SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization...

19
TABLE OF CONTENTS CONSTITUTIONAL OFFICERS AND OTHERS SECTION E: CONSTITUTIONAL OFFICERS AGENCIES DEPARTMENT SUMMARY ............................................................................................................E-1 CLERK OF THE CIRCUIT COURT AND COMPTROLLER ...........................................................E-3 PROPERTY APPRAISER ...............................................................................................................E-9 SHERIFF..........................................................................................................................................E-11 SUPERVISOR OF ELECTIONS......................................................................................................E-15 TAX COLLECTOR ..........................................................................................................................E-17 OTHER DEPARTMENTS AND AGENCIES............................................................... INTRO COURT SUPPORT, INDEPENDENT AGENCIES, SUPPORT FUNDING SUMMARY SECTION F: COURT SUPPORT SERVICES DEPARTMENT SUMMARY ............................................................................................................F-1 CONSOLIDATED CASE MANAGEMENT SYSTEM ......................................................................F-3 JUDICIARY......................................................................................................................................F-5 PUBLIC DEFENDER .......................................................................................................................F-11 STATE ATTORNEY ........................................................................................................................F-13 SECTION G: INDEPENDENT AGENCIES DEPARTMENT SUMMARY ............................................................................................................G-1 BUSINESS TECHNOLOGY SERVICES.........................................................................................G-3 HUMAN RESOURCES ....................................................................................................................G-7 OFFICE OF HUMAN RIGHTS.........................................................................................................G-11 SECTION H: SUPPORT FUNDING DEPARTMENT SUMMARY ............................................................................................................H-1 DRUG ABUSE TRUST ....................................................................................................................H-3 EAST LAKE LIBRARY DISTRICT ..................................................................................................H-5 EAST LAKE RECREATION DISTRICT ..........................................................................................H-7 Pinellas County, Florida FY19 Proposed Budget

Transcript of SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization...

Page 1: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

TABLE OF CONTENTS CONSTITUTIONAL OFFICERS AND OTHERS

SECTION E: CONSTITUTIONAL OFFICERS AGENCIES

DEPARTMENT SUMMARY ............................................................................................................E-1

CLERK OF THE CIRCUIT COURT AND COMPTROLLER ...........................................................E-3

PROPERTY APPRAISER ...............................................................................................................E-9

SHERIFF ..........................................................................................................................................E-11

SUPERVISOR OF ELECTIONS......................................................................................................E-15

TAX COLLECTOR ..........................................................................................................................E-17

OTHER DEPARTMENTS AND AGENCIES ............................................................... INTRO

COURT SUPPORT, INDEPENDENT AGENCIES, SUPPORT FUNDING SUMMARY

SECTION F: COURT SUPPORT SERVICES

DEPARTMENT SUMMARY ............................................................................................................F-1

CONSOLIDATED CASE MANAGEMENT SYSTEM ......................................................................F-3

JUDICIARY ......................................................................................................................................F-5

PUBLIC DEFENDER .......................................................................................................................F-11

STATE ATTORNEY ........................................................................................................................F-13

SECTION G: INDEPENDENT AGENCIES

DEPARTMENT SUMMARY ............................................................................................................G-1

BUSINESS TECHNOLOGY SERVICES .........................................................................................G-3

HUMAN RESOURCES ....................................................................................................................G-7

OFFICE OF HUMAN RIGHTS .........................................................................................................G-11

SECTION H: SUPPORT FUNDING

DEPARTMENT SUMMARY ............................................................................................................H-1

DRUG ABUSE TRUST ....................................................................................................................H-3

EAST LAKE LIBRARY DISTRICT ..................................................................................................H-5

EAST LAKE RECREATION DISTRICT ..........................................................................................H-7

Pinellas County, Florida FY19 Proposed Budget

Page 2: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Constitutional Officers AgenciesOrganization Department Summary

The five Constitutional Officers are the Clerk of the Circuit Court and Comptroller, theProperty Appraiser, the Sheriff, the Supervisor of Elections and the Tax Collector.Constitutional Officers are elected to administer a specific function of County Governmentand are directly accountable to the public for its proper operation. The duties,responsibilities and powers of these officials are defined by the state constitution andlaws. Other elected officials include the Board of County Commissioners, the Judiciary,the State Attorney, and the Public Defender.

