SECRETARIAT OF POLICE1 SECRETARIAT PRELIMINARY BUDGET & STRAT PLAN 2010/11 SECRETARIAT OF POLICE.

SECRETARIAT OF POLICE 1

SECRETARIAT PRELIMINARY BUDGET & STRAT PLAN

2010/11

SECRETARIAT OF POLICE


VISION AND MISSION

VisionA transformed & accountable Police Service that reflects the values of our

developmental State

MissionTo provide efficient and effective civilian oversight over the SAPS & enhance

the role of the Minister of Police.


• To provide quality, timeous evidence-based strategic research and policy advice to the Minister

• To play an activist and interventionist role with regard to civilian oversight of the Police

• To develop and contribute to a global view on policy practices and methodologies

• To develop and build strategic partnerships in the fight against crime• To strengthen the national dialogue and relationships on safety and crime

prevention• To initiate policy driven legislation on policing and

security matters• To perform any other functions as may be determined

by the Minister

OBJECTIVES


STRATEGIC PLAN & BUDGET 2010/11

Project Area Focus Areas Budget

Secretary of Police Re-organisation of Secretariat, Support to Minister, Strategic direction and management, Provincial alignment , Legislation support, Parliamentary liaison and accountability, Communication and Special Projects

2,013 563.00

Policy Unit To provide quality, timeous evidence based strategic research and policy advise

1, 772 700.00

Partnership Unit To deepen national dialogue, coordintion and participation in the fight against crime

1,528 577.00

Monitoring and Evaluation Unit To monitor and evaluate; the transformation of SAPS, Performance, service delivery, complaints mechanisms, implementation of the ICD recommendations

1,263 850.00

Human Resource Attract and retain skills, ensure effective performance management, Review of policies , develop HR capacity

13,301 000.00

Support Services Provide effective support, ensure cost effectiveness, support Minister’s office

1,447 800.00


PRELIMINARY BUDGET

BUDGET ITEM BUDGET COST

Operational Budget 8,066 490.00

Human Resources 13 250 000.00

Overtime 11 000.00

TOTAL 21,687 490.00

5


OFFICE OF THE SECRETARY

6

Project Areas Activities Budget

1. Re-organisation -2. Support to the Minister 150 000.00

3. Providing leadership and direction 145 320.00

4. Legislative support to the Minister 1 076 832.00

5. Relations with Parliament 183 911.00

6. Alignment with the Provinces 137 500.00

7. Communication and Special Projects 320 000.00

8. Co-ordination with ICD -



1. Re-organisationObjectives Activities Targets/Beneficiaries Means of verification Budget

• Finalisation and development of legislation for Secretariat which will empower and capacitate Secretariat

• Finalise Secretariat legislation

• Submit to Cabinet• Present to Parliament• Engage in consultations• To prepare for finalisation

of legislation• To work with DPSA team

to finalise re-organisational plan

• Work with DPSA on implementation

• Consult with Treasury

• Develop a transitional implementation plan based on proposed legislation

• Secretariat, Provinces, Ministry of Police, General Public

• Cabinet

• Portfolio Committee and select Committee

• Stakeholders

• Secretariat and Minister

• DPSA• Secretariat, Minister,

Treasury• Secretariat, Minister,

Provinces

• A Draft Bill• Inputs evaluated and

considered• Cabinet approval of Bill• Secretariat Act passed by

Parliament

• A Restructured and approved organogram for the Secretariat

• Clear implementation plan approved by Minister and Portfolio Committee

To be determined after consultation with DPSA and discussion with SAPS

• To re-organise and align the structure and staff of the Secretariat in line with the legislation

• Finalise work of DPSA/ Secretariat task team

• Minister • Secretariat

• Re organised secretariat aligned with legislation

To be determined after consultation with DPSA and discussion with SAPS



2. Support to the Minister

Objectives Activities Targets/Beneficiaries Means of verification Budget

• Provide quality and timeous support to the Minister

• To ensure regular quality reports on matters within the Mandate of the Minister

