJECTION SYSTEM FOR PREVENTION OF

TRANSFORMER EXPLOSION FOR 40/50 MVA TRANSFORMERS (132 kV CLASS)

Sr. No. Description

1 Name of Manufacture and country of origin

2 Reference standards

3 Details of system equipments

4 FEC

4.1 Dimensions(LXBXH)mm

4.2 Weight

4.3 Capacity of Nitrogen cylinder

4.4 Number of cylinders

4.5 Pressure of Nitrogen filling

4.6 Minimum distance of FE cubicle form the

transformer

4.7 Method of mounting

4.8 Whether the following items are provided in FE

cubicle. If so furnish make, type & other details.

4.9 Contact manometer

4.10 Pressure Regulator

4.11 Oil Release Unit

4.12 Gas release unit

4.13 Oil drain assembly

4.14 Pressure/limit switches

4.15 No of contacts & spare contacts

(NO & NC)

4.16 Oil drain valve (ABOVE FEC)

4.17 Make

4.18 Type

4.19 Size

18

4.20 Type of metal

4.21 Nitrogen Injection Valve (ABOVE FEC)

4.22 Make

4.23 Type

4.24 Size

4.25 Oil drain pipe

4.26 Size

4.27 Length

4.28 Number of openings in the transformer tank

4.29 Material

5 Control Box

5.1 Dimensions(LXBXH)mm

5.2 Weight

5.3 Type & Thickness of Sheet Steel

5.4 Details of components provided in the control

box

5.5 Control Voltage

5.6 Method of mounting

5.7 Whether audio and visual alarms provided?

6 Transformer Conservator Isolation Valve

6.1 Make

6.2 Type

6.3 Location

6.4 Whether suitable for pipe of size 80mm dia.

6.5 No of contacts & spare contacts

(NO& NC)

6.6 Padlocking provision

7 Detectors

7.1 Make

7.2 Type

19

7.3 Quantity required

7.4 Method of fixing

7.5 Effective heat sensing area

7.6 Temperature recommended for effective heat

sensing

7.7 Number of contacts(NO/NC)

7.8 Necessity and condition of Refilling

8 Whether approved by Tariff Advisory Committee

of India

9

TECHNICAL PARTICUARS FOR NITROGEN

INJECTION SYSTEM FOR PREVENTION OF

TRANSFORMER EXPLOSION

9.1 Power Supply

9.1.1 Control box

9.1.2 FEC(lighting)

9.2 Extinction period

9.2.1 On system activation

9.2.2 On commencement of Nitrogen injection

9.3 FEC suitable for capacity

9.3.1 Dimensions(LXBXH)mm

9.3.2 Weight

9.3.3 Nitrogen cylinder capacity

9.4 Control Box

9.4.1 Dimensions(LXBXH)mm

9.4.2 Weight

9.5 Detectors

9.5.1 Heat sensing temperature

9.6 Time of Operation

i) T/F tank explosion prevention

a) For system activation

b) For reduction of pressure in tank by nitrogen

release

20

ii) Fire extinction

a) For system activation

b) For reduction of pressure in tank by nitrogen

release

10 Any other technical details not covered above

B) SCHEDULE OF REQUIREMENT

Sr. No.

Description NIT Quantity (Nos.)

Offered Quantity (Nos.)

1 Main Equipment:

Supply of NIFPES complete with the

components as per foregoing specification

38

21

Annexure- B

PROFORMA FOR SELF APPRAISAL/WORKS APPRAISAL

1. A) Name of Tendering firm.

i) Complete address of the office.

ii) Telegraphic address:

iii) Telephone Number(S):

iv) Fax No.

v)

B) i)

Name of two responsible Officers with Designation: (Managing

Director/Partner/Chief Engineer/Works Engineer etc.)

ii) Day on which weekly holiday is observed.

C) Complete address of the works:

i) Telegraphic address:

ii) Telephone Number(S):

iii) Fax No.

iv) Name of two responsible Officers with Designation: (Managing

Director/Partner/Chief Engineer/Works Engineer etc.)

v) Day on which weekly holiday is observed.

D) Name, address & telephone numbers of two references having facilities of P&T

Telephones.

a) i) Name b) i) Name

ii) Address ii) Address

iii) Telephone No. iii) Telephone No.

