SCOPE OF WORK - New Jersey SOW/A1121-00 Air Handler...scope of work air handler unit #4 replacement...

Document Format Revision (6/1/10))

SCOPE OF WORK

AIR HANDLER UNIT #4 REPLACEMENT

STATE HOUSE ANNEX Trenton, Mercer County, N.J.

PROJECT NO. A1121-00

STATE OF NEW JERSEY

Honorable Chris Christie, Governor

Honorable Kim Guadagno, Lt. Governor

DEPARTMENT OF THE TREASURY Andrew P. Sidamon-Eristoff, Treasurer

DIVISION OF PROPERTY MANAGEMENT AND CONSTRUCTION

Steven Sutkin, Director

Date: August 5, 2011

PROJECT NAME: Air Handler Unit #4 Replacement

PROJECT LOCATION: State House Annex

PROJECT NO: A1121-00

DATE: August 5, 2011

PAGE 2

TABLE OF CONTENTS

SECTION PAGE

I. OBJECTIVE .......................................................................................... 7

II. CONSULTANT QUALIFICATIONS ................................................. 7

A. CONSULTANT & SUB-CONSULTANT PRE-QUALIFICATIONS

III. PROJECT BUDGET ............................................................................. 7

A. CONSTRUCTION COST ESTIMATE (CCE)

B. CURRENT WORKING ESTIMATE (CWE)

C. COST ESTIMATING

D. CONSULTANT'S FEES

IV. PROJECT SCHEDULE ........................................................................ 8

A. SCOPE OF WORK DESIGN & CONSTRUCTION SCHEDULE

B. CONSULTANT'S PROPOSED DESIGN & CONSTRUCTION SCHEDULE

C. CONSULTANT DESIGN SCHEDULE

D. BID DOCUMENT CONSTRUCTION SCHEDULE

E. CONTRACTOR CONSTRUCTION PROGRESS SCHEDULE

V. PROJECT SITE LOCATION & TEAM MEMBERS ..................... 10

A. PROJECT SITE ADDRESS

B. PROJECT TEAM MEMBER DIRECTORY

1. NJBA Representative

2. SCJMC Representative

3. Client Agency Representative

VI. PROJECT DEFINITION .................................................................... 12

A. BACKGROUND

B. DESCRIPTION OF THE BUILDING

C. DESCRIPTION OF AHU #4





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VII. CONSULTANT DESIGN RESPONSIBILITIES ............................. 13

A. INVESTIGATION PHASE

1. Design Criteria

2. Investigation Report

3. Presentation

B. DESIGN PHASE

1. Electric Service Capacity

2. Ventilation

3. Ductwork

4. Demolition

5. Detectors

6. Sound & Vibration

7. Testing & Balancing

8. Air Quality Tests

9. Warranty

10. Service Contract

11. Historical Building

C. CONTRACTOR USE OF THE PREMISES

1. Criminal History Record Check

2. Hours of Construction

3. Site Provisions

4. Project Directory

5. Security

6. Fire Protection Plan

7. Site Safety

8. Site Finishes

D. SPECIAL PRESENTATION

E. GENERAL DESIGN OVERVIEW

1. Design Detail

2. Specification Format

F. PROJECT COMMENCEMENT

1. Project Directory

2. Site Access

3. Project Coordination

4. Existing Documentation

5. Scope of Work

6. Project Schedule

G. BUILDING & SITE INFORMATION

1. Building Classification

2. Building Block & Lot Number

3. Building Site Plan

4. Site Location Map





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H. DESIGN MEETINGS & PRESENTATIONS

1. Design Meetings

2. Design Presentations

VIII. CONSULTANT CONSTRUCTION RESPONSIBILITIES ............ 24

A. GENERAL CONSTRUCTION ADMINISTRATION OVERVIEW

B. PRE-BID MEETING

C. BID OPENING

D. POST BID REVIEW MEETING, RECOMMENDATION FOR AWARD

1. Post Bid Review

2. Review meeting

3. Substitutions

4. Schedule

5. Performance

6. Superintendent

7. Letter of Recommendation

8. Conformed Drawings

E. DIRECTOR'S HEARING

F. CONSTRUCTION JOB MEETINGS, SCHEDULES, LOGS

1. Meetings

2. Schedules

3. Submittal Log

G. CONSTRUCTION SITE ADMINISTRATION SERVICES

H. SUB-CONSULTANT PARTICIPATION

I. DRAWINGS

1. Shop Drawings

2. As-Built & Record Set Drawings

J. CONSTRUCTION DEFICIENCY LIST

K. INSPECTIONS: SUBSTANTIAL & FINAL COMPLETION

L. CLOSE-OUT DOCUMENTS

M. CLOSE-OUT ACTIVITY TIME

N. TESTING, TRAINING, MANUALS, AND ATTIC STOCK

1. Testing

2. Training

3. Operation and Maintenance Manuals

4. Attic Stock

O. CHANGE ORDERS

1. Consultant

2. Contractor

3. Recommendation for Award





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4. Code Review

5. Cost Estimate

6. Time Extension

7. Submission

8. Meetings

9. Consultant Fee

IX. PERMITS & APPROVALS ................................................................ 35

A. REGULATORY AGENCY PERMITS

1. NJ Uniform Construction Code Permit

2. Other Regulatory Agency Approvals & Permits

3. Prior Approval Certification Letters

B. BARRIER FREE REQUIREMENTS

C. STATE INSURANCE APPROVAL

D. PUBLIC EMPLOYEES OCCUPATIONAL SAFETY & HEALTH PROGRAM

E. MULTI-BUILDING OR MULTI-SITE PERMITS

F. PERMIT MEETINGS

G. MANDATORY NOTIFICATIONS

H. CONSTRUCTION TRAILER PERMITS

I. SPECIAL INSPECTIONS

1. Definitions

2. Responsibilities

3. Special Inspections

X. GENERAL REQUIREMENTS .......................................................... 39

A. SCOPE CHANGES

B. ERRORS & OMISSIONS

C. ENERGY INCENTIVE PROGRAM

D. AIR POLLUTION FROM ARCHITECTURAL COATINGS

XI. ALLOWANCES .................................................................................... 40

A. PERMIT ALLOWANCE

1. Permits

2. Permit Costs

3. Applications

4. Consultant Fee





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XII. SUBMITTAL REQUIREMENTS ...................................................... 41

A. CONTRACT DELIVERABLES

B. CATALOG CUTS

C. PROJECT DOCUMENT BOOKLET

D. DESIGN DOCUMENT CHANGES

E. SINGLE-PRIME CONTRACT

XIII. SOW SIGNATURE APPROVAL SHEET ........................................ 43

XIV. CONTRACT DELIVERABLES ......................................................... 44

XV. EXHIBITS ............................................................................................. 50

A. SAMPLE PROJECT SCHEDULE FORMAT

B. PROJECT LOCATION PLAN

C. STATE HOUSE ANNEX BASEMENT & FIRST FLOOR AHU PLANS

D. FEASIBILTY REPOPRT HVAC SYSTEM INVESTIGATION, dated June 23, 2008, 18

pages, prepared by Edwards & Kelcey

E. INDOOR AIR QUALITY INVESTIGATION, dated May 5, 2008, 15 pages, prepared by

USA Environmental Management, Inc.

F. INDOOR AIR QUALITY INVESTIGATION – EXTENDED TEMPERATURE AND

RELATIVE HUMIDITY MONITORING, Revision II dated September 30, 2008, 5 pages,

prepared by USA Environmental Management, Inc.

G. CERTIFIED TEST, ADJUST AND BALANCE REPORT, dated April 28, 2008, 8 pages,

prepared by TAB Systems, Inc.

H. SAMPLE ANNEX BUILDING SECURITY & CONTRACTOR USE OF THE PREMISES,

4 pages





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I. OBJECTIVE

The objective of this project is to replace Air Handler Unit #4 and upgrade associated system

components serving the basement and portions of the first floor of the State House Annex.

II. CONSULTANT QUALIFICATIONS

A. CONSULTANT & SUB-CONSULTANT PRE-QUALIFICATIONS

The Consultant shall be a firm pre-qualified with the Division of Property Management &

Construction (DPMC) in the P003 HVAC Engineering Discipline and have in-house capabilities or

Sub-Consultants pre-qualified with DPMC in the P051 Testing & Balancing (HVAC) Discipline,

P034 Historical Preservation/Restoration Discipline and all other Engineering and Specialty

Disciplines necessary to complete the project as described in this Scope of Work (SOW).

The Consultant shall also employ the services of a Sub-Consulting firm pre-qualified with the

Division of Property Management & Construction (DPMC) in the P063 Indoor Air Quality

Discipline to re-evaluate/monitor the air quality of the areas served by AHU #4.

III. PROJECT BUDGET

A. CONSTRUCTION COST ESTIMATE (CCE)

The initial Construction Cost Estimate (CCE) for this project is $316,000.

The Consultant shall review this Scope of Work and provide a narrative evaluation and analysis of

the accuracy of the proposed project CCE in their technical proposal based on their professional

opinion.

B. CURRENT WORKING ESTIMATE (CWE)

The Current Working Estimate (CWE) for this project is $415,000.

The CWE includes the construction cost estimate and all consulting, permitting and administrative

fees.





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The CWE is the Client Agency’s financial budget based on this project Scope of Work and shall not

be exceeded during the design and construction phases of the project unless DPMC approves the

change in Scope of Work through a Contract amendment.

C. COST ESTIMATING

Since the CCE for this project is under $750,000, all cost estimates may be prepared by the

Consultant’s in-house staff or their Sub-Consultant’s staff during each design phase of the project.

All cost estimates shall be adjusted for regional location, site factors, construction phasing,

premium time, building use group, location of work within the building, temporary swing space,

security issues, and inflation factors based on the year in which the work is to be performed.

All cost estimates must be submitted on a DPMC-38 Project Cost Analysis form at each design

phase of the project with a detailed construction cost analysis in CSI format (2004 Edition) for all

appropriate divisions and sub-divisions. The Project Manager will provide cost figures for those

items which may be in addition to the CCE such as CM services, etc. and must be included as part

of the CWE. This cost analysis must be submitted for all projects regardless of the Construction

Cost Estimate amount.

D. CONSULTANT‟S FEES

The construction cost estimate for this project shall not be used as a basis for the Consultant’s

design and construction administration fees. The Consultant’s fees shall be based on the

information contained in this Scope of Work document and the observations made and/or the

additional information received during the pre-proposal meeting.

IV. PROJECT SCHEDULE

A. SCOPE OF WORK DESIGN & CONSTRUCTION SCHEDULE

The following schedule identifies the estimated design and construction phases for this project and

the estimated durations.

PROJECT PHASE ESTIMATED DURATION (Calendar Days)

1. Investigation Phase 28

Project Team Review & Approval t 14

2. Design Development Phase 50% (Minimum) 42





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Project Team & DPMC Plan/Code Unit Review & Comment 14

3. Final Design Phase 100% 35

Project Team & DPMC Plan/Code Unit Review & Approval 14

4. Permit Application Phase 7

Issue Permit

5. Bid Phase 42

6. Award Phase 28

7. Construction Phase 120

B. CONSULTANT‟S PROPOSED DESIGN & CONSTRUCTION SCHEDULE

The Consultant shall submit a project design and construction bar chart schedule with their

technical proposal that is similar in format and detail to the schedule depicted in Exhibit „A‟. The

bar chart schedule developed by the Consultant shall reflect their recommended project phases,

phase activities, activity durations.

The Consultant shall estimate the duration of the project Close-Out Phase based on the anticipated

time required to complete each deliverable identified in Section XIV Contract Deliverables of this

document entitled “Project Close-Out Phase” and include this information in the bar chart schedule

submitted.

A written narrative shall also be included with the technical proposal explaining the schedule

submitted and the reasons why and how it can be completed in the time frame proposed by the

Consultant.

This schedule and narrative will be reviewed by the Consultant Selection Committee as part of the

evaluation process and will be assigned a score commensurate with the clarity and

comprehensiveness of the submission.

C. CONSULTANT DESIGN SCHEDULE

The Project Manager will issue the Consultant’s approved project schedule at the first design

kickoff meeting. This schedule will be binding for the Consultant’s activities and will include the

start and completion dates for each design activity. The Consultant and Project Team members

shall use this schedule to ensure that all design milestone dates are being met for the project. The

Consultant shall update the schedule to reflect performance periodically (minimally at each design





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phase) for the Project Team review and approval. Any recommendations for deviations from the

approved design schedule must be explained in detail as to the causes for the deviation(s) and

impact to the schedule.

D. BID DOCUMENT CONSTRUCTION SCHEDULE

The Consultant shall include a construction schedule in Division 1 of the specification bid

document. This schedule shall contain, at minimum, the major activities and their durations for each

trade specified for the project. This schedule shall be in “bar chart” format and will be used by the

Contractors as an aid in determining their bid price. It shall reflect special sequencing or phased

construction requirements including, but not limited to: special hours for building access, weather

restrictions, imposed constraints caused by Client Agency program schedules, security needs, lead

times for materials and equipment, anticipated delivery dates for critical items, utility interruption

and shut-down constraints, and concurrent construction activities of other projects at the site and

any other item identified by the Consultant during the design phases of the project.

E. CONTRACTOR CONSTRUCTION PROGRESS SCHEDULE

The Contractor shall be responsible for preparing a coordinated combined progress schedule with

the Sub-Contractors after the award of the contract. This schedule shall meet all of the

requirements identified in the Consultant’s construction schedule. The construction schedule shall

be completed in accordance with the latest edition of the Instructions to Bidders and General

Conditions entitled, “Article 9, Construction Progress Schedule” (No CPM).

The Consultant must review and analyze this progress schedule and recommend

approval/disapproval to the Project Team until a satisfactory version is approved by the Project

Team. The Project Team must approve the baseline schedule prior to the start of construction and

prior to the Contractor submitting invoices for payment.

The Consultant shall note in Division 1 of the specification that the State will not accept the

progress schedule until it meets the project contract requirements and any delays to the start of the

construction work will be against the Contractor until the date of acceptance by the State.

The construction progress schedule shall be updated by the Contractor and presented at each

regularly scheduled construction job meeting. The updated schedule shall be reviewed and

approved by the Consultant and Project Team members. The Consultant shall note the date and

trade(s) responsible for project delays (as applicable).

V. PROJECT SITE LOCATION & TEAM MEMBERS





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A. PROJECT SITE ADDRESS

The location of the project site is:

State House Annex

145 West State Street

Trenton, NJ 08625

See Exhibit „B‟ for the project site map.

B. PROJECT TEAM MEMBER DIRECTORY

The following are the names, addresses, and phone numbers of the Project Team members.

1. NJBA Representative:

Name: Joseph Alessi, Project Manager

Address: New Jersey Building Authority

28 West State Street, 6th

Floor

Trenton, NJ 08625

Phone No: (609) 203-4908

E-Mail No: [email protected]

2. NJBA Representative:

Name: Vincent Campanella, Senior Project Manager

Address: New Jersey Building Authority

28 West State Street, 6th

Floor

Trenton, NJ 08625

Phone No: (609) 203-4908


3. State Capital Joint Management Committee Representative:

Name: Victoria P. Lawler

Address: Office of Legislative Services

State House Annex

PO Box 068

Trenton, NJ 08625

Phone No: (609) 292-1338


mailto:[email protected]






PAGE 12

4. Client Agency Representative:

Name: Steven Pietrzak, Manager

Address: Division of Property Mgt & Construction

New Jersey State House

125 West State Street, 325/3rd

Floor, PO Box 239

Trenton, New Jersey 08625

Phone No: (609) 777-4411


VI. PROJECT DEFINITION

A. BACKGROUND

There have been complaints of odors, headaches, and respiratory discomfort from occupants located

in the basement Library (Rooms B63 & B63A) of the State House Annex. See Exhibit „C‟, pages 1

& 2, for the rooms and locations served by AHU #4.

Based on the occupant complaints, the Client Agency employed the services of Consultant firms to

evaluate the HVAC system and air quality of the areas in question and make recommendations for

corrective actions. See Exhibit “D”, “Feasibility Report HVAC System Investigation at the State

House Annex”, Exhibit “E”, “Indoor Air Quality Investigation”, Exhibit “F”, Indoor Air Quality

Investigation – Extended Temperature and Relative Humidity Monitoring” and Exhibit “G”,

Certified Test, Adjust and Balance Report” for the results of their evaluation and recommendations

for correction of the deficiencies.

B. DESCRIPTION OF THE BUILDING

The New Jersey State House Annex Building includes four stories and a full basement totaling

approximately 149,000 square feet. It serves as the primary residence for the Office of Legislative

Services (OLS) where legislative committee meetings and public hearings are held.

The building is an H-shaped structure and was constructed in two phases. The first phase was

completed in 1928 and includes the west wing and half of the cross bar. The second phase was

completed in 1931 and includes the east wing and the rest of the cross bar. A major renovation

completed in early 1995 restored the building’s historical and architectural elements and brought it

to modern building codes.

C. DESCRIPTION OF AHU #4






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Air-Handling Unit (AHU) #4 is located in a Mechanical Room located on the Basement Level of

the State House Annex. AHU #4 consists of an outside air intake connected to a louver in the

exterior wall, a return air opening, pre-filters and bag filters, chilled water cooling coil, hot water

heating coil and a supply air fan with a variable speed drive. AHU #4 serves as the primary

component of the HVAC system serving the Office of Legislative Services library and other

adjacent areas on the Basement Level and a portion of the 1st floor including offices and the

hallway area directly outside of Committee Room 6. The supply duct, from AH-4, splits into two

main duct branches. One branch serves the areas on the Basement Level and the other serves the

areas on the 1st Floor. There are eight (8) variable-air-volume (VAV) boxes also associated with

this system. These VAV boxes regulate the air flow to each zone and are controlled by the space

temperature set point. Air is generally distributed via ceiling mounted supply air diffusers.

VII. CONSULTANT DESIGN RESPONSIBILITIES

A. INVESTIGATION PHASE

1. Design Criteria:

The Consultant shall review the various recommendations and options described in the reports

(Exhibit “D”, Exhibit “E”, Exhibit “F” and Exhibit “G”) and determine the most practical and cost

effective method to replace AHU #4 and associated system components. The proposed

recommendations shall be presented to the Project Team during the Investigation Phase of this

project for review and approval.

Compare the information contained in the document with existing field conditions to verify the

accuracy of the report contents. Also, review the recommendations with Building Management to

determine which recommendations have been implemented. It shall be noted that the State does not

attest to the accuracy of the information and accepts no responsibility for the consequences of errors

by the use of any information and material contained in the documentation. It shall be the

responsibility of the Consultant to verify the contents and assume full responsibility for any

determination or conclusion drawn from the material used. If the information provided is

insufficient, the Consultant shall take the appropriate actions necessary to obtain the additional

information required for the project at no additional cost to the State.

Sample criteria to use for each recommendation and/or option shall include, but not be limited to:

Labor & material costs versus available project funding

Equipment reuse versus replacement cost benefits

Space restrictions

Noise and vibration levels





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Ventilation schedules

Air intake and exhaust flow rates

Air quality issues

System monitors, controls, and sensor requirements

AHRAE requirements for temperature and humidity levels

Construction considerations in an occupied building

Construction schedule

Other items not included in this list

2. Investigation Report

Prepare six (6) copies of the “draft” Investigation Report which describes the findings and

recommended solution to replace AHU #4 and upgrade associated system components. It shall be

presented in a 8 ½” x 11’ bound booklet that contains a Table of Contents describing all of the

information contained in the document and an Executive Summary that provides the overall

objective of the investigation and a list of “prioritized” recommendations for replacement and

upgrade of associated system components.

The document shall contain a matrix with a list of decision making criteria so the various alternative

design options investigated can be compared, evaluated and judged equally. Appropriate weights

shall be assigned to express the significance of each criteria. These criteria can include any item

identified above and those suggested by the Consulting firm. Provide solutions and

recommendations for the design options investigated including supporting justification.

The supporting justification information to include in the report shall include, but not limited to

equipment catalog cuts, drawings and/or sketches if required, site and equipment photographs,

calculations, charts, graphs, nameplate data, cost analysis, meeting minutes, correspondence, and

other information used to substantiate all findings and recommendations.

All cost data shall be in sufficient detail for each related division of the new CSI 2004 format and

shall also be summarized on the DPMC 38 Cost Analysis form(s).

3. Presentation:

An oral presentation shall first be made to the Project Team and then to the State Capitol Joint

Management Committee (SCJMC) describing the findings and the recommendations for the

replacement AHU #4 and upgrade of associated system components. The Project Team and SCJMC

representative shall review these findings and approve the recommendations based on available

project funding and the importance of the recommendation. The Consultant may not proceed with

the design of any study recommendation unless they have written approval from the Project Team

Manager.





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Six (6) copies of the “final” Investigation Report shall be provided to the Project Manager which

incorporates all changes to the “draft” document.

B. DESIGN PHASE

The Consultant shall be aware that the costs related to the replacement of AHU #4 and upgrades to

system components shall not exceed the available funding of $415,000, the Current Working

Estimate (CWE), for this project and that some portions of the work may need to be designed as

Add Alternates.

The following design policies and procedures for the replacement of AHU #4 and upgrade of

associated system components is intended to supplement the “Feasibility Report - HVAC System

Investigation at the State House Annex”, dated June 23, 2008, prepared by Edwards and Kelcey,

findings and “Investigation Phase” recommendations.

1.) Electric Service Capacity:

Evaluate the building’s existing electrical power distribution system to determine the capability to

service any new equipment, fans, motors, system components, controls, etc. to be installed as part

of this project. If upgrades are required, use the existing power distribution system whenever

possible leaving spare capacity for future growth. Provide a design for electrical supply, panels,

breakers, etc. for the new equipment, systems, and controls where required.

