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SEBI (LISTING OBLIGATIONS AND DISCLOSURE

REQUIREMENTS) REGULATIONS, 2015

SEBI has notified SEBI (Listing Obligations and Disclosure Requirements)

Regulations, 2015 (‘Listing Regulations’) on September 2, 2015 which came into force

w.e.f. December 1, 2015 with two objectives, firstly, to align clauses of the listing

agreement with Companies Act, 2013 and secondly to consolidate the conditions under

different securities listing agreements in one single regulation.

Applicability of the Regulations

These regulations shall apply to the listed entity who has listed any of the following

designated securities on recognised stock exchange(s):

Applicability

Indian depository

receiptsSecuritised

debt instruments

Security receipts

Any other securities as

may be specified by

SEBI

Units issued by mutual funds

Specified securities listed on

main board or SME Exchange or

institutional trading platform

NCDs, NCRPs, Perpetual Debt,

Perpetual NCRPs

Lesson 5 n An Overview of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 119

OBLIGATIONS OF LISTED ENTITIES

The obligations of listed entities have been classified under following categories -

Common obligations (Applicable for all listed entities)

Obligations of Listed entitiy which has listed its Specified Securities.

Obligations of Listed entity which has listed its Non-Convertible Debt Securities or Non-Convertible Redeemable Preference Shares or both.

Obligations of Listed entity which has listed its Specified Securities and either Non-Convertible Debt Securities or Non-Convertible Redeemable Preference Shares or both.

Obligations of Listed entity which has listed its Indian depository receipts.

Obligations of Listed entity which has listed its securitised debt instruments,

Obligations of Listed entity which has listed its Security Receipts.

Obligations of Listed entity which has listed its units issued by mutual funds.

COMPLIANCES UNDER SEBI LISTING REGULATIONS

The Listed entity shall comply with the following compliances under the Listing Regulations :-

– One Time Compliances

– Quarterly Compliances

– Half yearly Compliances

– Yearly Compliances

– Event based Compliances

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One-time Compliances

The following are the one time compliances:-

Regulation Particulars6(1) A listed entity shall appoint a Company Secretary as the Compliance Officer7(1) The listed entity shall appoint a share transfer agent or the listed entity register with SEBI as

Category II share transfer agent in case of share transfer facility in house.9 The listed entity shall have a policy for preservation of documents, approved by its Board of

Directors.

Constitution of Committees – Audit Committee (Regulation 18)

– Nomination and Remuneration Committee (Regulation 19)

– Stakeholders Relationship Committee (Regulation 20)

– Risk Management Committee (Regulation 21)

– Vigil Mechanism (Regulation 22)

Quarterly Compliances

Regulation Particulars Time Limit

13(3) The listed entity shall file with the recognised stock exchange, a statement giving the number of investor complaints pending at the beginning of the quarter, those received during the quarter, disposed of during the quarter and those remaining unresolved at the end of the quarter

within 21 days from end of quarter

27 The listed entity shall submit a quarterly compliance report on corporate governance in the format as specified by SEBI from time to time to the recognized stock exchange(s)

within 15 days from close of the quarter

31(1))(b) The listed entity shall submit to the stock exchange(s) a statement showing holding of securities and shareholding pattern separately for each class of securities, in the format specified by SEBI from time to time

within 21 days from the end of each quarter

32(1) The listed entity shall submit to the stock exchange a statement of deviation or variation

–

33(3) The listed entity shall submit quarterly and year-to-

date financial results to the stock exchange

within forty-five days of end of each quarter, other than the last quarter.

Lesson 5 n An Overview of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 121

Half Yearly Compliances

Regulation Particular Time Limit

7(3) The listed entity shall submit a compliance certifi-cate to the exchange, duly signed by both the com-pliance officer of the listed entity and the authorised representative of the share transfer agent

Within one month of end of each half of the financial year.

