SCOV Proper�es Commi�ee Mee�ng Minutes - FinalThursday September 19, 2019 / 9AM

Welcome Center / Conference Room #1

Present: Rich Oaks, Brent Beamer, Dale Foster, Dan Gartner, Darrell Parson, Don Wheeler, Jan Fisher,

Ron Brillhart

Board Liaison:

Staff: Mark Wade, Ken Sandrock

Guests: Lois Morse, David Siegel

Rich called the mee�ng to order at 9:00 AM.

1) Introduc�on of GuestsDone

2) Discuss and approve July minutesJan made a mo�on to approve the minutes. Don seconded. The minutes are approved.

3) Solar Update (Dale)· Solar performance tracking is as expected. (Data A�ached) There have been 3

data glitches this year, last one corrected in June. Data glitches did not reduce produc�on, but the repor�ng of solar produc�on is about 5% lower in 2019 thanthe same �me in 2018 and 2017. This is due to the data glitches. There will be an annual true-up by Technology Credit Corpora�on (the system owners) in No-vember that should capture the unreported power produc�on.

· TEP’s annual true-up for the power transfers will also happen in November. There could be a reduc�on in total solar savings due to the net excess solar pro-duc�on at the Ac�vity Center. This is because we pay TCC a higher rate for solar produc�on than the small credit TEP provides for net excess solar produc�on.

4) Status of ligh�ng retrofit in Wood ShopUpdate of ligh�ng to LED tubes is completed. The results look good. (See photo). SCOV Cost was $1537. TEP Rebate was $721. Payback is 2.6 year via lower powerconsump�on.

5) Ac�vity Center Renova�on Commi�ee UpdateNo update this �me.

6) September Facili�es Inspec�on Review & Report Update

· Rich reviewed the report with the commi�ee. Rich and Don will follow up to complete the edits. (Final Report A�ached)

· Mark passed along Staff apprecia�on for the effort and the report. Staff have al-ready planned a mee�ng to address the report.

7) Semi Annual Chalk Creek Wash Inspec�on (Don)October 2 at 7:30am. Meet at the back door of the Welcome Center.

8) Call to AudienceDavid (guest) suggested that new SCOV members be given educa�onal informa�on about the solar system. Also, David asked about the LED ligh�ng in the AFC. Ken re-ported that cans are LED bulbs and that tubes are fluorescent. The ligh�ng is only 6 years old, so a refit to LED tubes had not been considered.

9) Review schedule for future Proper�es Commi�ee eventsa. Semi annual Chalk Creek Wash inspec�on – Wednesday, October 2 b. October PC Mee�ng – Thursday, October 17c. November PC Mee�ng – Thursday, November 21d. December PC Mee�ng – Thursday, December 19

10) Other business· Mark suggested that Proper�es could be interested in the Long Range Planning Commit-

tee’s SCOV Land Use Planning Presenta�on to the BOD. The mee�ng will be in the Ac�v-ity Center Auditorium, October 24, 2019 at 1 pm.

· Proper�es Commi�ee did not meet in August 2019.

Mee�ng adjourned 9:55 AM

Submi�ed by: Brent Beamer

Sun City Oro Valley Solar Project Energy Performance Tracking Report - Year 3 of Solar Services Agreement

SCOV Facility Solar System Size November 2018 December 2018 January 2019 February 2019 March 2019 April 2019 May 2019 June 2019 July 2019 August 2019 SCOV Facility Total Yr 3 to date

(kW-dc) PV Energy (kWh) PV Energy (kWh) PV Energy (kWh) PV Energy (kWh) PV Energy (kWh) PV Energy (kWh) PV Energy (kWh) PV Energy (kWh) PV Energy (kWh) PV Energy (kWh) (kWh)

Views Restaurant 139.52 15,503 12,374 14,054 14,015 21,761 17,637 27,467 28,897 25,326 24,500 Views Restaurant 201,536

Activity Center 102.30 12,268 9,760 11,056 10,666 16,287 18,515 11,823 13,559 18,353 17,988 Activity Center 140,275

Artisian Center 39.99 5,752 4,681 5,196 4,599 6,729 7,170 7,546 7,685 6,885 6,953 Artisian Center 63,196

Welcome Center 50.22 5,607 4,478 5,082 5,058 7,835 9,070 9,969 10,366 9,079 8,789 Welcome Center 75,332

Cart Barn & Pro Shop 22.32 2,329 1,625 55 1,877 3,231 3,824 4,229 4,403 3,840 3,678 Cart Barn & Pro 29,091

Catalina Vista 25.42 3,349 2,729 3,026 2,777 4,143 4,529 4,819 4,833 4,305 4,332 Catalina Vista 38,842

Desert Oasis 18.60 2,375 1,873 2,129 2,026 3,092 3,365 3,558 3,577 3,202 3,233 Desert Oasis 28,430

Golf Maintenance Yard 27.90 3,773 3,024 3,404 3,168 4,716 5,159 5,443 5,442 4,865 4,924 Golf Maintenance 43,918

Total 426.27 50,957 40,544 44,002 44,185 67,796 69,270 74,854 78,762 75,855 74,396 620,620

Monthly SCOV Cost Savings under SSA $1,029 $819 $889 $893 $1,369 $1,399 $1,512 $1,591 $1,532 $1,503 $7,910

Cumulative SCOV Cost Savings - Year 2 of SSA $1,029 $1,848 $2,737 $3,630 $4,999 $6,398 $7,910 $9,501 $11,034 $12,537

7.2% 5.7% 6.2% 6.2% 9.6% 9.8% 10.6% 11.1% 10.7% 10.5% 87.7%

6.5% 5.2% 5.6% 5.6% 8.7% 8.8% 9.6% 10.1% 9.7% 9.5% 79.3%

Monthly Percent of Expected Annual Energy from solar systems (Original projections)

Monthly Percent of Year 1 Actual Annual Energy from solar systems

Master

Text Box

Wood Shop with LED Lighting update.

