Scottsdale.ceo Admin Report (3)
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Transcript of Scottsdale.ceo Admin Report (3)
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Kris Calvin
CEO, AAP-CA
Scottsdale
July, 2013
CEO Report
District AdministrationWhat We Do and How We Do It
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Outline
What We Do
CME: Vegas Meeting
State Government Affairs/Advocacy
Coalitions/Partners Executive Board and Officer Support
Chapter Support
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What we do
Communication: Website Management and
Content
Foundation and Grants
District Finances
Legal Compliance and Human Resources
Office Management
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CME: Vegas Meeting
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504 Attendees35 Exhibitors
$142,000 Net Profit
2012 Vegas Meeting: A Success!
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2013 Meeting: Underway!
Promotion: Past attendees mailed in June;
45,000 nationwide mailing this week;
Numerous email blasts sent
Registration: Online system: 52 registrants
(compared with 45 same date last yr)
Exhibitors: 19 exhibitors (16 same date last
yr)
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State Government Affairs/Advocacy
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2013-2013 State Government
Affairs/Advocacy
Reviewed over 150 bills
Commented on 50 bills/budget items
Advocate Now website with twitterfeedfollowed by members, partners,media www.aap-ca.orgtwitter@kcalvinaap
Chapters increasing regional/localadvocacy: Ch 1 Committee; Ch 2 LA-HPAC; Ch 3 and 4 Leadership legislativeengagement
http://www.aap-ca.org/http://www.aap-ca.org/http://www.aap-ca.org/http://www.aap-ca.org/http://www.aap-ca.org/ -
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COALITIONS CALIFORNIA IMMUNIZATION COALITION
MICRA (CA ALLIED FOR PATIENT PROTECTION)
100% CAMPAIGN/CHILDRENS ADVOCACY
RWJ COVERING KIDS
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COALITIONS AWARE (ANTIBIOTIC RESISTANCE)
CA REPRODUCTIVE RIGHTS
COALITION
CCS (No. AND So.)
HOME VISITING TASK FORCE
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PARTNERS
CMA, FAMILY PHYSICIANS, OBS, ER DOCS,
OPTHALMOLOGISTS, CHILDRENS SPECIALTY CARE
COALITION, CHILDRENS HOSPITAL ASSOCIATION, CAPG
(MEDICAL GROUPS), GROUPS AGAINST GUN VIOLENCE,OBESITY PREVENTION GROUPS, SCHOOL NURSES, UC
STUDENTS, STATE ENTITIES/LEADERSMORE, MORE ,
MORE
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CMA Staff to AAP-CA Delegation to CMA House of
Delegates
Resolution support
Build and maintain ongoing relationship with
lobbyists
Stay current on CMA Board issues and activities
that affect pediatrics
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Enhanced Staffing for Advocacy
Summer Associate Director Charity Bracy
former Childrens Hospital VP
Lobbyist: Lydia Bourne
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INTERNS
Core summer internsincreased
to 8 part-time
UCLA PL3yr round in 2 week
rotations, pilot for statewide
program
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Interns:
LibbySophia
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Interns
MattNate
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Interns:
Milena
Lulu
Henry
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Interns:
Weston Eve
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Executive Board and Officer Support
Staff to Executive Board Staff to DC and DVC
Annual Meeting, ALF
Staff Liaison to National AAP
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Communication
Website design and management
Regular communication to chapters and members
on statewide activities
Press/PR
Internal communication, as needed
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Transition after 30 years print magazine to
digital magazine!
Heidi Roman, MD New Editor
First Edition anticipated September 2013
2011-2012 California Pediatrician
Magazine
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Chapter Supportan expanded
team!
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Chapter Support
Search Consultant
Transition Coordinator
Interim ED Contracting and management of clerical/other
auxiliary staff, including interns
Regional grant application & management(Ongoing at 50% of cost)
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Foundation and Grants
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2012-2013 Foundation and Grants
-July 2012 awarded $220,000 Lucille Packard
Foundation for Childrens Health grant!
-Goal: To identify pediatrician-perceived barriers
to caring for children with special health care
needs and develop appropriate policy
recommendations
-Completed 30 stakeholder/expert interviews;AAP-CA member survey in development by
Megie Okumura, MD UCSF
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In Process
Grant writer under contract to work with
CEO to identify and pursue grants for
2013-2014
In discussions with CMA to collaborate
on CoveredCA Exchange grant
Here to support Chapters in regional andstatewide efforts
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Finances
Staff Finance Committee and Treasurer
Budget preparation and process
Day-to-day financials: invoices, bill payment, tracking
Financial reporting
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Legal and Human Resources
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Legal and Human Resources
Legal compliance: taxes, business license,
nonprofit reporting, lobbying reporting,
audits
Personnel: hiring, management, payroll,
record-keeping
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Office Management
Recordkeeping: electronic and hard copy
Equipment and office upkeep
Supplies
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HOW WE DO IT
2.5 FTE staffKris Calvin, CEO
Judy Zhu Executive Assistant (half-time)
Interns = together total one FTE support
4 Contractors
Lydia Bourne, Lobbyist
Elda Garza Bookkeeper
Heather Lamson, VegasDwain Blajez, Website
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For Comparison: We are lean and
effective!! Total Annual BudgetAAP $650,000 ($170,000 state-level dues)
CAFP $4.9 million ($1.4 state-level dues)
Employees/contractors
AAP 2.5 employees, plus contractors, including 20% time contractlobbyist, 30% time contract meeting planner
CAFP 15 employees plus 75% time contract lobbyist, FT contract meetingplanning, FT contract outside communications/media support
State DuesAAP state organization $60 per member
CAFP state organization $285 per member
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Yay, Were Done!!
(Prepared with support from
Intern Nathan Calvin)