Drawings shall include single line diagrams, necessary schematics and wiring riser diagrams for the

building’s power distribution system and method of tie-in to the new equipment and systems. Size

of wires, current demand factors, conduits, raceways, and transformers from the service entry to

branch circuit panel boards shall be indicated on the drawings. Panel loads, schedules, and spare

circuits shall be provided for each panel. Branch circuit wire size, voltages, ratings, grounding

details, and load for each circuit shall be shown for each circuit.

The design documents shall include provisions for the Contractor to make any necessary power

disconnection or interruptions with minimal facility shutdowns. Any disconnection or interruption

must be coordinated and approved by the Client Agency.

2.) Ventilation:

The size, location, and condition of the existing air distribution system and all related components

shall be reviewed for proper air flow and operation based on the replacement of AHU #4. If the

required capacities of supply air and return or exhaust air cannot be obtained with the existing

system, the Consultant shall provide a design that will enlarge or add plenums, ductwork, blowers,

registers, grills, diffusers, dampers, volume adjustment devices, controls, etc.





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Provide for proper outside air ventilation and air change quantities for the building. Ensure that if a

decorative wall design is provided for the air intake louver that it complies with SHPO requirements

and is approved by them for construction.

The design drawings shall include ventilation schedules for all appropriate building spaces served

by AHU #4. The proposed capacity of the air supply, return and exhaust air shall be verified with

one (1) set of signed and sealed design calculations that shall be forwarded to the DPMC Plan and

Code Review Unit Manager for record.

3.) Ductwork:

Remove unsuitable ductwork and install new ductwork to suit the AHU #4 and control zones.

Details of the ductwork construction shall be shown on the drawings and comply with Article 3 of

the current International Mechanical Code. All metal supports shall be painted with a rustproof

paint. Identify the location of all fire dampers on the drawings where the ductwork passes through a

fire rated assembly.

The AHU #4 ductwork shall have an exterior insulation system installed. Provide a design to

remove the existing ductwork insulation and clean the system components to acceptable standards.

All ductwork shall be cleaned internally from the fresh air inlet to the diffusers in each area of the

building served by AHU #4. The design documents shall include procedures and cleaning methods

to prevent contamination spread and to comply with recognized air quality standards. Access

openings shall be provided to assist in the cleaning and shall be included as part of this design if

required.

4.) Demolition:

The following items shall apply to all demolition and new construction activities:

Indicate the location and dimensioned details for any temporary construction partition walls for

security, plastic barriers for dust and dirt containment, and special covers for equipment.

Identify the approved methods to remove the demolition material from the building, security

policies of the building, security guard inspection requirements, dumpster location, and access for

the removal of the materials from the property.

Describe the acceptable standards of cleanliness that the Contractor must meet each workday in the

lobby area, hallways, elevator, and other public areas of the building.

Identify the specific requirements for noise & dust control, computer, furniture, walls, floors, and

interior finish protection, fire safety measures, and security policies and procedures in the design

documents.





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Determine measures to isolate any existing HVAC ductwork at the construction site to prevent dirt

and dust circulation in other areas the building. Identify the methods required to disconnect or

bypass any utility or system at the construction site and not affect the remaining building operation.

Identify the procedures necessary to protect any smoke detector heads from dust and potential false

alarms during the demolition work.

Identify the procedures necessary to protect the Computer room from the intrusion of dust and other

contaminates.

Identify the procedures necessary to protect the existing telephone and data lines within AHU #4

mechanical room.

5.) Detectors:

Install duct smoke detectors in all appropriate locations of the new ductwork ensuring laminar flow

across the detector. Each detector shall be self compensating for the effects of air velocity,

temperature, humidity, atmospheric pressure and not require field adjustments to compensate for

the above effects.

The detectors shall report to the fire alarm panel and the fire alarm panel shall operate a control

module to stop the associated AHU system fan(s). Design documents shall state that the duct type

detectors shall not be installed in the ducts until after the ducts have been cleaned and the duct

filters have been changed.

6.) Sound & Vibration:

Provide acceptable vibration and sound level controls for the new AHU, equipment, and ductwork.

All new sound attenuation materials shall be installed on the exterior of the ductwork and shall

achieve the maximum sound attenuation required for the different areas of the building served by

the unit. Sound baffles shall be investigated and provided between offices where required by the

Client Agency.

7.) Testing & Balancing:

Prior to issuance of a Certificate of Approval, all AHU equipment including fans, controls, dampers

and devices requiring adjustments or regulation shall be thoroughly cleaned, adjusted or regulated

for proper operation and free from objectionable noise and vibration.

The Contractor shall provide the services of a pre-qualified HVAC Testing & Balancing firm to

adjust and balance the new AHU system for optimum performance in accordance with the





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Consultant design criteria and total system balance specifications as outlined in NEEB Procedural

Standards for Testing, Balancing, and Adjusting of Environmental Systems..

The Consultant shall determine during the test what, if any, system modifications are necessary to

make the system perform as designed and if a retest is required to verify the modification changes.

The test shall be observed and approved by the Department of Community Affairs (DCA). The

Consultant shall provide ample notification time when arranging the test with DCA, NJBA, Client

Agency, Contractor and equipment manufacturers.

A comprehensive Testing & Balancing report shall be submitted to the Consultant for review and

approval based on its content, or if required, by field verification.

8.) Air Quality Tests:

The Consultant shall provide the services of a P063 Indoor Air Quality Engineer to conduct tests of

the building areas being served by the AHU #4 and ensure the air quality is within acceptable air

quality levels.

9.) Warranty:

In addition to the equipment manufactures standard warranty, the contract documents shall require

the Contractor to provide a written warranty for one (1) year from the date of final completion and

acceptance, guaranteeing materials and workmanship of the AHU. During the one year period, the

Contractor shall provide services to correct any deficiencies related to the AHU without any cost to

the State.

10.) Service Contract:

Contract documents shall include provisions for an AHU service contract, including parts and labor

and semi-annual testing. The contract shall be renewable on a yearly basis.

11.) Historical Building:

The Consultant shall prepare a set of final design documents and an “Application for Project

Authorization” for the State Historic Preservation Office (SHPO) for review and approval of the

decorative wall design if it is provided for the AHU #4 air intake louver. The final design

documents submitted to SHPO for review and approval shall also include all work locations outside

of the Unit #4 mechanical room where the existing fabric of the Annex is disturbed as part of the

design. All costs associated with meetings, correspondence, documentation, etc. shall be

anticipated by the Consultant and included in the base bid of their fee proposal.





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C. CONTRACTORS USE OF THE PREMISES

Refer to Exhibit „H‟, 4 pages, entitled “Sample Building Security and Contractor Use of the

Premises” and work with the Project Team to edit the document as required to add any additional

special security and policy requirements that must be followed during all work conducted at the

State House Annex and include this information in Division 1 of the specification. Additional items

shall include, but not be limited to:

1.) Criminal History Record Check:

Requirement that all Contractors’ personnel shall complete a “Request for Criminal History Record

Information for a Noncriminal Justice Purpose” form for this project.

2.) Hours of Construction:

Determine the allowable hours of construction and include that information in Division 1 of the

specification for Contractor reference. Note that construction work on nights and weekends may not

be performed without prior approval of the Project Team.

3.) Site Provisions::

Determine what items the State will provide to the Contractor at the construction site such as water,

electric, toilet facilities, conference room for meetings, etc. and identify them in the design

documents for Contractor reference during bidding.

Describe the acceptable procedures and cleanliness standards to be followed by the Contractor

using the designated construction elevator.

4.) Project Directory:

Develop a project directory that identifies the name and phone numbers of approved escorts and any

other key personnel that will be involved in this project. Access to the project site must be

coordinated with the State Police through the Building Manager, OLS and Project Manager.

5.) Security:

Describe the Contractor security requirements when working at the construction site and any

coordination with the State Police.

6.) Fire Protection Plan:





PAGE 20

Address fire protection requirements during the demolition and installation of the proposed project

equipment and/or systems. Language shall be included in the design documents that states open

flames such as acetylene, propane torches, kettles, flame cutting, brazing, welding, or other source

of fire ignition cannot be used on the construction site until a fire watch program has been

submitted by the Contractor and approved by the Consultant and Project Team members. Once a

fire watch program is approved the contractor shall be required to request a Hot Work Permit from

the Building Managers Office.

7.) Site Safety:

Specify for the contractor to the importance of developing an appropriate plan to safeguard Annex

employees and visitors. A logistics plan will be required by the contractor showing locations for

material and equipment storage including safe access to and from the work area.

8.) Finishes:

Specify for the contractor that all exposed finishes shall be protected from potential damage and

shall be restored to their original condition at no cost to the State.

D. SPECIAL PRESENTATION

Coordinate all design work with the State Capitol Joint Management Commission through the

Project Manager. The Consultant shall be required to make an oral and power point presentation to

the Commission during a scheduled monthly meeting at the completion of the Final Design Phase

of this project. (Total of one 4 hour meeting)

E. GENERAL DESIGN OVERVIEW

1. Design Detail:

Section VII of this Scope of Work is intended as a guide for the Consultant to understand the

overall basic design requirements of the project and is not intended to identify each specific design

component related to code and construction items. The Consultant shall provide those details during

the design phase of the project ensuring that they are in compliance with all applicable codes,

regulating authorities, and the guidelines established in the DPMC Procedures for Architects and

Engineers Manual.

The Consultant shall understand that construction documents submitted to DPMC shall go beyond

the basic requirements set forth by the current copy of the Uniform Construction Code NJAC 5:23-

2.15(f). Drawings and specifications shall provide detail beyond that required to merely show the

nature and character of the work to be performed. The construction documents shall provide





PAGE 21

sufficient information and detail to illustrate, describe and clearly delineate the design intent of the

Consultant and enable all Contractors to uniformly bid the project.

The Consultant shall ensure that all of the design items described in this scope of work are

addressed and included in the project drawings and specification sections where appropriate.

It shall be the Consultant’s responsibility to provide all of the design elements for this project.

Under no circumstance may they delegate the responsibility of the design; or portions thereof, to the

Contractor unless specifically allowed in this Scope of Work.

2. Specification Format:

The Consultant shall ensure that the project design specifications are formatted in the revised and

expanded version of the Construction Specifications Institute (CSI) format entitled “Master Format

2004 Edition: Numbers and Titles.”

The Consultant shall review all of the CSI Master Format 2004 specification sections listed and

remove those that do not apply and edit those that remain so they are consistent and specific to this

project scope of work.

F. PROJECT COMMENCEMENT

A pre-design meeting shall be scheduled with the Consultant and the Project Team members at the

commencement of the project to obtain and/or coordinate the following information:

1. Project Directory:

Develop a project directory that identifies the name and phone number of key designated

representatives who may be contacted during the design and construction phases of this project.

2. Site Access:

Develop procedures to access the project site and provide the names and phone numbers of

approved escorts when needed. Obtain copies of special security and policy procedures that must

be followed during all work conducted at the facility and include this information in Division 1 of

the specification.

3. Project Coordination:

Review and become familiar with any current and/or future projects at the site that may impact the

design, construction, and scheduling requirements of this project. Incorporate all appropriate

information and coordination requirements in Division 1 of the specification.





PAGE 22

4. Existing Documentation:

Obtain and review all available facility documentation that is related to this project such as reports,

studies, surveys, equipment manuals, as-built drawings, maintenance records, utility energy data,

etc. The State does not attest to the accuracy of the information that will be provided and accepts no

responsibility for the consequences of errors by the use of any information and material contained

in the documentation. It shall be the responsibility of the Consultant to verify the contents and

assume full responsibility for any determination or conclusion drawn from the material used. If the

information provided is insufficient, the Consultant shall take the appropriate actions necessary to

obtain the additional information required for the project at no additional cost to the State.

A copy of the following documents will be provided to each Consultant firm as a handout at the

pre-proposal meeting to assist in the bidding process.

Annex As-Built mechanical drawings dated September 30, 1992

Joseph B. Callaghan Inc. East Wing Basement Water Intrusion Study. State House

Annex, Dated December 21, 2007 (mentioned in the E&K Study on page 11)

State House Annex Project Z0230-00 AHU #4 Air Intake Elevation Change

documentation.

Work completed list as of 4/01/09 with regard to the E&K Study

Conservation Center for the Arts and Historic Artifacts Assessments

o Mold Assessment report dated November 14, 2008

o Collection Assessment report dated November 14, 2008

5. Scope of Work:

Review the design and construction administration responsibilities and the submission requirements

identified in this Scope of Work with the Project Team members. Items such as: contract

deliverables, special sequencing or phased construction requirements, special hours for construction

based on Client Agency programs or building occupancy, security needs, delivery dates of critical

and long lead items, utility interruptions or shut down constraints for tie-ins, weather restrictions,

and coordination with other project construction activities at the site shall be addressed.

This information and all general administrative information; including a narrative summary of the

work for this project, shall be included in Division 1 of the specification. The Consultant shall

assure that there are no conflicts between the information contained in Division 1 of the

specification and the DPMC General Conditions.

6. Project Schedule:





PAGE 23

Review and update the project design and construction schedule with the Project Team members.

G. BUILDING & SITE INFORMATION

The following information shall be included in the project design documents.

1. Building Classification:

Provide the building Use Group Classification and Construction Type on the appropriate design

drawing.

2. Building Block & Lot Number:

Provide the site Block and Lot Number on the appropriate design drawing.

3. Building Site Plan:

Only when the project scope involves site work, or when the design triggers code issues that require

site information to show code compliance, shall a site plan be provided that is drawn in accordance

with an accurate boundary line survey. The site plan shall include, but not be limited to, the

following as may be applicable:

The size and location of new and existing buildings and additions as well as other structures.

The distance between buildings and structures and to lot lines.

Established and new site grades and contours as well as building finished floor elevations.

New and existing site utilities, site vehicular and pedestrian roads, walkways and parking areas.

4. Site Location Map:

Provide a site location map on the drawing cover sheet that identifies the vehicular travel routes

from major roadways to the project construction site and the approved access roads to the

Contractor’s worksite staging area.

H. DESIGN MEETINGS & PRESENTATIONS

1. Design Meetings:

Conduct the appropriate number of review meetings with the Project Team members during each

design phase of the project so they may determine if the project meets their requirements, question

any aspect of the contract deliverables, and make changes where appropriate. The Consultant shall

describe the philosophy and process used in the development of the design criteria and the various

alternatives considered to meet the project objectives. Selected studies, sketches, cost estimates,





PAGE 24

schedules, and other relevant information shall be presented to support the design solutions

proposed. Special considerations shall also be addressed such as: Contractor site access limitations,

utility shutdowns and switchover coordination, phased construction and schedule requirements,

security restrictions, available swing space, material and equipment delivery dates, etc.

It shall also be the responsibility of the Consultant to arrange and require all critical Sub-

Consultants to be in attendance at the design review meetings.

Record the minutes of each design meeting and distribute within five (5) calendar days to all

attendees and those persons specified to be on the distribution list by the Project Manager.

2. Design Presentations:

The minimum number of design presentations required for each phase of this project is identified

below for reference:

Design Development Phase: One (1) oral presentation at phase completion.

Final Design Phase: One (1) oral presentation, utilizing appropriate graphical tools, at phase

completion to the Project Team.

One (1) oral and power point presentation oral presentation, utilizing

appropriate graphical tools, at phase completion to the State Capitol Joint

Management Commission

VIII.CONSULTANT CONSTRUCTION RESPONSIBILITIES

A. GENERAL CONSTRUCTION ADMINISTRATION OVERVIEW

This section of the Scope of Work is intended as a guide for the Consultant to understand their

overall basic construction administration responsibilities for the project and does not attempt to

identify each specific activity or deliverable required during this phase. The Consultant shall obtain

that information from the current publication of the DPMC Procedures for Architects and Engineers

Manual and any additional information provided during the Consultant Selection Process.

B. PRE-BID MEETING

The Consultant shall attend, chair, record and distribute minutes of the Contractor pre-bid meetings.

When bidders ask questions that may affect the bid price of the project, the Consultant shall develop

a Bulletin(s) to clarify the bid documents in the format described in the Procedures for Architects





PAGE 25

and Engineers Manual, Section 9.2 entitled “Bulletins.” These Bulletins must be sent to DPMC at

least seven (7) calendar days prior to the bid opening date. DPMC will then distribute the

document to all bidders.

C. BID OPENING

The Consultant must attend the bid opening held at the designated location.

In the event that the construction bids received exceed the Consultant’s approved final cost estimate

by 5% or more, the Consultant shall redesign and/or set up sufficient approved alternate designs,

plans and specifications for the project work, to secure a bid that will come within the allocation

specified by the State without impacting the programmatic requirements of the project. Such

redesign work and changes to plans, including reproduction costs for submission in order to obtain

final approval and permits, shall be undertaken by the Consultant at no additional cost to the State.

D. POST BID REVIEW MEETING, RECOMMENDATION FOR AWARD

The Consultant; in conjunction with the Project Manager, shall review the bid proposals submitted

by the various Contractors to determine the low responsible bid for the project. The Consultant; in

conjunction with the Project Manager, shall develop a post bid questionnaire based on the

requirements below and schedule a post bid review meeting with the Contractor’s representative to

review the construction costs and schedule, staffing, and other pertinent information to ensure they

understand the Scope of the Work and that their bid proposal is complete and inclusive of all

requirements necessary to deliver the project in strict accordance with the plans and specifications.

1. Post Bid Review:

Review the project bid proposals including the alternates, unit prices, and allowances within five (5)

calendar days from the bid due date. Provide a bid tabulation matrix comparing all bids submitted

and make a statement about the high, low, and average bids received. Include a comparison of the

submitted bids to the approved current construction cost estimate. When applicable, provide an

analysis with supporting data, detailing why the bids did not meet the construction cost estimate.

2. Review Meeting:

Arrange a meeting with the apparent low bid Contractor to discuss their bid proposal and other

issues regarding the award of the contract. Remind the Contractor that this is a Lump Sum bid.

Request the Contractor to confirm that their bid proposal does not contain errors. Review and

confirm Alternate pricing and Unit pricing and document acceptance or rejection as appropriate.





PAGE 26

Comment on all omissions, qualifications and unsolicited statements appearing in the proposals.

Review any special circumstances of the project. Ensure the Contractor’s signature appears on all

post bid review documents.

3. Substitutions:

Inquire about any potential substitutions being contemplated by the Contractor and advise them of

the State’s guidelines for the approval of substitutions and the documentation required. Review the

deadline and advise the Contractor that partial submissions are not acceptable. Submission after the

deadline may be rejected by the State.

Equal substitutions that are proposed by the Contractor that are of lesser value must have a credit

change order attached with the submittal (See Article 4 of the General Conditions). The State has

the right to reject the submission if there is no agreement on the proposed credit. Contractor will be

responsible to submit a specified item.

4. Schedule:

Confirm that the Contractor is aware of the number of calendar days listed in the contract

documents for the project duration and that the Contractor’s bid includes compliance with the

schedule duration and completion dates. Particular attention shall be given to special working

conditions, long lead items and projected delivery dates, etc. Review project milestones (if

applicable). This could give an indication of Contractor performance, but not allow a rejection of

the bid.

Review the submittal timeframes per the Contract documents. Ask the Contractor to identify what

products will take over twenty-eight (28) calendar days to deliver from the point of submittal

approval.

If a CPM Schedule is required, review the provisions and have Contractor acknowledge the

responsibility. Ask for the name of the CPM Scheduler and the “ballpark” costs.

5. Performance:

Investigate the past performance of Contractor by contacting Architects and owners (generally three

of each) that were listed in their DPMC pre-qualification package and other references that may

have been provided. Inquire how the Contractor performed with workmanship, schedule, project

management, change orders, cooperation, paper work, etc.

6. Superintendent:





PAGE 27

Remind the Contractor that a full-time non-working superintendent is required per the General

Conditions, who must be responsible to address Contract issues. (Article 4.3.2.).

7. Letter of Recommendation:

The Consultant shall prepare a Letter of Recommendation for contract award to the Contractor

submitting the low responsible bid within three (3) calendar days from the post bid review meeting.

The document shall contain the project title, DPMC project number, bid due date and expiration

date of the proposal. It shall include a detailed narrative describing each post bid meeting agenda

item identified above and a recommendation to award the contract to the apparent low bid

Contractor based on the information obtained during that meeting. Describe any acceptance or

rejection of Alternate pricing and Unit pricing.

Comment on any discussion with the Contractor that provides a sense of their understanding of the

project and any special difficulties that they see, and how they might approach those problems.

Attach all minutes of the Post bid meeting and any other relevant correspondence with the Letter of

Recommendation and submit them to the Project Manager.

8. Conformed Drawings:

The Consultant shall prepare and distribute two (2) sets of drawings stamped “Conformed

Drawings” to the Project Manager that reflect all Bulletins and/or required changes, additions, and

deletions to the pertinent drawings within twenty-eight (28) calendar days of the construction

contract award date.

Any changes made in Bulletins, meeting minutes, post bid review requirements shall also be

reflected in the specification.

E. DIRECTOR‟S HEARING

The Consultant must attend any Director’s hearing(s) if a Contractor submits a bid protest. The

Consultant shall be present to interpret the intent of the design documents and answer any technical

questions that may result from the meeting. In cases where the bid protest is upheld, the Consultant

shall submit a new “Letter of Recommendation” for contract award. The hours required to attend

the potential hearings and to document the findings shall be estimated by the Consultant and the

costs will be included in the base bid of their fee proposal.

F. CONSTRUCTION JOB MEETINGS, SCHEDULES, LOGS

The Consultant shall conduct all of the construction job meetings in accordance with the procedures

identified in the A/E manual and those listed below.





PAGE 28

1. Meetings:

The Consultant and Sub-Consultant(s) shall attend the pre-construction meeting and all construction

job meetings during the construction phase of the project. The Consultant shall chair the meeting,

transcribe and distribute the job-meeting minutes for every job meeting to all attendees and to those

persons specified to be on the distribution list by the Project Manager. The Agenda for the meeting

shall include, but not be limited to the items identified in the Procedures for Architects and

Engineers Manual, Section 10.3.1, entitled “Agenda.”

