SDVC Case Study: M&E Presentation for CARE Webinar #1
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Transcript of SDVC Case Study: M&E Presentation for CARE Webinar #1
M&E Presentation for CARE WEBINAR#1
Strengthening the Dairy Value Chain (SDVC) Project11-Apr’2012
Prepared by:Toufique Ahmed Technical Coordinator (M&E),SDVC Project, CARE [email protected]
April 12, 2023 Briefing on SDVC M&E System 2
Briefing PointsBriefing Points
1. About SDVC
2. M&E system clients
3. What we are measuring
4. Some of our tools
5. Knowledge management
6. Lessons learned
Strengthening the Dairy Value Chain
• Bill and Melinda Gates Foundation funded dairy value chain project (2007-2012) to double dairy related incomes of 35,000 small farmers in northwest Bangladesh
Bangladesh Dairy Value Chain
Progress
Current Aug, 2011
Target
Participating Households 36,400 35,000 Farmer Leaders 3,294 3,500 Milk Collectors 283 350 Livestock Health Workers (LHW) 201 165 Information Service Centers (ISC) 49 50 Community Agri-Shops (CAS) 100 - Artificial Insemination (AI) 9,136 12,000 HHs' Avg. production (lit/day) 1.70 2.40 HHs' milk consumption (lit/day) 0.39 - HHs' Avg. milk sales income (Tk/day) 35 45
April 12, 2023 Briefing on SDVC M&E System 6
2. Who do you consider the primary clients for your M&E system?2. Who do you consider the primary clients for your M&E system?
Primary Clients: Producer groups and their member
Project staff
Donor
Secondary Clients: CARE,
Private sector
Govt
Other interested groups (research organization, education institutes)
3. What dimensions of the VC does SDVC routinely measure?3. What dimensions of the VC does SDVC routinely measure?
Market Level (Observation) = Ongoing, Six-monthly- Formal market prices- Informal market prices- Market dynamics / market relationships
Women’s Empowerment (Integrated in All Tools & Gender Specific Tools)- Sex disaggregated data- Women’s access to / control over productive resources- Women’s control over income- Women’s mobility- Perceptions of men- Daily time use- Women’s knowledge - Women’s leadership- Change in barriers to change
April 12, 2023 Briefing on SDVC M&E System 7
April 12, 2023 Briefing on SDVC M&E System 8
4. What are some of the tools we are using? 4. What are some of the tools we are using?
Tools Respondents Freq. Subject to enquire
PPT:(Participatory performance tracking)
Producer Group members
Semi-annually
Group members practice tracking and groups’ maturity scoring.
GPF(Group members progress assessment)
Producer Group members
Semi-annually
Production, consumption & sales, Income Farm mgt. technical Knowledge & Practice Input Service (costing, source, adoption & frequency) Leadership facilitation Collection (Group selling, Distance, Client satisfaction-
Cheating) Women access and control over resources
LPF(Livestock health workers progress assessment)
Livestock health worker (LHW)
Monthly Service, Income, expenditure, linkages.
CPF(Collectors’ progress assessment)
Collector Quarterly Collection, service area, Income.
TPF(Team progress format)
Project participants
Monthly Teams’ activity progress and output of various activity against project set target.
Case Study Producer, LHW, Collector, Farmer leader, others
Need based
Success and failure of System , progress.
FGD(GAAP related)
Producers, LHW, Collector
Quarterly Women asset ownership, control over resources, barriers to own, control.
Participatory Performance Tracking (PPT) StepsParticipatory Performance Tracking (PPT) Steps
April 12, 2023Briefing on SDVC M&E System
9
1.1 Review the group PNA targets
1.2 FL recaps the past session topics and learning of the group
1.3 Producers recall the key Farm Management & relevant practices
1.4 Briefing given to members about the symbolic picture of the learned practices
1.5 Producers recall the key Farm Management & relevant practices and raise their ID-VIPP card for record.
1.6 FL records producers’ practice at those respective producers practice row.
1.7 FL counts the practice score of all the attended group members & shares the result.
1.8 FL matches the target of the group PNA and group members evaluate the result jointly for taking further actions.
2.1 Ask about group maturity indicators
PART-1 : PRODUCERS’ INDIVIDUAL PRACTICE TRACKING PART-2 : GROUP MATURITY SCORING
2.2 Discuss each 10 indicators with sub-indicators sequentially
2.3 Based on discussion, identify the groups status on each sub-indicator through matching the context statement.
2.4 Write appropriate score for each sub-indicators and count the total score.
2.5 Share the group maturity score with the available members and let them recall the previous round score.
2.6 Compare the present and previous round score and identify the success areas and development need areas.
2.7 Plan for future based on result.
PPT (Part-1): Group members’ individual practice PPT (Part-1): Group members’ individual practice trackingtracking
April 12, 2023 Briefing on SDVC M&E System 10
PPT (Part-2): Group maturity scoringPPT (Part-2): Group maturity scoring
April 12, 2023 Briefing on SDVC M&E System 11
5. How do we support the use of this information? 5. How do we support the use of this information?
April 12, 2023 Briefing on SDVC M&E System 12April 12, 2023 Briefing on SDVC M&E System 12
Collecting information through-M&E formats, Other formats
Success case, learning & Challenges (Qualitative Information)
Team level Documenting & LearningM&E Reports compilation (TPF, LPF, CPF, GPF, CPS, PPT)Other formats (Price, Training, Etc.)
