SCREEN 16 - UTILITY MENU PURPOSE/DESCRIPTION · STUDENT INFORMATION SYSTEM SCREEN 16 - UTILITY MENU...

STUDENT INFORMATION SYSTEM SCREEN 16 - UTILITY MENU

REV 12-06 24-1

SCREEN 16 - UTILITY MENU

PURPOSE/DESCRIPTION

The “Utility Menu” screen contains access to 13 specialized utilities. They are grouped by activity:

• Options 1 through 2A are related to establishing staff assignments, including administrative andclassroom:

- Option 1 is used after any entries are made in Screens 2 and 2A to rebuild the files thathave been changed. This screen must be run for the changes to take effect.

- Option 2 is required to establish the room numbers and non-register carrying certificatedstaff positions at your school. Children cannot be assigned to rooms in screen 10 until therooms have been set up in Screen 16, option 2. Rooms/positions no longer being usedshould be deleted (DE) using Screen 16 option 2.Certificated staff (teachers, non-register carrying personnel, long term subs, and regularsubs) required to enter Open Court scores (SOAR), or enter report card (OPR) gradesneed to be entered into the rooms using their employee #s.

- Option 2A is used to enter the certificated staff LAUSD history, non-register carryingcertificated personnel activity codes and to view EL Authorizations.

• Options 3 through 5 are related to students:- Option 3 can be used to copy data from a previous school to be used when a child who

was previously enrolled at your school re-enrolls. This will re-activate the previously used 4digit Local ID #. You will need the previous location code and 4 digit Local ID #.

- Option 4 is used to return a student to your active file from your retired file. This studentmust have attended your school some time in the past, and now has returned.

- Option 5 is used to lookup a retired student who has attended your school for at least oneday and then checked out.

• Options 7 through 9 are related to new classes and room assignments at the beginning of the newschool year

- Option 7 is used to enter data by class or to enter/update data in any field by room. You willenter the field number to be updated.

- Option 8 is used to enter new room assignments for the next school year by track or grade- Option 9 is used to enter new room assignments for the next school year by student ID #

• Option 10 is used to enter Paraprofessional information• Option 11 is used to transfer in a student using District ID #. This option should always be used when transferring in a student who has previously attended an LAUSD school.• Option 12 is used to find a school of residence by address

- At the end of a school year, and at the beginning of a new school year, for a short period of time, there is also an Option 12N which is used for school of residence for the next school year.

• Option 13 prints a list of addresses that are associated with your school boundaries.

HOW TO ACCESSAt the Main Menu, type 16 and press <ENTER>

SCREEN 16 - UTILITY MENU STUDENT INFORMATION SYSTEM

24-2 REV 12-06

SCREEN 16 - UTILITY MENU


REV 12-06 24-3

OPTION 1 - REBUILD CROSS-REFERENCE FILES

PURPOSE/DESCRIPTION

This utility screen will rebuild Cross-Reference Files. Student records are alphabetized to facilitatestudent ID lookup and current teacher names are entered into student records. New data fields areadded to the SIS dictionary which is used to generate “English” sentences. Current screens are up-dated and new screens are added.

Rebuilding files should occur whenever changes have been made to the teacher files (Screen 16,Options 2 or 2A). During periods of heavy enrollment, files should be rebuilt at least once a week.Processing will occur, then the Utility Menu will be displayed when the Rebuild procedures have com-pleted. All other SIS computers must log out before running "Rebuild Files".

HOW TO ACCESS

At the Main Menu, type 16 and press <ENTER>.

At the Utility Menu, type 1 and press <ENTER>.


24-4 REV 12-06

OPTION 2 - ENTER ROOM ASSIGNMENTS

PURPOSE/DESCRIPTION

The Enter Room Assignments screen is used to add, delete, or change teacher room assignments.

This screen must be initiated for each classroom prior to assigning students to the room.

Current data on this screen is required for accurate Classification reports, Fall Survey reports, Title 1reports and all class roster reports and labels.