• Minister • Quality and timeous delivered reports

NIL

• To assist and provide support to the Minister with regard to International obligations

• To determine calendar of Minister engagements within SADC, SARPCCO and other foreign countries

• To determine existence of and requests for International co-operation agreements and invitations

• To liaise and engage with relevant international counterparts

• Provide quality and timeous advice and support to the Minister

• Minister• Presidency• Dept of Justice• Dept of International

relations• SAPS

• Calendar of Minister’s international engagements

• Properly negotiated and concluded international agreements

• Effective communication strategy and plan in place

• Clear M & E plans

150 000.00



3. Providing leadership and direction


• Provide institutional leadership and direction to the Secretariat

• To prepare strategic plans and manage Secretariat staff

• Development of 5 year plan

• Develop and implement PMA for SMS within Secretariat

• Manage budget of Secretariat

• Facilitate structured engagements with Provincial structure

• Promote strategic leadership and management within Secretariat

• Secretariat staff including SMS

• Provincial Secretariats

• Minister

• 5 year plan• Annual strategic plan of the

Secretariat

• Performance agreements signed off and Bi-annual assessments for SMS members completed

• Strategic plan drawn up• Expenditure reports

(monthly)

70 320.0030 000.0045 000.00

145 320.00



4. Legislative Support to the Minister


• Prepare and present Departmental Legislation to Parliament

• To ensure implementation of Departmental legislative programme and assist the Minister with his statutory mandate in this regard

• Draft and finalise• Secretariat Bill • ICD Bill• PSIRA Bill• Firearms Control

Regulations

• Private Security Training Regulations

• Minister

• MINMEC• Cabinet Committees

• Cabinet• Provincial Secretariats• Statutory bodies falling

under Minister’s jurisdiction such as PSIRA Central Firearms Registry

• SAPS

• Parliamentary Legislation Programme implementation

• Cabinet Approved Bill

• Cabinet Approved Bill• Cabinet Approved Bill• Regulations

promulgated in Government Gazette

• Regulations promulgated in Government Gazette

291 432.00183 527.00467 716.0073 574.0060 583.00

1 076 832.00



5. Relationship with Parliament


• Ensure effective accountability and liaison with Parliament

• Establish effective communication and liaison with parliamentary committees through PLO

• Liaison with PLO of Secretariat

• Regular reporting of Parliamentary program for action by the Secretariat

• Presentation of budget and other reports to Parliament

• Minister • Secretariat• Parliament

• Regular reports to Secretariat by PLO

• Attendance of PLO at parliamentary committees

• Reports on provincial visits by PLO

• Quality and timeous reports delivered to Parliament

183 911.00



6. Alignment with Provinces


• Engaging with and directing HOD forum meetings

• Convening quarterly HOD’s meetings in Provinces on a rotational basis

• Preparing strategic direction on civilian

oversight• Preparing technical

support to MINMEC

• Provincial Secretariats• Minister• MINMEC

• Minutes of meetings with action plans

• Reports from Provincial Secretariats

32 300.00

• Alignment of Provincial structures

• Alignment of provincial structures with legislation

• Establishment of Provincial Secretariat Management Forums

• Minister• Secretariat• MECs

• Secretariats established in all Provinces in line with proposed legislation

• Bi Monthly management forum meetings

105 200.00



7. Relationship with ICD


• Ensure co-operation and engagement with ICD

• Monthly meeting with ED of ICD

• To serve on the Moderation Committee of the ICD

• Minister • Secretariat• ICD

• Regular reports to Minister• Minutes of Meetings

NIL

• To monitor and report on the implementation of ICD recommendations

• Quarterly management meeting with ICD and Secretariat to discuss implementation of recommendations

• Minister• Secretariat• ICD

• Reports on progress regarding the implementation of recommendations

NIL



8. Communication and Special Projects


• Special projects • Undertake special ad-hoc projects as directed by the Minister or as may become necessary

• To develop appropriate project plans

• To implement the Firearms amnesty plan

• Dependant on nature of projects

• Minister, Stakeholders and citizens

• Reports presented to Minister

• Final report to Minister and Parliament 250 000.00.