40(9) The listed entity shall ensure that the share trans-fer agent and/or the in-house share transfer facility, as the case may be, produces a certificate from a practising company secretary

within one month of the end of eachhalf of the financial year

Yearly Compliances

Regulation Particulars Time Limit

14 The listed entity shall pay all such fees or charges, as applicable, to the recognised stock exchange(s), in the manner specified by SEBI or the recognised Stock Exchange (s).

within 30 days of the end of financial year

33(3) The listed entity shall submit annual audited stand-alone financial results with audit report and State-ment on Impact of Audit Qualifications applicable only for audit report with modified opinion to the stock exchange

within 60 days from the end of the financial year

34 The listed entity shall submit the annual report to the stock exchange

within twenty one working days of it being approved and adopted in the annual general meeting

Event Based Compliances

Regulation Particulars Time Limit

7(5) The listed entity shall intimate the appointment of Share Transfer Agent, to the stock exchange(s)

Within 7 days of Agreement with RTA

28(1) The listed entity shall obtain In-principle approval from recognised stock exchange

Prior to issuance of Security

29(1)(a)read

along with proviso to

29 (2)

Prior Intimations of Board Meeting for financial Re-sult viz. quarterly, half yearly or annual, to the stock exchange(s)

At least 5 clear days in advance (ex-cluding the date of the intimation and the date of the meeting)

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29(1) (b),

(c),(d), (e)

& (f) read along with

29 (2)

Prior Intimations of Board Meeting for Buyback, Vol-untary delisting , Fund raising by way of FPO, Rights Issue, ADR, GDR, QIP, FCCB, Preferential issue, debt issue or any other method, Declaration/ recom-mendation of dividend, issue of convertible securities carrying a right to subscribe to equity shares or the passing over of dividend, proposal for declarationof Bonus securities etc., to the stock exchange(s)

At least 2 working days in advance

29(3) Prior Intimations of Board Meeting for alteration in nature of Securities, alteration in the date on which interest on debentures/bonds/redemption amount, etc. shall be payable to the stock exchange(s)

At least 11 clear working days in Advance

30(6) Disclosure of Price Sensitive Information to the stockexchange(s)

Not later than twenty four hours as per Part A of Schedule III

31(1)(a) The listed entity shall submit to the stock exchange(s) a statement showing holding of securities and share-holding pattern separately for each class ofsecurities prior to listing of securities

One day prior to listing of Securities

31(1)(c) The listed entity shall submit to the stock exchange(s) a statement showing holding of securities and share-holding pattern separately for each class ofsecurities in case of Capital Restructuring

Within 10 days of any change in capi-tal Structure exceeding 2% of the to-tal paid-up share capital.

37(2) The listed entity shall file draft Scheme of Arrangement to the stock exchange(s)

Prior approval before filing with Court

37(2) The listed entity shall file draft Scheme of Arrangement to the stock exchange(s)

Prior approval before filing with Court

39(3) Loss of share certificates and issue of the duplicate certificates

Within two days of getting information.

42(2) The listed entity shall intimate the record date or date of closure of transfer books to all the stock exchange(s)

At least 7 clear working days inadvance

42(3) The listed entity shall give notice to stock exchange(s) of Record date for declaring dividend and/or cash bonus

At least 5 clear working days in ad-vance

44(3) The listed entity shall submit to the stock exchangedetails regarding voting results by Shareholders

Within 48 Hours of conclusion of its General Meeting

45(3) The listed entity shall allowed to change its name Prior approval from Stock Ex-change(s)

46 The listed entity shall maintain a functional website containing the basic information about the listed entity.

___

CORPORATE GOVERNANCE UNDER SEBI (LODR) REGULATIONS, 2015

The listed entities which has listed its specified securities on any recognised stock exchange(s) either on the main board or on SME Exchange or on institutional trading platform has to comply with certain corporate

Lesson 5 n An Overview of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 123

governance provisions which are specified in Regulations 17 to 27 & 34(3) of the Listing Regulations.