2. Year of Establishment.

3. Constitution of the firm.

a) Private or Public Limited

b) Registered under the companies Act or any other Act, give Registration No. & Date.

22

4. Financial Position.

i) a Land (Area & Value)

b Building (Covered Area and Value)

c Plant & Machinery:

d Total drawing Limit from Banks

ii) Annual Financial Turnover (duly audited for the last two years):

iii) Latest Income Tax clearance certificates:

5. Man Power:

a) Graduate Engineer (s):

b) Diploma Holder (s):

c) Skilled Workers:

d) Un-Skilled Workers:

6. Production capacity per month of the item covered in your quotation and

justification for assessment.

a) Details of Plant & machinery installed (Please attach separate sheets, if necessary).

b) Details of raw material required:

c) Source of raw material

d) Stock of raw material

e) In case, any raw materials are required to be imported, indicate arrangements of

its procurement.

f) Quality Controls exercised in procurement of raw materials.

7. a) Details of manufacturing process:

b) Scheme of quality controls:

i) During manufacturing process:

ii) At the finished stage

c) Whether, any record is being maintained in respect of quality controls exercised.

23

SIGNATURE OF AUTHORISED

SIGNATORY OF THE FIRM

WITH OFFICE STAMP

NOTE:

1. Please attach additional sheets, wherever required. 2. Copies of documents, attached with the Performa should be attested by the firm’s

authorized stamp mark of the firm.

8. Details of testing facilities available with the firm.

9. Details of orders executed/under execution during the last three years. Photo

copies of Work orders of similar material supplied to other state utilities by them

to the standard specified in these tender documents must be submitted.

a) With PSEB (Now PSTCL)

b) Other State Electricity Boards/State Govt. /Govt. Of India & other

Institutions/undertaking:

c) Other important customers.

10. a) Whether the item (s) are on Punjab Govt./DGS&D/Central Govt. Approved Rate

Contracts (Attach copies of Rate contracts)

b) Whether item offered conforms to ISS or any other internationally recognized

Standards, if so, give reference:

c) Whether the firm is licensed to use ISI Mark of any other Govt. Quality Mark

(copies of latest Test Certificates issued by Govt. Laboratories/Any recognized Test

House be attached.)

24

Annexure–C

SCHEDULE OF DEVIATIONS

A) All the technical deviations from PSTCL specification must be given hereunder; if notechnical deviations are given in this schedule then it will be presumed that there are no technical deviations from PSTCL’s specification.

Sr. No. Details of deviations from Technical Specification Remarks

Signature of tenderer

B) All the deviations from PSTCL’s General Terms and Conditions must be mentioned hereunder otherwise it will be presumed that there are no such deviations and the material shall be supplied as per PSTCL specification and General Terms and Conditions.

Sr. No. Details of deviations General Terms & Conditions of

Specification

Remarks

Signature of tenderer

25

Annexure–D

PERFORMANCE SCHEDULE

(SEPARATELY FOR BIDDER AND COLLABORATION)

Sr. No. Size & brief

description of

equipment

Order no. & date

Name of purchaser

Qty. (Nos.)

Value (₹) Date since the

equipment supplied is in service.

Remarks

1 2 3 4 5 6 7 8

Date________________________ Signature:

Name:

Status:

Whether authorized

Attorney of the

Tendering Co.

Name of the tendering

Company:

26

Annexure-E1

BID PROPOSAL SHEETS

GENERAL DETAILS

Sr. No. Clause Bidder’s remarks

1. Scope

2. Salient features of offer

3. Works of contractor from where the

material is intended to be supplied

4. Whether facilities for complete testing

of equipment as per the scope of

specification are available at the place

mentioned above?

5. Has the contractor ever supplied the

said material to PSTCL? If yes, give

details of the Purchase order(s).

6. Prices (Firm or Variable)

7. EMD/PEMD

8. GST and Any other levies

9. Any other comments

10. GST Registration No.

27

Annexure-E2

SCHEDULE OF PRICES FOR SUPPLY OF MATERIAL

Validity: ________

Prices: FIRM

Sr. No.

Description HSN Code

Qty. (Nos.) Unit Ex-Works

Price

(Rs)

GST @

---%

Unit FOR Destination all inclusive

price

(Rs)

NIT Offered

1. Main

Equipment:-

Supply of NIFPES

complete with

the components

as per foregoing

specification

38

2.