Summary of September 2019 SCOV Proper�es Commi�ee Facili�es Inspec�on

On September 12, 2019, members of the Proper�es Commi�ee completed the mandated semiannual

Facili�es inspec�on. We split into three groups – one group started at the east end of the Mountain

Vista Complex (Welcome Center, Restaurant, Pro Shop, AFC, Ar�san Center, etc.) and a second group

covered facili�es remote from the Mountain Vista Complex (golf course restroom, golf

course/common area maintenance yard, Catalina Vista, Desert Oasis, etc.) and a third group covered

golf course structures (golf cart tunnels, golf course rest room, selected golf course fences and golf

course irriga�on pump sta�on). The second and third groups moved to the west end of the Mountain

Vista Complex (mini golf course, bocce courts, Ac�vity Center and Clock Tower) and met the first group

at the Ac�vity Center.

In general the Commi�ee con�nues to observe improvement from previous inspec�ons. Good

examples are the installa�on of gates and an electrical enclosure cover at the golf course irriga�on

pump sta�on in addi�on to the overall cleanliness of buildings compared with previous inspec�ons.

An area of concern is the Golf Course/Common Area Maintenance Shops and Yard. Previous

inspec�ons showed significant improvement whereas the areas were no�ceably unkempt this �me.

A complete list of those and other specific details follow…..

1

PROPERTIES COMMITTEE INSPECTION REPORT

September 12, 2019

Tasks will be assigned by Staff

Priority Range: 1 – 5 with 5 being the highest priority

Location Observation Assigned Priority Completed

Location Description Opr

Date Status Priority

Administration / Welcome Center

Stucco repair needed in library area in front of bldg. and under planter in back

2

Administration / Welcome Center

Light out in lobby2

Administration / Welcome Center

Storage room in WC3 – cabinet in front of electrical panel

1

Views Restaurant garbage area

Cabinet in front of electrical panel1

Views Restaurant garbage area

Evaluate use of plastic trash bins in dumpster area.

3

Tennis courts Inside walls needed to be repainted all the way around

1

Gift Shop A rubber runner mat needs to be added behind the counter, floor is starting to show wear

1

Comment Inside all the bldg. area the house keeping was outstanding. Clean in all the corners, return air ducts and restrooms had a very clean smell

2

Restaurant Entrance

Manhole area in front of the restaurant needsto be recoated

2

Restaurant Baseboard molding pulling away from wall at entrance to restrooms

3

AFC Entrance Pressure washing has eroded the concrete leaving the aggregate sticking up - additional hazard for falls

1

AFC Pool Deck leading to the ramp is a tripping hazard1

DO Tree is blocking road view at lot exit. 1

DO Ice machine keeps failing due to exterior location. Consider placing machine near interior water fountain.

2

DO Irrigation leak at line end cap. Located on eastside of building near manhole cover.

2

DO Tennis court surface deterioration continues. Now in Court 8 play area. Monitor for future repair.

5

CV No security system display for Monitor’s use. Also noted in March 2019 inspection.

3

CV Glass missing from transom over door to Art Studio. Also noted in March 2019 inspection.

3

CV Floor in Mt. Lemmon room shows ‘waves’ of scuffing. Floor is only 3 years old. Can further damage be avoided?

2

CV Paint failure on exterior bench. Noted in previous inspections. Photo 5

3

3

CV Erosion at southeast back corner of CV. Soil and rock missing. Irrigation and lighting wiring exposed.

2

CV Crack in rear patio concrete. Evaluate offset fortrip hazard.

1

Restroom at #6 Tee

Evaluate erosion at women’s side of concrete for trip hazard.

1

Golf Maintenance Yard

Housekeeping needs attention. Loose grass, pile of parts, tire, and boat are examples. 2

Monument Sign Left most light is out on the monument sign at Del Webb and Rancho Vistoso.

2

Bocce courts Hand valve near cart path doesn’t operate. Note: This might be intentional?

5

Golf course Irrigation Pump Station

Access door on left will not close due to groundclearance. Note: Nice new doors!

1

Golf course Irrigation Pump Station

Lots of range balls in facility. Is facility inspected regularly? 5

Golf course restroom at #14 green

Cracked and peeling paint at fascia. Apparently harmless cactus growing on roof. 2

Golf course cart path tunnel under RVB.

1 fluorescent tube is out. 1

Golf course cart path tunnel under RVB.

5 fluorescent fixtures are candidates for LED lighting. Lamps are apparently illuminated 24 hours per day.

3

Fence at #15 green

Fence anchor bolts are missing at 2 locations and loose at 2 other locations. Fence needs to

1*

4

be painted. Note: Fence is approx. 200 ft long.Note: Missing bolts render fence unstable and a safety hazard..

Fence at #3 tee Base bolts loose at 1 place. Fence needs to be painted.

1

5

Administra�on/Welcome Center - Stucco

Administra�on/Welcome Center – Stucco

Restaurant – Cabinet in front of electrical panel

6

Restaurant - Baseboard molding

AFC Pool

7

AFC Entrance

Desert Oasis – Tree at exit

8

Desert Oasis – Irriga�on leak

Desert Oasis – Tennis court cracks

9

Catalina Vista - Floor

Catalina Vista - Bench

10

Catalina Vista - Erosion

Catalina Vista – Crack

11

Tee #6 Restroom

12

Golf/Common Area Maintenance Yard – Unkempt / Boat?

13

Golf Course Irriga�on Sta�on – Le� door cannot close due to ground clearance

Tee #3 - Fence

14