Also, the Consultant is responsible for the preparation and distribution of minutes within five (5)

calendar days of the meeting. The format to be used for the minutes shall comply with those

identified in the “Procedures for Architects and Engineers Manual,” Section 10.3.4, entitled,

“Format of Minutes.” All meeting minutes are to have an “action” column indicating the party that

is responsible for the action indicated and a deadline to accomplish the assigned task. These tasks

must be reviewed at each job progress meeting until it is completed and the completion date of each

task shall be noted in the minutes of the meeting following the task completion.

2. Schedules:

The Consultant; with the input from the Client Agency Representative and Project Manager, shall

review and recommend approval of the project construction schedule prepared by the Contractor.

The schedule shall identify all necessary start and completion dates of construction, construction

activities, submittal process activities, material deliveries and other milestones required to give a

complete review of the project.

The Consultant shall record any schedule delays, the party responsible for the delay, the schedule

activity affected, and the original and new date for reference.

The Consultant shall ensure that the Contractor provides a two (2) week “look ahead” construction

schedule based upon the current monthly updated schedule as approved at the bi-weekly job

meetings and that identifies the daily planned activities for that period. This Contractor requirement

must also be included in Division 1 of the specification for reference.

3. Submittal Log:

The Consultant shall develop and implement a submittal log that will identify all of the required

project submittals as identified in the design specification. The dates of submission shall be

determined and approved by all affected parties during the pre-construction meeting.

Examples of the submissions to be reviewed and approved by the Consultant and Sub-Consultant (if

required) include: shop drawings, change orders, Request for Information (RFI), equipment and

material catalog cuts, spec sheets, product data sheets, MSDS material safety data sheets,





PAGE 29

specification procedures, color charts, material samples, mock-ups, etc. The submittal review

process must be conducted at each job progress meeting and shall include the Consultant, Sub-

Consultant, Contractor, Project Manager, and designated representatives of the Client Agency.

The Consultant shall provide an updated submittal log at each job meeting that highlights all of the

required submissions that are behind schedule during the construction phase of the project.

G. CONSTRUCTION SITE ADMINISTRATION SERVICES

The Consultant and Sub-Consultant(s) shall provide construction site administration services during

the duration of the project. The Consultant and Sub-Consultant(s) do not necessarily have to be on

site concurrently if there are no critical activities taking place that require the Sub-Consultant’s

participation.

The services required shall include, but not be limited to; field observations sufficient to verify the

quality and progress of construction work, conformance and compliance with the contract

documents, and to attend/chair meetings as may be required by the Project Manager to resolve

special issues.

A field observation visit may be conducted in conjunction with regularly scheduled construction job

meetings, depending on the progress of work. The Consultant and their Sub-Consultant(s) shall

submit a field observation report for each site inspection to the Project Manager. Also, they shall

conduct inspections during major construction activities including, but not limited to the following

examples: concrete pours, steel and truss installations, code inspections, final testing of systems,

achievement of each major milestone required on the construction schedule, and requests from the

Project Manager. The assignment of a full time on-site Sub-Consultant does not relieve the

Consultant of their site visit obligation.

The Consultant shall refer to Section XIV. Contract Deliverables of this Scope of Work subsection

entitled “Construction Phase” to determine the extent of services and deliverables required during

this phase of the project.

H. SUB-CONSULTANT PARTICIPATION

It is the responsibility of the Consultant to ensure that they have provided adequate hours and/or

time allotted in their technical proposal so that their Sub-Consultants may participate in all

appropriate phases and activities of this project or whenever requested by the Project Manager.

This includes the pre-proposal site visit and the various design meetings and construction job

meetings, site visits, and close-out activities described in this Scope of Work. Field observation

reports and/or meeting minutes are required to be submitted to the Project Manager within five (5)

calendar days of the site visit or meeting. All costs associated with such services shall be included

in the base bid of the Consultant’s fee proposal.





PAGE 30

I. DRAWINGS

1. Shop Drawings:

Each Contractor shall review the specifications and determine the numbers and nature of each shop

drawing submittal. Five (5) sets of the documents shall be submitted with reference made to the

appropriate section of the specification. The Consultant shall review the Contractor’s shop drawing

submissions for conformity with the construction documents within fourteen (14) calendar days of

receipt. The Consultant shall return each shop drawing submittal stamped with the appropriate

action, i.e. “Approved”, “Approved as Noted”, “Approved as Noted Resubmit for Records”,

“Rejected”, etc.

2. As-Built & Record Set Drawings:

The Contractor(s) shall keep the contract drawings up-to-date at all times during construction and

upon completion of the project, submit their AS-BUILT drawings to the Consultant with the

Contractor(s)’ certification as to the accuracy of the information prior to final payment. All AS-

BUILT drawings submitted shall be entitled AS-BUILT above the title block and dated. The

Consultant shall review the Contractor(s) AS-BUILT drawings at each job progress meeting to

ensure that they are-up-to-date. Any deficiencies shall be noted in the progress meeting minutes.

The Consultant shall acknowledge acceptance of the AS-BUILT drawings by signing a transmittal

indicating they have reviewed them and that they reflect the AS-BUILT conditions as they exist.

Upon receipt of the AS-BUILT drawings from the Contractor(s), The Consultant shall obtain the

original mylars from DPMC and transfer the AS-BUILT conditions to the original full sized signed

mylars to reflect RECORD conditions within twenty-eight (28) calendar days of receipt of the AS-

BUILT information.

The Consultant shall note the following statement on the original RECORD-SET drawings. “The

AS-BUILT information added to this drawing(s) has been supplied by the Contractor(s). The

(Architect) (Engineer) does not assume the responsibility for its accuracy other than conformity

with the design concept and general adequacy of the AS-BUILT information to the best of the

(Architect’s) (Engineer’s) knowledge.”

Upon completion, The Consultant shall deliver the RECORD-SET original mylars to DPMC who

will acknowledge their receipt in writing. This hard copy set of drawings and three (3) sets of

current release AUTO CAD discs shall be submitted to DPMC and the discs shall contain all AS-

BUILT drawings in both “.dwg” (native file format for AUTO CAD) and “.tif” (Tagged Image File)

file formats.





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J. CONSTRUCTION DEFICIENCY LIST

The Consultant shall prepare, maintain and continuously distribute an on-going deficiency list to the

Contractor, Project Manager, and Client Agency Representative during the construction phase of

the project. This list shall be separate correspondence from the field observation reports and shall

not be considered as a punch list.

K. INSPECTIONS: SUBSTANTIAL & FINAL COMPLETION

The Consultant and their Sub-Consultant(s) accompanied by the Project Manager, Code Inspection

Group, Client Agency Representative and Contractor shall conduct site inspections to determine the

dates of substantial and final completion. The Project Manager will issue the only recognized

official notice of substantial completion. The Consultant shall prepare and distribute the coordinated

punch list, written warranties and other related DPMC forms and documents, supplied by the

Contractor, to the Project Manager for review and certification of final contract acceptance.

If applicable, the punch list shall include a list of attic stock and spare parts.

L. CLOSE-OUT DOCUMENTS

The Consultant shall review all project close-out documents as submitted by the Contractors to

ensure that they comply with the requirements listed in the “Procedure for Architects and

Engineers’ Manual.” The Consultant shall forward the package to the Project Manager within

twenty-eight (28) calendar days from the date the Certificate of Occupancy/Certificate of Approval

is issued. The Consultant shall also submit a letter certifying that the project was completed in

accordance with the contract documents, etc.

M. CLOSE-OUT ACTIVITY TIME

The Consultant shall provide all activities and deliverables associated with the “Close-Out Phase”

of this project as part of their Lump Sum base bid. The Consultant and/or Sub-Consultant(s) may

not use this time for additional job meetings or extended administrative services during the

Construction Phase of the project.

N. TESTING, TRAINING, MANUALS, AND ATTIC STOCK

The Consultant shall ensure that all equipment testing, training sessions and equipment manuals

required for this project comply with the requirements identified below.

1. Testing:

All equipment and product testing conducted during the course of construction is the responsibility

of the Contractor. However, the Consultant shall ensure the testing procedures comply with





PAGE 32

manufacturers recommendations. The Consultant shall review the final test reports and provide a

written recommendation of the acceptance/rejection of the material, products or equipment tested

within fourteen (14) calendar days of receipt of the report.

2. Training:

The Consultant shall include in the specification that the Contractor shall schedule and coordinate

all equipment training with the Project Manager and Client Agency representatives. It shall state

that the Contractor shall submit the Operation and Maintenance (O&M) manuals, training plan

contents, and training durations to the Consultant, Project Manager and Client Agency

Representative for review and approval prior to the training session.

All costs associated with the training sessions shall be borne by the Contractor installing the

equipment. A signed letter shall be prepared stating when the training was completed and must be

accompanied with the training session sign-in sheet as part of the project close-out package.

3. Operation & Maintenance Manuals:

The Consultant shall coordinate and review the preparation and issuance of the equipment manuals

provided by the Contractor(s) ensuring that they contain the operating procedures, maintenance

procedures and frequency, cut sheets, parts lists, warranties, guarantees, and detailed drawings for

all equipment installed at the facility.

A troubleshooting guide shall be included that lists problems that may arise, possible causes with

solutions, and criteria for deciding when equipment shall be repaired and when it must be replaced.

Include a list of the manufacturer’s recommended spare parts for all equipment being supplied for

this project.

The Consultant shall ensure that the training session is videotaped by the Contractor. A transmittal

copy must be presented to the Project Manager who will forward the document to the Client

Agency for future reference.

A list of names, addresses and telephone numbers of the Contractors involved in the installations

and firms capable of performing services for each mechanical item shall be included. The content of

the manuals shall be reviewed and approved by the Project Manager and Client Agency

Representative.

The Consultant shall include in the specification that the Contractor must provide a minimum of ten

(10) “throwaway” copies of the manual for use at the training seminar and seven (7) hardbound

copies as part of the project close-out package.





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4. Attic Stock:

The Consultant shall determine and recommend whether “attic stock” should be included for all

aspects of the project. If required, the Consultant shall specify attic stock items to be included in the

project.

Prior to project close-out, the Consultant must prepare a comprehensive listing of all items for

delivery by the Contractor to the Owner and in accordance with the appropriate specification/plan

section. Items shall include, but not be limited to: training sessions, O&M manuals, as-built

drawings, itemized attic stock requirements, and manufacturer guarantees/warranties.

O. CHANGE ORDERS

The Consultant shall review and process all change orders in accordance with the contract

documents and procedures described below.

1. Consultant:

The Consultant shall prepare a detailed request for Change Order including a detailed description of

the change(s) along with appropriate drawings, specifications, and related documentation and

submit the information to the Contractor for the change order request submission. This will require

the use of the current DPMC 9b form.

2. Contractor:

The Contractor shall submit a DPMC 9b Change Order Request form to the Project Manager within

twenty (20) calendar days after receiving the Change Order from the Consultant. The document

shall identify the changed work in a manner that will allow a clear understanding of the necessity

for the change. Copies of the original design drawings, sketches, etc. and specification pages shall

be highlighted to clarify and show entitlement to the Change Order.

Copies shall be provided of job minutes or correspondence with all relative information highlighted

to show the origin of the Change Order. Supplementary drawings from the Consultant shall be

included if applicable that indicate the manner to be used to complete the changed work. A detailed

breakdown of all costs associated with the change, i.e. material, labor, equipment, overhead, Sub-

Contractor work, profit and bond, and certification of increased bond shall be provided.

If the Change Order will impact the time of the project, the Contractor shall include a request for an

extension of time. This request shall include a copy of the original approved project schedule and a

proposed revised schedule that reflects the impact on the project completion date. Documentation to

account for the added time requested shall be included to support entitlement of the request such as





PAGE 34

additional work, weather, other Contractors, etc. This documentation shall contain dates, weather

data and all other relative information.

3. Recommendation for Award:

The Consultant shall evaluate the reason for the change in work and provide a detailed written

recommendation for approval or disapproval of the Change Order Request including backup

documentation of costs in CSI format and all other considerations to substantiate that decision.

4. Code Review:

The Consultant shall determine if the Change Order request will require Code review and shall

submit six (6) sets of signed and sealed modified drawings and specifications to the DPMC Plan &

Code Review Unit for approval, if required. The Consultant must also determine and produce a

permit amendment request if required.

5. Cost Estimate:

The Consultant shall provide a detailed cost estimate of the proposed Change Order Request, as

submitted by the Contractor, in CSI format (2004 Edition) for all appropriate divisions and sub-

divisions using a recognized estimating formula. The estimate shall then be compared with that of

the Contractor’s estimate. If any line item in the Consultant’s estimate is lower than the

corresponding line item in the Contractor’s estimate, the Consultant in conjunction with the Project

Manager is to contact the Contractor by telephone and negotiate the cost differences.

The Consultant shall document the negotiated agreement on the Change Order Request form. If the

Contractor’s total dollar value changes based on the negotiations, the Consultant shall identify the

changes on the Change Order Request form accordingly.

When recommending approval or disapproval of the change order, the Consultant shall be required

to prepare and process a Change Order package that contains at a minimum the following

documents:

DPMC 9b Change Order Request

DPMC 10 Consultant’s Evaluation of Contractor’s Change Order Request

Consultant’s Independent Detailed Cost Estimate

Notes of Negotiations

6. Time Extension:

When a Change Order Request is submitted with both cost and time factors, the Consultant’s

independent cost estimate is to take into consideration time factors associated with the changed





PAGE 35

work. The Consultant is to compare their time element with that of the Contractor’s time request

and if there is a significant difference, the Consultant in conjunction with the Project Manager, is to

contact the Contractor by telephone and negotiate the difference.

When a Change Order Request is submitted for time only, the Consultant is to do an independent

evaluation of the time extension request using a recognized scheduling formula.

Requests for extension of contract time must be done in accordance with the General Conditions

Section 14.2.2.

7. Submission:

The Consultant shall complete all of the DPMC Change Order Request forms provided and submit

a completed package to the Project Manager with all appropriate backup documentation within

seven (7) calendar days from receipt of the Contractor’s change order request. The Consultant shall

resubmit the package at no cost to the State if the change order package contents are deemed

insufficient by the Project Manager.

8. Meetings:

The Consultant shall attend and actively participate at all administrative hearings or settlement

conferences as may be called by Project Manager in connection with such Change Orders and

provide minutes of those meetings to the Project Manager for distribution.

9. Consultant Fee:

All costs associated with the potential Contractor Change Order Requests shall be anticipated by the

Consultant and included in the base bid of their fee proposal.

If the Client Agency Representative requests a scope change; and it is approved by the Project

Manager, the Consultant may be entitled to be reimbursed through an amendment and in

accordance with the requirements stated in paragraph 10.01 of this Scope of Work.

IX. PERMITS & APPROVALS

A. REGULATORY AGENCY PERMITS

The Consultant shall comply with the following guidelines to ensure that all required permits,

certificates, and approvals required by State regulatory agencies are obtained for this project.

1. NJ Uniform Construction Code Permit:





PAGE 36

The Consultant shall complete the NJUCC permit application and all applicable technical sub-code

sections with all technical site data listed. The Agent section of the application and certification

section of the building sub-code section shall be signed. These documents shall be forwarded to the

Project Manager who will send them to the Department of Community Affairs (DCA) and all

permit application costs will be paid by DPMC from encumbered funds for the project.

The Consultant may obtain access and copies of all NJUCC Building, Fire, Plumbing, Electrical

and Elevator permit applications at the following website: www.nj.gov/dca/codes

The project construction documents must comply with the latest adopted edition of the NJ Uniform

Construction Code that is in effect at the Final Design Phase of this project.

All other required project permits shall be obtained and paid for by the Consultant in accordance

with the procedures described in paragraph 2. below.

2. Other Regulatory Agency Permits, Certificates, and Approvals:

The Consultant shall identify and obtain all other State Regulatory Agency permits, certificates, and

approvals that will govern and affect the work described in this Scope of Work. An itemized list of

these permits, certificates, and approvals shall be included with the Consultant’s Technical Proposal

and the total amount of the application fees should be entered in the Fee Proposal line item entitled,

“Permit Fee Allowance.” See Section XIV. 6.4.8 for a preliminary list of Regulatory Agency

approvals.

The Consultant may refer to the Division of Property Management and Construction “Procedures

for Architects and Engineers Manual”, Section 6.4.8, which presents a compendium of State

permits, certificates, and approvals that may be required for this project.

The Consultant shall determine the appropriate phase of the project to submit the permit

application(s) in order to meet the approved project milestone dates.

Where reference to an established industry standard is made, it shall be understood to mean the

most recent edition of the standard unless otherwise noted. If an industry standard is found to be

revoked, or should the standard have undergone substantial change or revision from the time that

the Scope of Work was developed, the Consultant shall comply with the most recent edition of the

standard.

3. Prior Approval Certification Letters:

The issuance of a construction permit for this project may be contingent upon acquiring various

prior approvals as defined by NJAC 5:23-1.4. It is the Consultant’s responsibility to determine

which prior approvals, if any, are required. The Consultant shall submit a general certification letter

http://www.nj.gov/dca/codes





PAGE 37

to the DPMC Plan & Code Review Unit Manager during the Permit Phase of this project that

certifies all required prior approvals have been obtained.

In addition to the general certification letter discussed above, the following specific prior approval

certification letters, where applicable, shall be submitted by the Consultant to the DPMC Plan &

Code Review Unit Manager: Soil Erosion & Sediment Control, Water & Sewer Treatment Works

Approval, Coastal Areas Facilities Review, Compliance of Underground Storage Tank Systems

with NJAC 7:14 b, Pinelands Review, Compliance of Abandoned Wells with NJAC 7:9-9,

Certification that all utilities have been disconnected from structures to be demolished, Board of

Health Approval for Potable Water Wells, Health Department Approval for Septic Systems. It shall

be noted that in accordance with NJAC 5:23-2.15(a)5, a permit cannot be issued until the letter(s) of

certification is received.

B. BARRIER FREE REQUIREMENTS

The Consultant, in cooperation with the Client Agency Representative, shall assure that this project

complies with the NJUCC Barrier Free Sub code where applicable.

C. STATE INSURANCE APPROVAL

The Consultant shall respond in writing to the FM Global Insurance Underwriter plan review

comments through the DPMC Plan & Code Review Unit Manager as applicable. The Consultant

shall review all the comments and modify the documents while adhering to the project’s SOW

requirements, State code requirements, schedule, budget, and Consultant fee.

D. PUBLIC EMPLOYEES OCCUPATIONAL SAFETY & HEALTH PROGRAM

A paragraph shall be included in the design documents, if applicable to this project that states:

The Contractor shall comply with all the requirements stipulated in the Public Employees

Occupational Safety & Health Program (PEOSHA) document, paragraph 12:100-13.5 entitled “Air

quality during renovation and remodeling”. The Contractor shall submit a plan demonstrating the

measures to be utilized to confine the dust, debris, and air contaminants in the renovation or

construction area of the project site to the Project Team prior to the start of construction.

The link to the document is: http://www.state.nj.us/health/eoh/peoshweb/iaqstd.pdf

E. MULTI-BUILDING OR MULTI-SITE PERMITS

A project that involves many buildings and/or sites requires that a separate permit shall be issued

for each building or site. The Consultant must determine the construction cost estimate for each

building and/or site location and submit that amount where indicated on the permit application.

http://www.state.nj.us/health/eoh/peoshweb/iaqstd.pdf





PAGE 38

F. PERMIT MEETINGS

The Consultant shall attend and chair all meetings with Permitting Agencies necessary to explain

and obtain the required permits.

G. MANDATORY NOTIFICATIONS

The Consultant shall include language in Division 1 of the specification that states the Contractor

shall assure compliance with the New Jersey “One Call” Program (1-800-272-1000) if any

excavation is to occur at the project site.

The One Call Program is known as the New Jersey Underground Facility Protection Act, N.J.S.A.

48:2-73 through N.J.S.A. 48:2-91, and N.J.A.C. 14:2-1.1 through N.J.A.C. 14:2-6.4.

H. CONSTRUCTION TRAILER PERMITS

If construction trailers are required for the project then the Consultant shall include language in the

Supplemental General Conditions that states the Contractor(s) shall be responsible to obtain and pay

for each construction trailer permit directly from the Department of Community Affairs. (General

Contractor for Single Bid-Lump Sum All Trades contract, and each Contractor for Separate Bids &

Single Bid contract).

DCA will allow a single permit application to cover more than one trailer per Contractor provided

the building, plumbing, and electrical technical sub-code sections, as applicable, specify the correct

numbers and costs. The trailers will not require a plan review.

DCA will inspect each construction trailer and issue a Certificate of Occupancy (CO) separate from

the main building construction.

Storage trailers with no utility connections are exempt from this requirement.

I. SPECIAL INSPECTIONS

In accordance with the requirements of the New Jersey Uniform Construction Code, Bulletin 03-5

and as clarified further by the Department of Community Affairs, the Consultant shall be

responsible for the coordination of all special inspections during the construction phase of the

project.

1. Definition:

Special inspections are defined as an independent verification by a qualified person (special

Inspector) rendered to the code official for Class I buildings only. The special inspector is to be





PAGE 39

independent from the Contractor and responsible to the building owner or owner’s agent so that

there is no possible conflict of interest.

2. Responsibilities:

The Consultant shall submit with the permit application, a list of special inspections and the firm(s)

that will be responsible to carry out the inspections required for the project. The list shall be a

separate document, on letter head, signed and sealed.

3. Special Inspections:

The following special inspections, as applicable to this project, shall be performed in accordance

with Chapter 17 of the International Building Code, New Jersey Edition, as defined below.

Steel construction, in accordance with Section 1704.3.

Concrete construction, in accordance with Section 1704.4.

Masonry construction, in accordance with Section 1704.5.

Soils, in accordance with Section 1704.7.

Pile foundations, in accordance with Section 1704.8.

Seismic resistance for Design Category D buildings, in accordance with Section 1707.

Structural testing for isolation damping systems in seismic Design Category D buildings, in

accordance with Section 1708.