HOW TO ACCESS




REV 12-06 24-5

*** SIS -- ENTER/UPDATE ROOM ASSIGNMENTS ***

0 ROOM # : < CURRENTLY ASSIGNED TEACHER ON LEAVE/SHARED TEACHER 1 EMP # : 21 EMP # :

2 GRADE : 3 TRACK :11 120+ HOURS : 22 120+ HOURS :

23 EL MIXING :

AIDE/TA EMP# :

HOW TO ENTER A NEW CLASSROOM

At ROOM #, enter the room number. Room numbers should be entered using the following format:• Multi track schools must use a track letter after the room number. The track letter is placed

as the last character in the room number field. (e.g. Room 11, Track A = 11A)• Rooms assigned to roving teachers may use the first room number of the series of rooms

and add the letter X before the track letter. (e.g. Rooms 11, 12, 13, Track A= 11XA)• A.M. and P.M. rooms must use A or P before the track letter to indicate morning or afternoon

classes. (e.g. A.M. Kindergarten, Track B= 15AB; P.M. kindergarten, Track B = 15PB)• Single Track Calendar schools are not to use a track letter in the track field or

in the room number field.

After Room # is entered, since this is a new room, NEW ITEM will be displayed in the lower left corner ofthe screen and the cursor will be at the EMP # field.

At EMP #, type in the teacher’s employee number. Press <ENTER>. The teacher’s name willautomatically appear. The cursor will move to the next field.

Continue to type in data for the new classroom.

NOTE: For administrators and non-register carrying positions, such as coordinators, resourcespecialists, literacy coaches, math coaches, magnet coordinators, and others, enter the employee's titlein field 0 (room number) i.e. PRIN, AP, APEIS, RST, LITCOAC, MATHCOA, BILCOOR, TITLEI,MAGCOOR. Do NOT enter a room number, grade, or track for these positions. Any letter/numbercombination (up to 7 characters) can be used for the name of these positions, although PRIN must beused for Principal.

(Continued on next page)


24-6 REV 12-06

HOW TO ENTER A NEW CLASSROOM (Cont'd)

NOTE: Do not use punctuation on this screen(s).

NOTE: Do not use the space bar to delete data from a field or from the end of newly entered data. Toerase data from a field (when not entering new data), press <CTRL> + N. This will erase thepreviously entered data and move the cursor to the next field.

To move the cursor back to the previous field, press <CTRL> + B.

After entering the information for this classroom, move the cursor to CONTROL by pressing <CTRL> + C.

At CONTROL, type FI and press <ENTER> to file data for this new classroom assignment.

HOW TO UPDATE A PREVIOUSLY ENTERED CLASSROOM

At ROOM #, enter the room number and press <ENTER>.

Data previously entered for the room will be displayed. The cursor will be at CONTROL at the bottomof the screen.

Type the number of the field you wish to enter/update. Press <ENTER>. The cursor will move to thefield indicated. Type in the data for this field and press <ENTER>. Continue to press <ENTER> toadvance to the next field(s) to be updated.

To make corrections to previously entered data, type correct data over any data appearing in the field.Press <ENTER>.

NOTE: Do not use the space bar to delete data from a field or from the end of newly entered data. Toerase data from a field (when not entering new data), press <CTRL> + N. This will erase thepreviously entered data and move the cursor to the next field.NOTE:Do not erase the room #, or type over the room # to change a room. Follow directions in thesection below, "How to Delete a Classroom."


After updating the information for the classroom, move the cursor to CONTROL by pressing<CTRL>+ C.

At CONTROL, type FI and press <ENTER> to file data for this classroom. To access another roomon this screen, type the room number and press <ENTER>.

To return to the Main Menu, press <CTRL> + E.

(Continued on next page)


REV 12-06 24-7

HOW TO DELETE OR CHANGE A CLASSROOM

At ROOM #, enter the room number and press <ENTER>.

Data previously entered will be displayed. The cursor will be at CONTROL at the bottom of the screen.

Type DE and press <ENTER> to erase the complete class assignment. Enter a new room number (ifapplicable) after this room has been deleted.

Be sure to Rebuild Files (Screen 16, Option 1) after you have completed deleting any room assignment.