Department NameFY17

ActualFY18

BudgetFY19

RequestClerk of the Circuit Court and Comptroller 10,946,630 11,907,350 12,620,700

Property Appraiser 10,592,054 10,981,290 11,294,480

Sheriff 282,419,320 289,524,760 301,876,400

Supervisor of Elections 6,858,410 7,523,510 7,789,130

Tax Collector 18,241,961 20,673,200 20,936,430

Total 329,058,375 340,610,110 354,517,140

Pinellas County, Florida E-1 FY19 Proposed Budget

Page 3: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Pinellas County, Florida E-2 FY19 Proposed Budget

Pinellas County

Page 4: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Clerk of the Circuit Court and Comptroller

Description:

Pursuant to Article V, Revision 7, the Clerk of the Circuit Court has three distinct functions – recording legal

documents such as real estate transfers, performing statutorily-mandated support for the court system and the legal community, and providing services to the Board of County Commissioners. The Clerk serves as Accountant and Clerk to the Board of County Commissioners, Custodian of County funds, Ex-Officio County Auditor, and Clerk of the Water and Navigation Control Authority. Additionally, the Clerk provides printing services and mail services to County departments. The Clerk's varied court responsibilities are not reflected in the County budget, as they are a separate state budget responsibility, supported by fees. The recording function is also supported by fees, and if the revenues exceed expenditures the County receives excess fees from the Clerk at fiscal year end.

For additional information, please visit http://www.pinellasclerk.org

Analysis:

The Clerk of the Circuit Court's FY19 Budget reflects an increase of $713,350 or 6.0% as compared with the FY18 Revised Budget. This incorporates partial funding of decision packages requested by the Clerk in the amount of $230,000 to fund 3.0 FTE. Personal Services increased by $649,400 or 6.1% due to aforementioned decision packages in the amount of $130,000 for two Finance Operations Technicians in the Finance Division

and $100,000 for one Justice Business Analyst to support the Clerk Technology – Court and Operational

Services Program. The remainder of the Personal Services increase is in line with the countywide inflationary increases. Operating Expenditures and Capital Outlay reflect a slight increase of $63,950.

Additionally, the Board of County Commissioners approved $100,000 contingent upon the results of Florida Amendment 1, Homestead Exemption Increase Amendment. If voters statewide do not approve Florida Amendment 1 this November, a budget amendment will allocate an additional $100,000 to the Clerk's budget. This funding will support a Justice Consolidated Case Management System Specialist Developer position in

Clerk Technology – Court and Operational Services Program, resulting in an additional 1.0 FTE.

Department Budget FY19 Request Summary

Department Budget Summary

Expenditures by Program

Program FY17 Actual FY18 Revised

Budget FY19 Request

Board Records 812,610 920,860 951,570

Clerk's Administration - Court and Operational Services

438,139 526,720 492,470

Clerk's Technology - Court and Operational Services

839,970 882,520 1,068,090

Clerk's Technology - Financial Services 667,993 664,340 711,280

Finance Division 4,549,170 5,104,670 5,420,960

Inspector General 1,368,550 1,460,530 1,524,970

Printing Services - Mailroom 823,880 857,670 855,480

Printing Services - Print Shop 711,768 744,140 774,570

Records & Information Management - Board 603,120 593,430 613,810

Records & Information Management - Clerk 131,430 152,470 207,500

Total Expenditures $10,946,630 $11,907,350 $12,620,700

Pinellas County, Florida E-3 FY19 Proposed Budget

Page 5: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Clerk of the Circuit Court and Comptroller

Expenditures by Fund

Fund FY17 Actual FY18 Revised

Budget FY19 Request

General Fund 10,946,630 11,907,350 12,620,700

Total Expenditures $10,946,630 $11,907,350 $12,620,700

Personnel Summary by Program and Fund

Program Fund FY18 Adopted

Budget FY19 Request

Board Records General Fund 12.0 12.0

Clerk's Administration - Court and Operational Services

General Fund 3.3 3.1

Clerk's Technology - Court and Operational Services

General Fund 5.9 6.9

Clerk's Technology - Financial Services

General Fund 4.0 4.0

Finance Division General Fund 52.0 54.0

Inspector General General Fund 12.0 12.0

Printing Services - Mailroom General Fund 12.4 11.4

Printing Services - Print Shop General Fund 8.6 8.6

Records & Information Management - Board

General Fund 7.6 7.6

Records & Information Management - Clerk

General Fund 1.6 2.6

Total FTE (Full time equivalent

positions)

119.4 122.2

Budget Summary by Program

Board Records

The Clerk serves as the record keeper of the Board of County Commissioners pursuant to the Florida Constitution. Board Records attends, records and prepares minutes of all meetings of the Board of County Commissioners and other designated County Boards and Committees. In the Clerk to Board capacity, the Clerk maintains legal custody of the Board seal and performs the attest functions for Board approved documents. Board Records maintains an automated repository of all of the official actions of the Board including ordinances, resolutions, contracts,etc.