Sl. No. Particulars Listing Regulation1. Related Party Clause 2(zb)

2. Board Composition 17(1)

3. Appointment of Woman Director 17(1)(a)

4. Size of the Board 17(1)(a)

5. Maximum age of non-executive directors 17 1A

6. Succession planning 17(4)

7. Code of Conduct of Board of Directors & Senior Management 17(5)

8. Prohibited Stock options for IDs 17(6)(d)

9. Performance evaluation of IDs 17 (10)

10. Maximum number of directorships 17A

11. Constitution of Audit Committee 18

12. Constitution of Nomination & Remuneration Committee 19

13. Constitution of Stakeholders Relationship Committee 20

14. Constitution of Risk management Committee 21

15. Formulation of Vigil mechanism 22

16. Related party transactions 23(1)

17. Secretarial Audit 24A

18. Maximum number of directorship of IDs. 25(1)

19. Maximum tenure of IDs 25(2)

20. Separate meeting of IDs 25(3)

21. Liability of IDs 25(5)

22. Filing of Casual Vacancy of IDs 25(6)

23. Familiarisation Programme for Independent Director 25(7)

24. Corporate Governance Report 27(2) (a)

25. Disclosure of different Accounting standard 34(4)

25. Disclosure on Remuneration 34(3)

Exceptions

Regulation 15(2) of the Listing Regulations, the compliance with the corporate governance provisions as specified in Regulations 17 to 27 and clauses (b) to (i) of Regulation 46(2) and para C, D and E of Schedule V shall not apply, in respect of following -

1. The listed entity having:-

• paid up equity share capital not exceeding rupees 10 crore and

• net worth not exceeding rupees 25 crore, as on the last day of the previous financial year.

(However, If the provisions of the regulations become applicable to a listed entity at a later date, such listed entity shall comply with the requirements those regulations within six months from the date on which the provisions became applicable to the listed entity.)

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2. The listed entity which has listed its specified securities on the SME Exchange.

However, for other listed entities which are not companies, but body corporate or are subject to regulations under other statues, the provisions of corporate governance provisions as specified in regulation 17 to 27 and clauses (b) to (i) of sub-regulation (2) of regulation 46 and para C , D and E of Schedule V shall apply to the extent that it does not violate their respective statutes and guidelines or directives issued by the relevant authorities.

3. The provisions as specified in regulation 17 shall not be applicable during the insolvency resolution process period in respect of a listed entity which is undergoing corporate insolvency resolution process under the Insolvency Code: Provided that the role and responsibilities of the board of directors as specified under regulation 17 shall be fulfilled by the interim resolution professional or resolution professional in accordance with sections 17 and 23 of the Insolvency Code.

4. Regulations 18, 19, 20 and 21 shall not be applicable during the insolvency resolution process period in respect of a listed entity which is undergoing corporate insolvency resolution process under the Insolvency Code.

However, the roles and responsibilities of the committees specified in the respective regulations shall be fulfilled by the interim resolution professional or resolution professional.

5. Notwithstanding any provisions under Regulation 15(2) stated above, the provisions of Companies Act, 2013 shall continue to apply, wherever applicable.

Board Committees under the SEBI Listing Regulations

VIGIL MECHANISM [REGULATION 22] • The listed entity shall formulate a vigil mechanism for directors and employees to report genuine

concerns.

• The vigil mechanism shall provide for adequate safeguards against victimization of director(s) or employee(s) or any other person who avail the mechanism.

• The vigil mechanism shall also provide for direct access to the chairperson of the audit committee in appropriate or exceptional cases.

Lesson 5 n An Overview of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 125

RELATED PARTY TRANSACTIONS [REGULATION 23]

Related Party definitions under Different laws

Under Listing Regulations, 2015

Regulation 2(1) (zb) defines “related party” means a related party as defined under sub-section (76) of section 2 of the Companies Act, 2013 or under the applicable accounting standards.

Provided that any person or entity belonging to the promoter or promoter group of the listed entity and holding 20% or more of shareholding in the listed entity shall be deemed to be a related party.

Provided further that this definition shall not be applicable for the units issued by mutual funds which are listed on a recognised stock exchange(s).