Field Name Size Description

0 ROOM # 7 Current room number

CURRENTLY ASSIGNED TEACHER

1 EMP # 6 Teacher employee number (name willautomatically appear)

2 GRADE 4 Grade level(s)

3 TRACK 1 Track (multi-track schools only)

11 120+ HOURS 1 Is teacher assigned for 120 hours permonth? (Y=Yes, N=No)

AIDE/TA EMP # 6 Paraprofessional’s employee number(View only, the data comes from Screen

16, option 10)

ON LEAVE/SHARED TEACHER

21 EMP # 6 Teacher employee number (name willautomatically appear)

22 120+ HOURS 1 Is teacher assigned for 120 hours permonth? (Y=Yes, N=No)

23 EL MIXING 1 Does teacher participate in Mixingprogram? (Y=Yes, N=No)


24-8 REV 12-06

OPTION 2A - ENTER TEACHER DATA

PURPOSE/DESCRIPTION

This screen contains data about the teacher. Be sure that Screen 16, Option 2 data was entered forthat teacher/administrator before entering this screen. This screen will be accessed by using theteacher's employee number. Some of the information on this screen is taken from Screen 16, Option 2- Room Assignments, and some of the information provided by Personnel. Fields without a field numberare view only and display data from other sources.

The additional fields required on the teacher screen will be used for the Fall Survey and Master PlanSurvey. They are used to calculate the number of years the teacher has been at the school, in theDistrict, and in the teaching profession. The right side of the screen pertains to the teacher'sauthorization to teach EL students. The section on the bottom of the screen is used to indicate theactivity code for the position of non-register carrying certificated personnel.

HOW TO ACCESS


At the Utility Menu, type 2A and press <ENTER>.


REV 12-06 24-9

At the Employee # field enter the teacher/administrator's employee number, press <Enter>.

Continue to type in data for the new teacher. Authorization to Teach ELs data will transfer into theapplicable fields from the Certificated Personnel Division. These fields cannot be added, changed, ordeleted on the SIS computer. Field 21 should only be used if you have hard copy proof that the teacherhas enrolled in an AB-2913 class and has completed Teacher In Training paperwork

NOTE: Do not use punctuation on this screen(s).NOTE: Do not use the space bar to delete data from a field or from the end of newly entered data. Toerase data from a field (when not entering new data), press <CTRL> + N. This will delete the previouslyentered data and move the cursor to the next field.To delete a teacher/administrator no longer at your site, type <DE> and <ENTER> at CONTROL.To move the cursor back to the previous field, press <CTRL> + B.After entering the information for this teacher/administrator, move the cursor to CONTROL by pressing<CTRL> + C.At CONTROL, type FI and press <ENTER> to file data for this teacher/administrator.To return to the Main Menu, press <CTRL> + E.

HOW TO ENTER DATA

* * * ENTER/UPDATE TEACHER DATA * * *

0 EMPLOYEE # : 297713 ROOM #: 12 GRADE: 4 TRACK: NAME : ALATORRE, BERTHA ALICIA 2 120+ HOURS : Y AUTHORIZATION TO TEACH ELs BIL FLUENCY : SA BCC/BCLAD : S LDS/CLAD/ELL : 5 SITE START DATE : 09-12-1988 SB1969/395 : 6 PREV YEARS AT SITE : 21 GOAL : TOTAL YEARS AT SITE : 19 7 LAUSD START DATE : 09-12-1988 8 PREV YEARS IN LAUSD : TOTAL YEARS IN LAUSD : 19 9 YRS OUTSIDE LAUSD : TOTAL YEARS SERVICE : 19

LI ACT CODE POSITION TITLE HRS/MONTH

CONTROL:


24-10 REV 12-06


0 EMPLOYEE # 6 Teacher's employee number

2 120+ HOURS 1 Does person work 120 or more hours perreporting period?

Y = Yes N = No

5 SITE START DATE 10 Date when person beganuninterrupted service at this site. (If morethan one date, enter most recent date.)

6 PREV YEARS AT SITE 2 Number of school years previously at thissite, if service was interrupted

7 LAUSD START DATE 10 Date started uninterrupted service inLAUSD as Teacher or Administrator. (Ifmore than one date, enter most recentdate.)

8 PREV YEARS IN LAUSD 2 Number of school years previously inLAUSD, if service was interrupted

9 YRS OUTSIDE LAUSD 2 Number of school years as contractedprofessional outside of LAUSD

BIL/FLUENCY Bilingual fluency of teacher (view only)

BCC/BCLAD Language code of BCC/BCLAD(view only)

LDS/CLAD/ELL "Y" If teacher holds an LDS/CLAD/ELLcertificate or is a "Teacher in Training"(view only)

SB1969/395 "Y" if employee holds SB1969/395certificate of completion

21 GOAL 1 * (See note below)

NOTE: The "Total Years at Site", "Total Years in LAUSD," and "Total Years Service" will be calculatedby the computer.