A quality assurance plan for seismic resistance of seismic Design Category D buildings, in

accordance with Sections 1705.1 and 1705.2.

Special inspectors shall be licensed in accordance with the requirements in the New Jersey Uniform

Construction Code.

X. GENERAL REQUIREMENTS

A. SCOPE CHANGES

The Consultant must request any changes to this Scope of Work in writing. An approved DPMC 9d

Consultant Amendment Request form reflecting authorized scope changes must be received by the

Consultant prior to undertaking any additional work. The DPMC 9d form must be approved and

signed by the Director of DPMC and written authorization issued from the Project Manager prior to

any work being performed by the Consultant. Any work performed without the executed DPMC 9d

form is done at the Consultant’s own financial risk.





PAGE 40

B. ERRORS AND OMISSIONS

The errors and omissions curve and the corresponding sections of the “Procedures for Architects

and Engineers Manual” are eliminated. All claims for errors and omissions will be pursued by the

State on an individual basis and resolved during the close-out phase of the project. The State will

review each error or omission with the Consultant and determine the actual amount of damages, if

any, resulting from each negligent act, error or omission.

C. ENERGY INCENTIVE PROGRAM

The Consultant shall review the Program Overview described on the NJ Smart Start Buildings

website at: http://www.njsmartstartbuildings.com/ to determine if the replacement of AHU #4 or

any proposed upgrades to the mechanical and/or electrical equipment and systems for this project

will qualify for the “New Jersey Smart Start Building Energy Incentive Program”.

The Consultant shall be responsible to complete the Smart Start Registration Form and the

Application Forms, provide any applicable worksheets, manufacturer’s specification sheets,

calculations, attend meetings, and participate in all activities with designated representatives of the

Smart Start Program and Utility Companies to obtain the entitled financial incentives and rebates

for this project. All costs associated with this work shall be estimated by the Consultant and the

amount included in the base bid of their fee proposal.

D. AIR POLLUTION FROM ARCHITECTURAL COATINGS

The Consultant shall include in the appropriate sections of the specification the requirement that all

architectural coatings applied at the project site shall comply with the NJDEP Administrative Code

Title 7, Chapter 27, Subchapter 23, entitled “Prevention of Air Pollution from Architectural

Coatings”.

Architectural coatings shall mean materials applied for protective, decorative, or functional

purposes to stationary structures or their appurtenances, portable buildings, pavements, or curbs.

The coating materials include, but are not limited to, paints, varnishes, sealers, and stains.

XI. ALLOWANCES

A. PERMIT FEE ALLOWANCE

The Consultant shall obtain and pay for all of the project permits in accordance with the guidelines

identified below.

1. Permits:

http://www.njsmartstartbuildings.com/





PAGE 41

The Consultant shall determine the various State permits, certificates, and approvals required to

complete this project.

2. Permit Costs:

The Consultant shall determine the application fee costs for all of the required project permits,

certificates, and approvals (excluding the NJ Uniform Construction Code permit) and include that

amount in their fee proposal line item entitled “Permit Fee Allowance”. A breakdown of each

permit and application fee shall be attached to the fee proposal for reference.

NOTE: The NJ Uniform Construction Code permit is excluded since it is obtained and paid for by

DPMC.

3. Applications:

The Consultant shall fill out and submit all permit applications to the appropriate permitting

authorities and the costs shall be paid from the Consultant’s permit fee allowance provided. A copy

of the application(s) and the original permit(s) obtained by the Consultant shall be given to the

Project Manager for distribution during construction.

4. Consultant Fee:

The Consultant shall determine what is required to complete and submit the permit applications,

obtain supporting documentation, attend meetings, etc., and include the total cost in the base bid of

their fee proposal under the “Permit Phase” column.

Any funds remaining in the permit allowance account will be returned to the State at the close of

the project.

XII. SUBMITTAL REQUIREMENTS

A. CONTRACT DELIVERABLES

All submissions shall include the Contract Deliverables identified in Section XIV of this Scope of

Work and described in the DPMC Procedures for Architects and Engineers Manual.

B. CATALOG CUTS





PAGE 42

The Consultant shall provide catalog cuts as required by the DPMC Plan & Code Review Unit

during the design document review submissions. Examples of catalog cuts include, but are not

limited to: mechanical equipment, hardware devices, plumbing fixtures, fire suppression and alarm

components, specialized building materials, electrical devices, etc.

C. PROJECT DOCUMENT BOOKLET

The Consultant shall submit all of the required Contract Deliverables to the Project Manager at the

completion of each phase of the project. All reports, meeting minutes, plan review comments,

project schedule, cost estimate in CSI format (2004 Edition), correspondence, calculations, and

other appropriate items identified on the Submission Checklist form provided in the A/E Manual

shall be presented in an 8½” x 11” bound “booklet” format.

D. DESIGN DOCUMENT CHANGES

Any corrections, additions, or omissions made to the submitted drawings and specifications at the

Permit Phase of the project must be submitted to DPMC Plan & Code Review Unit as a complete

document. Corrected pages or drawings may not be submitted separately unless the Consultant

inserts the changed page or drawing in the original documents. No Addendums or Bulletins will be

accepted as a substitution to the original specification page or drawing.

E. SINGLE-PRIME CONTRACT

All references to “separate contracts” in the Procedures for Architects and Engineers Manual,

Chapter 8, shall be deleted since this project will be advertised as a “Single Bid” (Lump Sum All

Trades) contract. The single prime Contractor will be responsible for all work identified in the

drawings and specifications.

The drawings shall have the required prefix designations and the specification sections shall have

the color codes as specified for each trade in the DPMC Procedure for Architects and Engineers

Manual.

The Consultant must still develop the Construction Cost Estimate (CCE) for each trade and the

amount shall be included on the DPMC-38 Project Cost Analysis form where indicated. This

document shall be submitted at each design phase of the project and updated immediately prior to

the advertisement to bid.





PAGE 43

XIII. SOW SIGNATURE APPROVAL SHEET

This Scope of Work shall not be considered a valid document unless all signatures appear in each

designated area below.

The Client Agency approval signature on this page indicates that they have reviewed the design

criteria and construction schedule described in this project Scope of Work and verifies that the work

will not conflict with the existing or future construction activities of other projects at the site.





PAGE 44

XIV.CONTRACT DELIVERABLES

The following is a listing of Contract Deliverables that are required at the completion of each phase

of this project. The Consultant shall refer to the DPMC publication entitled, “Procedures for

Architects and Engineers,” Volumes I and II, 2nd

Edition, dated January, 1991 to obtain a more

detailed description of the deliverables required for each item listed below.

The numbering system used in this “Contract Deliverables” section of the scope of work

corresponds to the numbering system used in the “Procedures for Architects and Engineers” manual

and some may have been deleted if they do not apply to this project.

INVESTIGATION PHASE

5.1 Project Schedule (Bar Chart Format)

5.2 Meetings & Minutes (Minutes within 5 calendar days of meeting)

5.3 Correspondence

5.4 Submission Requirements

5.4.7 Design Sketches (If appropriate)

5.4.8 Regulatory Approvals

5.4.9 Utility Availability

Fire Service

Electric Service

5.4.10 Diagrammatic Sketches/Drawings: 6 sets

5.4.11 Outline Specifications: 6 sets

5.4.12 Current Working Estimate in CSI Format & Cost Analysis 38 Form

5.4.13 Bar Chart of Design and Construction Schedule

5.4.14 Oral Presentation of Submission to Project Team

5.4.15 SOW Compliance Statement

5.4.16 This Submission Checklist

5.4.17 Deliverables Submission in Booklet Form: 7 sets

5.5 Approval of Submission

5.5.1 Respond to Submission Comments





PAGE 45

DESIGN DEVELOPMENT PHASE: 50% Complete Design Documents

(Minimum)

7.1 Project Schedule (Update Bar Chart Schedule)

7.2 Meetings & Minutes (Minutes within 5 calendar days of meeting)

7.3 Correspondence


7.4.1 A/E Statement of Site Visit, As-Built Drawing Verification (if available)

7.4.2 Mechanical Room Space Analysis

7.4.3 Special Features Description

7.4.8 Regulatory Agency Approvals (See Section 6.4.8 for listing)

7.4.8.2 NJ Department of Community Affairs

(a) UCC Permit for Building Construction

7.4.9 Confirm Utility Availability (On Site & Public)

Fire Service

Electric Service

7.4.10 Drawings: 6 sets

Cover Sheet (See A/E Manual for format)

Site Plan

Floor Plans

Elevations

Sections/Details

HVAC Drawings, Heating & Cooling Equipment Schedules

Electrical Drawings, Riser Diagram, Panel Schedules, Service Size, Lighting Design

Emergency Power Equipment & Source

7.4.11 Specifications: 6 sets (See A/E Manual for format, include Division 1 and edit to

describe the administrative and general requirements of the project)



7.4.14 Oral Presentation of Submission to Project Team

7.4.15 SOW Compliance Statement

7.4.16 This Submission Checklist (See A/E Manual, Figure 6.4.16 for format)


7.5 Approval






PAGE 46

7.6 Submission Forms

Figure 7.4.12 Current Working Estimate/Cost Analysis

Figure 7.4.16 Submission Checklist

FINAL DESIGN PHASE 100% Complete Construction Documents

This Final Design Phase may require more than one submission based on the technical quality and

code conformance of the design documents.

8.1 Schedule (Update Bar Chart Schedule)

8.2 Meeting & Minutes (Minutes within 5 calendar days of meeting)

8.3 Correspondence


8.4.1 A/E Statement of Site Visit

8.4.8 Regulatory Agency Approvals (Include itemized list specific to this project)

8.4.10 Drawings: 6 sets

8.4.11 Specifications: 6 sets



8.4.14 Oral Presentation of this Submission to Project Team & State Capitol Joint

Management Commission

8.4.15 Plan Review/SOW Compliance Statement



8.5 Approvals


PERMIT APPLICATION PHASE

This Permit Application Phase should not include any additional design issues. Design documents

shall be 100% complete at the Final Design Phase.

8.6 Permit Application Submission Requirements





PAGE 47

8.6.1 - 8.6.7: If all of the deliverables of these sections have been previously submitted to

DPMC and approved there are no further deliverables due at this time

8.6.8 Regulatory Agency Approvals

(a) UCC Permit Application & Technical Sub-codes completed by A/E

8.6.9 Utility Availability Confirmation

8.6.10 Signed and Sealed Drawings: 6 sets

8.6.11 Signed and Sealed Specifications: 6 sets

8.6.12 Current Working Estimate/Cost Analysis

8.6.13 Bar Chart Schedule

8.6.14 Project Presentation (N/A this Project)

8.6.15 Plan Review/SOW Compliance Statement

8/6.16 Submission Checklist

8.7 Approvals


Figure 8.4.12 Current Working Estimate/Cost Analysis

Figure 8.4.16 Submission Checklist (Final Review Phase)

Figure 8.6.12-b Bid Proposal Form (Form DPMC -3)

Figure 8.6.12-c Notice of Advertising (Form DPMC -31)

Figure 8.6.16 Submission Checklist (Permit Phase)

Figure 8.7 Bid Clearance Form (Form DPMC -601)

BIDDING AND CONTRACT AWARD

9.0 Bidding Phase Requirements

9.0.1 Original Drawings signed & sealed by A/E, one (1) set AUTOCAD Discs

9.02 One Unbound Specification Color Coded per A/E Manual Section 8.4.11

` 9.03 Bid Documents Checklist

9.04 Bid Proposal Form

9.05 Notice for Advertising

9.1 Chair Pre-Bid Conference/Mandatory Site Visit

9.2 Prepare Bulletins

9.3 Attend Bid Opening

9.4 Recommendation for Contract Award





PAGE 48

9.4.1 Prepare Letter of Recommendation for Award & Cost Analysis

9.5 Attend Pre-Construction Meeting

9.6 Submission Checklist


Figure 9.4.1 Cost Analysis

Figure 9.6 Submission Checklist

CONSTRUCTION PHASE

10.1 Site Construction Administration

10.2 Pre-Construction Meeting

10.3 Construction Job Meetings

10.3.1 Agenda: Schedule and Chair Construction Job Meetings

10.3.2 Minutes: Prepare and Distribute Minutes within 5 calendar days of meeting

10.3.3 Schedules; Approve Contractors’ Schedule & Update

10.3.4 Minutes Format: Prepare Job Meeting Minutes in approved format, figure 10.3.4-a

10.4 Correspondence

10.5 Prepare and Deliver Conformed Drawings

10.7 Approve Contractor‟s Invoicing and Payment Process

10.8 Approve Contractor‟s 12/13 Form for Subs, Samples and Materials

10.10 Approve Test Reports

10.11 Approve Shop Drawings

10.12 Construction Progress Schedule

10.12.1 Construction Progress Schedule

10.13 Review & Recommend or Reject Change Orders





PAGE 49

10.13.1 Scope Changes

10.13.2 Construction Change Orders

10.13.3 Field Changes

10.14 Construction Photographs

10.15 Submit Field Observation Reports


Figure 10.3.4-a Job Meeting Format of Minutes

Figure 10.3.4-b Field Report

Figure 10.6 DPMC Insurance Form-24

Figure 10.6-a Unit Schedule Breakdown

Figure 10.6-b Monthly Estimate for Payment to Contractor DPMC 11-2

Figure 10.6-c Monthly Estimate for Payment to Contractor DPMC 11-2A

Figure 10.6-d Invoice DPMC 11

Figure 10.6-e Prime Contractor Summary of Stored Materials DPMC 11-3

Figure 10.6-f Agreement & Bill of Sale certificate for Stored Materials DPMC 3A

Figure 10.7-a Approval Form for Subs, Samples & Materials DPMC 12

Figure 10.7-b Request for Change Order DPMC 9b

Figure 10.9 Transmittal Form DPMC 13

Figure 10.10 Submission Checklist

PROJECT CLOSE-OUT PHASE

11.1 Responsibilities: Plan, Schedule and Execute Close-Out Activities

11.2 Commencement: Initiate Close-Out w/DPMC 20A Project Close-Out Form

11.3 Develop Punch List & Inspection Reports

11.4 Verify Correction of Punch List Items

11.5 Determination of Substantial Completion

11.6 Ensure Issuance of “Temporary Certificate of Occupancy or Approval”

11.7 Initiation of Final Contract Acceptance Process

11.8 Submission of Close-Out Documentation





PAGE 50

11.8.1 As-Built & Record Set Drawings, 3 sets AUTOCAD Discs Delivered to DPMC

11.8.2 (a) Maintenance and Operating manuals, Warranties, etc.: 7 sets each

(b) Guarantees

(c) Testing and Balancing Reports

(f) Shop Drawings

(g) Letter of Contract Performance

11.8.3 Final Cost Analysis-Insurance Transfer DPMC 25


11.9 Final Payment

11.9.1 Contractor’s Final Payment

11.9.2 A/E Invoice and Close-Out Forms for Final Payment

11.10 Final Performance Evaluation of the A/E and the Contractors

11.11 Ensure Issuance of a “Certificate of Occupancy or Approval”


Figure 11.2 Project Close-Out Documentation List DPMC 20A

Figure 11.3-a Certificate of Substantial Completion DPMC 20D

Figure 11.3-b Final Acceptance of Consultant Contract DPMC 20C

Figure 11.5 Request for Contract Transition Close-Out DPMC 20X

Figure 11.7 Final Contract Acceptance Form DPMC 20

Figure 11.8.3-a Final Cost Analysis

Figure 11.8.3-b Insurance Transfer Form DPMC 25

Figure 11.8.4 Submission Checklist

XV. EXHIBITS

The attached exhibits in this section will include a sample project schedule, and any supporting

documentation to assist the Consultant in the design of the project such as maps, drawings,

photographs, floor plans, studies, reports, etc.

END OF SCOPE OF WORK

February 7, 1997Rev.: January 29, 2002

Responsible Group Code Table

The codes below are used in the schedule field “GRP” that identifies the group responsible for theactivity. The table consists of groups in the Division of Property Management & Construction(DPMC), as well as groups outside of the DPMC that have responsibility for specific activities ona project that could delay the project if not completed in the time specified. For reportingpurposes, the groups within the DPMC have been defined to the supervisory level ofmanagement (i.e., third level of management, the level below the Associate Director) to identifythe “functional group” responsible for the activity.

CODE DESCRIPTION REPORTS TO ASSOCIATE DIRECTOR OF:

CM Contract Management Group Contract Management

CA Client Agency N/A

CSP Consultant Selection and Technical ServicesPrequalification Group

AlE Architect/Engineer N/A

PR Plan Review Group Technical Services

CP Construction Procurement Planning & Administration

CON Construction Contractor N/A

FM Financial Management Group Planning & Administration

OEU Office of Energy and N/AUtility Management

PD Project Development Group Planning & Administration

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Feasibility Report

HVAC System Investigationat the

State House Annex

145 West State StreetTrenton, New Jersey

EK Prolect No. E6X62404

Piepared for the

NEW JERSEY STATE LEGISLATUREOFFICE OF LEGISLATIVE SERVICES

Contract #J0236-00 DAO1, Work Order #04

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prepared byEdwards and Kelcey

Architectural Design Services, Inc.

June 23, 2008

299 Madison AvenueMorristown, NJ 07962

(973) 267-0555

EXHIBIT “D”

HVAC System nvestigation and ReportState House Annex, Trenton, NJ

June 23, 2008

Table of Contents

Paae No.

Executive Summary 3

Purpose 3

Design Parameters for Libraries and Archives 4

General Description of the System 4

General Observations 6

Air Flow Testing 8

Comparison to AH-9 9

Review of the DRAFT Indoor Air Quality Investigation 10report prepared by USA Environmental Management, Inc.

Review of the East Wing Basement Water Intrusion Study 11Prepared by Joseph B. Callaghan, Inc. Consulting Engineers

Conclusions 12

Recommendations 14

Appendix 18

• Certified Test, Adjust, And Balance Report prepared by TAB Systems, Inc.

Edwards and KelceyArchitectural and Design Services, Inc.

2

HVAC System Investigation and ReportState House Annex, Trenton, NJ

June 23, 2008

Executive SummaryThis report includes a detailed description of our observations and findings associated with the Heating,Ventilation, and Air-Conditioning system associated with Air-Handling Unit, AH-4 in order to determineif the system is operating as it was originally intended. Our observation and findings indicate that the unitis generally operating as it was originally designed with the exception of the current airflow rates in theOffice of Legislative Services Library in Room B63. The airflow in this area was found to be almost 50%below the design airflow rates. Based on our meetings with the facilities staff, it is our understandiiig thatthe airflow had been reduced in response to requests from the library staff for comfort reasons.

Our review of the system also identified several deficiencies with the system as it was originallydesigned. These include an inadequate return air system, lack of a dedicated pathway to relieve “spill” airfrom the building, poor location for the outside air intake, limited control of the outside air flow rate tomaintain minimum ventilation air rates, and lack of direct humidity control.

We reviewed the Indoor Air Quality Investigation report prepared by USA Environmental Management,Inc., which indicated that there was “fungi activity” in the supply air duct liner insulation. We concurwith USA’s recommendation to remove the duct liner. USA’s report also indicated that temperature andhumidity levels were within an acceptable range. USA identified that there were elevated particulatelevels in the paper handling area of the Library. We believe that these concentrations could be reduced ifthe airflow rates for the Library area are corrected and the return air system is improved.

We also reviewed the East Wing Basement Water Intrusion Study by Joseph B. Callaghan, Inc., whichindicates that there is water infiltration through the sub-grade exterior walls which is the source of thereported “elevated humidity”. This appears to have been the cause for the detected mold and corrodedmetal studs found in the area of the Library and adjacent Storage Room. The primary solution should beimproving the waterproofing of the exterior wall to prevent the water intrusion. This area should also bemonitored for elevated humidity. If the accumulation of moisture and elevated humidity levels persist,portable type dehumidifiers should be installed to maintain proper humidity levels.

PurposeEdwards and Kelcey Architectural and Design Services, Inc. (EK) has been contracted by the State ofNew Jersey Department of the Treasury Division of Property Management and Construction (DPMC) onbehalf of the New Jersey State Legislature Office of Legislative Services (OLS) to provide investigationand analysis necessary to determine if the existing HVAC system serving portions of the Basement and lFloor of the State House Annex is operating as it was originally intended and in accordance with currentcodes and standards in order to identify system deficiencies and provide recommendations for correctionof these deficiencies. The primary focus of this study is on the OLS Library (Rooms B63 and B63A)located on the Basement Level, where it was reported that there have been complaints from the occupantsdue to odors and specific symptoms of headaches and respiratory discomfort, and the Office Area (Room133) located on the First Floor.

This study takes into consideration that fact that the primary area of focus is a library and that there arespecific and unique HVAC requirements that need to be addressed in order to maintain proper conditionsfor the library.

This study includes a review of two separate, related reports including the DRAFT Indoor Air QualityInvestigation prepared by USA Environmental Management, Inc. dated May 5, 2008 and the East WingBasement Water Intrusion Study prepared by Joseph B. Callaghan, Inc. dated December 21, 2007. Thepurpose for review of these reports is to determine if there is any correlation between the findings of thisstudy and the findings included within these other reports.


3


June 23, 2008

EK was also requested by OLS to investigate the HVAC system associated with AH-9, which servesareas of the Basement adjacent to the areas served by AH-4. The purpose of investigating AH-9 is thatOLS stated that there was a noticeable difference between the areas served by AH-4 and AH-9.

Design Parameters for Libraries and ArchivesThe 2007 ASHRAE Handbook — HVAC Applications, Chapter 21 — Museums, Galleries, Archives andLibraries addresses relative humidity, temperature, and air pollution design for HVAC systems. Theserecommendations vary depending on the type of collection and the allowable risk of deterioration of thematerials. The scope of the chapter is applicable to “low-access storage environments” and “does notapply to libraries designed for public access with collections that are not intended for archivalpreservation”. Therefore, the ASHRAE recommendations are intended for special collections or archives,which are separated from general public access areas. Generally speaking, when precision control for acollection is required, ASHRAE recommends the following:

• Temperature set point between 59 and 77°F with an allowable short term fluctuation of +I 4°Fand a seasonal adjustment of +1- 9°F.