Fund FY17 Actual FY18 Revised

Budget FY19 Request

General Fund 812,610 920,860 951,570

Total Expenditures by Program $812,610 $920,860 $951,570

FTE by Program FY18 Adopted

Budget FY19 Request

Board Records 12.0 12.0

Clerk's Administration - Court and Operational Services

Clerk's Administration is responsible for maintaining office wide policies and procedures, employment information, and internal records for the entire Clerk's Office. Additionally, this department is responsible for

Pinellas County, Florida E-4 FY19 Proposed Budget

Page 6: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Clerk of the Circuit Court and Comptroller

the administrative oversight of all court, recording, branch office and records management, printing services, and purchasing functions within the Clerk's Office. The budget here only reflects the pro rata share related to the Board funded operations.

Fund FY17 Actual FY18 Revised

Budget FY19 Request

General Fund 438,139 526,720 492,470

Total Expenditures by Program $438,139 $526,720 $492,470

FTE by Program FY18 Adopted

Budget FY19 Request

Clerk's Administration - Court and Operational Services 3.3 3.1

Clerk's Technology - Court and Operational Services

This department is responsible for providing technology support for the criminal justice information system under the Clerk's responsibility as required under Article V, Revision 7, to be funded by the Board. Costs here also include the pro rata share of technology support to the Board funded administrative and records management functions described within this document.

Fund FY17 Actual FY18 Revised

Budget FY19 Request

General Fund 839,970 882,520 1,068,090

Total Expenditures by Program $839,970 $882,520 $1,068,090

FTE by Program FY18 Adopted

Budget FY19 Request

Clerk's Technology - Court and Operational Services 5.9 6.9

Clerk's Technology - Financial Services

Clerk's Technology is responsible for supporting the information systems utilized by the Finance Division, including the official financial information system for the Board and the Clerk. This responsibility is supported by two groups: applications development and support; and desktop, local area network and connectivity support.

Fund FY17 Actual FY18 Revised

Budget FY19 Request

General Fund 667,993 664,340 711,280

Total Expenditures by Program $667,993 $664,340 $711,280

FTE by Program FY18 Adopted

Budget FY19 Request

Clerk's Technology - Financial Services 4.0 4.0

Finance Division

The Clerk serves as the accountant of the Board of County Commissioners pursuant to the Florida Constitution. The Finance Division is responsible for maintaining the official financial records and preparing reports for all monies received and disbursed by the Board. As custodian of county funds, the Clerk through the Finance Division ensures that County assets are safeguarded and that all transactions are properly recorded to facilitate the preparation of financial statements in accordance with generally accepted accounting principles and applicable laws and regulations. This department has primary responsibility for all financial applications.

Pinellas County, Florida E-5 FY19 Proposed Budget

Page 7: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Clerk of the Circuit Court and Comptroller

Fund FY17 Actual FY18 Revised

Budget FY19 Request

General Fund 4,549,170 5,104,670 5,420,960

Total Expenditures by Program $4,549,170 $5,104,670 $5,420,960

FTE by Program FY18 Adopted

Budget FY19 Request

Finance Division 52.0 54.0

Inspector General

The Division of Inspector General (IG) is an independent, objective assurance and consulting activity designed to add value and improve an organization's operations. It helps an organization accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes. The IG is responsible for auditing operations of the Board of County Commissioners, the Clerk of the Circuit Court and Comptroller, contractors doing business with the County, and County revenue sources.

Fund FY17 Actual FY18 Revised

Budget FY19 Request

General Fund 1,368,550 1,460,530 1,524,970

Total Expenditures by Program $1,368,550 $1,460,530 $1,524,970

FTE by Program FY18 Adopted

Budget FY19 Request

Inspector General 12.0 12.0

Printing Services - Mailroom

The Mailroom function is responsible for mail distribution and courier services to county government agencies and internal departments.