(a.)

i.

Additional Items:- Gate valves along with tees to be used with the following existing valves of T/F:- Top Filter valve (Size 50 NB)

1 X 38

ii. Bottom Filter Valve (Size 50 NB and 25 NB)

1 X 38

iii. Bottom sampling Valve (Size 15 NB & 25 NB)

1 X 38

iv. Bottom Drain Valve (Size 25 NB & 100 NB)

1 X 38

(b.) Brackets for detectors and signal box (set of 13 brackets)

1 set X 38

(13 brackets

per set)

(c.) Contact Multiplier Aux. Relays for potential free contacts (set of 2 relays)

1 set X 38

(2 relays per

set)

(d.) PRV (If not installed on Transformer)

1 X 38

28

Notes:

1. The actual quantity required for additional items mentioned in Sr. No. 2 above may vary appreciably depending upon the site requirement. So these items be supplied at the time of erection as per actual site requirement. Payment for the same shall be made as verified by the nodal officer along with erection & commissioning Charges.

2. For the items for which the NIT quantity has been mentioned in "Sets", the offered quantity should be filled as number of sets by the bidder. Also, the Unit FOR destination price for these items shall be taken as for one set during bid evaluation.

3. (a) Make of contact multiplier Aux. Relays: - ABB/Areva/Siemens/CGL/Easun Reyrolle/Ashida.

(b) Make of valves: - Leader/Bombay Metal & Alloys Mfg. Ltd./AUDCO/Petson Inds./Petson valves/Punjab

Metal Works Jalandhar/Manikons Indl. Corp. Agra.

4. Scanned copy of unpriced bid clearly indicating rates of taxes/duties may be uploaded along with Part-II of

tender.

5. Discount: No overall discount shall be indicated on the quoted price. However, quantity/payment discount

can be given in the main tender. Any discount on the quoted prices or discount offered after opening of the

tender will lead to the rejection of the tender.

6. ED, Sales tax/VAT and other levies wherever mentioned in specification may be interpreted as per GST

notification.

7. In addition, tenderer may give all the relevant technical particulars, guaranteed particulars, ratings and

protection scheme offered by him.

8. Detailed literature of all equipment including auxiliary relays, timer etc, installed on the panel be supplied.

29

1.

Annexure-E3

SCHEDULE OF PRICES FOR RECOMMENDED SPARES

Prices: FIRM

Sr. No.

Brief Description of Material

HSN Code

Quantity Offered

(Nos./sets)

Unit Ex-Works Price (Per no./set)

(Rs)

GST @

---%

Unit FOR Destination all inclusive price (Per no./set)

(Rs)

+Add Here

Notes:

1. Discount: No overall discount shall be indicated on the quoted price. However,

quantity/payment discount can be given in the main tender. Any discount on the quoted prices

or discount offered after opening of the tender will lead to the rejection of the tender.

2. ED, Sales tax/VAT and other levies wherever mentioned in specification may be interpreted as per GST

notification.

30

Annexure-E4 A

SCHEDULE OF PRICES FOR LOCAL & INLAND TRANSPORTATION, IN TRANSIT INSURANCE, LOADING AND

UNLOADING

Validity: --------------. Prices: Firm

Sr.

No.

Brief Description of Material

HSN Code Quantity as per NIT/Specification

Quantity Offered

All inclusive Unit Freight, Insurance,

Inland & local transportation

loading & Un loading Charges (Per no./set)

(Rs)

1

38

Note:-

1. In addition, tenderer may give all the relevant technical particulars, guaranteed particulars, ratings and

protection scheme offered by him.

2. Detailed literature of all equipment including auxiliary relays, timer etc, installed on the panel be

supplied.

31

Annexure-E4 B

SCHEDULE OF PRICES FOR LOCAL & INLAND TRANSPORTATION, IN TRANSIT INSURANCE, LOADING AND

UNLOADING (Recommended spares)

Validity: --------------. Prices: Firm

Sr.

No.

Brief Description of Material

HSN Code Quantity Offered

All inclusive Unit Freight, Insurance,

Inland & local transportation

loading & Un loading Charges (Per no./set)

(Rs)

Add Here

32

Annexure-E5

SCHEDULE OF PRICES FOR ERECTION, TESTING & COMMISSIONING

Prices: FIRM

Sr. No.