• Relative Humidity set point of 50% rh with an allowable short term fluctuation of +I 5% and aseasonal adjustment of +I 10% rh.

Based on the ASHRAE standard and other industry standards, special collections should be storedseparate from areas of general access so that the environment can be properly maintained. The existingAH-4 system may be able to maintain these space temperature set points. However, the existing system isnot able to precisely control relative humidity as required to meet these standards.

Design standards for the general public access areas or staff work areas are similar to those for commonoccupancies such as offices areas. The one major difference would be the recommended limitations totemperature and more importantly humidity fluctuations during periods when the Library is unoccupied.

• Temperature:o Winter set point of 70 degrees F (occupied); 60 degrees F (unoccupied)o Summer set point of 75 degrees (occupied); 80 degrees F (unoccupied)

• Humidity:o Winter set point of 30% rho Summer set point 50% rho Allowable Range: 30 to 60% rh (occupied and unoccupied)

Based on the above requirements for the general public access areas, it is important to note that theHVAC system serving the Library should not be shut off during unoccupied periods, but rather the systemcontinue to operate to maintain the unoccupied set points.

General Description of the SystemAir-Handling Unit, AH-4 is located in a Mechanical Room located on the Basement Level (See photo #1).AH-4 consists of an outside air intake connected to a louver in the exterior wall, a return air opening, prefilters and bag filters, chilled water cooling coil, hot water heating coil and a supply air fan with a variablespeed drive. AH-4 serves as the primary component of the HVAC system serving The OLS Library andother adjacent areas on the Basement Level and a portion of the floor including offices and the hallwayarea directly outside of Committee Room 6. The supply duct, from AH-4, splits into two main ductbranches. One branch serves the areas on the Basement Level and the other serves the areas on the lFloor (See Photo #7). There are eight (8) variable-air-volume (VAV) boxes also associated with thissystem. These VAV boxes regulate the air flow to each zone and are controlled by the space temperatureset point. Air is generally distributed via ceiling mounted supply air diffusers.


4

Supply airductwork

Return airopening attop of unit

Connectionto theoutside AirIntake


June 23, 2008

Supply airfan section

Also located within the AH-4 Mechanical is a sump pit and sump pumps (See photo #2) and the outdoorfountain filtration system (See photo #3).


_

I— AH-4 in the Basement Mechanical Room

Photo #2 —Sump Pit and Pumps

5

General Observations1. Return Air System: Air is returned from the spaces to AH-4 via a return air ceiling plenum and

transfer ducts from the Basement Level and the 1st Floor to the Mechanical Room in theBasement where AH-4 is located. There is no direct ductwork connection from the spaces to theair-handling unit (See photo #4). The Mechanical Room is acting as a return air plenum and isunder negative pressure when AH-4 is running. There is no return air fan, exhaust air fan,exhaust louver or means to “spill” or “dump” the portion of the return air that is not beingreturned back to the system. There does not appear to be any designated pathway for this excessair to be removed from the building.

Return airopening


June 23, 2008

Photo #3 — Fountain Filtration System

Photo #4- AH-4 Return Air Opening


6


June 23, 2008

2. Outside Air and Ventilation: The Ventilation Schedule on the 1994 Annex HVAC Renovationplans, drawing M-823, indicates that the design provides for 20 cubic feet per minute (CFM) ofoutside air per person. This would be consistent with current codes and design practices for thesetypes of spaces (International Mechanical CodeI2006). The design minimum outside air for AH4 is 3,600 CFM. Outside air for ventilation is introduced to the system via an outside air intake,which is located below grade. There is an areaway covered with a metal grate located outside inthe courtyard between the State House and the Annex (See photo #6). The bottom of the areawayis approximately 8 feet below grade. There is a modulating damper on the outside air intake.However, because there is no damper on the return (See photos #4 and #5), when the outside airdamper is 100% open, the system is not actually operating at 100% outside air and is insteadapproximately 50% outside air (Refer to item #4 under Air Flow Testing below). Based on this,when AH-4 is operating under part load conditions and total supply air is less than 7,200 CFM,the actual outside air flow rate will be less than the design minimum of 3,600 CFM. In otherwords when the unit is operating below approximately 84% of full speed the amount of outsideair will be less than the designed minimum. In addition, there is no exhaust fan included in thissystem or means to exhaust the minimum ventilation air.

3. It has been reported by the Library staff that fumes from the elevator machine room enter theLibrary area. Based on a review of the 1994 Annex HVAC Renovation plans, drawing M823,indicates that there is no exhaust fan in the elevator machine room. There is a fan coil unit with achilled water cooling coil controlled by a space thermostat. However, this is for cooling only anddoes not provide any ventilation of the room.

Return air —

openingwith nodamper

‘F Outside airdamper at100% open.


Photo #5— AH-4 Mixed Air Section

7


June 23, 2008

Air Flow TestingAs a part of this investigation EK hired TAB Systems, Inc. to perform field testing of the current airflowrates of the HVAC system associated with AH-4. TAB Systems Inc. is a Testing and BalancingCompany for Air and Hydronic System certified by the National Environmental Balancing Bureau(NEBB). The data collected by TAB systems Inc. is presented in their Certified Test, Adjust, andBalance Report dated April 28, 2008 and included in the Appendix of this Report. This data was used tocompare actual airflow rates to the original design. The testing by TAB Systems Inc. was performedwhile representatives from EK were at the facility and was coordinated with Steven Pietrzak and thefacility engineering staff. The VAV boxes associated with AH-4 were adjusted by the facility staffthrough the Honeywell Building Automation System so that the airflow could be measured at both theminimum and maximum set-points.

Summary of Findings for the Air Flow Testing:

1. The air flow measurements of the air outlets in the OLS Library (Room B63) and associated withVAV #53 were collectively almost 50% below the design air flow rates. The total design air ratefor VAV #53 was 2,050 CFM. The total measured air flow was 1,065 CFM.

2. For all other outlets that could be measured, the actual air flow rates were approximately equal toor greater than the design air flow rates. This includes air outlets for VAVs #51, #60 and #70.(VAV #51 serves OLS Library Room B63A in the Basement. VAV #60 serves the hallway areaoutside of the Committee Room 6 on the 1st Floor. VAV #70 serves the Office Area in Room 133on the lS Floor.) [See Conclusions, item #7 on page 13.]

3. When AH-4 is running at 100% flow, the actual total supply CFM is 10,098 CFM. This is 18%greater than the design air flow rate of 8,580 CFM. The main duct branch serving the 1st Floorwas measured to have an actual air flow rate of 6,972 CFM, which is 25% greater than the designair flow rate of 5,580 CFM. This means that the actual air flow to the Basement Level was 3,126CFM, which is very close to the design air flow rate of 3,000 CFM. For additional informationand findings related to the testingthat was performed for this system, refer to the complete Test,Adjust, and Balance Report included in the appendix.


I III[.L

#6 — Location of the Outside Air Intake

8


June 23, 2008

rMain ductbranch fortheBasementLevel

Main ductbranch forthe 1St Floor

4. With AH-4 running at 100% and the outside damper at 100% open, the return air was measuredto be 5,328 CFM, which would mean that the outside air was 4,770 CFM or 47% of the totalactual supply air. The designed minimum outside air is 3,600 CFM or 42% of the total designsupply air. The air flow rates were also measured when all the VAV boxes were at the minimumposition. The total actual supply air flow of AH-4 was 4,896 CFM when all the VAV boxes wereat minimum position. Based on the fact that when the outside air damper is 100% open, AH-4 issupplying approximately 47% outside air, when the AH-4 was supplying 4,896 CFM, the outsideair would be 2,300 CFM, which is 1,300 CFM less than the design minimum outside air of 3,600CFM.

5. When all the VAV boxes were at minimum position, the static pressure reading at the supply fandischarge was +3.11”. However, the Honeywell control system was reading a static pressure ofonly +2.5” (at the supply fan discharge), which is the high static pressure limit for the system.Based on these readings, the high limit discharge static pressure sensor appears to be out ofcalibration.

6. Per the facility engineering staff, the control system is set to maintain a +1.25” duct staticpressure. The exact location of this system duct static pressure sensor was not observed.However, this sensor would typically be located approximately 2/3 downstream from the supplyfan. When all the VAV boxes were at the minimum position, the control system was onlyreading a static pressure of +0.31”. This appears to be due to the fact that the high limit of thedischarge static pressure sensor was actually regulating the speed of the fan to keep the dischargepressure from exceeding the high limit of +2.5”. Thus, the high limit sensor was controlling thefan speed rather than the duct system static pressure sensor under this condition.

Comparison to AH-9AH-9 is a dedicated 100% outside air (O.A.) unit which serves various areas on the Basement, 2M andFloor Levels (See photo #8). The function of AH-9 is to provide conditioned (heated or cooled) O.A. tomeet the ventilation requirements for these spaces. AH-9 is not the primary heating and coolingcomponent of this system. The fan coils located in these spaces provide the heating and cooling requiredfor occupant comfort. This configuration offers some advantages in that there is greater ability to remove


- — Supply Air uctwork in Mechanical Room

9


June 23, 2008

the moisture from the air (dehumidify) before it is distributed to the areas served by this system. This isnot to say that AH-4 does not provide any dehumidification. AH-4 will dehumidifythe air when the airentering the cooling coil is cooled below the dew point temperature of the air. However, the control ofthe cooling coil control valve may be subject to cycling open-closed based on economizer controlsequences, outside and space temperature conditions. Additionally, AH-9 is located in a pre-fabricatedpenthouse on the roof of the building, which provides a superior location for the outside air intake overAH-4. The outside air intake for AH-4 is located in an area approximately 8 feet below grade and is moresusceptible to dust, fumes, etc. that may be present at grade level.

AH-9located inthe prefabricatedpenthouseon roof

Review of the DRAFT Indoor Air Quality Investigation report prepared by USA EnvironmentalManagement Inc.As requested, EK reviewed the DRAFT report prepared by USA, dated May 5, 2008. The followingitems were noted because the findings by USA are directly related to the HVAC system:

1. Page 1, 2Kl Paragraph, “The testing revealed the presence of normal conditions for many airquality parameters. Fresh Air ventilation was excellent in all monitored spaces. Normal levels ofcarbon monoxide, volatile organic compounds and airborne fungi were reported.”

2. Page 1, 4th Paragraph, “We note that several particulate peaks and one carbon monoxide peakwere recorded in the AHU-04 mechanical room. Since the room serves as the return chamber forAHU-04, it is possible that emissions from the mechanical room would be distributed to theoccupied areas.”

3. Page 1, 5th Paragraph, “Elevated fungal levels are reported for the AHU-04 main supply duct andthe supply duct to the Library. “ Page 9, 7th Paragraph, “These samples indicate the presence offungal activity in the duct liner insulation.”

4. Page 7, last paragraph, Temperature and Relative Humidity — “The temperature readings in thebuilding varied from 70 to 78° during the testing period [April 18 to 25, 2008]. The temperaturerange generally conforms to the ASHRAE heating season comfort range of 69 to 75° F.” [Note:N.J.A.C. 12:100-13.1 (2007) requires that buildings occupied by public employees be maintainedbetween 68 and 79 degrees Fahrenheit.] Page 8, l Paragraph, “Relative humidity levels were in


10


June 23, 2008

the range of 29.8 to 40.8%, which is within the ASHRAE comfort range of 30 to 60% [Ref.ANSL’ASHRAE Standard 55].”

The following items were noted because the recommendations by USA for these items could be addressedin conjunction with future HVAC improvements:

1. Page 1, Air Quality Recommendation #1 — “Review condition of the supply duct liners in theAHU-04 ventilation system. Either the affected liners should be replaced or thoroughly cleanedan encapsulated.”

2. Page 1, Air Quality Recommendation #2 — “Consider hard ducting the return ducts to AHU-04,so that the mechanical room no longer serves as a return chamber.”

3. Page 1, 3rd Paragraph, “The paper handling area [in the Library] would benefit from local particlefiltration.” Page 1, Air Quality Recommendation #3 — “Consider local filtration in the paperhandling area of the Library. Local filtration should reduce particulate levels to those that aremore normal in other areas of the building.”

Review of the East Wing Basement Water Intrusion Study prepared by Joseph B. Callaghan, Inc.Consulting EngineersAs requested, EK reviewed the report prepared by JBC dated December 21, 2007. The majority of thisreport focused on the potential source of water infiltration and was concentrated primarily on groundwaterand surface run-off as potential sources of the water infiltration. This investigation was prompted due tothe discovery of mold and corroded metal studs located in the Library (Room B63A) and the StorageRoom B62 (See photo #9). These walls separate the Library and Storage Room from the pipe chase.The pipe chase also serves as a part of the return air system for AH-3, which serves the Committee Room6 located on the f

The following items were noted because the findings by JBC may be related to the HVAC system:

1. Page 3, Pipe Chase, item #1 — “No evidence of water intrusion along north end or under entrancesteps.” Page 3, Pipe Chase, item #3 — “Although generally inaccessible, there is evidence of waterintrusion under the granite terrace toward the library.”


Photo #9— Storage Room B62

11


June 23, 2008

2. Page 6, Conclusions, 3’ Paragraph, “We believe the metal stud corrosion and mold found withinthe storage room and library can be attributed to surface water run-off and infiltration through thefoundation wall under the granite terrace. The stud corrosion pattern within the storage room isindicative of water traveling along the basement floor slab and attacking the metal track. Thismoisture can be a significant contribution to the mold growth in this area.”

3. Page 6, Conclusions, 4th Paragraph, “While we believe the surface run-off and water infiltration isthe primary cause of the metal stud corrosion and mold, there are a variety of environmentalconditions within the basement that may be contributing higher humidity levels.. .Due to thesurrounding topography there may be a significant amount of run-off passing below the basementfloor following rain events or during seasons where ground water is elevated.. .We believe therandom metal stud corrosion generally found above the floor within the pipe chase is fromexcessive humidity levels not water infiltration. Due to the moist conditions and mold growth,we also have a general concern of the pipe chase being used as a plenum for the CommitteeRoom 6 above.”

4. Page 8, Recommendations, Phase I (Interior), Reduce Humidity Levels — “The primary objectiveis to reduce the humidity levels and review the existing air distribution within the east wingbasement. Evaluate the feasibility of dehumidifying the interior space through the central HVACsystem and ramifications of using the pipe chase as a plenum. This work is beyond our expertiseand we recommend retaining a mechanical engineering firm to review this.” [EK has commentedon this item later in the report.]

5. Page 9, Recommendations, Phase ifi (Exterior) — “Note: This work will not remedy the humiditylevels within the mechanical room and pipe chase. See our recommendations within Phase I.”

6. Princeton Hydro Memorandum, Page 1, 3’’ Paragraph, “The interior of the basement did revealevidence of moisture penetrating the walls from the exterior.. .This corrosion [of the metal studs],however, did not appear to be stemming from direct contact with water, but possibly moist airconditions. During this inspection it could not be confirmed that the infiltration of water Wascurrently occurring.”

7. Princeton Hydro Memorandum, Page 3, 2’” Paragraph, “Based on the plans provided by the NJOffice of Legislative Services, there is a downspout located at the area of observed interior mold(library). This downspout, which subsequently is routed via an 8” diameter cast iron pipe alongan interior wall, is evaculated [exits] from the building via a penetration in the foundation wall todischarge to the exterior drainage system. If the integrity of this pipe system is compromised,then moisture could also penetrate the building through this system.”

8. Princeton Hydro Memorandum, Page 3, 3’ Paragraph, “Therefore, there may be a significantquantity of subsurface runoff that passes below the building following storm events or duringseasons where groundwater is elevated near the basement floor. This may be contributing toelevated humidity within the basement. This excessive humidity may be causing the corrosion ofthe galvanized steel studs within the basement walls.

9. Princeton Hydro Memorandum, Page 4, Recommendations, Item #5 — “To mitigate humid aircaused by water intrusion to the basement, a dehumidification system should be installed withinall areas of the basement.”

ConclusionsAH-4 is generally operating as it was originally intended. However, there are several deficiencies withthe system, as follows:

1. Due to the configuration of the return air system, lack of a “hard” ducted connection to the returnof AH-4, no return air fan or exhaust fan, and no dedicated pathway to relieve the “spill” air fromthe building, there is poor air-circulation of the air in the spaces served by AH-4.


12


June 23, 2008

2. Because the Mechanical Room is acting as a return air plenum, any fumes in the MechanicalRoom or pulled into the Mechanical Room due to the negative pressurization of the room will bedistributed to the spaces served by AH-4.

3. Due to the location of the outside air intake, there is potential for dust, fumes and debris fromoutside of the building to be to be introduced into the system.

4. Due to the configuration of AH-4, there is currently no way to properly regulate the amount ofoutside air for the system. Because there is no damper on the return, the system is only capableof approximately 50% outside air when the outside air damper is 100% open. Because of this andthe lack of a dedicated pathway to relieve the “spill” air as noted in item #1 above, the systemcannot operate in 100% outside air economizer mode to provide “free” cooling when the indoorand outdoor conditions permit. Also, as the speed of the supply fan changes there is currently noway for the system to measure or regulate the amount of outside air to verify that the minimumventilation requirements are being met.

5. There does not appear to be any indoor or outdoor humidity sensors associated with the system,which could be used to provide control of indoor humidity.

6. The measured air flow rates in the main area of the OLS Library (Room B63) were well belowthe design air flow rates. This is contributing to the poor air circulation within this space.

7. AH-4 is supplying approximately 18% more air than it was originally intended to. This couldresult in the unit not being able to properly cool or dehumidify the air when operating at designconditions. The majority of this excess air is being supplied to the l’ floor level.

8. The discharge static pressure sensor appeared to be out of calibration at the time of the air flowtesting. [It is our understanding that this was subsequently recalibrated by Honeywell.J

9. When the VAV boxes were at their minimum positions, there was an increase of static pressure atthe fan discharge and the discharge static pressure sensor was regulating the speed of the supplyfan (in order to keep the discharge static pressure from exceeding the high static limit) rather thanthe duct system static pressure sensor.

10. Per the Indoor Air Quality Investigation report by USA, there are “Elevated fungi levels for theAHU-04 main supply duct and the supply duct to the Library. . . These samples indicate thepresence of fungal activity in the duct liner.” USA did not identify or discuss the source of thefungi in the ductwork. However, it seems reasonable to assume that the source of the fungiwould be from outside and brought into the system via the outside air intake and settled out of theair stream onto the supply duct liner.

11. Per USA’s report, recorded temperature and humidity levels are within acceptable range. Themeasured humidity levels of 29.8 to 40.8% are on the lower end of the acceptable range.However, these levels are typical of what would be expected during the heating season.

12. Per USA’ s report, particulate levels in the paper handling area of the OLS Library were generallyhigher than the other monitored spaces.

13. The East Wing Basement Water Intrusion Study by JBC at times appears to be slightlycontradictory in its conclusions regarding the cause for the mold and corroded metal studs.However, based on our review of the report, it appears to be evident that the water infiltrationthrough the sub-grade exterior walls was the cause for the mold growth and the corroded metalstuds. The water infiltration also appears to be the source for the “elevated humidity” within thepipe chase. It did not appear that any instrumentation was used by JBC or its subcohsultants tomeasure or record actual humidity levels.

14. Due to the close proximity to the Library and lack of exhaust fan in the elevator machine room,fumes from the elevator machine room may enter the Library area.

15. if it is desired to provide precise environmental control for the special collections in the Library, aseparate area should be allocated for these items when the temperature, humidity and air qualitycan be appropriately controlled.


13


June 23, 2008

RecommendationsThe following recommendations are organized into the following categories — “Health, Safety andEnvironment”; “System Operations and Efficiency”; and “Library Application Considerations”. Thisshould assist with prioritization and implementation of the following recommendations.

Heath, Safety and Environment1. As stated in USA’s report, “Review the condition of the supply duct liners in the AHU-4

ventilation system. The liners currently support significant microbial activity downstream fromthe filters. Either the affected liners should be replaced or thoroughly cleaned and encapsulated.”Based on USA’ s visual inspection of the duct liner, it is our understanding that the duct liner is inpoor condition and deteriorating. We recommend that the duct liner in the supply air ductworkon the Basement Level be removed and duct wrap type insulation installed on the exterior of theduct in lieu of installing a new duct liner. Our recommendation to install duct wrap insulation inlieu of replacing the duct liner is for two reasons — 1) Replacing the duct liner would requireremoval and reinstallation of the ductwork and 2) Not reinstalling the duct liner would providefor easier cleaning of the ductwork in the future. Please note that the internal duct liner doesprovide some sound attenuation (noise reduction) from noise generated by the Air Handling Unitand air movement within the ductwork. However, based on the reasons stated, we believeinstallation of the duct wrap is a more feasible solution.Item - Cost EstimateRemove duct liner $10,000.00Clean ductwork $5,000.00Install duct wrap insulation $15,000.00Soft Costs (30%) $9,000.00

Total $39,000.00

2. Rebalance the air flow for the OLS Library (Room B63) to meet the design airflow andventilation rates. This would improve the general air circulation in the main area of the Library.Improved airflow may also reduce the particulate concentrations noted in USA’s report. Therebalance of the airflow for the Library should be performed in conjunction for balancing of theentire systems associated with AH-4 to make sure that the total airflow for the unit does notexceed the limitations of the system components including the heating and cooling coils.Item Cost EstimateTest, Adjusting and Balancing AH-4 $6,000.00

Total $6,000.00

3. Re-evaluate/monitor the particulate levels after re-balancing the airflow in the Library anddetermine if local filtration is still necessary. If determined necessary, a portable type highefficiency air filter may be appropriate. This should e confirmed with USA Environmental.Item - - Cost EstimatePortable High Efficiency Air Filter $2,000.00

Total $2,000.00

4. Regarding the water intrusion and moisture associated with the mold and corroded metal studs, itappears that the primary solution is to improve the waterproofing at the building exterior. As atemporary measure until the waterproofing completed or if water infiltration continues andsubsequent moisture and humidity, we recommend that locaL/portable dehumidifiers be locatedwith in the Mechanical Room where AH-3 is located and in the pipe chase area. The conditionsshould be closely monitored as this pipe chase also serves as the return air plenum for the systemassociated with AH-3.