Fund FY17 Actual FY18 Revised

Budget FY19 Request

General Fund 823,880 857,670 855,480

Total Expenditures by Program $823,880 $857,670 $855,480

FTE by Program FY18 Adopted

Budget FY19 Request

Printing Services - Mailroom 12.4 11.4

Printing Services - Print Shop

The Print Shop function provides cost efficient printing services to county government agencies, internal departments, and some local government agencies.

Fund FY17 Actual FY18 Revised

Budget FY19 Request

General Fund 711,768 744,140 774,570

Total Expenditures by Program $711,768 $744,140 $774,570

FTE by Program FY18 Adopted

Budget FY19 Request

Printing Services - Print Shop 8.6 8.6

Pinellas County, Florida E-6 FY19 Proposed Budget

Page 8: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Clerk of the Circuit Court and Comptroller Records & Information Management - Board

The Board functions of the Records & Information Management Department include assisting departments and independent agencies under the Board of County Commissioners in handling their information in the most efficient and economical way possible, whether in paper or electronic format. Services provided include: training user agencies on the principles of sound records management; understanding and following the State of Florida's Public Records Retention Schedules; and evaluation of emerging office technologies. The department provides offsite storage and retrieval of documents upon request, conversion to electronic media, and coordination with the State Bureau of Archives and Records Management requirements for destruction of records when retention has been met.

Fund FY17 Actual FY18 Revised

Budget FY19 Request

General Fund 603,120 593,430 613,810

Total Expenditures by Program $603,120 $593,430 $613,810

FTE by Program FY18 Adopted

Budget FY19 Request

Records & Information Management - Board 7.6 7.6

Records & Information Management - Clerk

The Court functions of the Records & Information Management Department include offering a variety of cost- effective services to Clerk's Departments and other associated areas such as: storage of semi /inactive records; microfilming; retrieval and delivery of records upon request; inventory and tracking of records; and coordination with the State Bureau of Archives and Records Management for destruction of records when retention requirements have been met. The budget reflected represents costs related to the record keeping for the Clerk's Board funded operations.

Fund FY17 Actual FY18 Revised

Budget FY19 Request

General Fund 131,430 152,470 207,500

Total Expenditures by Program $131,430 $152,470 $207,500

FTE by Program FY18 Adopted

Budget FY19 Request

Records & Information Management - Clerk 1.6 2.6

Pinellas County, Florida E-7 FY19 Proposed Budget

Page 9: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Pinellas County, Florida E-8 FY19 Proposed Budget

Pinellas County

Page 10: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Property Appraiser

Description:

The Property Appraiser is responsible for placing a fair, equitable, and just value on all property in PinellasCounty. While the Property Appraiser determines the value on over 434,000 parcels and 65,000 tangiblepersonal property accounts, for the purpose of levying taxes, the Property Appraiser does not set tax rates.These tax rates are set by the Board of County Commissioners, by municipalities, by the Pinellas CountySchool Board, and other tax levying boards such as the Southwest Florida Water Management District andPinellas Suncoast Transit Authority, etc. The Property Appraiser also administers any tax exemptions grantedby statute such as widows and disabled exemptions and the standard Homestead Exemptions. The PropertyAppraiser is elected by the citizens of Pinellas County every four years.

For additional information, please visit http://www.pcpao.org/

Analysis:

The Property Appraiser's budget is submitted and approved by the Department of Revenue and derivesincome from commissions paid by Taxing Authorities. The commissions are set in accordance with Section192.091, Florida Statutes. The Property Appraiser's budget serves as the basis for billing the taxing authoritiesfor services rendered by the Property Appraiser. Each taxing authority is billed its proportional share of theProperty Appraiser's budget based on each authority's share of ad valorem taxes levied in the preceding year.All municipal and school district taxes are considered as taxes levied by the County for purposes of thiscalculation. The FY19 Budget of $11.3M identified as a transfer to the Property Appraiser from the Board'sGeneral Fund reflects the estimated statutory commissions to be paid by the County's General Fund andMunicipal Services Taxing Unit (MSTU) tax districts. The commissions for other taxing authorities within thecounty (EMS, Fire Districts, and MSTUs) are separately identified as a Transfer to Property Appraiser withintheir respective budgets. Statutory commissions not expended by the Property Appraiser at the end of eachfiscal year are returned proportionately to the taxing authorities. The FY19 Transfer from the Board's GeneralFund reflects an increase of $313,190 or 2.9% as compared with the FY18 Revised Budget.