Under Companies Act, 2013

According to section 2 (76) “related party”, with reference to a company, means —

(i) a director or his relative;

(ii) a key managerial personnel or his relative;

(iii) a firm, in which a director, manager or his relative is a partner;

(iv) a private company in which a director or manager or his relative is a member or director;

(v) a public company in which a director and manager is a director and holds along with his relatives, more than two per cent of its paid-up share capital;

(vi) any body corporate whose Board of Directors, managing director or manager is accustomed to act in accordance with the advice, directions or instructions of a director or manager;

(vii) any person on whose advice, directions or instructions a director or manager is accustomed to act;

However, nothing in sub-clauses (vi) and (vii) shall apply to the advice, directions or instructions given in a professional capacity;

(viii) Any body corporate which is –

(A) a holding, subsidiary or an associate company of such company;

(B) a subsidiary of a holding company to which it is also a subsidiary; or

(C) an investing company or the venturer of the company;”

Explanation. – For the purpose of this clause, “the investing company or the venturer of a company” means a body corporate whose investment in the company would result in the company becoming an associate company of the body corporate.

(ix) such other person as may be prescribed.

Policy on materiality of related party transactions

The listed entity shall formulate a policy on materiality of related party transactions and on dealing with related party transactions including clear threshold limits duly approved by the board of directors and such policy shall be reviewed by the board of directors at least once every three years and updated accordingly.

Explanation - A transaction with a related party shall be considered material if the transaction(s) to be entered into individually or taken together with previous transactions during a financial year, exceeds ten percent of the annual consolidated turnover of the listed entity as per the last audited financial statements of the listed entity.

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When will a transaction with a related party be material?

With effect from July 01, 2019]42 a transaction involving payments made to a related party with respect to brand usage or royalty shall be considered material if the transaction(s) to be entered into individually or taken together with previous transactions during a financial year, exceed two percent of the annual consolidated turnover of the listed entity as per the last audited financial statements of the listed entity.

Approval of Audit Committee

All related party transactions shall require prior approval of the audit committee.

Omnibus Approval: Audit committee may grant omnibus approval for related party transactions proposed to be entered into by the listed entity subject to the following conditions-

(a) the audit committee shall lay down the criteria for granting the omnibus approval in line with the policy on related party transactions of the listed entity and such approval shall be applicable in respect of transactions which are repetitive in nature;

(b) the audit committee shall satisfy itself regarding the need for such omnibus approval and that such approval is in the interest of the listed entity;

(c) the omnibus approval shall specify:

(i) the name(s) of the related party, nature of transaction, period of transaction, maximum amount of transactions that shall be entered into,

(ii) the indicative base price / current contracted price and the formula for variation in the price if any; and

(iii) such other conditions as the audit committee may deem fit.

However, where the need for related party transaction cannot be foreseen and aforesaid details are not available, audit committee may grant omnibus approval for such transactions subject to their value not exceeding rupees one crore per transaction.

(d) the audit committee shall review, at least on a quarterly basis, the details of related party transactions entered into by the listed entity pursuant to each of the omnibus approvals given.

(e) Such omnibus approvals shall be valid for a period not exceeding one year and shall require fresh approvals after the expiry of one year.

Approval of the shareholders

All material related party transactions shall require approval of the shareholders through resolution and no related party shall vote to approve such resolutions whether the entity is a related party to the particular transaction or not.

However, the requirements specified under this sub-regulation shall not apply in respect of a resolution plan approved under section 31 of the Insolvency Code, subject to the event being disclosed to the recognized stock exchanges within one day of the resolution plan being approved.

Exceptions

The approval of Audit committee and shareholders shall not be required in the following cases:

(a) transactions entered into between two government companies;

Lesson 5 n An Overview of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 127

(b) transactions entered into between a holding company and its wholly owned subsidiary whose accounts are consolidated with such holding company and placed before the shareholders at the general meeting for approval.

Government Company(ies) means Government Company as defined in sub-section (45) of section 2 of the Companies Act, 2013.

Other provisions

• The provisions of this regulation shall be applicable to all prospective transactions.

• For the purpose of this regulation, all entities falling under the definition of related parties shall not vote to approve the relevant transaction] irrespective of whether the entity is a party to the particular transaction or not.