14

HVAC System nvestigation and ReportState House Annex, Trenton, NJ

June 23, 2008

Item Cost EstimatePortable Dehumidifiers $5,000.00

Total $5,000.00

Relocating the Outside Air Intake to a higher elevation to reduce potential for dust, fumes anddebris from entering the system. It is preferred that the intake be located on the 2’” floor level orhigher with the roof being the ideal location. This would be a preferred solution, although, ameans to relocate the outside air intake could not be easily identified. Due to the architecturaland historical significance of the building, running a duct on the exterior of the building wouldnot be a recommended solution. Routing the outside air intake through the interior of thebuilding would require significant interior renovations as well as disruption to building operationsand occupancy. Extensive design effort would be required to properly estimate the cost torelocate the outside air intake. However, it should be noted that this would be in the hundreds ofthousands of dollars. Another option may be to place additional landscaping stones around themetal grate at grade level to minimize landscaping and lawn maintenance activities directlyadjacent to the outside air intake. The landscaping stone should be placed so that there is aminimum of 10 feet of separation between the intake and the lawn area. An additional optionwould be to install a small decorative wall (at least 24” high) around the areaway to reduce theaccumulation of grass clippings, fertilizers, debris, etc. that may enter the metal grate. Theareaway should be periodically cleaned of any debris and the filters for AH-4 should be changedas part of the routine maintenance operation.Item Cost EstimateRelocate the outside air intake (see above)Landscaping stones and wall $5,000.00

Total $5,000.00

6. Provide a direct “hard” ducted connection from the return air transfer ducts to AH-4. This wouldimprove the air circulation in the areas served by AH-4 and would minimize the potential tocirculate any fumes that might be in the Mechanical Room to the spaces served by AH-4.However, based on the current configuration of the ductwork and existing piping in theMechanical Room, this is not feasible without considerable modifications. Additionally, due tothe clearance limitations within the Mechanical Room, AH-4 may need to be replaced with acustom or semi-custom unit that can be configured to permit the return air connection.Item Cost EstimateDuctwork Modifications $25,000.00Piping Modifications $25,000.00Replacement of AH-4 $100,000.00Soft Costs (30%) $45.000.00

Total $195,000.00

7. In order to further improve air circulation, provide a return air fan, mixed air damper, and exhaustor “spill” air louver with damper. This configuration would be more typical and also is similar tothat for AH-1 and AH-2. This would also provide the proper system configuration foreconomizer cycle operation. If AH-4 is replaced as part of the implementation forrecommendation #6 above, it should be anticipated that based on current code requirements, thesystem would need to be upgraded to include these items to provide a proper means for exhaustand means to operate in an economizer mode. A possible location for the exhaust air louver wasnot identified. Please note that implementation of Recommendation #6 above is a prerequisite tothis item.


5.

15


June 23, 2008

Item Cost EstimateReturn Air Fan $30,000.00Ductwork $25,000.00Installation of Exhaust Air Louver $100,000.00Soft Costs (30%) $46,500.00

Total $201,500.00

8. Install an exhaust fan in the Elevator Machine Room, which is adjacent to the Library to ventilatethe machine room and remove odors that may enter the Library area.Item Cost EstimateExhaust Fan $2,000.00Exhaust grille, ductwork, wall louver, etc. $10,000.00Soft Costs (30%) $3,600.00

Total $15,600.00

System Operations and EfficiencyAlternate: 6A/7A

Items #6 and #7 above would require significant modifications to the ductwork within theMechanical Room and to AH-4 as well as modifications to the building in order to install anexhaust air louver. If it is determined that this is not feasible due to cost considerations, another,secondary, option would be to provide in-line type transfer air fans in the existing transfer airducts from the Basement Level and l Floor and an exhaust air fan to exhaust the minimumoutside air from the Mechanical Room. However, this option does not address the fact that theMechanical Room is functioning as a return air plenum and the potential to circulate fumes orodors from the Mechanical Room to the spaces served by AH-4.Item Cost Estimate2 Transfer Air Fans $20,000.00Exhaust Air Fan and Louver $50,000.00Soft Costs (30%) $21.000.00

Total $91,000.00

The control of the ventilation would be improved with the addition of an airflow monitoringstation to measure the actual airflow rate of the outside air in order to ensure that the designminimum outside air flow rates are being provided. This is the preferred solution, however, thismay require modification to AH-4 in order to install. Also, if the items listed forrecommendations #6 and #7 are provided, the control of the ventilation would be greatlyimproved and would not necessarily require an airflow monitoring station. Another option wouldbe to install carbon dioxide sensor(s) in the areas of higher occupancy (i.e. the Library) andregulate the outside air damper to maintain acceptable concentration of carbon dioxide. It shouldbe noted that carbon dioxide control is a generally acceptable means for controlling ventilationbased on an indirect measurement of the building occupancy. However, this control strategy doesnot take into consideration odors, material off gassing, VOCs, etc. that may be present within thespace. It may be best to consider using the carbon dioxide control as a secondary means ofventilation control. Meaning that the HVAC control system will measure carbon dioxideconcentration in an area of high occupant concentration and will override the outside air damperset point, if the concentration levels exceed allowable set points.Item Cost EstimateAir Flow Monitoring Station* $10,000.00Carbon Dioxide Ventilation Control $20,000.00


9.

16

[ Soft Costs (30%) $3,000 to $6,000I Total $13,000.00 to $26,000.00

Item Cost EstimateHumidity Sensors $6,000.00Controls System Programming $4,000.00Soft Costs (30%) $3,000.00

Total $13,000.00

Library Application Considerations11. Based on the temperature and humidity requirements for the general public access libraries, the

HVAC system (AH-4) serving the Library should not be shut off during unoccupied periods, butrather the system continue to operate to maintain the unoccupied set points. As follows:

a. Temperature:i. Winter set point of 70 degrees F (occupied); 60 degrees F (unoccupied)

ii. Summer set point of 75 degrees (occupied); 80 degrees F (unoccupied)(It is our understanding that this operational change can performed by the facilities staff.)

b. Humidity:i. Winter set point of 30% rh

ii. Summer set point 50% rhiii. Allowable Range: 30 to 60% rh (occupied and unoccupied)

Please note that humidity control would require the addition of an indoor humidity sensor asdescribed in recommendation #10 above. It should also be noted that the system in its currentconfiguration does not have the capability to provide humidity control when the system is operatingin the heating mode. It is possible that the space relative humidity may drop below 30% without theaddition of a humidifier. However, it is our opinion that the addition of a humidifier is notrecommended for various reasons — the primary reason being that the Library does not have adedicated HVAC system.

12. The special collections or valuable documents should be physically separated from the generalcollection and stored in a separate room. This space should have a dedicated HVAC system thatcan precisely maintain temperature, humidity and proper air filtration. Due to the range ofpossibilities associated with this item no cost estimated is provided.

Note: Please note that these above cost estimates are order of magnitude, opinion of probable cost only.A detailed scope of work and design would need to be developed in order to prepare a more accurateestimate of construction costs.



June 23, 2008

* Please note that it may not be feasible to install an airflow monitoring station withoutmodifying or replacing AH-4. This would add significant additional cost. See item #6 abovefor replacement of AH-4.

10. Installation of outdoor and indoor humidity sensors would enable improved humidity control andeconomizer control. This would enable the control system to monitor space humidity and allowthe system to override the temperature set point in order to maintain space humidity at acceptablelevels. This would also enable the control system to operate the economizer cycle based ondifferential enthalpy (measurement of both temperature and relative humidity) rather than simplydry bulb temperature only, which could contribute to inadequate humidity control.

17


June 23, 2008

Appendix

1. Certified Test, Adjust, And Balance Report prepared by TAB Systems, Inc. dated April 28, 2008


18

4

Final ReportIndOor Air Quality Investigation

Prepared for:The State of New Jersey

Department of the TreasuryDivision of Property Management and Construction

POBoxO34Trenton, New Jersey 08625-0385

Project:

State HouseAnnex LibraryTrenton, New Jersey

Project Dates: April 18-25, 2008 V

Prepared By:DavidM ICichula, CIHUSA EnvironmentalManagement, Inc.344 West Stale StreetTrenton, New Jersey 08618ProjectNo. 05-020108-02

May 5, 2008

EXHIBIT “E”

Executive Summary:

An indoor air quality survey was conducted at the New Jersey State House Annex Library and

adjoining spaces. The investigation focused on. the conditions in the Library, the ventilationsystem that serves the Library, and several control spaces. The work included a thoroughevaluation of thermal comfort fresh air ventilation, and chemical and biological contaminantsources. The survey was conducted during the week ofApril 18 to April 25, 2008.

The testing revealed the presence of normal conditions for many of the air quality parameters.

Fresh air ventilation was excellent in all monitored spaces. Normal levels of carbon monoxide,

volatile organic compounds and airborne fUngi were reported. Temperature and relative

humidity were adequate, with only slight temperature elevation in several areas.

Airborne particulate levels were within existing air quality standards in all areas. In the paper

handling area, particulate levels were higher than the other monitored spaces due to the paper

handling activity. The paper handling area would benefit from local particle filtration.

USABMI notes that several particulate peaks and one carbon monoxide peak were recorded in

the AHU-04 mechanical room during the week. Since the room serves as the return chamber for

AHu-o4, it is possible that emissions from the mechanical room and surrounding utility areas

would be distributed to the occupied areas.

Elevated flingal levels are reported for the AHU- 04 main supply duct and the supply duct to the

Library. The fungi results for the carpet, drywall and document samples are all in the normal

range. The low result for the 1779-1780 NJ Archives Vol. TV, where visible mold growth was

observed, is likely because the growth is no longer viable. Non-viable mold can cause V

significant allergic responses in susceptible persons.V

While none of the observed conditions reported above are necessarily related to the reported

symptoms, the conditions may contribute to the symptoms and deserve additional attention.

Based on our inspect on and testing, USAEMI makes the following air quality recommendations:

1. Review the condition of the supply duct liners in the AHU-04 ventilation system. Theaffected liners should be replaced with an exterior insulation wrap.

2. Consider hard ducting the return ducts to AHU-04, so that the mechanical room no longerserves as a return chamber.

3. Consider local filtration in the paper handling area of the Library. Local filtration should

reduce particulate levels to those that are more normal in other areas of the building.

4. Inspect the older documents for visible mold growth and clean as necessary.

USABMI notes that the air quality study continues with long-term monitoring of temperature and

humidity in the paper handling area of the Library. The purpose of this study is to determine

how humidity levels vary overtime with the heating, free cooling and cooling seasons.

2

Please contact us should you have any questions. USABMJ looks forward to being of continuedassistance. Your time and cooperation are greatly appreciated.

Sincerely,

vid M. Kichula, Cifi J6IJ T. Duggan,Consulting Hygienist Regional Manager

Scope of Work:

An indoor air qualitY survey was conducted at the New Jersey State House Annex Librarylocated in Trenton, NJ. The investigation focused on the conditions in the Annex Library, wherecàmplaints of poor air quality have been received, and adjoining spaces. The work includedmonitoring of the comfort parameters and particulates over a full week period in five separatelocations. The work also included air testing for VOC’s, and air and surface testing formicrobiological fungi. The fungal testing was conducted on representative materials includingcarpet, paper documents, ventilation system components and inside wall cavities. The inspectionwas conducted by USA Environmental Management, Inc. (USABMI) representatives David M.Kichula, clii and Matthew Hines during the period ofApril 18 to 25,2008.

Procedures:

General:

The inspection was conducted according to the specifications of the EPA Building Air QualityGuide fur Bui1ipg,Qac,, ISBN-0-16-035919-8, published inDecember, 1991. The EPA document is a practical guide for identifying and correctingpected sources of microhiological amplification, and is based on the industry standard

&ssessment and (ontrol, published by the American Conference of GovernmentalIndustrial Hygienists in 1999. Both guides describe a process of building inspection andevaluation, information exchazge, maintenance review, and problem solving to enhanceoccupant health, comfort and productivity.

Carbon Dioxide:

The levelsofCO2 were determined with a TSJ Q..Trak Indoor Mr Quality Monitor, which wascalibrated against the ambient CO2 level of 300 ppm and a span gas of 2000 ppm concentration.American Society of Healing, Refrigeration and Mr Conditioning Engineers (ASHRAE)recommends that CO2 levels be maintained below 1000 ppm to ensure occupant comfort. Thefederal Occupational Safety and Health Administration (OSHA) has suggested that CC)2 levelsabove approximatelY 800 ppm may result in minor sensory or respiratory. irritation in sensitiveoccupants, and this level will be referenced in our report. The evaluation of fresh air ventilationthrough the measurement of CO2 levels requires that occupant density is close to the ASHRAE

3

‘p V

presumptive density of 7 occupants per 1000 square feet, and that levels of CO2 are tracked overthe course of the normal work shift to ensure that steady state conditions have been achieved.

Carbon Monoxide:

The levels of carbon monoxide were measured with a TSI Q-Trak Indoor Air Quality Monitor,equipped with a chemical cell detector. The U.S. Environments] Protection Agency hasestablished a primary ambient air quality standard for CO of 9 ppm in outdoor environments.Levels of CO in indoor environments should not exceed this level. In. general, CO levels abovethe ambient concentration of I ppm suggest that exhaust fumes from a combustion source havemigrated to the occupied space, and indicate the need for further investigation.

Temperature and Relative Humidity:

Measurements of temperature and relative humidity were collected with the TSI QTrakTM

Indoor Air Quality Monitor, equipped with digital thermocouple sensors. The ASHRAE

Standard 554981 (Thermal Environmental Conditior for Human Occupancy) recommends a

heating season temperature range of69 to 75°F, and a relative humidity range of 30 to 60%.

Particulates. -

Real time enumeration of airborne particles was obtained with the DUSTRAK Aerosol

Monitor, manufactured by TSI, lflC. The DUSTLRAK is eqiupped with a light-scattering

photometer comprised of a light-emitting diode source in the near infrared light range. The

intensity of light scattered over an optical detector is proportional to the particle concentration.

The DUS1TRAK displays real time results in units of milligrams particulate per cubic meter

of air (mg/rn3).

The particle countS were collected in five locations inside the building on .a continuous basis:

The results were compared to. the EPA National Ambient Air Quality Standards (NAAQS) for

paniculates of 150 tg/na3. Particle counts were considered acceptable if they consistently

remained below the NAAQS.

Airborne Fungi:

Air sampling for microbiological fungi was conducted with a Biotest Centrifugal Sampler,

Model RCS Standard. The sampler directs air by centrifugal force onto strips containing agar

nutrient media. The nutrient media of choice for fungi is the Rose Bengal and Streptomycin

Agar (RBA), prepared by the manufacturer, Biotest AG ofDenvifle, NJ. A measured volume of

air, in this case 160 liters, is drawn over the strips, and the fungal particulates adhere to the agar.

The nutrient strips were sealed and returned to the laboratory, where they were cultured and

incubated. Viable microbial colonies were enumerated by microscopic examination of the

selective agar media. Genus and species identification was performed by examination of

4

morphology, staining properties, and biochemical response to enzyme tests. The airborneconcentrations are reported in units ofcolony-forming units per cubic meter of air (cfulm3).

Surface Fungi

Testing for levels of fungi on surfaces was conducted with the use of the BBL CultureSwab

Collection and Transport System, manufactured by Becton Dickinson in Starks, MD. The swabs

are wetted with the nutrient broth held by the transport sponge, are wiped over a surface area of

approximately one square inch, and are transported to the laboratory sealed against the sponge.

In the laboratory, an aliquot of the broth is plated onto agar media, including Malt Extract Agar

(MBA) for fungi. Viable colonies are enumerated by direct microscopic examination of the

cultured media. The concentrations are reported in units of colony-forming units per square inch

(cfu/in2)for surface samples and cfu per gram (cfulg) for bulk samples.

The fungi analyses were performed by EMLab P&K Microbiological Services located in Cherry

Hill, NJ. EMLab P&K is certified by the New Tersey Department of Environmental Protection

and the American Industrial Hygiene Association (AIHA Laboratory No. 100305) for the

analysis ofmicrobiological contRmirnnts in environmental samples.

Volatile Organic Compounds: V

The levels of volatile organic compounds (VOC) were evaluated as total hydrocarbons (THC)

using 3M’s OVM 3520 Badges. Air is passively passed through the badge. The badges were

exposed for approximately 6 hours in the five interior locations. A field blank sample was also

taken outside of the building.

After collection, the samples were sealed, labeled and returned to the laboratory for analysis.

The charcoal sorbent was removed from the badges, desorbed with the solvent carbon disulfide,

and injected onto a gas chroniatograph equipped with a flame ionization detector. The THC

compounds were calculated against a series of toluene standards. All results are reported in ‘units

ofpart per million by volume (ppm)

InspectiOIi

The air nonitonflg program in the State House Annex Library (B63) was conducted in response

to chronic complaints of odors, headaches, upper respiratory irritation and nasal congestion by

several employees. The complaints are reported to date to the mid 1990’s, after the Library was

renovated and was reoccupied. The staff were recently relocated after water leakage and mold

activity was discovered on the wall between the paper handling area of the Library and the

adjoining storage Room B63A. The damaged materials were replaced and the staffhad returned

to the Library for approximately six weeks at the time of the air quality survey.

The Library is located in the basement level of the East Wing of the Annex. The East Wing is a

lower level of the basement, approximately five feet lower than the main corridor that connects

5

to the pedestrian Tunnel that leads to the basement level of the State House. The East Wing isbordered by the Main Entrance Courtyard along its west wall and the courtyard between theAnnex and the State House on the east side. The water leakage that affected the Library andStorage Room is presumed to have originated in the Main Entrance Courtyard.

The Library is comprised of an administrative area at the entrance, the stationary stacks along thesouth wall, the rolling stacks and adjacent Carrels area along the north (courtyard) wall, thehistorical alcove in the southwest corner, the Librarian’s Office in the northwest corner, and thepaper handling area in the northeast corner. The spaces are finished similarly, with wall-to-wallcarpet jnstjed over a luan subfloor, drywall walls and suspended acoustical ceiling tiles. Thebooks, pamphlets and newspapers in the Library are largely recent, with the exception of thehistorical alcove and the Librarian’s Office, where documents dating to the 1700’s are stored.Visible mold growth is apparent on some ofthe historical documents.

The paper handling area was monitored for two reasons. As noted above, the area ‘was affected

by the recent water leakage event It was unPOrtant to detemiine whether any residual moldactivity remained in materials that were not replaced, such as drywall and carpet in the adjoiningCarrels area. In addition, a large number of newspapers are routinely handled each morning, andarticles of interest are cut and mounted. Newspapers from the previous 6-8 weeks are stored inpigeonhole cupboards located under the sorting desks. The monitoring was conducted to assessthe mold activity and to evaluate the generation of airborne particulates during the paperhandling process. The paper handling area was one of the five monitoring locations.

The Carrels area and the rolling stacks were of interest because both areas abut the south end of

the courtyard. Walls were opened in each location and samples of carpet and drywall were

sampled for the analysis ofmicrobiological fungi. Air monitoring was conducted in the adjacentadnulnistrative area, where employees spent much of their time.

Two control areas were selected for monitoring. The Office of Public Information B50 was

selected because it shares the same air handi r (AHU-04) but is located on the upper basement

corridor, and so is not at the lower East Wing elevation. Air monitoring was conducted in B50,

and a control sample ofthe carpet was collected. V

Room 101 was selected because it is a l floor space that is served by a different air handler.

The Library staffhad been relocated to Room 101 duringthe recent water leakage event, and no

complaints regarding air quality were recorded during the relocation period. Air monitoring was

conducted in Room 101.

The 5th motoring area was the AHU-04 mechanical room. The AHU-04 serves the library, the

Public Information office suite, and a small area on the 1 floor. The Unit is equipped with a

fresh air intake (located in a pit in the courtyard between the State House and Annex), pleated

filters ahead ofbag filters, separate heating and cooling coils, supply ductwork that is lined with

fiberglass insulation, and unlined return ductwork. The return ductwork terminates at the

mechanical room, and the room is used as a return chamber back to the air handler.

The mechanical room houses a sump that holds standing water and some discarded items

including a section of old carpet Since the room is used as a return chamber, mold activity in

the room was an issue. Monitoringwas conducted in the Al{LJ-04 mechanical room, and surface

6

samples were collected from the heating and cooling coils, the main supply trunk insulation, the

supply duct that serves the Library, and the supply diffuser in the paper handling area.

In mary, monitoring was conducted in the Library paper handling area, Libraryadministration area, AHU-04 mechanical room, Room B-SO and Room 101. The comfort

(carbon monoxide, carbon dioxide, temperature and relative humidity) andparticulates were monitored on a continuous basis from April 18 to April 25, 2008 in each

location. Air samples for microbiological fimgi and volatile organic compounds were coUected

in the same locations. Air samples for fungi were collected outside the building for comparison

r)ulvoses. Surface samples for fungi were collected from the various air handling components

and building finishes as noted above.

Results:

The fungi testing results are presented in Table L The results are reported in units of colonyfonnijig units per cubic meter of air (cfuhn3)for the air samples, cfu per square inch (cfu/in2)for

the surface samples, and efu per gram (cfu/g) for the bulk samples. The dominant taxa are also

included in Table 1, so that the population diversity of the samples can be evaluated. The Report

ofResults by EMLab P&K Microbiological Services is enclosed in Appendix A.