* NOTE: (Field 21) Register carrying teachers without authorization to teach EL who were permanentas of 1-1-99 and have 9 years of public school teaching may enroll in an AB-2913 training session. If ateacher is signed up for the class, and has written proof, enter "3" in Field 21 (GOAL).


REV 12-06 24-11

HOW TO ENTER/CHANGE LINE ACTIVITY CODE INFORMATION FOR NON-REGISTERCARRYING STAFF:

Type LI and press <ENTER>. The word CONTROL will change to LI-CONTROL.

Type the line number (e.g., 1) and press <ENTER>

Press <ENTER> to move to the next field, ACT CODE. Enter the 6-digit activity code next to thePosition Title (see chart below) and press <ENTER>.

Upon entering the activity code, the correct POSITION TITLE should appear in this field. In the HRS/MONTH field, enter the hours assigned to that position each month at your site, then press <ENTER>

Move the cursor to LI-CONTROL by pressing <CTRL> + C.

At LI-CONTROL, type FI and press <ENTER> to file data for this record.

HOW TO DELETE A LINE:

LI-CONTROL: <enter line #>At prompt: 1< Press (all together) <CTRL> + D + P


ACTIVITY CODES: (For use with 2006-07 Survey. Check with current manual for changes)


24-12 REV 12-06

HOW TO CHANGE INFORMATION

Type LI and press <ENTER>. The word CONTROL will change to LI-CONTROL.

Type the line number (e.g., 1) and press <ENTER>

Press <ENTER> to move to the next field, ACT CODE. Enter the 6-digit activity code next to thePosition Title (see chart below) and press <ENTER>.

Upon entering the activity code, the correct POSITION TITLE should appear in this field. In the HRS/MONTH field, enter the hours assigned to that position each month at your site, then press <ENTER>

If the position is a Direct Service assignment, enter the number of male/female students who receivedirect service daily at this site. If the number of students varies, calculate the daily average based upona week's work.

After entering the information for this position, move the cursor to LI-CONTROL by pressing <CTRL> +C.

At LI-CONTROL, type FI and press <ENTER> to file data for this record.



REV 12-06 24-13

SCREEN 16, OPTION 3 - COPY STUDENT DATA FROM A PREVIOUS SCHOOL

PURPOSE/DESCRIPTION

This screen is used to electronically transfer student information from another SIS school to yourschool's SIS. It is used only in special circumstances when it is discovered that the student record atyour school has partial or missing data (e.g., CST, Performance Assessment, etc.) compared to thestudent record from the previous school.

Partial or missing data can be attributed to an error in enrollment. For example, this can occur when aschool enrolls a student on Screen 10 and later discovers that the student has previously attendedanother LAUSD school and has testing results. Use this option to copy student data from the previousschool to bring in the complete information. Any data that you currently have will not be changed. Onlynew, or missing, data will be added.

NOTE: Always use Screen 0 - Districtwide Student ID Lookup to search and verify whether a newstudent, enrolling without a PAR, does not have a District ID on file.

HOW TO ACCESS




24-14 REV 12-06

SCREEN 16, OPTION 3 - COPY STUDENT DATA FROM A PREVIOUS SCHOOL

* * TRANSFER NEW STUDENTS INTO SCHOOL * *

OLD LOCATION CODE: 1234

OLD ID # : 9999

NEW ID # : 2222

HOW TO COPY STUDENT DATA

If the student enrolls with a copy of the Pupil Accounting Report (PAR) from another LAUSD school,note the student’s old 4-digit ID# and the old school’s location code.

If the student enrolls without a copy of the PAR from another LAUSD school, look on Screen 0 or call theprevious school to request the student’s 4-digit ID#. (The previous school must “retire” that studentfrom their SIS.)

At OLD LOCATION CODE, type the location code of the student’s previous LAUSD school. Press<ENTER>.

At OLD ID#, type the 4-digit ID number the student had at the previous LAUSD school. Press<ENTER>.

At NEW ID #, type the 4-digit ID number the student has at your school. Press <ENTER>.

