Score and Prioritize Webinar
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Transcript of Score and Prioritize Webinar
Page 2 © Innotas 2014| Confidential
Today’s Speakers
Rahim Walker, PPM Evangelist - MBA: UNC Kenan Flagler
- Regional Sales Manager
- 7 years in Saas & Business Consulting
Kristyn Fredericks, PMP, ITIL - Sr. Solutions Consultant
- 8+ Years in the Project Management
space
Page 3 © Innotas 2014| Confidential
What is Scoring & Prioritization?
IT investments need more than ROI to justify them. Firms need broader measures, support processes and governance tools.
Scoring & Prioritization is “a structured, repeatable process to evaluate IT investments”, using this evaluation to “manage IT initiatives against them”, and keeping them up-to-date.
Page 4 © Innotas 2014| Confidential
Why Scoring & Prioritization is Important?
Most organizations are Resource Constrained and cannot/should not take on all the work that is proposed
Key Takeaways: 1. Tradeoffs exist
2. Opportunity Costs must be considered
Approved Work
Idea # 3
Idea # 2
Idea # 1
Page 5 © Innotas 2014| Confidential
Common Use Cases
Portfolio Planning process o Key initiatives
o Which strategic projects will make it into the portfolio for that year
Ad Hoc Project Requests o Thinking critically about how ad hoc project requests impact the
organization
o Ensure you’re taking on the right work
Resource Management o Capacity and Demand
o What-If Scenario Planning
Page 6 © Innotas 2014| Confidential
Framework for Scoring & Prioritization
1. How to Categorize Potential Projects o Use a criteria scale such as Gartner’s Five Perspectives
2. How to Build a Scoring Model o No range & Unweighted; Range & Unweighted (low maturity)
o Weighted scoring (high maturity)
3. How to Prioritize Projects Based on Plotted Scores o Use visual modeling tool such as bubble charts
Page 8 © Innotas 2014| Confidential
How Scoring & Prioritization relate to Resource and Budget Availability
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Healthcare Scoring Model: Patient Outcomes Nath Original Description Total Score
Quality and Effectiveness Member 1 Member 2
1 Decreases practice variation, promotes
appropriate utilization of resources 3 2 5
2 Aligns with Tier 2 Project
3 Aligns with Tier 1 Project
User Productivity / Satisfacton
1 Reduces number of steps / time required 1 3 4
2 Automates a manual process
3 Mitigates significant adoption / retention risk
Patient Safety
1 Reduces likelihood of POTENTIAL near-miss
or adverse event scenario 3 3 6
2 Responds to PSN filed - no adverse event
3 Responds to PSN filed - adverse event
Financial
1 Favoraby impacts revenue or expenses 1 3 4
2 Favorably impacts revenue or expenses > 50K
Budgeted
3 Favorably impacts revenue or expenses >
100K Budgeted 19
Scope / Urgency This Item Used as Multiplier for AVERAGE
1 Affects < 50 transactions a day
2 Affects > 50 transactions a day
3 Aligns with leadership priority initiative
Committee Review Example
3
Nath Scoring Matrix
Page 12 © Innotas 2014| Confidential
52%
21%
27%
Not Enough Resources Nothing Is Prioritized
Too Many Projects
Main Challenges Faced By Project
Management Professionals
Innotas sponsored survey
posted to PM.com Virtual Expo
Audience 4/24/2014
Page 13 © Innotas 2014| Confidential
Benefits of Scoring and Prioritization
More Easily plan your portfolio
Better visibility into high priority projects o Executives can make business decisions more quickly
Strategic Alignment with Key Business Objectives
Understand where resources should be spending time o Ensure resources are working on the right work at the right time, which leads to
setting more accurate customer expectations
Single point of entry o One place to store and collect all demand on the organization, helping to establish
governance in a streamlined manner.
Page 14 © Innotas 2014| Confidential
Contact Innotas
Headquarters : 111 Sutter Street, Suite 300 San Francisco, CA 94104
Phone: +1 866-692-7362
Email: [email protected]
Twitter: @innotas
LinkedIn: http://www.linkedin.com/company/innotas