The comfort pB15IfleteT and part ciilate results are summarized in Table II. In the five locations,..

the monitoring was conducted for an extended period so that steady state conditions were

achieved. The average, minimum and maximum readings are included in Table U. The statistics

report and real time graphs are enclosed in Appendix B.

The volatile organic compound results are summarized in Table UI. The report of analysis by

Integrated AnalYtical Laboratories LLC is enclosed in Appendix A.

Discussion:

Carbon Monoxide:

The data indicate that levels of CO were in the range of the detection limit of I ppm. The CO

results are very low and are well below the EPA guideline of 9 ppm. The results indicate that

exhaust fumes from combustion sources did not migrate to and were not detected in the building.

Carbon Dioxide:

The average C02 levels ranged from 375 to 455 ppm in the areas monitored. The CO2 levels

remained consistentlY below 1000 ppm in the occupied spaces. The results indicate that the fresh

air ventilation is sufficient in the monitored spaces.

7

.9

Temperature and Relafive flumidity:

The temperature readings in the building varied from 70 to 78°F during the testing period. The

temperature range generally conforms to the ASHRAE heating season comfort range of 69 to

75°F. Slight temperature elevation is seen in the library paper handling and. airninistration

areas, and in Room B-50, compared to the cooler temperatures that were recorded in Room 101.

The t perature elevation is likely due to thermostat settings. Lower thermostat settings will

likely result in inure comfortable occupancy conditions.

Relative humiditY levels were in the range of 29.8 to 40.8 %, which is within the ASHRAE

comfort range of 30 to 60%. The ASRRAE standard is designed to not only provide thermal

comfort but to avoid biological growth inside the building. Lower temperature settings during

the heating seasOfl will result in higher relative humidity levels and more comfortable conditions.

Particulates:

As shown in Table II, the average particle count samples in the monitored areas are in the range

of 7 to 32 ighn3. These results are very low, well within the EPA National Ambient Air Quality

Standards (NAAQS) of 150 ig/m3. The particle counts in occupied areas are within normal

ranges, and reflect the modest dust generation caused by the movement of people, equipment and

paper in the monitored areas.

In the paper handling area, particulate levels were generally higher than the other monitored

spaces. The average particulate level was 0.032 mg/rn3,compared to the average range of 0.009

to 0.018 mg/rn3 for the other areas. The particulate levels increased to as high as 0.125 mg/rn3

(averaged over three minutes) during the day shift activities. While the particulate levels

remained below the NAAQS atall times, it is likely that the paper handling area would benefit

from local particle filtration to reduce levels during typical activities.

We note that several particulate peaks were recorded in the AHU-04 mechanical room during the

week, with the highest occurring at-7 am on April 23. This peak corresponds to acarbon

monoxide peak at the same time. This likely reflects some maintenance activity in the

mechanical rooni. Since the room serves as the return chamber for AHIJ-04, it is possible that

emissions from the mechanical room would be distributed to the occupied areas.

Volatile Organic Compounds:

The VOC data summarized in Table ifi indicate substantially normal concentrations of the total

hydrocarbons (THC). The total VOC concentrations are in the range of 0.36 to 0.57 ppm and

reflect acceptably low concentrations. The highest VOC concentration is reported for the field

blank sample. The results demonstrate that VOC are not present in appreciable concentrations in

the office spaces that were monitored.

8

Microbiological Fungi:

There are currently no widely accepted industry standards for acceptable concentrations ofmicroorganisms, and there are several reasons lbr this. Fungi occur commonly in nature, sincemicrobes provide the final decomposition of many organic waste materials such as plant andanimal debris. In addition, individual response to microbial levels is a function of sensitivity,

winch can range from no effect to significant allergic discomfort in thc typical buildingpopulation. As a result, it is virtually impossible to predict whether exposure to a givenconcentration ofmicrobial species will elicit a response in a given individuaL

The evaluation of hazard in the indoor environment is a process of comparing concentrations inan area of concern to ambient levels found in non-problem areas or outdoors. The airborne

levels of fungi inside a building should be similar to those on the outside, and should not causeirritation or discomfort in most people. Levels that are significantly higher than the normal

outdoor range, which can seasonally range up to 1,000 cfu/m3,may indicate a local source ofcontamination. In addition, microbial populations that include the presence of a dominant genus

that is not dominant in natural settings also suggest that local contamination. is present

Surface concentrations are evaluated on an order-of magnitude -basis. Fungi occur naturally and

their presence up to several thousand colonies per square inch or gram is unremarkable in a

normal building. Surface levels substantially higher suggest that contamination is present. Thedistribution of organisms in the population is important, especially if one or two genera havebecome dominant that are not dominanf in natural settings. . . -

The ar sample results from April 21, 2008, are reported in the range of 25 to 50 cfuhn3. The

results are low and Compare favorably with the outside concentration of 113 cfu/m3. Thedominant genus is Cladosporium, which is also present in the outside sample.

The samples collected on April 22, 2008, during the handling of the papers in the morning are

reported in the range of 6 to 31 cfu/m3. The sam,1e results are also very low and compare

favorably with the outside sample results of90 cfu/m.

The bulk fungi results for carpet samples collected in the Carrels area, rolling stacks, historical

alcove and Room B-SO are reported with no growth.

The surface fungi results for drywall samples collected in the Carrels area and rolling stacks are

also reported with no growth, except for one colony Of Aspergillus in the Carrels courtyard wall.

The surface fungi results for document samples are reported in the range of <10 to 50 cfuJin2.

The results are very low. This low result is surprising for the 1779-1780 NJ hjves Vol. W,

where visible mold growth was observed on the back cover. It is possible that the growth is old

and no longer viable, and could not be cultured in the laboratory. It is important to realize that

even non-viable mold colonies can cause significant allergic responses in susceptible persons.

The surface fungi results for ventilation components are reported in the range of 10 to 86,000

cfuiin2. Elevated fungal levels are reported for the AHU-4 main supply duct (86,000 cfu/in2)and

the AHIJ-4 supply duct to the Library (17,200 cfiu/in2). These samples indicate the presence of

fungal activity in the duct liner insulation.

9

0

Conclusion:

Based on our inspect on and testing, we make the following air quality recommendations:

1. RevieW the condition of the supply duct liners in the AHU-04 ventilation system. The

liners currently support significant microbial activity downstream from the filters. Either

the affected liners should be replaced or thoroughly cleaned and encapsulated.

2. Consider hard ducting the return ducts to AHU-04, so that the mechanical room no longer

serves as a return chamber. This should minimize the potential for odors and

contaminants in the mechanical room to become entrained in the ventilation system.

3. Consider local filtration in the paper handling area of the Library. Local filtration should

reduce particulate levels to those that are more normal in other arças ofthe building.

4 Inspect the older documents for visible mold growth and clean as necessary.

usAEMi notes that the air quality study continues with long-term monitoring of temperature and

humidity in the paper handling area of the Library. The purpose of this study is to determine

how humidity levels vary over time with the heating, free cooling and cooling seasons.

10

31 Chaetomium, 42%• Three Others, One Colony Each

Two Others, One Colony Each

‘37 Aspergillus,35%Four Others, One Colony Each

31 Cladosponuni,42%Three Others, One Colony Each

Epicoccum, 33%

50 Cladosporium, 38%Aspergillus, 26%

Three Others, One Colony Each’

25 Aspergillus, 52%Two Others, One Colony Each

113 Cladospoñi.un,61%Penicillium, 12%

Yeasts, 12%Three Others, One Colony Each

<10 No Growth

Table 1Fungi Result Summary

New Jersey State House, Trenton, NJApril 21, 2008

Fungi Count IdentificationSample Identification

Air Samples, cfiilm3

1. Paper IIandling Area

2. LIbrary Administration Area

3. MechafliCI Room

4. Room B-50

5 Room 101

6. Outside

7. Blank

Bulk Samples, cfu/g

Carrels Corner - Carpet, Right Corner

2. Stacks - Carpet Right Corner

3. Historical Alcove - Carpet Left Rear Corner

4. Public Jnfo, Carpet

<110

<170

<130

<120

No Growth

No Growth

No Growth

No Growth

11

Identification

No Growth

Aspergillus, One Colony

No Growth

No Growth

Yeasts, 100%

No Growth

No Growth

No Growth

Penicillium, 75%Cladosporium, One Colony

Penicillium, 90%Cladosporium, 10%

Cladosporium, 100%

Cladosporium, 100%

Cladospoxium, 81%Penicillium, 16%Two Others, 3%

Table I (Continued)Fungi Result Summary

New Jersey State Rouse, Trenton, NJApril 21,2008

Sample Identification Fungi Count

Surface Samples, cfulin2

5. Carrels, Drywall, Rear SidePaperflandling Wall <10

6. Carrels, Drywall Rear Side Courtyard Wall 10

7. Stacks, Drywall, Rear Side Courtyard Wall <10

8. Stacks, Drywall, Rear Side Carrels Beater Wall <10

9. Webster’S lilt. Dictionary 1959, Page Top 50

10. NJ Archives, Vol. IV 1779-1780, Rear Cover <10

ii. NJSA 2007 GeneralIndex F-O, Page Top <10

12. New York Times, Front Page March 9,2008 <10

13. Paper Handling Area, Supply Diffuser 40

14. 4flTj-O4, Supply duct in MER, Main Duct 86,000

15. tJ-04, Heating Coil - Downstream from FIlters 10

16. jJiJ04, Coiling Coil 10

17. 4rJ-O4, Supply Duct in MER to Library 17,200

12

No Growth

Aspergillus, One Colony

No Growth

No Growth

Yeasts, 100%

No Growth

NoGrowth

No Growth

Penicillium, 75%Cladosporium, One Colony

Penicillium, 90%Cladosporium, 10%

Cladosporium, 100%

Cladospoiium, 100%

Cladosporium, 81%Penicil]ium, 16%Two Others, 3%

Identification

Table I (Continued)Fungi Result Summary

New Jersey State House, Trenton, NJApril 21, 2008

SampleIdefltifiCati0fl ri Count

Surface Samples, cfu/1n2

5. Carrels, Drywall, Rear Side Paper Handling Wall <10

6. Carrels, Drywall Rear Side Courtyard WaIl 10

7. Stacks, J)rywall, Rear Side Courtyard Wall <10

8. Stacks, DiywlI, Rear Side Carrels Heater WaIl <10

9. Webster’s hit. Dictionary 1959, Page Top 50

10. NJ Arcbi’eS, Vol. IV 1779-1780, Rear Cover <10

NJSA 2007 General Index F-O, PageTop <10

12. New Yo Times, Front Page March 9, 2008 <10

13. Paper flandling Area, Supply Diffuser 40

14. AHUO4, -Supply duct in MER, Main Duct 86,000

15. ARU-04, Héidng Coil - Downstream from Filters 10

16. AflTJ..04, Coiling Coil 10

17. &J-04, Supply Duct in MER to Library 17,200

12

Table I (Continued)Fungi Result Summaiy

New Jersey State house, Trenton, NJApril 22, 2008

Sample Identification Fungi Count Identification

Air Samples, cfulm3

i. Paper handling Area, 6:40 am 19 Aureobasidium, 68%Non-Spoulating Fungi, 32%

2. Paper BindIing Area, 7:15 am 6 Penidillium, I colony

3. Paper Iandling Area, 7:50 am 24 Four Fungi, One Colony Each

4 Jjj,rar3t Administration Area 12 Chaetorniwn, One ColonyYeast, One Colony

5. MechanicaI Room 31 Cladosporiinn, 61%Two Others, One Colony Each

6. Room 13.50 18 Alternaria, One colonyV Cladosporiuni, One Colony

Yeasts, One Colony

7. Room 101 6 Non Sporulating Fungi, 1 colony

8. Outside 90 Cladosporium, 42%Alternaria, 14%

Basidiomycetes, 14%Non-Sporulating Fungi, 14%

Penicillium, 14%

13

P

Table IIComfort Parameter Measurements

State Rouse Annex Library, Trenton, NJApr’11 18-25, 2008

Locatión - Time CO CO2 Temp,F RB,% Part(ppm) (ppm) (mg/rn3)

Annex Library 1522 1.1 598 74.5 26.1 0.059

Paper Handling Area 1452 0.1 456 73.9 27.5 0.027

Log 11.(1522-1452) A’verage __-=0.2 .363 . .. 73.1 34.8 0.032Minimum 0.0 313 71.8 22.4 0.008Maximum 1.2 2W 76.3 42.1 1.342

AntcxLib..aIY 1518 2.0 — 598 76.0 25.7 0.011

Administiadon Area 1455 - 0.0 583 75.6 27.7 0.015

Log 2.1 (1518-1455) -Average—. 0.0 - 455 74.4 33.9 0.007Minimum 0.0 403 72.9 24.5 0.005Maximum .O 612 76.7 39.6 0.018

Annex MechanJ(ni_ J530. 0.0 522...... 75.4 22.7 . 0.007

RóornAHtI-04M 1406 0:0 437 72.1 28.6 0.024

Log -- 410 70.2 40.8 0.016Minimum 0.0 - 351 63.3 22.3 0.004

Mdmum

9.4 558 74.9 74.9 0.772

Annex, Room B50 1540 0.0 370 78.1 24.9 0.0301351 0.0 407 77.5 27.9 0.012

Log 3-1 (1540-1351) Average 0.0 275 77.7 36.9 0.014Miniinum 0.0 236 75.7 22.1 0.006Maximum 0.0 547 78.8 47.3 0.058

Annex, Room 101 1545 NA 370 78.1 24.9 0.030

1442 NA 418 72.7 26.3 0.011

Log 4-1 (1545-1442) Average NA 453 72.3 29.8 0.018

Minimum NA 412 70.1 21.7 0.004

Maximum NA 503 75.3 34.9 0.062

14

Table IIIChemical Sample Result Summary

State House Annex Library, Trenton, NJApril 25, 2008

Sample Identification VOC VOC(ug) (ppm)

Total Volatile Oraaiuc Results

1. Annex Library, Paper Handling Area 15.3 0359

2. Annex Library, Administration Area 17.1 0.401

3. Annex, Room B-50 17.9 0.419

4. Annex, Room 101 15.0 0.358

5. Annex, A’R-04 MER 24.3 0.570

6. Field Blank 46.5 N/A

15

4,

Project

[1E1EEEE1]Air Quail Inves atlon

Prepared for:The State ofNew Jersey

Department of the TreasuryDivision ofProperty Management and Construction

P0 Box 034; Trenton, NJ 08625’038S

Ended Temperature and Relative Humidity MonitoringStale House Annex LibraryTrenton, New Jersey

Project Dales: April 24 to August 5,2008

PreparedBy:DavldM Kichida, CliiUSA EnvfronmenlalManagemeni Inc.344 West Slate StreetTrenton, New Jersey 08618Project No. 05-020108-02

September 2, 2008Revision II: September 30, 2008

EXHIBIT “F”

bI

Executive Summary:

An indoor air quality survey was conducted at the New Jersey Stat House Annex. Theinvestigation focused on monitoring of temperature and relative humidity in the Library on a

substantially continuous hans for 10 weeks. 11w ,messuremI1 were collected om April 24 to

AugUst 5, 200$. The purpose ofthis study was to deternilne how hmnfdhy levels vary over time

with thecatg, free cooling and cooling seasons in the Library.

wnnpezature reedflngs In the building varied fiom 70.5 to 74.8 °F during the testing period.

The temperature ranges recorded in May and June generally conform to the ASHRAE heating

and flee cooling comfort ranges as described above As the cooling season progressed, thetemperaturCs e”d in this same range, appauUy due to thermostat settings desired by the

library staff. The ASHRAE standard recommends a hghrr temperature range (74 to 79 0p)

during the cooling season to avoid over cooling and increased humidity levels. The recorded

temperatures during Sub’ and August were below the ASHRAE comfort range.

pattjve humidity levels e recorded in the range of 22.0 ‘to 69.0 %. Not surprisingly, the

lower humidity levels were recorded In May and eaiiy June, when some bthig and free cooling

likely occurred. As the cooling season progressed, the relative humidity levels sfradily

increased. There wu several days, Including June 28 and 29 and July 4,5,6,7,20, and 2lwhen

the humidity levels increased and remained above 60%. ‘

m iRAE stIRrd is designed to provide not only thermal comfort but to avoid biologbool

growth inside the buiIdiflg, i ildity levels below 60% ‘will not support mold growth. n the

Library, the average himiidity fur all of the monitored weeks was below 60%. The number of

days that saw iuiions above 60% suggs that further evaluation is warranted. 11w elevation

may be due pailially to overcooling and partially to iefflcient dehumidification.. In addition, we

were recently informed that the States Mechenical Specialists recommended the installation of a

ew Air HwylHng unit (AlIT) with re-heat coils, this option may assist in the resolution of the

elevated hiarnidity Levels.

The operating efficiency ofthe air hndIing system should be further reviewed to determine the

efficiency of the dehmidification process to ensure the ASHRAE standards noted above are

owL

ieasc contact us should you have any questions. We look forward to being of continued

istance. Your time and cooperation arc greatly appreciated.

Sinceiely

Consulting Hygienist

2

*a

Procedures:

General:

The inspection was conducted according to the specifications of the EPA Bul1dtn Air Oualjly

(3ujde for Building Owners and Facility Mansers ISBN-0-16-035919-8. published in1991. The EPA docimient is a practical gidde for identifying and correcting

suspected soUcCS of microbiological amplification, and is based on the imdusuy standard

Bioasmsols Assessment and Control, published by the American Conference of Governmental

industrial Hygienists in 1999. Both guides deScribe a proceSs of building inspection. and

cva1uation inO11flt1cfl exdnge minitc review, and problem solving to enhance

occupant health, comfort and productivity.

Temperature and Relative Humldfty

Measurements of temperanxe and felative himMity were collected with the TandD Wireless

Data Recorder, Model RTR-53, equipped with digital thermocouple sensors. The data was..

logged on a continuous basis and was collected with the TandD Wireless Data Collector, Model

RTR-57U.

The ASHRAE Standard 55-1981 (ASHRAE Standard on Thiinal Environmental Conditions for

HnrnRn Occupancy) recommends a tempaatw’e range of 69 to 75°F for the beating season and

74 790p for the cooling season. The ASRRAE Standard

_________a

relative hinnidity

range of30 to 60% to provide thermal comfort and to avoid mold activity.

Results:

The comfort parameter and particulate results e summarized in Table L 11 monitoring was

conducted for a period of 10 weeks yyg 4j condj gfljj be evaluated. The

average, minimum and m*mium reding izcIc,1 me statistics report and real

time graphs are enclosed in Appendix A.

The results are discussed below.

3

—..41rt

I.

I

Discussion:

Temperature and Relative Hnmidlty:

The temperatw readings in the building varied from 10.5 o 7&8 °F during the testing period.The temperalwe ranges recorded In May and June generally confonn to the ASHRAE heatingand free cooling comfort snges SbOVO. ThC temperature ranges remained verystable over the testing period.

As the cooling season progressed the temperatures remained in this same range, apparently dueto thermostat seffinp desired bY the LIbTarY ThC A HRAE standard recommends a highertemperature range (74 to 79°F) during the cooling season to aoid over cooling and increasedhumidity levels. fl recorded temperatures during July and August were below the ASHRAEcomfort range.

1e1ativc humidity levels were recorded in the range of 22.0 to 69.0 %. Not surprisingly, thelower himpdity levels wcT tEc01’ded in May and early June, when some hetine and free coolinglikelY ocii As the cooling seasou progsed, the relative humidity levels steadilyIncreased. Thc were several days in July and early August whtu the humidity levels Increasedand, remained above 6O% These days include June 28,29 and July 4,5,6,1,20, and 21.

me ASHRAE standard is designed to providç not only thennaLcomfbrt but to avoid biologlealgrowth inside the building and humidity levels below 60% will siqiport mold growth. In theLibrary, the average humidity for all of the monitored weeks was below 60%. The nutuber ofdays that Saw excwsia’ns above 60% suggests that further evaluation is warranted. Televationmay be due partially to overcooling and partially to 1 cleat de nnidlficaiion. In addition, we

recently inlbrmed that the States Mechanical Specialists reconnnended the installation of anew Air Handling Unit (AHU) with re-heat cofis, this option may assist in the resolution of theelevated humidity levels.

me operating efficiency of the air handling system should be father reviewed to detennine theefficiency of the dd”midification proceas to ensure the ASHRAE standards noted above aremet

4

a)

FabbkComfort Paramakr Mmsuremeuls

Slate Home Annex Ubrary, Trenton, NJApril24 toAngmt5,2008

oat.. Temp (F) RH, %

24 to May 2 Average 72.0 34.0Minimnn 70.7 22.0Maximum 75.9 50.0

May 20 to May 27 Average 71.5 38.6Mnmum 70.5 32.0Maximum 73.8 51.0

ay 2ó to June 2 Average 72.1 44.6MinImum 70.9 31.0Maximum 74.5 56.0

June2toJuse9 Average 72.6 51.9Minimum 705 43.0Mimum 76.1 61.0

June9toJuBel6 Arage.Minimum 70.7 47.0Maximum 74.8 62.0

June 13 to Julie20 Avaige 7.2.0Minlmnni 70.7 43,0Maximum 73.8 58.0

Jane 26 to July3 Average 72.0 568MinImum 71.1 48.0Maximum 73.8 67.0

July2toTuIy9 Average 71.7 58.0Minimum 70.7 480Maximum 738 66.0

Jelyl6toJuIy23 Average 71.8 57.6Minimum 70.5 50.0Maximum 74.1 690

JuIy29toAugUStS AVerage 722 56.1Minimum .70.7 49.0Maximum 74.1 66.0

5

CERTIFIED TEST, ADJUST,AND BALANCE REPORT

DATE: April 26, 2008

PROJECT NAME:

ADDRESS:

ENGINEER:

NAME:

ARCHITECT:

NAME:

New Jersey State House Capital Complex Annex

Trenton, New Jersey

Joseph R. Loring & Associates, Inc.