A message will be displayed to indicate the transfer has been completed, or that the transfer cannotoccur because something is wrong.

To return to the Utility Menu, press <ENTER>.

To return to the Main Menu from the Utility Menu, press <ENTER>.

NOTE: All data from previous school will transfer to your existing 4-digit ID#. After a transfer has beencompleted, go to Screen 10 and update data where necessary.


REV 12-06 24-15

SCREEN 16, OPTION 4 - RETURN RETIRED STUDENT TO ACTIVE FILE

PURPOSE/DESCRIPTION

This screen will return previously enrolled students (retired students) to the active student file. Use thisoption to re-enroll a student who withdrew from your school and returns without having attended anyother LAUSD school.

HOW TO ACCESS




24-16 REV 12-06

SCREEN 16, OPTION 4 - RETURN RETIRED STUDENT TO ACTIVE FILE

* * RESTORE STUDENT TO ACTIVE FILE * *

ENTER STUDENT ID #: 2803

[805] 1 item(s) copied

HOW TO RETURN A STUDENT TO THE ACTIVE FILE

At ENTER STUDENT ID# type the 4-digit ID# the student had when previously enrolled at your school.(Use Screen 16, Option 5 to lookup the 4-digit # if it is unknown). Press <ENTER>.

A message "STUDENT XXXX IS NOW ACTIVE" will appear briefly on the screen, if the student islocated in the Retired File.


To return to the Main Menu, press <ENTER>.

NOTE: Verify the return to active status by going to the Enrollment screen (Screen 10). Enter thestudent’s ID#. Be sure to add a 2nd Ecode/Edate for this students if applicable. Update data wherenecessary. If this is a returning student and no new Ecode and Edate are needed, go to Screen 13and erase all L information by pressing <CTRL> + N. Update data and type FI to file.


REV 12-06 24-17

SCREEN 16, OPTION 5 - RETIRED STUDENT ID LOOKUP

PURPOSE/DESCRIPTION

The Retired Student ID Lookup screen allows schools to determine whether a student has previouslybeen enrolled in that school.

This screen displays student name, local school ID number, grade, District ID number, leave date andwhere student went.

HOW TO ACCESS




24-18 REV 12-06

*** SIS - RETIRED STUDENT LOOKUP ***

ENTER STUDENT'S LAST NAME OR INITIAL:

HOW TO LOOKUP A RETIRED STUDENT

At ENTER STUDENT’S LAST NAME OR INITIAL, type the student’s last name, or a portion of the lastname, and press <ENTER>.

NOTE: If the correct spelling or complete last name is not known, type the first three letters of the lastname and press <ENTER>. The search will include all last names which include the letters provided.

Student names selected will be displayed in alphabetical order. Press <ENTER> to advance the alpha-betical listing.

Press <ENTER> to return to the previous menu, where additional student names may be entered.




LAST NAME 20 Student last name (view only)

ID# 4 Student 4-digit ID number (view only)

STUDENT NAME 30 Student last, first and middle name (view only)

GRADE 2 Student grade level (view only)

LAUSD ID # 10 Student District ID number (view only)

L DATE 7 Date student left school (view only)

TO SCHOOL 18 Where student transferred (view only)

SCREEN 16, OPTION 5 - RETIRED STUDENT ID LOOKUP


REV 12-06 24-19

SCREEN 16, OPTION 7 - ENTER DATA FOR A CLASS

PURPOSE/DESCRIPTION

This screen offers the capability of entering data for a single field item for students in a specific class-room, grade level, alphabetically by last name, or the whole school.

HOW TO ACCESS




24-20 REV 12-06

SCREEN 16, OPTION 7 - ENTER DATA FOR A CLASS

* * ENTER STUDENT DATA FOR A CLASS * *

DO YOU WANT TO SELECT BY (N)AME,(G)RADE OR (R)OOM?

HOW TO ENTER DATA BY ROOM

Select either (N) Name , (G) Grade or (R) Room to select the desired group of students.

Enter the room number of the class desired, or grade level or if you wish to enter data for theentire school, enter (N)ame. Then enter starting letter of name: enter a

If more than one class or grade is desired, but not the entire school, enter the next room number andpress <ENTER>. Press <ENTER> again when all the room numbers are entered.

When the processing is complete, respond to the prompt:

ENTER FIELD NUMBER TO BE UPDATED?