• Communications • Upgrade and maintain Secretariat website

• Assist Minister in Crime stats communication approaches

• Annual Reports

• Public, Minister

70 000.00



• To provide quality, timeous, evidence based strategic research and policy advice

• Fully developed research programme on major policing issues

• State of Policing Report• Metro Police• Psira• Community Safety

Forums• Review of Police Act• Deployment and

Resource allocation• Sector Policing Review • Conduct a victim survey

• SAPS• Minister• Public

• Quality reports submitted to the Minister on each of these areas

1,306 700.00

• Develop the Policy and Research Component as

an information hub of best practices and policy

• Establish a decentralised Policy and Research Office

• Establish resource centre and build link with Secretariat, Police and Parliament ,Provinces

• Secretariat • Ministry • Parliament

• Reports to Secretary and where appropriate, parliament

180 000.00

POLICY UNIT


POLICY UNIT

Objectives Activities Targets/ Beneficiaries Means of verification Budgets

• To develop strategic partnerships with parliament, civil society and the police

• Establish reference group• Workshop and reports to

Minister and parliament on trends and policy

• Civil Society • Minister • Parliament • SAPS

• Regular and accurate minutes and reports of meetings to the Minster

126 000.00

• To strategically access and analyse raw research SAPS data

• Develop and access SAPS and other relevant databases

• Secretariat • Minister

• Regular data transfer sessions with SAPS and regular reports on specific research areas

NIL

• To work in partnership with SAPS and other research organisations

• Strategically develop joint research projects as designated by Secretary

• Secretariat• Minister

• Quarterly Research output reports

60 000.00

• To collect relevant research material on police practice and methodologies locally and internationally

• Planning workshop on research methods, sources, databases

• Secretariat • Minister

• Policing Database and general folder up and running

100 000.00


PARTNERSHIP UNIT

Objectives High Level Activities Targets/Beneficiaries Means of Verification Budget

• To create opportunities for partnerships in crime prevention initiatives

• Reference group establishment to harness expertise around partnerships

• Identify and engage with civil, private and public sector stakeholders

• Identify, implement and sustain community outreach programmes

• Secretariat• Ministry • Community

• Established reference group

• Reports on projects undertaken

205 600.00

• The engagement with and packaging of community partnership initiatives

• Engagements with CPF’s, Street committees

• Engagement with Provinces around street committees

• Engagement with stakeholders around voluntarism initiatives

• Public Participation Programme

• Ministry• SAPS • Community Stakeholders

• Trained CPFs and volunteers

• Reports on Provincial engagements on CPFs, Street Committees

• Satisfied community on complaints raised at Public Participation meetings

502 700.00


PARTNERSHIP UNIT


• To enhance strategic partnerships, where appropriate , formalise partnerships

• Finalisation and implementation of MOU with business community

• Piloting of small business initiatives

• Engaging with the Labour movement around policing issues

• Engagement with Action for a Safer South Africa

• Stakeholders• Ministry and secretariat

• Signed MOU• Reports on:

Pilot studies undertaken Engagements with Action for a Safer South Africa

70 000.00

• To pilot Community Safety Forums (CSFs) in ten areas

• Identify and initiate projects in ten areas

• Intergovernmental engagement on community safety forums in identified areas

• Work with Provinces to implement pilots

• Attend and participate in Public Participation Programmes

• Stakeholders • Ministry • Local police stations• Secretariat • Provincial Structures

• Reports on piloted CSFs

750 277.00


MONITORING & EVALUATION UNIT


To provide a professional civilian oversight capacity through active monitoring evaluations of SAPS systems, process and approaches

• Align M& E indicators• Develop and roll out M&E

system and tool which includes permissible use of Parliamentary tool

• Integration , alignment of tools in Provinces

• To explore and implement good practice in conducting robust and effective oversight and to monitor SAPS against their Performance Charter (Resource allocation, deployment patterns , detectives etc)