Description

HSN Code Quantity as per NIT/Specification

Lumpsum erection, testing &

commissioning prices for unit

scheme (Rs)

GST @

----------%

(Rs)

All inclusive Lumpsum erection, testing &

commissioning prices for unit scheme (Rs)

1

Erection, testing & Commissioning Charges including all civil works and any other item, if required.

38

Notes:

1. Discount: No overall discount shall be indicated on the quoted price. However,

quantity/payment discount can be given in the main tender. Any discount on the quoted

prices or discount offered after opening of the tender will lead to the rejection of the

tender.

2. Erection, Testing and Commissioning charges shall be loaded to the prices of supplies for

preparing merit position of the bidder.

3. ED, Sales tax/VAT and other levies wherever mentioned in specification may be interpreted as per

GST notification.

33

Annexure – F

UNDERTAKING

(TO BE ENTERED ON A NON-JUDICIAL STAMPED PAPER OF

₹_____________________________ONLY)

We _______________________ state that our works are situated in the state of Punjab and we

claim “Order Preference” as stipulated in the PSTCL tender specification No. _______

Due on______________ against which we have submitted out tender No.______________

Dt._______________.

We undertake to execute the order/contract if placed/awarded on to us even by

counter offer at the rates worked out by Punjab State Transmission Corporation Ltd. in

accordance with its Purchase/Work Regulations. It is further understood that in the event of

refusal by us or failure on our part to execute the order/contract (full or part) placed/awarded

on to us under `Order preference’ on any account whatsoever, the Punjab State Transmission

Corporation Ltd. shall have the right to forfeit the earnest money deposited by us and we shall

have no claim for the refund thereof. The Punjab State Transmission Corporation Ltd. shall also

have the right to suspend without prejudice to other rights accruing to the Punjab State

Transmission Corporation Ltd. under the Work Order/ Contract if placed / awarded on to us.

Signature of Constituted Attorney.

34

Annexure-G

Format for Performance Bank Guarantee Bank Guarantee No. …………………… Date................... Contract No..................................... …………..*Name of Contract+……………………. To: [Name and address of the Employer] Dear Ladies and/or Gentlemen, We refer to the Contract ("the Contract") signed on ..............(insert date of the Contract)…..... between you and M/s ................. (Name of Contractor) .................., having its Principal place of business at ………....(Address of Contractor) ............................... and Registered Office at ………....(Registered address of Contractor) ........................................................................................ ("the Contractor") concerning …….................….. (Indicate brief scope of work) ............................... for the complete execution of the …… (insert name of Package along with name of the Project)…….. [Applicable for Bank Guarantees issued by Contractor/Associate for those Contracts awarded to them]

Or We refer to the Contract signed on ..............(insert date of the Contract)…..... between you and M/s ................. (Name of Contractor) .................., having its Principal place of business at ………....(Address of Contractor) ............................... and Registered Office at ………....(Registered address of Contractor) ........................................................................................ ("the Contractor") and the Contract ("the Contract") signed on ..............(insert date of the Contract)…..... between you and M/s ................. (Name of Associate) .................., having its Principal place of business at ………....(Address of Associate) ............................... and Registered Office at ………....(Registered address of Associate) ........................................................................................, the Associate of the Contractor for executing the Facilities concerning …….................….. (Indicate brief scope of work) ............................... for the complete execution of the …… (insert name of Package along with name of the Project)…….. [Applicable for Bank Guarantees to be issued by Contractor against those Contracts awarded to their Associate] By this letter we, the undersigned, ………(insert name & address of the issuing bank) ………, a Bank (which expression shall include its successors, administrators, executors and assigns) organized under the laws of .................................... and having its Registered/Head Office at …..…….(insert address of registered office of the bank)……..... do hereby irrevocably guarantee payment to you up to ………………………….. i.e., ten percent (10%) of the Contract Price until ninety (90) days beyond the Defect Liability Period i.e., upto and inclusive of ……………. (dd/mm/yy). We undertake to make payment under this Letter of Guarantee upon receipt by us of your first written demand signed by your duly authorized officer declaring the Contractor to be in default under the Contract and without cavil or argument any sum or sums within the above named limits, without your need to prove or show grounds or reasons for your demand and without the right of the Contractor to dispute or question such demand. Our liability under this Letter of Guarantee shall be to pay to you whichever is the lesser of the sum so requested or the amount then guaranteed hereunder in respect of any demand duly made hereunder prior to expiry of the Letter of Guarantee, without being entitled to inquire whether or not this payment is lawfully demanded.