The phrase “field number” refers to the number of the data field being updated. (See screen or dictio-nary for appropriate field number.)

Immediately after the desired field number is entered, the student names will appear alphabetically.Enter new data for the field and press <ENTER> or use up or down arrows on your keyboard. The nextstudent name will appear. Continue until the entire group is completed. If more than one class or gradewas requested, the next class or grade will appear alphabetically.

This screen may also be used at the end of the school year to enter new year's room assignments infield number 194 by current year's class.

To return to a previous student, press <CTRL> + B and press <ENTER>. Repeat this key combinationuntil the required student is repeated on the screen. Press <ENTER> to continue with data entry.

To erase data from a field during this process, press <CTRL> + D. The cursor will then skip to the nextstudent's field.

To interrupt the data entry process and return to the initial selection screen, press <CTRL> + E andpress <ENTER>. It is not necessary to type "FI" to save this data. It will be done automatically on thisscreen each time you press <ENTER>

To return to the Utility Menu from the selection screen, press <ENTER>.


REV 12-06 24-21

SCREEN 16, OPTIONS 8 AND 9

OPTION 8: ENTER NEW ROOM ASSIGNMENT BY TRACK OR GRADEOPTION 9: ENTER NEW ROOM ASSIGNMENT BY STUDENT ID#

PURPOSE/DESCRIPTION

These screens are used at the end of the school year to enter the student's new classroom assign-ments for the upcoming school year. Option 8 allows the entry of new classroom assignments for anentire track and/or grade level. Option 9 allows the entry of room assignments for a single student forthe upcoming school year.

HOW TO ACCESS


At the Utility Menu, type 8 or 9 and press <ENTER>.

Access to the screen is normally only permitted from February - June to prepare for rollover. The fieldupdated by the screen is field 194 - Future Room.

* * ENTER NEW ROOM NUMBERS * *

ENTER TRACK OR 'ALL' :

ENTER GRADE OR 'ALL' :


24-22 REV 12-06

SCREEN 16, OPTION 8 - ENTER NEW ROOM ASSIGNMENTS BY TRACK OR GRADE

HOW TO ENTER DATA

OPTION 8

At the initial selection screen, enter the track desired and press <ENTER>. (Year-round schools only).Traditional and LEARN calendar schools must type ALL. Press <ENTER>.

NOTE: Year-round schools may type ALL if they wish to enter room data for the whole school.

At the grade prompt, enter ALL if you wish to work on entering rooms for all grades (matching your firstcriteria) or enter a single grade level and press <ENTER>. If no other grade level is to be done at thistime, press <ENTER> again or indicate another grade level and then press <ENTER>.

Processing will occur. Now enter the new room assignment for the student displayed on the screen.Press <ENTER>, and the next student will appear. Continue entering new rooms until the entire gradelevel and/or track is completed.

To return to a previous line entry, press <CTRL> + B and press <ENTER>. Repeat this key combina-tion until the required line is highlighted. Press <ENTER> to continue with data entry.

To erase room data from the field during this process, press <CTRL> + D. The cursor will erase theincorrect room and skip to the next field.

To interrupt the data entry process and return to the initial selection screen, press <CTRL> + E andpress <ENTER>.

To return to the Utility Menu from the initial selection screen, press <ENTER>.


REV 12-06 24-23

SCREEN 16, OPTION 9 - ENTER NEW ROOM ASSIGNMENTS BY STUDENT ID#

*** SIS -- NEW ROOM NUMBER SCREEN ***

0 ID # : <

194 NEW ROOM # :

OPTION 9

At ID#, enter the student’s 4-digit ID number. Press <ENTER>.

At NEW ROOM #, enter the student's new room number for the upcoming new year. Press <ENTER>.

To erase an incorrect room and leave this field blank, press <CTRL> + N at field 194.

At CONTROL, type FI to file the data.

To return to the Utility Menu, press <CTRL> + E.

To return to the Main Menu, press <ENTER>.


24-24 REV 12-06

SCREEN 16, OPTION 10 - ENTER PARAPROFESSIONAL INFORMATION

PURPOSE/DESCRIPTION

Paraprofessional data can be entered into SIS on this screen. Paraprofessional data may be added,deleted or changed.

