Scrap Yard Application Act Requirements Typical Current Processes Our Proposed Processes (Totally...

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Transcript of Scrap Yard Application Act Requirements Typical Current Processes Our Proposed Processes (Totally...

Scrap Yard Application

• Act Requirements

• Typical Current Processes

• Our Proposed Processes (Totally Customizable)

• Benefit of Proposed System

• Demonstration

• Questions and Answers

Act Requirements Updated - Bill published in Government Gazette No. 30559 of 14 December 2007

CHAPTER 4DEALERS

Records by dealers22. (1) Unless otherwise provided in this Act, a dealer must keep a register in the prescribed form and record in the register the prescribed particulars

regarding every acquisition or disposal of goods.(2) The particulars must at least include— (a) particulars in respect of the identity of the person from whom the goods are acquired, including—(i) the person’s full names, contact address and contact telephone number;(ii) the manner in which the person’s identity was verified; and(iii) the person’s identity number.(b) a description of the goods and serial number or distinguishing mark or feature of the goods;(c) the purchase price paid by the dealer;(d) the number assigned to the goods by the dealer;(e) the name and signature of the person who conducted the transaction on behalf of the dealer; and(f) the date and time of the transaction, the date on which the goods were sold or an account of how and when the goods were otherwise disposed

of.(3) If the certificate of registration in question is issued with requires separate registers, such separate registers must be kept in respect of the

acquisition and disposal of different classes of second-hand goods.(4) A person acquiring goods from, or disposing of goods to, a dealer, must furnish such dealer with his or her full name, physical address and an

original identity document or passport as proof of his or her identity.(5) A dealer must obtain and keep a copy of the identity document or passport contemplated in subsection (4). (6) A dealer must retain a register contemplated in subsection (1) and copies of the documents contemplated in subsection (4) for a period of not

less than five years, calculated from the date of the relevant transaction.(7) Every entry in a register in respect of an acquisition or disposal of goods must be made contemporaneously with the acquisition or disposal in

question.

(8) Where a dealer keeps registers electronically, printouts must be made on a daily basis and retained subject to subsection (6).

(9) A person who contravenes or fails to comply with subsection (1) is guilty of an offence and liable on conviction to a fine or to imprisonment not exceeding 10 years or to both a fine and such imprisonment.

Typical Current Processes

• Seller Brings Scrap

• A copy is made of his/her ID document or is searched for (Cost and Time)

• He/she returns to the scale and goods are weighed

• A manual receipt is written up in duplicate/triplicate (Cost and Time)

• For non Ferrous Metals a Bag Tag is manually Written up (Cost and Time)

• Customer proceeds to Cash Office for Payout.

• Pricing is confirmed and another receipt is produced in Duplicate or Triplicate (Cost and Time)

• Transactions are transferred to the Second Hand Register Manually (Cost and Time)

• Financial Records are Manually Updated for Stock control etc. (Cost and Time)

Typical Equipment Installed

• Computer (Networked and possibly connected to scale and Weigh Bridge, depending on scale and Weigh Bridge)

• Programmable Keyboard for easy selection of commodities (Scale and Weigh Bridge)

• Automated Customer Identification Device (Swipe Card; Fingerprint Reader etc.) (Scale, Weigh Bridge and Cash Office)

• Receipt Printer– Cash Office for Customer Receipts– Scale for proforma Customer Receipt and Bag Tag for Nonferrous Metal– Weighbridge for proforma customer Receipt

Typical Equipment Installed

Cash OfficeScale Weigh Bridge

Back OfficeADSL Link to Head Office if required Connection to

additional Terminals

Our Proposed Process

• Seller Brings Scrap

• Depending on your processes he/she is either sent to the Cash Office for Registration or (to speed up the process) his name is captured at the Scale / Weigh Bridge The transaction is processed and a proforma receipt is given to the customer

• He goes to the Cash Office and the cashier completes the registration process

• An automatic receipt is generated instantaneously

• The pricing is automatically controlled

• An entry is automatically entered in the second hand register

• Stock levels are updated

• Financial records are updated

• 1st time Customer or Once-Off (Ferrous Metal)

Our Proposed Process

• Seller Brings Scrap

• He/she is sent to the cash office for registration (Once Off Only)

• A copy of the ID is electronically entered in the system (Once Off Only)

• All his/her details are captured (Once Off Only)

• Automated ID is instituted, Swipe Card or Fingerprint (Once Off Only)

• Regular Customers Registration

Our Proposed Process

• Customer goes to the transaction point and registers automatically– If the automatic process does not work, a search can be done. This will bring up his

information including a copy of his ID Book to confirm his ID

• Regular Customers Transactions

Our Proposed Process

• Customer goes to the transaction point and registers automatically– If the automatic process does not work, a search can be done. This will bring up his information including a copy of his ID

Book to confirm his ID

• The transaction is performed

• Regular Customers Transactions

• A proforma receipt is produced for the customer and at the non ferrous metal section a bag tag is automatically produced

• The customer proceeds to the cash offices and the transaction is finalized

• Automatic update of second hand register

• Automatic update of stock

• Automatic update of financial information

• Daily printout of second hand register for SAPS

Demonstration

Sample Receipts

Sample Reports