35

This letter of Guarantee shall remain in full force and shall be valid from the date of issue until ninety (90) days beyond the Defect Liability Period of the Facilities i.e. upto and inclusive of ……………. (dd/mm/yy) and shall be extended from time to time for such period (not exceeding one year), as may be desired by M/s. ……………………… on whose behalf this Letter of Guarantee has been given. Except for the documents herein specified, no other documents or other action shall be required, notwithstanding any applicable law or regulation. Our liability under this Letter of Guarantee shall become null and void immediately upon its expiry, whether it is returned or not, and no claim may be made hereunder after such expiry or after the aggregate of the sums paid by us to you shall equal the sums guaranteed hereunder, whichever is the earlier. All notices to be given under shall be given by registered (airmail) posts to the addressee at the address herein set out or as otherwise advised by and between the parties hereto. We hereby agree that any part of the Contract may be amended, renewed, extended, modified, compromised, released or discharged by mutual agreement between you and the Contractor, and this security may be exchanged or surrendered without in any way impairing or affecting our liabilities hereunder without notices to us and without the necessity for any additional endorsement, consent or guarantee by us, provided, however, that the sum guaranteed shall not be increased or decreased. No action, event or condition which by any applicable law should operate to discharge us from liability hereunder shall have any effect and we hereby waive any right we may have to apply such law so that in all respects our liability hereunder shall be irrevocable and, except as stated herein, unconditional in all respects. Yours truly, Name of the Bank ......................................................... Authorized Signature Signature of Witness..................... Name............................................. Address........................................ Note : 1. The non-judicial stamp papers of appropriate value shall be purchased in the name of Bank who issues the

'Bank Guarantee' and the date of purchase should not be earlier than six months of issuance of the Bank Guarantee by the Bank.

2. The Bank Guarantee shall be signed on all the pages by the Bank Authorities indicating their POA nos. and

should invariably be witnessed.

36

Annexure-H1

Format for Indemnity bond FORM OF INDEMNITY BOND TO BE EXECUTED BY THE CONTRACTOR FOR THE EQUIPMENT HANDED OVER IN

ONE LOT BY .....(abbreviated name of the Employer)...... FOR PERFORMANCE OF ITS CONTRACT

INDEMNITY BOND

THIS INDEMNITY BOND is made this.............. day of ......... 20..... by ................................. a Company registered

under the Companies Act, 1956/Partnership firm/ proprietary concern having its Registered Office

at..…….......(hereinafter called as 'Contractor' or "Obligor" which expression shall include its successors and

permitted assigns) in favour of .......... (insert name of the Employer)......., a Company incorporated under the

Companies Act, 1956 having its Registered Office at .........(insert registered address of the Employer) and its

project at ..................... (hereinafter called "......(abbreviated name of the Employer)........" which expression shall

include its successors and assigns):

WHEREAS ......(abbreviated name of the Employer)........ has awarded to the Contractor a Contract for………...

..........vide its Notification of Award/Contract No..………......... dated........... and its Amendment No. ………...........

(applicable when amendments have been issued) (hereinafter called the "Contract") in terms of which

......(abbreviated name of the Employer)........ is required to hand over various Equipment to the Contractor for

execution of the Contract.

And WHEREAS by virtue of Clause No.............of the said Contract, the Contractor is required to execute an

Indemnity Bond in favour of ......(abbreviated name of the Employer)........ for the Equipment handed over to it by

......(abbreviated name of the Employer)........ for the purpose of performance of the Contract/Erection portion of

the contract (hereinafter called the "Equipment").