Department Budget FY19 Request Summary

Department Budget Summary

Expenditures by Program

Program FY17 Actual FY18 Revised Budget FY19 Request

Property Appraiser 10,592,054 10,981,290 11,294,480

Total Expenditures $10,592,054 $10,981,290 $11,294,480

Expenditures by Fund  

Fund FY17 Actual FY18 Revised Budget FY19 Request

General Fund 10,592,054 10,981,290 11,294,480

Total Expenditures $10,592,054 $10,981,290 $11,294,480

Personnel Summary by Program and Fund

Program Fund FY18 Adopted Budget FY19 Request

Property Appraiser General Fund 130.0 130.0

Total FTE (Full time equivalent positions)

130.0 130.0

Pinellas County, Florida E-9 FY19 Proposed Budget

Page 11: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Property Appraiser

Budget Summary by Program  

Property Appraiser

The Property Appraiser is responsible for placing a fair and equitable just/market value on all property inPinellas County, for the purpose of providing taxable values to the Taxing Authorities for their property taxlevies. The Property Appraiser also administers any tax exemptions granted by statute such as permanentresident's Homestead Exemption, Portability, Seniors, Widows and Disabled exemptions, etc.

Fund FY17 ActualFY18 Revised

BudgetFY19 Request

General Fund 10,592,054 10,981,290 11,294,480

Total Expenditures by Program $10,592,054 $10,981,290 $11,294,480

FTE by ProgramFY18 Adopted

BudgetFY19 Request

Property Appraiser 130.0 130.0

Pinellas County, Florida E-10 FY19 Proposed Budget

Page 12: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Sheriff

Description:

Pursuant to Florida Statutes, the Sheriff is the chief law enforcement officer within the County. The Sheriff isrequired to provide basic services to all citizens residing within Pinellas County. These include lawenforcement, jail operations, and court security. The Sheriff also tracks sexual predators/offenders, conductsflight operations, investigates child protection cases, serves civil process, manages pre-trial services,administers the misdemeanor probation program, and conducts joint operations with state and federal lawenforcement agencies. The Sheriff serves as the primary law enforcement officer to the unincorporated areasof Pinellas County and to 13 of the county's 24 municipalities pursuant to contract. Additionally the Sheriffprovides a variety of law enforcement services to the other 11 municipalities and contracts with many of thesecities for specialized services.

For additional information, please visit http://www.pcsoweb.com/

Analysis:

The Pinellas County Sheriff's Office total appropriation for FY19 reflects an increase of $12.4M, or 4.3% versusthe FY18 Revised Budget. This increase includes: $1.6M for the debt service related to the purchase of new

vehicles, $507,140 for helicopter engine overhaul maintenance, and $725,940 for the Risk Protection OrderProgram above the baseline continuation budget. This appropriation does not include any additional funding forthe recent School Resource Officer (SRO) mandate but does include funding of a $1.3M subsidy for the

continuation of existing SRO agreements with the School Board.The Sheriff derives funding from a variety of sources, including grants and contracts. As a result, General Fundtax support represents approximately 88.7% of the total Sheriff budget. The FY19 Budget includes an

appropriation of $1.75M for potential grant awards and $500,000 for Federal and Local Law Enforcement TrustFund expenditures. These funds will be distributed to the Sheriff as specific grants are awarded. The totalappropriation for the Sheriff also includes administering the School Crossing Guard Trust Fund ($10,000operating budget funded from parking fines).

Department Budget FY19 Request Summary

Department Budget Summary

Expenditures by Program

Program FY17 Actual FY18 Revised Budget FY19 Request

Reserves 91,780 90,020

School Crossing Guard Fund 10,000 10,000 10,000

Sheriff: Detention & Corrections 110,767,530 114,141,055 119,240,450

Sheriff: Judicial Operations 24,001,260 25,195,979 26,795,700

Sheriff: Law Enforcement 147,640,530 150,085,946 155,740,230

Total Expenditures $282,419,320 $289,524,760 $301,876,400

Expenditures by Fund  

Fund FY17 Actual FY18 Revised Budget

FY19 Request

General Fund 282,409,320 289,422,980 301,776,380

School Crossing Guard Trust 10,000 101,780 100,020

Total Expenditures $282,419,320 $289,524,760 $301,876,400

Pinellas County, Florida E-11 FY19 Proposed Budget

Page 13: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Sheriff

Personnel Summary by Program and Fund

Program FundFY18 Adopted

BudgetFY19 Request

Sheriff: Detention & Corrections General Fund 1,026.0 1,027.0

Sheriff: Judicial Operations General Fund 246.0 251.0

Sheriff: Law Enforcement General Fund 1,081.0 1,084.0

Total FTE (Full time equivalent positions)