As per M&E & Other schedule
FF wise M&E report,
Learning, Success case, Challenges identified as per each FF field progress & context.
TASKSTASKS FREQUENCYFREQUENCY OUTPUTOUTPUT
Regional mgt. team documentation & LearningM&E Reports compilation (TPF, LPF, CPF, GPF, CPS, PPT)Other formats (Price, Training, Etc.)
Regional all staff level documentation & LearningM&E Reports compilation (TPF, LPF, CPF, GPF, CPS, PPT)
Other formats (Price, Training, Etc.)
SDVC Key Mgt. level documentation & LearningM&E Reports compilation (TPF, LPF, CPF, GPF, CPS, PPT)
Other formats (Price, Training, Etc.)
Monthly
Quarterly
By-monthly
Six-monthly
Team compiled M&E report,
FF’s progress sharing on qualitative aspectLearning, Success case, Challenges verification and confirmed at team level.
M&E Findings sharing
Team will share key qualitative findings, progress, success cases & Learning.Validate the achievement and document for further sharing
M&E Findings sharing
Team will share key qualitative findings, progress, success cases & Learning.Validate the achievement and document for further sharing.
M&E Findings sharing
Region mgt. will share key regional qualitative findings, progress, success cases & Learning.Validate the achievement and document for further sharing.
[
CARE-Bangladesh
UBORA – PQAT30-minutes or other informal way of reflection
Six-monthly Format filled up through reflection workshop in a participatory mode.
SDVC Information flowSDVC Information flow
April 12, 2023 Briefing on SDVC M&E System 13
Technical Coordinator-M&E
Technical Coordinator-M&E
Technical Officer-M&ETechnical Officer-M&EM&E Support OfficerM&E Support Officer
Project Officers (Team leaders)Project Officers (Team leaders)
Field FacilitatorsField Facilitators
Project participantsProject participants
CARE-BCARE-BSDVC
Staffs & Mgt.
SDVC Staffs &
Mgt.
DONORDONORCARE-USACARE-USA Other International AudiencesOther International Audiences
Team level
Field level
Region &National
level
International level
GOB/Private sectors/INGOGOB/Private sectors/INGO
April 12, 2023 Briefing on SDVC M&E System 14
6. What have we learned about effective M&E for VC projects?6. What have we learned about effective M&E for VC projects?
Institutional/organizational information system is key to rely on and build on. Parallel data collection or proxy for institutional contribution measurement is very tough to measure and also costlier.
Govt. data source is necessary to see the contribution factor. Value chain Data accuracy and transparency is essential to design effective M&E
for VC projects. Literacy rate of information givers matters as awareness of information keeping
helps a lot in data collection and validating data. If formal sectors role is dominant in VC, then M&E system development becomes
easy. Too much extractive way of data flow will not be cost-efficient and not
sustainable for VC projects. Regarding policy and higher level of change measurement, M&E team need
access to that level. Evaluation of VC project is complex as many variables are responsible for success
of failure.
April 12, 2023 Briefing on SDVC M&E System 15
Previous & Existing ChallengesPrevious & Existing Challenges
Project theme new, thus needed to set M&E by trial & error method.
Project strategy changed over time.
Large area covered vs. previously M&E staffing strength
Respondents (Collector, LHW) are mostly indirect participants, hesitates in
giving correct data
Dairy related various Registry system not strong, thus info flow not systematic
and reliable
Collectors are not fully dependent on SDVC participants, so their register don’t
reflect full picture
Collectors and LHWs don’t want to disclose their business secrecy
Group members are not literate and aware enough to keep their records
Institution based M&E-PM&E system introduction
Still dependent on SDVC-FF, thus requires more time to collect data.
Donor focused more with numbers, thus required more info as per milestones.
April 12, 2023 Briefing on SDVC M&E System 16
THANKSTHANKS
April 12, 2023 Briefing on SDVC M&E System 17
Sample Documentation of Study/Assessment/MonitoringSample Documentation of Study/Assessment/Monitoring
Vet - Paravet Flow service DiagramVet - Paravet Flow service Diagram Value Chain DiagramValue Chain Diagram
April 12, 2023 Briefing on SDVC M&E System 18
Dairy Resource Dairy Resource MappingMapping Dairy Resource Map Dairy Resource Map
Sample Documentation of Study/Assessment/MonitoringSample Documentation of Study/Assessment/Monitoring
April 12, 2023 Briefing on SDVC M&E System 19
Well-being Analysis (WBA) ExerciseWell-being Analysis (WBA) Exercise WBA outputWBA output
Sample Documentation of Study/Assessment/MonitoringSample Documentation of Study/Assessment/Monitoring
April 12, 2023 Briefing on SDVC M&E System 20
PPT session PPT session
Regular monitoringRegular monitoring
Regular monitoringRegular monitoring
April 12, 2023 Briefing on SDVC M&E System 21
Livestock health worker (LHW) Livestock health worker (LHW) progress survey (LPF) progress survey (LPF)
Group member’s progress format Group member’s progress format (GPF) survey(GPF) survey