AND THEREFORE, This Indemnity Bond witnesseth as follows:

1. That in consideration of various Equipment as mentioned in the Contract, valued at (amount in

words................…………....................) handed over to the Contractor for the purpose of performance of the

Contract, the Contractor hereby undertakes to indemnify and shall keep ......(abbreviated name of the

Employer)........ indemnified, for the full value of the Equipment. The Contractor hereby acknowledges

receipt of the Equipment as per despatch title documents handed over to the Contractor duly

endorsed in their favour and detailed in the Schedule appended hereto. It is expressly understood by

the Contractor that handing over of the despatch title documents in respect of the said Equipments duly

endorsed by ......(abbreviated name of the Employer)........ in favour of the Contractor shall be construed

as handing over of the Equipment purported to be covered by such title documents and the Contractor

shall hold such Equipment in trust as a Trustee for and on behalf of ......(abbreviated name of the

Employer).........

2. That the Contractor is obliged and shall remain absolutely responsible for the safe transit/protection and

custody of the Equipment at ......(abbreviated name of the Employer)........ project Site against all risks

whatsoever till the Equipment are duly used/erected in accordance with the terms of the Contract and

the Plant/Package duly erected and commissioned in accordance with the terms of the Contract, is taken

37

over by ......(abbreviated name of the Employer)......... The Contractor undertakes to keep ......(abbreviated

name of the Employer)........ harmless against any loss or damage that may be caused to the Equipment.

3. The Contractor undertakes that the Equipment shall be used exclusively for the performance/execution of

the Contract strictly in accordance with its terms and conditions and no part of the equipment shall be

utilised for any other work of purpose whatsoever. it is clearly understood by the Contractor that non-

observance of the obligations under this Indemnity Bond by the Contractor shall inter-alia constitute a

criminal breach of trust on the part of the Contractor for all intents and purpose including legal/penal

consequences.

4. That ......(abbreviated name of the Employer)........ is and shall remain the exclusive Employer of the

Equipment free from all encumbrances, charges or liens of any kind, whatsoever. The equipment shall at

all times be open to inspection and checking by the Employee or Employer's Representative in this regard.

Further, ......(abbreviated name of the Employer)........ shall always be free at all times to take possession

of the Equipment in whatever form the equipment may be, if in its opinion, the Equipment are likely to be

endangered, misutilised or converted to uses other than those specified in the Contract, by any acts of

omission or commission on the part of the Contractor or any other person or on account of any reason

whatsoever and the Contractor binds himself and undertakes to comply with the directions of demand

of ......(abbreviated name of the Employer)........ to return the equipment without any demur or

reservation.

5. That this indemnity Bond is irrevocable. If at any time any loss or damage occurs to the Equipment or the

same or any part thereof is misutilised in any manner whatsoever, then the Contractor hereby agrees

that the decision of the Employer's Representative as to assessment of loss or damage to the

Equipment shall be final and binding on the Contractor. The Contractor binds itself and undertakes to

replace the lost and/or damaged Equipment at his own cost and/or shall pay the amount of loss to

......(abbreviated name of the Employer)........ without any demur, reservation or protest. This is without

prejudice to any other right or remedy that may be available to ......(abbreviated name of the

Employer)........ against the Contractor under the Contract and under this Indemnity Bond.

6. NOW THE CONDITION of this Bond is that if the Contractor shall duly and punctually comply with the

terms and conditions of this Bond to the satisfaction of ......(abbreviated name of the Employer)........,

THEN, the above Bond shall be void, but otherwise, it shall remain in full force and virtue.

IN WITNESS WHEREOF, the Contractor has hereunto set its hand through its authorised representative under the

common seal of the Company, the day, month and year first above mentioned.

38

SCHEDULE

Particulars of the

Equipment handed

over

Quantity Particulars of Despatch title

Documents

Value of the

Equipment

Signature of the

Attorney in token

of receipt RR/GR No.

date of lading

Carrier

For and on behalf of

M/s..........………........................

WITNESS

1. Signature........................

Signature........................

Name...............................

Name...............................

Address...........................

Address...........................

2. Signature........................

Authorised representative

Name...............................

(Common Seal)

Address...........................

(In case of Company)

Indemnity Bonds are to be executed by the authorised person and (i) in case of contracting Company under

common seal of the Company or (ii) having the power of attorney issued under common seal of the

company with authority to execute Indemnity Bonds, (iii) In case of (ii), the original Power of Attorney if

it is specifically for this Contract or a Photostat copy of the Power of Attorney if it is General Power of

Attorney and such documents should be attached to Indemnity Bond.

