Sean Detwiler3/19/2008

• Voting Policies• Attendance• Excuses• Disciplinary Actions• Committees

Chapter/Committee Votes Requirements

General Requirements Only members in good standing have the right to vote. A majority of the members in good standing constitutes a quorum, and a quorum is required to vote on any matter of the fraternity.

General business Majority vote

Amending the Bylaws 2/3 vote

Excluding a candidate from pledgeship 25% unfavorable votes

Excluding a pledge from brotherhood 25% unfavorable votes

Voting in an officer of the chapter Majority vote

Removing an officer from office 75% vote

Executive Committee Votes Requirements

Requiring attendance at an event not described in the bylaws

Majority vote

Determining validity of excuses for required events

Majority vote

Making an exception for a member than is subject to suspension

Unanimous vote

Allowing a VP to step down from committee chair position designated in the bylaws

Majority vote

Standing Committee Votes Requirements

All business decided in committee Majority vote

• Members must attend all required events:– All RUSH events (1 “freebie”)– All fundraising events– Committee meetings (as determined by each

committee at the start of the semester)– All Chapter Meetings– All Pledge Class Events

• Events put on by the pledge class, as well as• Induction, Midcourt, Honor Court, and Initiation

– 1 Career Panel (2 for new brothers)– 1 Brotherhood Event taking place during the pledge

process

• Excuses for required events:– Must be sent to Secretary 24 hours prior to event (48

hours after in case of illness/emergency)– Majority vote of executive committee will deem

excuse acceptable– Each excuse is evaluated independently– Typical examples of acceptable excuses:

• Class, off-campus internships, participation in another CWRU activity, illness

– Typical examples of unacceptable excuses:• Homework/studying, part-time job on campus, “I forgot,” “I

didn’t know about it,” “I fell asleep.”

• Payment of dues– Two due dates will be set, the second being no

sooner than 14 days after the first– Failure to pay dues prior to 1st due date results in:

• $25 late fee added to balance

Failure to make appropriate arrangements to pay dues prior to 1st due date results in:• Member no longer in good standing

– Failure to pay dues and late fee or make appropriate arrangements prior to second due date results in immediate suspension

• Lack of attendance at required events– 3 unexcused absences or 10 total absences results

in suspension– Member has 72 hours from notification to

request and schedule a hearing with the executive committee if so desired

– Executive committee can grant an exception with a unanimous vote

– If vote is not unanimous, or a hearing is not requested, suspension will occur immediately

• Details about suspension– Members will be eligible for reinstatement at the

beginning of the semester following their suspension

– All dues, fines, and a $35 reinstatement fee must be paid in full by the first due date in order to be reinstated

• Each member will be required to participate in at least 1 committee

• Committees will initially be limited to 5 members plus 1 chairperson

• The executive committee will appoint committee members at the beginning of each semester

• VPs designated as chairs can appoint separate chairs if necessary with approval by a majority vote of the Executive Committee

• Standing Committees:– Executive– Alumni Relations (VPAR)– ACR (VPA)– Auditing– Brotherhood– Fundraising (VPF)

• Recurring Special Committee:– Bylaws

– Marketing (VPMK)– Membership (VPMB)– Programming (VPA)– Rituals (MOR)– RUSH– Scholarship

• Auditing Committee– Performs annual audit of the chapter’s books and

accounts, immediately following close of fiscal year (March 31)

– Performs monthly reconciliations of cash receipts/disbursements

– Should consist of at least one CPA (obviously, would need to be an honorary/faculty member)

– Membership elected by the chapter, not the executive committee. President then appoints chairperson

– Committee reports directly to the chapter

• Membership Committee– Responsible for the pledge program– Chaired by VPMB

• Brotherhood Committee– Responsible for brotherhood/social events– Chairperson appointed by President

• Rituals Committee– Chaired by Master of Rituals– Responsible for organizing and conducting all

rituals, initiations, and “secret work” of this chapter

– Should dedicate some time to studying The Ritual of Alpha Kappa Psi and improving upon our current practices

• Scholarship Committee– Responsible for:• Keeping records of brother’s accomplishments, GPAs,

etc.• Nominating and awarding brothers with any honors or

scholarships the chapter chooses to institute

– Chair appointed by President– Could spend some time developing awards and

their criteria

• Bylaws Committee– Will be established in the semester following each

biennial convention, or upon appointment by the president

– Responsible for interpreting, enhancing, and updating the bylaws of the chapter