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SCPA Meeting Agenda

Date: Thursday 23rd May, 5 Alls PH Filkins

Present: EK, LP, ED, CD, AC, FC, PG, ET, Chrissie & Catherine (Governors)

Apologies: CC, KS, MB, KG, BH, SG, SR, AW

Dates for Next meetings: Action by

Monday 10 June 5 Alls 7.30Thursday 20 June to set up for Sports Day & Fete - SchoolWednesday 3 July - Early AGM to elect new key roles - School @7.30 EK

Year 6 LeaversDonate 100 as per last year. Emma has advised Sarah Richards. EK

New Parents Evening

9 July ET has kindly offered to promote SCPA.

ET

Change of RolesEarly AGM at School 3 July @7.30 to allow handover before year end.Roles to be filled:Chair & Vice or joint ChairTreasurerSecretary

EK to make sure this goes in Newsletter & on board EK

Sports Day21 JuneEK to discuss poster with SG & create a few A4 to go around schoolBacon butties 8.30am onwards (Set up 8.15 or earlier if IC and AK can do)ED & CD to deliver bbqs on Thursday eveningCoffees/ Teas/ Squash/ Water/ Scones/ CakesDonations of Cakes for Sports day and Fete

AC kindly offered gazebos, put up Thursday evening if needed.

Emma to get confirmation from Shaw if the school wish SCPA to buy lollies

for all school children (as we have done in past years).

EK/ SGED/ CD

EK

AC

EK

Fete 22 June11am 3pmRaffle tickets already given to Sarah & going into book bags on Friday 24th.Emma has provided Sarah Jones with some extra tickets + has the rest ofthe stock, if any members need more (just call on Emma 07717 149888).

Prizes so far: Batsford Arboretum, Roves Farm, Wildlife Park, Birdland,Sainsburys Donation (to be collected by Lisa), Dyson Fan, Yoga lesson,Massage Voucher, Hairdressing Voucher, 50 from SCPAOther ideas: The Bell (CD), 5 Alls (ED or KS), Ferrari Ride (CD), Angel in

Burford, (CD) Sky Dive (JB)

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Sarah has provided scanned copy of poster to Emma.300 to go in Newspapers (Saturday 2 weeks before event)IC & AK to put up boards (PG also offered to help)EK to email poster to everyone.Everyone else put around villages, Broadshires, Carterton Library (FC) etc

Ask Mr Watt if he is able to put details on websiteEmma has emailed Shaw to check details are going to new parentsAre we too late for Parish Pump EK to check with Ros/ St Filica with Anneka

Stalls:SG to find out how many staff volunteers we will have on the day (+ toprovide shortly to enable us to confirm which activities we can go aheadwith). Shaw confirmed he and his lovely wife will be there.

Splat ratJanets nature stall (Janet). EK supplying cut bay & sage. ET supplying cut

rosemaryGuess number of sweets (Collette to purchase a few more sweets for jar)Guess weight of cake (EK mother-in-law supplying)Welly wanging (ED suggested using hoops as targets rather than distance)Lolly Game (ED to set up)Raffle Governors to sell. Chrissie sorting Rota 11 to 2.Stocks & Sponges (SG volunteered) PG kindly offered to make stocks.Treasure Map PG offered to print A1 mapBottle on string FC knows how to set up. Ask for donations in newsletterTombola ask for donations in newsletterJam jars and ping pong balls CD to set up. Donations of jam jars neededby all at meeting on 10th.Face painting SR plus other volunteers needed ED to ask MrsWoolastonShove Hapenny & Pony Race Game Chrissie to try and sourceDecorate a vegetable newsletter1 bucket (if enough volunteers)Lucky Dip Chrissie sorting (could use black bin at school)School photos of staffStall prizes Chrissie & Catherine to talk to Governors about sorting this(maybe chocolate?)

Governors to set up display of old school photos and documents as well askids & adults quiz.

Other suggestions:Fair rides done in past, didnt make any moneyPony Rides - 70 insurance, plus issues with allergies

Refreshments -BBQTeas & Cakes (incl scones to buy)

Ice creams LP to ask Ice cream van in Filkins (and share profit), ED hasold freezer and we could do ourselves?

SREKIC/AK (PG)EK

EDEK/SGEK

SG

EK/ET

CCEK

GovernorsSG/ Staff/ PGPGEKEKCD/all

SR/ED

ChrissieEK

ChrissieSGGovernors

Governors

ED/ LP

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ED has table clothsEK to ask Helen Dunmall about using crockery from Filkins Village Hall.Lisa to find out if we can borrow Filkins buntingPrizes to be discussed next time Chrissie to look in 1 shop in Witney

EntertainmentCotswold singers 1.45pm to 1.45 (raffle being held at 2.00)

Busking/ open mike donations in box time table to be put up and kids toput names in time slot when they would like to perform. EK can add info toNewsletter but a committee member needs to run with this.

Helpers Ask for volunteers in next newsletter (to call Emmas mobile ifinterested).

Could also put a list of activities on blackboard to advertise event + ask for

volunteers. To be added after half term.

Rota to be put together at next meeting. It will need to cover 9.30 to 4.30/5to cover setup and clean up.

Collette to organise floats for each event

EDEKLP

EK+ volunteer

EK

EK/CC

EK

CC

Barn DanceHad been discussed for October, but Felicity from Fiddles & Feet has aspecial caller available on 21 September. Agreed this would be a greatidea to welcome new parents however, this would need to be organisedand communicated before the end of the school year.

Information could go out at end of term but might not get to new parents.Bearing in mind new committee, should this be left for them to decide?

Emma has emailed Felicity to double check if this date is available.

SG still needs to confirm maximum numbers in the school hall (to ensurethis is a viable event)

EK

SG

Dates to remember:

Monday 10 June SCPA Meeting 7.30 Five Alls SCPA

Thursday 20 June SCPA Meeting 7.30 School SCPAFriday 21 June Sports Day Whole School

Saturday 22 June Summer Fete Whole SchoolFriday 28 June Cook 4 Books Maple

Wednesday 3 July Early AGM 7.30 School SCPAFriday 19 July Cook 4 Books Ginkgo