39

Annexure-H2

Format for Indemnity bond

FORM OF INDEMNITY BOND TO BE EXECUTED BY THE CONTRACTOR FOR THE EQUIPMENT HANDED OVER IN

INSTALLMENTS BY ......(abbreviated name of the Employer)........ FOR PERFORMANCE OF ITS CONTRACT

INDEMNITY BOND

THIS INDEMNITY BOND is made this ……….………...... day of ….……..... 20...... by ………….………………… a Company

registered under the Companies Act, 1956/Partnership firm/proprietary concern having its Registered Office at

………….................(hereinafter called as ‘Contractor' or 'Obligor' which expression shall include its successors and

permitted assigns) in favour of ......(insert name of the Employer)........, a company incorporated under the

Companies Act, 1956 having its Registered Office at ......(insert registered address of the Employer)........ and its

project at .……………….…...... (hereinafter called "......(abbreviated name of the Employer)........" which expression

shall include its successors and assigns):

WHEREAS ......(abbreviated name of the Employer)........ has awarded to the Contractor a Contract for

.................vide its Notification of Award/Contract No. ……..……….... dated ....…………..and Amendment No.

..................... (applicable when amendments have been issued) (hereinafter called the "Contract") in terms of

which ......(abbreviated name of the Employer)........ is required to handover various Equipment to the Contractor

for execution of the Contract.

AND WHEREAS by virtue of Clause No...........of the said Contract, the Contractor is required to execute an

Indemnity Bond in favour of ......(abbreviated name of the Employer)........ for the Equipment handed over to it by

......(abbreviated name of the Employer)........ for the purpose of performance of the contract/Erection portion of

the Contract (hereinafter called the "Equipment".)

NOW THEREFORE, This Indemnity Bond witnesseth as follows:

1. That in consideration of various Equipments as mentioned in the Contract, valued at (amount in words

____________________) to be handed over to the Contractor in installments from time to time for the

purpose of performance of the contract, the Contractor hereby undertakes to indemnify and shall keep

......(abbreviated name of the Employer)........ indemnified, for the full value of Equipment. The

Contractor hereby acknowledges receipt of the initial installment of the equipment per details in the

schedule appended hereto. Further, the Contractor agrees to acknowledge receipt of the subsequent

installments of the Equipment as required by ......(abbreviated name of the Employer)........ in the form of

Schedules consecutively numbered which shall be attached to this Indemnity bond so as to form integral

parts of this Bond. It is expressly understood by the Contractor that handing over the despatch title

documents in respect of the said Equipments duly endorsed by ......(abbreviated name of the

Employer)........ in favour of the Contractor shall be construed as handing over the Equipment purported

to be covered by such title documents and the Contractor shall hold such Equipments in trust as a Trustee

for and on behalf of ......(abbreviated name of the Employer).........

2. That the Contractor is obliged and shall remain absolutely responsible for the safe transit/protection and

custody of the Equipment at ......(abbreviated name of the Employer)........ project Site against all risks

whatsoever till the Equipment are duly used/erected in accordance with the terms of the Contract and

40

the Plant/Package duly erected and commissioned in accordance with the terms of the Contract, is taken

over by ......(abbreviated name of the Employer)......... The Contractor undertakes to keep ......(abbreviated

name of the Employer)........ harmless against any loss or damage that may be caused to the Equipment.

3. The Contractor undertakes that the Equipment shall be used exclusively for the performance/execution of

the Contract strictly in accordance with its terms and conditions and no part of the equipment shall be

utilised for any other work or purpose whatsoever. It is clearly understood by the Contractor that non-

observance of the obligations under this Indemnity Bond by the Contractor shall inter-alia constitute a

criminal breach of trust on the part of the Contractor for all intents and purpose including legal/penal

consequences.

4. That ......(abbreviated name of the Employer)........ is and shall remain the exclusive Employer of the

Equipment free from all encumbrances, charges or liens of any kind, whatsoever. The equipment shall at

all times be open to inspection and checking by the Employer or Employer's Representative in this regard.

Further, ......(abbreviated name of the Employer)........ shall always be free at all times to take possession

of the Equipment in whatever form the Equipment may be, if in its opinion, the Equipment are likely to be

endangered, misutilised or converted to uses other than those specified in the Contract, by any acts of

omission or commission on the part of the Contractor or any other person or on account of any reason

whatsoever and the Contractor binds himself and undertakes to comply with the directions of demand

of ......(abbreviated name of the Employer)........ to return the equipment without any demur or

reservation.