2,353.0 2,362.0

Budget Summary by Program  

Reserves

Oversees the management and allocation of the County's financial reserves.

Fund FY17 Actual FY18 Revised Budget FY19 Request

School Crossing Guard Trust 91,780 90,020

Total Expenditures by Program $0 $91,780 $90,020

FTE by Program FY18 Adopted Budget FY19 Request

Reserves

School Crossing Guard Fund

The School Crossing Guard Trust fund is used to account for collection and distribution of a surcharge onparking fines assessed under Pinellas County Code Section 122-32(6) for funding training programs forschool crossing guards. This program is administered by the Sheriff.

Fund FY17 Actual FY18 Revised Budget FY19 Request

School Crossing Guard Trust 10,000 10,000 10,000

Total Expenditures by Program $10,000 $10,000 $10,000

FTE by Program FY18 Adopted Budget FY19 Request

School Crossing Guard Fund

Sheriff: Detention & Corrections

The department of Detention and Corrections is charged with the care and custody of about 3,000 inmateson a daily basis as they await trial or as they serve their county sentences in the Pinellas County Jail as wellas the Inmate Healthcare facility. The Department is committed to providing a safe and secure environmentfor inmates and staff, implementing jail programs to help inmates with their reorientation to society andenhancing professionalism of the staff through training and educational programs.

Fund FY17 Actual FY18 Revised Budget

FY19 Request

General Fund 110,767,530 114,141,055 119,240,450

Total Expenditures by Program $110,767,530 $114,141,055 $119,240,450

FTE by Program FY18 Adopted Budget

FY19 Request

Pinellas County, Florida E-12 FY19 Proposed Budget

Page 14: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Sheriff

FTE by ProgramFY18 Adopted

BudgetFY19 Request

Sheriff: Detention & Corrections 1,026.0 1,027.0

Sheriff: Judicial Operations

Judicial Operations provides security and support to the Circuit and County court system. Sheriff's deputiesare at the front doors and at the judges' sides at five courthouses in Pinellas County. They ensure thesecurity of hundreds of courthouse employees and thousands of citizens who come to the courthouses everyday to conduct business, appear for proceedings or serve on a jury. Florida State Statutes also require theSheriff's Office to serve all enforceable civil processes (writs, warrants, subpoenas, and other legaldocuments). Judicial Operations is also responsible for the operation of the misdemeanor/probation programwhich handles over 2,500 cases at any given time.

Fund FY17 ActualFY18 Revised

BudgetFY19 Request

General Fund 24,001,260 25,195,979 26,795,700

Total Expenditures by Program $24,001,260 $25,195,979 $26,795,700

FTE by Program FY18 Adopted Budget FY19 Request

Sheriff: Judicial Operations 246.0 251.0

Sheriff: Law Enforcement

The Law Enforcement program provides full primary law enforcement services in the unincorporated area ofthe County as well as 13 cities. The cities currently under contract with the Sheriff's office to provide fullservices are Belleair Beach, Belleair Bluffs, Belleair Shore, Dunedin, Indian Rocks Beach, Madeira Beach,North Redington Beach, Redington Beach, South Pasadena, Oldsmar, Safety Harbor, Seminole, and St.Pete Beach. The Sheriff's office also has contractual agreements with other cities in the county for specificservices. In addition, Law Enforcement provides a wide range of county-wide services, including SWAT,Canine, the Sexual Predator and Offender Tracking (SPOT) unit, and the airborne Flight Unit. This programalso encompasses support services such as fleet maintenance, training, records, and evidence.