• All existing material related party contracts or arrangements entered into prior to the date of notification of these regulations and which may continue beyond such date shall be placed for approval of the shareholders in the first General Meeting subsequent to notification of these regulations.

• The listed entity shall submit within 30 days from the date of publication of its standalone and consolidated financial results for the half year, disclosures of related party transactions on a consolidated basis, in the format specified in the relevant accounting standards for annual results to the stock exchanges and publish the same on its website.

IN-PRINCIPLE APPROVAL OF RECOGNIZED STOCK EXCHANGE(S) [REGULATION 28]

The listed entity, before issuing securities, shall obtain an ‘in-principle’ approval from recognised stock exchange(s) in the following manner:

(a) where the securities are listed only on recognised stock exchange(s) having nationwide trading terminals, from all such stock exchange(s);

(b) where the securities are not listed on any recognised stock exchange having nationwide trading terminals, from all the stock exchange(s) in which the securities of the issuer are proposed to be listed;

(c) Where the securities are listed on recognised stock exchange(s) having nationwide trading terminals as well as on the recognised stock exchange(s) not having nationwide trading terminals, from all recognised stock exchange(s) having nationwide trading terminals.

The requirement of obtaining in-principle approval from recognised stock exchange(s), shall not be applicable for securities issued pursuant to the scheme of arrangement for which the listed entity has already obtained No-objection Letter from recognised stock exchange(s) in accordance with regulation 37.

ROLE OF COMPANY SECRETARY

For CS in Employment

A listed entity shall appoint a Qualified Company Secretary as the Compliance Officer. The compliance officer of the listed entity shall be responsible for –

• ensuring conformity with the regulatory provisions applicable to the listed entity in letter and spirit.

• co-ordination with and reporting to SEBI, recognised stock exchange(s) and depositories with respect to compliance with rules, regulations and other directives of these authorities in manner as specified from time to time.

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• ensuring that the correct procedures have been followed that would result in the correctness, authenticity and comprehensiveness of the information, statements and reports filed by the listed entity under these regulations.

• monitoring email address of grievance redressal division as designated by the listed entity for the purpose of registering complaints by investors.

The listed entity shall submit a compliance certificate to the exchange, duly signed by both the compliance officer of the listed entity and the authorised representative of the share transfer agent, wherever applicable, within one month of end of each half of the financial year, certifying that all activities in relation to both physical and electronic share transfer facility are maintained either in house or by Registrar to an issue and share transfer agent registered with SEBI.

“Senior Management” shall mean Officers/Personnel of the listed entity who are members of its core management team excluding Board of directors and normally this shall comprise all members of management one level below Chief Executive Officer/ Managing Director/ Whole Time Director/ Manager (including Chief Executive Officer/Manager, in case they are not part of the board) and shall specifically include Company Secretary and Chief Financial Officer.

For Company Secretary in Practice

In addition to the above responsibilities, the following are the recognition to Company Secretary under the SEBI Listing Regulations, 2015 :

Certificate regarding Transfer of Securities

• Certification to the effect that all transfers have been completed within the stipulated time. [Regulation 40(9)]

Certificate Regarding Compliance of Conditions of Corporate Governance under SEBI Listing Regulations

• SEBI listing regulations authorizes Company Secretary in Practice to issue certificate regarding compliance of conditions of Corporate Governance. [Schedule V, clause E]

Certificate Regarding Maintenance of 100% Asset Cover

• To issue half yearly certificate regarding maintenance of 100% security cover in respect of listed non- convertible debt securities. [Regulation 56(1)] (d)]

Secretarial Audit Report

Every listed entity and its material unlisted subsidiaries incorporated in India shall undertake Secretarial Audit and shall annex with its Annual Report, a Secretarial Audit Report, given by a Company Secretary in Practice, in such form as may be specified with effect from the year ended March 31, 2019.[ Regulation 24A]

Certification regarding Director’s Disqualification

A certificate from a Company Secretary in Practice that none of the directors on the board of the company have been debarred or disqualified from being appointed or continuing as Directors of Companies by the Board/ Ministry of Corporate Affairs or any such Statutory Authority. [Schedule V, Part C, Clause 10 (i)]