5. That this indemnity Bond is irrevocable. If at any time any loss or damage occurs to the Equipment or the

same or any part thereof is misutilised in any manner whatsoever, then the Contractor hereby agrees that

the decision of the Employer’s Representative as to assessment of loss or damage to the Equipment shall

be final and binding on the Contractor. The Contractor binds itself and undertakes to replace the lost

and/or damaged Equipment at its own cost and/or shall pay the amount of loss to ......(abbreviated name

of the Employer)........ without any demur, reservation or protest. This is without prejudice to any other

right or remedy that may be available to ......(abbreviated name of the Employer)........ against the

Contractor under the Contract and under this Indemnity Bond.

6. NOW THE CONDITION of this Bond is that if the Contractor shall duly and punctually comply with the

terms and conditions of this Bond to the satisfaction of ......(abbreviated name of the Employer)........,

THEN, the above Bond shall be void, but otherwise, it shall remain in full force and virtue.

IN WITNESS WHEREOF, the Contractor has hereunto set its hand through its authorised representative under the

common seal of the Company, the day, month and year first above mentioned.

41

SCHEDULE No. 1

Particulars of the

Equipment handed

over

Quantity Particulars of Despatch title

Documents

Value of the

Equipment

Signature of the

Attorney in

token of receipt RR/GR No.

date of lading

Carrier

For and on behalf of

M/s..........………........................

WITNESS

1. Signature........................

Signature........................

Name...............................

Name...............................

Address...........................

Address...........................

2. Signature........................

Authorised representative

Name...............................

(Common Seal)

Address...........................

(In case of Company)

Indemnity Bonds are to be executed by the authorised person and (i) in case of contracting Company under

common seal of the Company or (ii) having the power of attorney issued under common seal of the company

with authority to execute Indemnity Bonds, (iii) In case of (ii), the original Power of Attorney if it is specifically

for this Contract or a photostat copy of the Power of Attorney if it is General Power of Attorney and such

documents should be attached to Indemnity Bond.

42

Annexure-I

Format for Taking over Certificate Date................. Name of Contract......................................... Contract No.................................... To : (Name and address of the Contractor) Dear Ladies and/or Gentlemen, Pursuant to GCC 20 (Completion of the Facilities) of the General Conditions of the Contract entered into between yourselves and the Employer dated ………………… relating to the .............................. (insert brief description of the Facilities).....................................………………….. we hereby notify you that the following part(s) of the Facilities was (were) complete on the date specified below, and that, in accordance with the terms of the Contract, the Employer hereby takes over the said part(s) of the Facilities, together with the responsibility for care and custody and the risk of loss thereof on the date mentioned below : 1. Description of the Facilities or part thereof............................................................

.…….......................................................................................................... 2. Date of Completion:........................................................ However, you are required to complete the outstanding items listed in the attachment hereto as soon as practicable. This letter does not relieve you of your obligation to complete the execution of the Facilities in accordance with the Contract nor of your obligations during the Defects Liability Period. Very truly yours, Title (Project Manager)

43

Annexure-J

Format for Trust Receipt for Plant, Equipment and Materials

We M/s. …………….(insert name of the Contractor) .................. having our Principal place of business at

................................. having been awarded a Contract No. ........................... dated ........................ for

……… (insert Package name along with name of the Project)........................................ by ………(insert

name of the Employer) .....................

We do hereby acknowledge the receipt of the Plant, Equipment and Materials as are fully described and

mentioned under Documents of Title/RR/LR etc. and in the schedule annexed hereto, which shall form

an integral part of this receipt as "Trustee" of................ (insert name of the Employer)……….. The

aforesaid materials etc. so received by us shall be exclusively used in the successful performance of the

aforesaid Contract and for no other purpose whatsoever. We undertake not to create any charge, lien

or encumbrance over the aforesaid materials etc, in favour of any other person/institution(s)/Banks.

For M/s......................................................

(Contractor's Name)

Dated: ...........................

(AUTHORISED SIGNATORY)

Place: ...........................

SEAL OF COMPANY