Fund FY17 Actual FY18 Revised Budget FY19 Request

General Fund 147,640,530 150,085,946 155,740,230

Total Expenditures by Program $147,640,530 $150,085,946 $155,740,230

FTE by Program FY18 Adopted Budget FY19 Request

Sheriff: Law Enforcement 1,081.0 1,084.0

Pinellas County, Florida E-13 FY19 Proposed Budget

Page 15: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Sheriff’s

Service

Area

Non-Contract Municipalities

Unincorporated County

Contract Cities

OLDSMAR

DUNEDIN

SAFETY

HARBOR

BELLEAIR

BEACH

BELLEAIR

SHORE

INDIAN ROCKS

BEACH

BELLEAIR

BLUFFS

SEMINOLE

N REDINGTON BEACH

REDINGTON BEACH

MADEIRA BEACH

ST PETE BEACH

SOUTH

PASADENA

±0 2 4 6 81

Miles

1 in = 4 miles

Pinellas County, Florida E-14

Page 16: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Supervisor of Elections

Description:

The Supervisor of Elections (Supervisor) conducts Federal, State, County, and Municipal elections. TheSupervisor registers voters and maintains accurate voter registration records in accordance with the NationalVoter Registration Act (NVRA), Florida law, and the Florida Voter Registration System (FVRS). The Supervisorrecruits, trains, and assigns poll workers, locates and contracts with polling places, surveys polling places, andmakes improvements to comply with Americans with Disabilities Act (ADA) accessibility requirements. The

Supervisor conducts voter registration and education for college, high school, middle, and elementary students.The Supervisor has the sample ballots published in newspapers and mailed to voters. The Supervisor

complies with bilingual requirements of Section 203 of the Voting Rights Act (VRA).

For additional information, please visit http://www.votepinellas.com/

Analysis:

The Supervisor of Elections (Supervisor) Department budget fluctuates from year-to-year depending on thenumber of elections conducted. The FY19 Budget of $7.8M reflects an increase of $265,620 or 3.5% over theFY18 Revised Budget. The increase includes replacement of the ballot mailing system in the amount of $1.1Mdue to its age and lack of manufacturer support and is offset by a decrease of $834,470 in Poll Workercompensation, printing of election materials, and temporary services related to fewer elections in FY19.

Department Budget FY19 Request Summary

Department Budget Summary

Expenditures by Program

Program FY17 Actual FY18 Revised Budget FY19 Request

Supervisor of Elections 6,858,410 7,523,510 7,789,130

Total Expenditures $6,858,410 $7,523,510 $7,789,130

Expenditures by Fund  

Fund FY17 Actual FY18 Revised Budget FY19 Request

General Fund 6,858,410 7,523,510 7,789,130

Total Expenditures $6,858,410 $7,523,510 $7,789,130

Personnel Summary by Program and Fund

Program Fund FY18 Adopted Budget FY19 Request

Supervisor of Elections General Fund 40.0 40.0

Total FTE (Full time equivalent positions)

40.0 40.0

Pinellas County, Florida E-15 FY19 Proposed Budget

Page 17: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Supervisor of Elections

Budget Summary by Program  

Supervisor of Elections

The Supervisor of Elections program includes the following three responsibilities. Elections includesconducting Federal, State, County, and Municipal elections; qualifying candidates for County and SpecialDistrict elections; recruiting, training, and assigning poll workers; locating and contracting with polling places;surveying polling places and making improvements to comply with ADA accessibility requirements;maintaining voting equipment and supplies; and complying with bilingual requirements of Section 203 of theVoting Rights Act. Voter Registration includes registering voters and maintaining accurate voter registrationrecords in accordance with the National Voter Registration Act (NVRA), Florida law, and the Florida VoterRegistration System (FVRS) and complying with bilingual requirements of Section 203 of the Voting RightsAct. Voter Education includes voter education, registration, and outreach for all citizens (including seniorcitizens; minority community groups; language community groups; persons with disabilities; college, highschool, middle, and elementary school students); publishing sample ballots in newspapers and mail tovoters; and complying with bilingual requirements of Section 203 of the Voting Rights Act.