• Monitoring and reporting on SAPS implementation of ICD recommendations

• Secretariat, SAPS• Provinces and Parliament

• Aligned M&E Tool with Indicators

• Monitoring reports submitted to Minister

• Consolidated reports to Parliament

• Report to Minister and Parliament on ICD recommendations

217 250.00




• To provide a professional civilian oversight capacity through active monitoring evaluations of SAPS systems, process and approaches

• Monitor and evaluate the manner in which SAPS deal with citizen complaints

• To monitor implementation of the firearms amnesty and to draw best practices on amnesty process

• Establish monitoring and evaluation reference group

• To finalise the database system for monitoring and evaluation that will enable improved M&E

• To undertake M&E special projects referred by the Minister

• Secretariat• Minister• ICD

• Quarterly Performance Reports

• Monthly Amnesty Progress Reports to the Minister

• M&E Forum convened and Quarterly Reports

393 600.00




• To monitor and evaluate the transformation of SAPS with respect to the management deployment of human and material resources,

• Develop databases on SAPS systems, crime stats and police station management practices

• To monitor service delivery at local station level in 3 Provinces

• Secretariat.• Minister• Citizens

• Comprehensive Database on SAPS systems

• Report on police stations in 3 provinces

653 000.00

• To monitor SAPs performance w.r.t agreed to priorities, target and performance measures agreed to at the Cabinet Lekgotla

• Analysis of crime data and SAPS processes agreed to in the Cabinet Lekgotla

• Prepare quarterly reports to the Minister

• Minister of Police • Regular Reports to Minister

NIL


HUMAN RESOURCES

Objectives Activities Targets/Beneficiaries Means of Verification Budget

• To attract and retain appropriate skilled and qualified human resources

• Implement with Secretary of Police what arises from re- organisational

process• To revise and promote

recruitment policy

• Staff of the Secretariat • A restructured and capacitated Secretariat

Personnel13 000 000.00Training250 000.00Overtime11 000.00

13 261 000.00

• To support the Secretary of Police in ensuring that there are effective performance management processes in place

• To assist in the development of performance management processes with personnel on MMS and lower levels

• To ensure performance management agreements become a management tool used by all managed staff

• Facilitate the training of all management staff in the use of the PMA

• Staff of the Secretariat

• SMS

• SMS

• A sound and approved policy document

• Training plan and report

• All MMS and below level have clear PMA in place

Quality performance assessments for all members on MMS level and below

40 000.00


HUMAN RESOURCE

Objectives Activities Targets/Beneficiaries Means of Verification Budget

• To revise and align all HR Policies of the Secretariat to that of the Public Service

• Implement and review existing policies

• DPSA• Secretariat

• Approved Policies No Budget (Desktop)

• To develop HR capacity to meet new demands placed on the Secretariat

• Conduct induction of new staff

• Appoint new staff members

• Secretariat• New members

• Staff inducted Approved appointment

To be determined by DPSA process and discussions with SAPS


SUPPORT SERVICES


• Capacitate Support Services to provide effective support in line with the new vision and role of the Secretariat

• Audit and review Support Services in line with proposed legislation and organigram

• Based on audit to develop implementation

All staff • Audit report and recommendation

• Implementation plan

As determined by the DPSA process and discussions with SAPS

• Ensure that cost effective and efficient services are delivered

• Cost effective and complaint implementation of the budget

• To ensure supply chain compliance to policies and procurement

• Compliance with all aspects of PFMA

• Expenditure in line with budget

• Regular financial reports

Procurement

1 447 800

• To render effective efficient service to the Minister’s Office

• Risk management policy to be in place

• Provide dedicated resources and ensure that all systems and procedures are in place

Minister, Government and Secretariat

• Alignment with DPSA and Ministerial Handbook and where applicable Departmental policies and procedures

NIL

SECRETARIAT OF POLICE1 SECRETARIAT PRELIMINARY BUDGET & STRAT PLAN 2010/11 SECRETARIAT OF POLICE.

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