HOW TO ACCESS




REV 12-06 24-25

SCREEN 16, OPTION 10 - ENTER PARAPROFESSIONAL INFORMATION

* * ENTER/UPDATE PARAPROFESSIONAL INFORMATION * *

0 EMPLOYEE # : <

1 NAME :3 CLASS CODE :4 SUPPORT LANG :

5 TRACK :8 YEARS EXP. :

LI ROOM NO DAILY HOURS -- ------------ ----------

HOW TO ENTER/UPDATE DATA

At EMPLOYEE #, enter the paraprofessional’s employee number. If the primary language supportperson is not and employee, enter "OPLS" and a unique 2 digit number of your choice. Enter theperson's name in field 1. Press <ENTER>.

Enter the employee name with last name then first name.

Press <ENTER> to move the cursor to the next field.

NOTE: Continue to enter data for any field you wish the employee to display, pressing ENTER aftereach entry.

NOTE: Do not use the space bar to erase data from a field or from the end of newly entered data.To delete data from a field (when not entering new data), press <CTRL> + N. This will erase thepreviously entered data and move the cursor to the next field.


The LI Control section of the screen is used to record current year room assignment information forthe Master Plan Program Survey. More than one room assignment (line) may be entered for anemployee. Enter the room # exactly as it appears in SIS. (Including track identification, if applicable)

Type LI <ENTER> then type the line number that you want to add, update, or delete. To delete a line,type the line number, hold down the control key and press "D" and "P" on the keyboard.

After entering/updating the information for this employee, move the cursor to CONTROL by pressing<CTRL> + C.


24-26 REV 12-06

SCREEN 16, OPTION 10 - ENTER PARAPROFESSIONAL INFORMATION (Cont'd)

At CONTROL, type FI to file data for this employee’s record.




REV 12-06 24-27


0 EMPLOYEE # 6 Six digit employee number or "OPLSXX"for a non-employee. (XX is a 2 digitnumber of your choice)

1 NAME 25 Employee name (last, first)

3 CLASS CODE 6 Employee class code(Will automaticallly fill in when employee# is entered):TA = 0954ED AIDE III = 4581ED AIDE III BIL = 4579

4 TRACK 1 Track paraprofessional is assigned(Optional)

8 YRS. EXP. 2 Years of experience(Optional)

LINE CONTROL SECTION

LI LINE CONTROL 1 Number Line

ROOM NO 6 Room paraprofessional is assigned to(Must match student's room numberexactly, including track designation,if applicable. ie: "23C")

DAILY HOURS 3 Amount of time paraprofessional isassigned to a classroom


24-28 REV 12-06

SCREEN 16, OPTION 11 - TRANSFER NEW STUDENTS INTO SCHOOL

PURPOSE/DESCRIPTION

This screen is used to electronically transfer student information from another SIS school to yourschool. This screen is also used to re-enroll a former student who has attended another LAUSD schoolafter having attended your school. (Note: Keep the former student record in the Retired File. The systemwill prompt you for the 4-digit local ID number and then reactivate the record from the Retired File andupdate the record with their data from the previous school.)

HOW TO ACCESS




REV 12-06 24-29

SCREEN 16, OPTION 11 - TRANSFER STUDENTS USING DISTRICT ID NUMBER

* * TRANSFER NEW STUDENTS INTO SCHOOL * *

DISTRICT ID NUMBER: 062987F001WAS THIS STUDENT PREVIOUSLY AT YOUR SCHOOL? YWHAT WAS THE STUDENT'S LOCAL ID NUMBER?

HOW TO TRANSFER A STUDENT

If the student enrolls with a copy of the Pupil Accounting report (PAR) from another LAUSD school, notethe student’s 10-digit District ID number at the top of this report.

If the student enrolls without a copy of the PAR from another SIS school, use Screen 0 - DistrictwideStudent ID Lookup or call the previous school and request the student’s District ID number. The previ-ous school must “retire” that student from their files before you will be able to transfer the student intoyour school. If you are not sure whether a student has previously attended an LAUSD school, useScreen 0 or call SIS Support for assistance. Also check to see if the child is in your own retired file. If so,locate the 4 digit local ID number and write it down. You will need it to transfer the student back in to yourschool.