Fund FY17 ActualFY18 Revised

BudgetFY19 Request

General Fund 6,858,410 7,523,510 7,789,130

Total Expenditures by Program $6,858,410 $7,523,510 $7,789,130

FTE by Program FY18 Adopted Budget FY19 Request

Supervisor of Elections 40.0 40.0

Pinellas County, Florida E-16 FY19 Proposed Budget

Page 18: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Tax Collector

Description:

The Tax Collector bills, collects, and distributes all taxes for the County, Municipalities, Tourist DevelopmentCouncil, School Board, and taxing districts. The Tax Collector issues licenses and titles for cars, trucks, boatsand mobile homes, issues fishing and hunting licenses, processes applications for Concealed WeaponsLicenses, issues Drivers Licenses and Birth Certificates, and makes application for voter ID cards. This budgetreflects the funds associated with the Tax Collector fees related to the collection of the Countywide andUnincorporated area (MSTU) millage. In addition, in accordance with Florida Statute 192.091, the feesassociated with the School Board and Municipalities are paid for by the County and are included in theappropriations shown below. The amount the Board must budget as fees and commissions for the TaxCollector is set by statutory formula. In general, the formula calls for fees of 3.0% on taxes collected up to anassessed valuation of $50.0M, and 2.0% on the balance above $50.0M. The Tax Collector's total budgetrequest is approved by the Florida Department of Revenue (not the Board of County Commissioners).Statutory fees and commissions shown below reflect those in the General Fund only. Those of other propertytax levying funds (EMS, Fire Districts, etc.) are shown separately within their fund budgets. Statutory fees andcommissions not expended by the Tax Collector are returned proportionately to the taxing authorities. The TaxCollector is elected by the citizens of Pinellas County every four years.

For additional information, please visit http://www.taxcollect.com/

Analysis:

The Tax Collector's budget is submitted to and approved by the Department of Revenue and derives fees andcommissions paid by Taxing Authorities pursuant to the formula prescribed in Section 192.091, FloridaStatutes. The FY19 Budget of $20.9M identified as a transfer from the Board's General Fund reflects statutoryfees and commissions. This amount is used for budgetary purposes, but does not represent the actualexpenditures of the Tax Collector's Office. On an annual basis, a year-end reconciliation of the budgetedtransfer amount and actual expenditures is performed and the difference is remitted to the Board and othertaxing authorities as Excess Fee Revenue (unused fees). The FY19 Transfer from the Board's General Fundreflects an increase of $263,230 or 1.3% as compared with the FY18 Revised Budget. This increase, receivedby the Tax Collector, is primarily due to the overall increase in taxable values. The FY19 increase of 5.0 FTE'sprovides security in each of the Tax Collector Branch Offices.

In May 2016, the Tax Collector's Office received the 2016 Governor's Sterling Sustained Excellence Award foroperational and service performance.

Department Budget FY19 Request Summary

Department Budget Summary

Expenditures by Program

Program FY17 Actual FY18 Revised Budget FY19 Request

Tax Collector 18,241,961 20,673,200 20,936,430

Total Expenditures $18,241,961 $20,673,200 $20,936,430

Expenditures by Fund  

Fund FY17 ActualFY18 Revised

Budget FY19 Request

General Fund 18,241,961 20,673,200 20,936,430

Total Expenditures $18,241,961 $20,673,200 $20,936,430

Pinellas County, Florida E-17 FY19 Proposed Budget

Page 19: SECTION E: CONSTITUTIONAL OFFICERS AGENCIES...Constitutional Officers Agencies. Organization Department Summary The five Constitutional Officers are the Clerk of the Circuit Court

Tax Collector

Personnel Summary by Program and Fund

Program FundFY18 Adopted

BudgetFY19 Request

Tax Collector General Fund 272.0 277.0

Total FTE (Full time equivalent positions)

272.0 277.0

Budget Summary by Program  

Tax Collector

The Tax Collector bills, collects, and distributes all taxes for the County, municipalities, Tourist DevelopmentCouncil, School Board, and taxing districts - including the sales tax on vehicles, vessels, and mobile homes.This office also collects delinquent taxes and sells certificates for unpaid taxes. As the agent for stategovernment, the Tax Collector issues licenses and titles for cars, trucks, boats, and mobile homes; collectsfees for fishing and hunting licenses; issues Drivers Licenses and Birth Certificates; processes applicationsfor Concealed Weapons Licenses; and makes application for voter identification cards.

Fund FY17 Actual FY18 Revised Budget FY19 Request

General Fund 18,241,961 20,673,200 20,936,430

Total Expenditures by Program $18,241,961 $20,673,200 $20,936,430

FTE by Program FY18 Adopted Budget FY19 Request

Tax Collector 272.0 277.0

Pinellas County, Florida E-18 FY19 Proposed Budget