Type the student’s 10-digit District ID number. Review for accuracy and then press <ENTER>. Next,the system will ask if the student has ever attended your school, previously. Answer Y/N to this ques-tion. If yes, enter the student's previous Local ID number. If the transfer is successful, a 4-digit localschool ID number will appear on the screen. If the child has never attended your school, previously, thesystem will assign a new 4 digit local ID number. Write this ID number on the student enrollment forms,registration card, etc.

Press <ENTER> and Screen 10 - Enrollment Screen will appear automatically. Continue to enroll thisstudent by updating any data on this screen that is not current using the student's enrollment form.

If the transfer is not successful, a message will be displayed explaining why the transfer did not occur:

"STUDENT HAS A DISCONTINUED ID" Call SIS to find out the new District ID# forthis student.

"STUDENT IS STILL ENROLLED AT XXXXXX EL Call the school that still has the studentA STUDENT MAY NOT BE ENROLLED AT 2 actively enrolled and ask them to L theSCHOOLS. CALL THE SCHOOL AT XXX/XXX-XXXX" student out of their SIS system.

"FORMAT OF ID NUMBER IS INCORRECT USE You have entered the District ID# incorrectly.6 DIGIT BIRTHDATE, SEX AND SERIAL NO." Try again.


24-30 REV 12-06

OPTION 12: SCHOOL FINDER

PURPOSE/DESCRIPTION

This screen allows schools to identify feeder schools using the student’s street address. Only ad-dresses within LAUSD boundaries can be accessed. It also allows schools to see if an address is valid.

HOW TO ACCESS




REV 12-06 24-31

SCREEN 16, OPTION 12 AND 12N - SCHOOL FINDER

* * * FIND RESIDENT SCHOOLS FOR AN ADDRESS * * *

STREET NUMBER :

PREFIX :

STREET NAME :

SUFFIX :

HOW TO FIND FEEDER PATTERNS

At STREET NUMBER, enter the street number for the applicable address. Press <ENTER>.

Enter a PREFIX (N,S,E,W) only if one is required by the U.S. Postal Service. Press <ENTER>.

At STREET NAME, enter the street name only. Do not enter ST, AV, etc. Do not enter apartment num-bers. For number street names, enter the number only. (Don't spell out the word)

Example: 32nd Stwill be entered: 32 Press <ENTER>.

At SUFFIX, enter the street name suffix. (e.g. ST, AV, RD) Press <ENTER>.

Resident schools for the address will be displayed. Elementary, middle and high schools with graderanges are included.

NOTE: Do not use punctuation for any of the abbreviations you enter.



OPTION 12N - TENTATIVE SCHOOL FINDERS FOR NEXT SCHOOL YEAR (Usually available inMay, June and July)

The next year version of School Finder is provided here to assist schools that are undergoing boundarychanges as well to prepare for the opening of the new schools.

NOTE: OPTION 12N WILL NOT APPEAR ON THE SCREEN, EVEN WHEN IT IS ACTIVE. HOW-EVER, YOU CAN ENTER IT DURING MAY, JUNE, AND JULY EVEN THOUGH IT IS NOT VISIBLE.


24-32 REV 12-06

Field Name Description

STREET NUMBER The house numberPREFIX N, S, E, or W only if required by the U.S. Postal

Service

STREET NAME Actual street name only. If street is a numbered street,enter the number only (e.g. 61, 59)

SUFFIX Enter the 2 character abbreviation for the street suffix(e.g. AV, ST, BL, RD)


REV 12-06 24-33

ATTENDANCE AREA REPORT

PURPOSE/DESCRIPTION

This screen prints a report of addresses within the attendance boundaries of your school. The nextschool of attendance for each address is also provided.

HOW TO ACCESS



Field Name Description

ODD/EVEN O Odd number ending addressesE Even number ending addressesB Both odd and even number ending addresses

SCREEN 16, OPTION 13 - ATTENDANCE AREA REPORT


24-34 REV 12-06

SCREEN 16, OPTION 13 - ATTENDANCE AREA REPORT

SCREEN 16 - UTILITY MENU PURPOSE/DESCRIPTION · STUDENT INFORMATION SYSTEM SCREEN 16 - UTILITY MENU...

Documents

Transcript of SCREEN 16 - UTILITY MENU PURPOSE/DESCRIPTION · STUDENT INFORMATION SYSTEM SCREEN 16 - UTILITY MENU...