Short and Ford

HVAC CONTRACTOR:

NAME:

NEBB TAB FIRMNAME:

ADDRESS:

TAB PROJECT NO.: 5571-08

TAB CERTIFICATION NUMBER: 2979

EXHIBIT “G”

Jacobs, Edwards & Kelsey

TAB SYSTEMS, INC.

398 FRANKLIN AVE.WEST BERLIN, NJ 08091

PROJECT: New Jersey State House Capital Complex Annex

CERTIFICATION

THE DATA PRESENTED IN THIS REPORT IS A RECORD OF SYSTEM MEASUREMENTS AND FINAL ADJUSTMENTSTHAT HAVE BEEN OBTAINED IN ACCORDANCE WITH THE CURRENT EDITION OF THE NEBB PROCEDURALSTANDARDS FOR TESTING, ADJUSTING, AND BALANCING OF ENViRONMENTAL SYSTEMS. ANY VARIANCESFROM DESIGN QUANTITIES, WHICH EXCEED NEBB TOLERANCES, ARE NOTED IN THE TEST- ADJUST- BALANCEREPORT PROJECT SUMMARY.

SUBMITTED & CERTIFIED BY:

NEBB CERTIFIED TAB FIRM NAME TAB SYSTEMS, INC.

CERTIFICATION NO. 2979

REPORT DATE; Apr11 28,2008

CERTIFICATION EXPIRATION DATE: MARCH 31, 2010

NEBB QUALIFIED TAB SUPERVISOR NAME MARK A. GEORGETTE

NEBB QUALIFIED TAB SUPERVISOR SIGNATURE

PROJECT SUNMARY

DATE: 04-28-08SHEET NO. : Summary

New Jersey State HousePROJECT: Capital Complex/Annex SYSTEM:AH-4

We were not able to read outlets off of Microcell 59, 61, 62and 71 VAV boxes, due to ceiling height being approximately 20 feetabove finished floor. However, we were able to traverse the duct forFirst Floor VAV boxes and give a total CFM for VAV boxes at minimumand maximum.

AH—4 has a return inlet that pulls air from the mechanicalroom. There are transfer ducts into the mechanical room from the basement and first floor levels. The areas served by AH-4 have deficientreturn from these spaces due to no ducted return duct back to AH-4.

When AH-4 outside air damper opens to 100%, it is not truly100% of outside air. There is no damper that closes the return airopening on AH-4. Outside air damper must be almost 100% just toachieve the minimum outside air of 3600 CFM.

Another concern is the high static reading at AH-4 dischargeduct when all boxes were at minimum. It is possible that static pressure sensors are out of calibration. Computer was reading ÷2.5” atunit and we were reading ÷3.11’s at unit.

With all VAV boxes at minimum, AH-4 was running at 47.3 hertz.The actual unit total CFM traverse was 4896 CFM. The actual CFM tofirst floor traverse was 3612 CFM, which means the actual CFM to basement was 1284 CFM. The static pressure was ÷3.11 at discharge of unit.

With all VAV boxes at maximum, AH-4 was running at 60 hertz.The actual unit total CFM traverse was 10,098 CFM. This is 118% abovedesign total CFM for AH-4. The actual CFM to first floor traverse was6972 CFM, which means the actual CFM to the basement was 3126 CFM.The static prewsure was +1.64 at discharge of unit.

Summary

TAB SYSTEMS, INC.

Sheet No. I

PROJECT: New Jersey State House Capital Complex Annex

“FOOT NOTE SHEET’

THE ONLY NOTES APPLICABLE ARE THOSE INDICATED IN THE BODY OF THIS REPORT

1. The actual listed TOTAL CFM was acquired by the summation of inlets.2. Outdoor air quantity was calculated by subtracting the return air from the supply

air quantities.3. The actual total airflow is the summation of duct traverse (T-1).

AIR MOVING EQUIPMENT TEST SHEETDate: 04-28-08

New Jersey State House Sheet No.: 2PROJECT: Capital Complex Annex SYSTEM:AH-4 (Supply)

f FAN NO.

LOCATION Mechanical Room

AREA SERVED Basement & 1st Floor/East

MANUFACTURER York

MODEL NO. N/A

SERIAL NO. N/A

4‘ FOOT FOOT

DESIGN ACTUAL NOTE DESIGN ACTUAL NOTE

TOTAL CFM 8,580 10,098 3

RETURN AIR CFM 4,980 5,328 1

OUTDOOR AIR CFM 3,600 4,770 2

TOTAL STAT. PRESS. 4.75” 4.17”

SUCTION PRESS. N/K -2.53

DISCHARGE PRESS. N/K +1.64

FAN RPM 1,095 2,220

SHEAVE MFR./ MODEL Browning / 2B5V54 /

SHV.BUSHING / BORE B / 1 11/16” /

NO. BELTS / SIZE 2 / BX75 /

NAME FOOT NAME— FOOT

MOTOR PLATE ACTUAL NOTE PLATE ACTUAL NOTE

HORSEPOWER 15 10.18 BHP

VOLTAGE 460 442/443/442

PHASE 3 3

AMPERAGE 18.8 13.2/13.5/13.1

MTR.MFR./ RPM / SF Magnetek / 1750 / 1.15 /

FRAME / SHy. BORE S254T / 1 5/8’ /

SHEAVE MFR./ MODEL Browning / 2VP75 /

SHV.ADJ./ SHAFT CL 95%- / 28 5/8” /

AO 01

VELOCITY TRAVERSEFPM

Date :04-28-08Sheet No.: 3.

New Jersey State HousePROJECT: Capital Complex Annex SYSTEM:AH-4 (Supply)

FAN NO. : AH-4

DESIGN CFM: 8580 ACTUAL CFM : 10,098

DUCT AREA 4.95 SQ. FT. . DUCT S.P. : +1.59 IN. W.G.

REQD. VEL.: 1733 F.P.M. ACTUAL VEL. : 2,040 F.P.M.

TRAVERSE LOCATION: CT-i) Mechanical Room (Fan total)

DAMPER POSITION O.A. R.A. E.A.

31x23” I (33Hx2STI1IIA/L)

A B C D B F

1 1823 1948 2516 2426 1948 1293

2 1705 2236 2442 2552 2053 1573

3 2064 2302 2566 2346 1581 1143

4 2345 2566 2018 2265 2007 1258

I IBOOl

New Jersey State HousePROJECT: Capital Complex Annex


Date :04-28-08Sheet No.: 4

SYSTEM:AH-4 (Supply)

6,972

÷1.57 IN. W.G.

1,743 F.P.M.

TRAVERSE LOCATION: (T-2) Mechanical Room (Serving 1st Floor)

DAMPER POSITION O.A. R.A.

32”x18”

0 E.A.

FAN NO. : AH-4

DESIGN CFM: 5580 ACTUAL CFM

DUCT AREA : 4.0 SQ. FT. DUCT S.P.

REQD. VEL.: 1395 F.P.M. ACTUAL VEL.

A B C 0 E F

1 1275 1803 1902 2169 22811709

2 1773 2102 1947 1835 1815 2024

3 1928 1723 1421 1220 1206 1258

B002

DIFFUSER & GRILLE TEST SHEET

PROJECT:New Jersey State HouseCapital Complex Annex

Date :04-28-08Sheet No. 5

SYSTEM:AH-4 (Return)

UNIT INLET EFF. DESIGN ACTUAL JFOQTNO. NO. CODE SIZE AREA —NOTE

FPM CFN FPM CFM

70 l/4AH-4 1 W.M.S. X20 3/8 9.94 501 4980 536 5328

Coo]-





FAN NO. : AH-4

DESIGN CFM: N/K

DUCT AREA : 4.95

REQD. VEL.: N/K

SQ. FT.

F.P.M.

ACTUAL CFM

DUCT S.P.

ACTUAL VEL.

4,896

+3.00 IN. W.G.

989 F.P.M.

TRAVERSE LOCATION: (T—1) Mechanical Room (Fan total with VAV boxes @ mm.)

DAMPER POSITION O.A. R.A. E.A.

31”x23” (33”x25’O.D. -l’A/L)

A B C D E F

1 768 1001 1093 1137 997 596

2 922 1078 1170 1113 831 662

3 987 1223 1143 1063 794 688

4 1100 1167 1045 1183 1100 896

B003



FAN NO. : AH-4

DESIGN CFM: N/K

DUCT AREA : 4.0

REQD. VEL.: N/K

TRAVERSE LOCATION:



(T-2) Mechanical Room (Serves 1st Floor-VAV boxes @ mm.)

0 T 3.o 0

ACTUAL CFM : 3,612

SQ. FT. DUCT S.P. : +2.95 IN. W.G.

F.P.M. ACTUAL VEL. : 903 F.P.M.

DAMPER POSITION O.A. R.A.

32 “x18” (34”x20”O.D. -1”A/L)

A B C D E F

1 80G 989 903 1049 906 784

2 1071 1113 1135 1029 953 709

3 836 822 797 812 837 719

, I I8004

DIFFUSER & GRILLE TEST SHEET(FLOW HOOD)


New Jersey State HousePROJECT: Capital Complex Annex SYSTEM: AH-4 (Supply)

First Floor Basement

ROOM OUTLET1 CFM IFOOT ROOM OUTLET CFM IFOOTNO. NO. NOTE NO. NO. NOTE

DESIGN ACTUAL DESIGN ACTUAL

Micro- #70 Micro- #53cell VAV cell VAV

1008 1 90 110 Library 1 .150 30

1008 2 90 125 Library 2 150 30

1007 3 100 130 Library 3 150 55

1006 4 100 130 Library 4 150 50

1006 5 115 105 Library 5 150 60

1006 6 115 110 Library 6 150 100

1006 7 115 115 Library 7 150 95

1006 8 115 125 Library 8 150 85

1006 9 115 105 Library 9 150 90

1006 10 115 100 Library 10 150 100

Library 11 150 100

Micro- #60Cell VAV Library 12 150 110

1012 1 120 150 Library 13 125 85

1011 2 100 120 Library 14 125 75

1011 3 100 110-

taj

1011 4 100 125

1011 5 100 140

I IC002

DIFFUSER & GRILLE TEST SHEET(FLOW HOOD)



SYSTEM: AH—4 (Supply)

ROOM OUTLET I CFM FOOT ROOM OUTLET CFM FOOTNO. NO. NOTE NO. NO. NOTE

DESIGN ACTUAL DESIGN ACTUAL

Micro— #51cell VAV

LibrarY( 1 150 215

0002 2 150 185

0002 3 150 230

0002 4 150 200

0007 5 100 145

0007 6 75 155

0020 7 75 310

0008A 8 100 200

5L? r1S

C003

This Instrument has been calibrated using Calibration Standards which are traceable to NIST (National institute of Standards andrechnology). QuafltyAssuranProgram and calibratlonprocedures meeithe requirements forANSI/NCSLZ54O-1.4994; MlL-TD45662Aand manufacturer’s specifications. Calibration accurac’Is certified when meters are used with properly functioning accessories only. All UncertaintIes are expressed In expanded terms (twice the calculated uncertalnh4This report shall not be reproduced, except in lull without the written approval of Shortrldoe Instruments, Inc. ResUlts relate only to the Item callbraterj. Folimitations on use, see Shortridge Instruments, Inc. Instruction Manua’ for the use ofAirData IuItlmeters. Procedure used: Procedure for Differential PressureAbsolute Pressure and Temperature Recahbratioñ of AirData Mu timet 2 RevIsion: 26 Dated: 03/31106Calibration Technician(s): Q.

________________

Calibration Date:_______________ThIe: 12Yv1.. Date: G /€/ro I

_________

Test By_____________

Ambient TemØeratii1-’IJ-..._.fBarometric Pressure in HgWithin spec YES NO

_____________

t t&L.Tet By____________

__________________

_________________

Date2jj&l.. Rh 6% %

________ _________

________

Amblea(Teperature ii ?

_______

________

Barometilc Pre ure 3 3’ in Hg

________

Within spec YE NOABSOLUTE PR ORE TEST (in Hg)

TEST METER TOLERANCE * 2.0 %* .1 In Hg AS-RECEIVED TEST WITHIN SPEC YES NO N/APressure Standard: Helse #02-R SIN: 41 741/42451 CalIbration Date: 02/28/07 Calibration Due Date: 03/2008 cvd Test 2 Test 3Pressure Standard: Heise #04-R SIN: 41743/42453 CalibratIon Date: 10)25/06 Calibration Due Date: 11/2007 As-Rcvd Test 2 Test 3Pressure Standard: Helse #06-R S/N: 41742/42452 Calibration Date: 02108/07 CalIbration Due Date: 02(2008 As-Rcvd Test 2 Test 3Pressure Standard Helse #08-A S/N 42186/43328 Calibration Date 11/15/06 Calibration Due Date 11/2007 As-Rcvd (fjj) Test 3Pressure Standard: Helse #10-R S/N: 42203/43352 Calibration Date: 01/15/07 CalIbration Due Date: 0112008 As-Rcvd Test 2 Test 3Pressure Standard: Helse #12-R SIN: 43188/44731 CalIbration Date: 03/26)07 CalibratIon Due Date: 03(2008 .As-Rcvd Test 2 Test 3Pressure Standard: Helse #1 4-A S/N: 43412145043 Calibration Date: 06/08/07 Calibration Due Date: 06/2008 As-Rcvd Test 2 Teat 3Heise Model PPM-2 Mfgd by Dresser Industries Rated Accuracy: 0.05% fa (0.0305 in Hg) Range: 0-61 in Hg ResolutIon: 0.01 Uncertainty: <0.0358DI ‘I’I U.I..’ % Duff T1 % Duff Test Mater rff

‘‘ II s’:;; 7I ir—ZE i28:4 F1fr—400 4’ S .r

DIFFERENTIAL PRESSURE TEST (in wo)TEST METER TOLERANCE = ± 2.0% ± 0.001 In wc AS-RECEIVED TESt WiThIN SPEC YES NO N/APressure Standard: Helse #01-L SIN: 41 739/42449 CalIbration Date: 03/06/07 Calibration Due Date: 03/2008 s- cvd Test 2 Test 3Pressure Standard: Heise #01-R S/N: 41 739/42446 CalIbration Date: 03(06(07 CalIbration Due Date: 03/2008 As-Rcvd Test 2 Test 3Pressure Standard: Helse #02-I. S/N: 41741/42454 CalibratIon. Date: 03/06/07 CalIbration Due Date: 0312008 As-Rcvd Test 2 Test 3Pressure Standard: Helse #03-1. S/N: 41738/42448 CalIbration Date: 11(03/06 Calibration Due Date: 11(2007 As-Rcvd Test 2 Test 3Pressure Standard: Heise #03-R SIN: 41738/42445 Calibration Date: 11102/06 CalIbration Due Date: 11/2007 As-Rcvd Test 2 Test 3Pressure Standard: Hels #04-1 S/N; 41743/42456 Calibration Date: 11102/06 Calibration Due Date: I 1/2007 As-Rcvd Test 2 Test 3Pressure Standard: Helse #05-1 SIN: 4174W42450 Calibration Date: 0211 5/07 Calibration Due Date: 02/2008 As-Rcvd Test 2 Test 3Pressure Standard: Helse #05-R S/N: 41740/42447 Calibration Date: 02/15/07 CalibratIon Due Date: 02/2008 As-Rcvd Test 2 Test 3Pressure Standard: Helie #06-I. S/N: 41742/42455 CalIbration Date: 02/13/07 CalibratIon Due Date: 0212008 As-Rcvd Test 2 Test 3Pressure Standard: Heise #07-1 SIN: 42185/42186 CalIbration Date: 11/29/06 CalIbration Due Date: 11/2007 As-Rcvd Test 3Pressure Standard: Helse #07-R S/N: 42185143326 CalIbration Date: 11/29106 CalibratIon Due Date: 1112007 As-Rcvd Test 3Pressure Standard: Helse #08-1. S/N: 42186/43329 CalibratIon Date: 11/22/06 CalIbration Due Date: 11/2007 As-Rcvd (1at, Test 3Pressure Standard: Helsa #09-L S/N: 42202/43351 CalIbratIon Date: 01/13/07 CalibratIon Due Date: 01/2008 As-Rcvd Test 2 Test 3Pressure Standard: Helse #09-R S/N: 42202/43350 Cllbration Date: 01/13/07 Callbçatlon Due Date: 01 /2008 As-Rcvd Test 2 Test 3Pressure Standard; Helse #10-1. S/N: 42203/43353 Calibration Date: 01/23/07 Calibration Due Date: 01 /2008 As-Rcvd Test 2 Test 3Pressure Standard: Helse #1 1-L S/N: 43165/4451 Calibration Date: 03/27/07 CalIbration Due Date: 0312008 As-Rcvd Test 2 Test 3Pressure Standard; Hele #11-R SIN: 43165144730 Calibration Date; 03)27/07 Calibration Due Date: 03/2008 As-Rcvd Test 2 Test 3Pressure Standard: Helse #12-1. SIN: 43166/44732 Calibration Date: 03127/07 Calibration Due Date: 03)2008 As-Rcvd Test 2 Test 3Pressure Standard: Helse #13-1 SIN: 43415/48041 Calibration Date: 06/12/07 CalibratIon Due Date: 06/2008 As-Rcvd Test 2 Test 3Pressure Standard: Helse #13-R SIN: 43415/45039 Calibration Date: 06/11107 Calibration Due Date: 06/2008 As-RcVd Test 2 Test 3Pressure Standard: Heise #14-1 SIN: 43412/45045 CalibratIon Date: 06/12/07 Calibration Due Date: 06)2008 As-Rcvd Test 2 Test 3DifferentIal Pressure Standards: Helse Model PPM1 Manufactured by Dresser IndustrIes#01-L, 03-1,05-1,07-1., 09-1, 1 1-1, 13-1 Rated Accuracy: > 0.07% Is 0.000175 In wc) Range: 0.0-0.25 In wc Res.: 0.00001 UncertaInty: < 0.00035#01-R, 03-R, 05-R, 07-R, 09-R, 11 -A, I 3-A Rated Accuracy: > 0.06% Is 0.003 in wc) Range: 0.0-5.0 in wc Res.: 0.0001 UncertaInty: < 0.00348#02-1, 04-1, 06-1, 06-1., 10-1, 12-1, 14-1 Rated Accuracy: >0.08% Is 0.03 In wc) Range: 0.0-50.0 inwc Res.: 0.001 UncertaInty: < 0.0346

Acerox Set Pt Standard Test Meter % Duff Standard Test Meter % Diff Stajidaro TestMeter %Dfff.0500 IN, 0 .ri T .. 0 .Tl 7 ,J 9 ..

.1250 At . /2 S3 0

.2250 Z2 .2.a36 a9

.27002.000 -oo z. y -r3.600 ‘N,, . / . i...8 ô 8’4.400 cc-L 4’VfV -73g

27.00 ,,..L7. . V50.00 ? o 4’?2f 7

Overange NA NA NA NA NA— NA N.

Customer ID: 011350Customer: TAE SYSTEMS. INC.As-Received Model #: ADM—870P0 #:

AIRDATA MULTIMETER CERTIFICATE OF RECALIBRATION

City:.

__________

Converted to Model #:Customer Eqpt ID#:

S/N: M96187WEST BERLIN State:N,J

______________________

Order#:R072610

____________

Calibration Due Date:_____________

ICalibration Approved by:.AS-Received By 9Date02)23Cfl Rh 51%Ambient Temperature__________Barometric Pressure }. . in HgWithin spec YES NO (NJ

Shortridge Instruments, Inc.7855 East Redfle!d Road Scottsdale, Arizona 85260(480) 991-6744 • Fax (480)443-1267 • www.shortridge.com infoshortridge.comADM Recallbratfon Rev27liO/I aioe I of 2 07/02107

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CERTIFICATE OF CALIBRATIONTEST CERTIFICATE 29858-1

Date 07AUG07 Calibrated By R MC NALLY

Order 26784-1 Instrument TACHOMETER

Catalog # 359920 Customer TAB SYSTEMSJNC.

Serial# 728818

CustPO 011-07

We hereby certify that all the materials, equipment, and supplies covered bythe above order number(s) have been inspected and found to be withintolerances as to workmanship and published specifications.

Tests were performed with standards that have been certified by, or aredirectly traceable to, the Nationalinstitute of Standards Technology.

Test data IF REQUESTED.Calibration Procedure: RE:QA3

One or more of the below listedNIST Test Report Nos, apply tostandards used for calibration

Standards useda1771454.05[Mar05)LV-OC TACHOMETER TEST FIXfURE811t267552.02.(SeptO2JM RES TF TACI4E DATE D(JE1O-08-08817f271454-05 [Feb O5lResICurrentE03-037C-O4fJan. 04]FREQ E03-037C-.04 [Mar O4JCIDF 811253052-9-(Peb.’G4JITrR E03-037C-04(Mar04CV 8171289642-04 [Feb.O4JHVDC 811,206202-02-(Nov.01J3

Test CondItions:

Temp. 24deg C R.H. 58%

Quality Assurance

This Certificate cannot be reproduced wtthout written consentThe Measure of Excellence In Electrical Testing..,. Phone (810) 876-8600 Fax (610) 878-8582Shipping address: 2621 Van Buren Avenue, Ncnistown, PA 10403

SampleBUILDING SECURITY AND CONTRACTOR USE OF THE PREMISES

PART 1 GENERAL

1.01 REQUIREMENTS INCLUDED

A. Coordination, site and building access, parking, deliveries and storageB. Availability and use of utilitiesC. Contractor work areas, working conditions, and equipment storage regulationsD. Noise and odor restrictions, material approvals and working hoursB. Security issuesF. Protection of interior finishes

The following items describe the allowed use of the N.J. State House Annex building andgrounds by the contractor, the availability and use of utilities, contractor equipment storageregulations, noise and odor restrictions, security issues, parking restrictions, materialdeliveries, working hours and protection of interior finishes. This list shall not be consideredall-inclusive and may be extended by the Consultant or Project Manager. The content of thissection shall not relieve the contractor from complying with the terms of the DPMC“Instructions to Bidders and General Conditions” and “Supplementary Instructions To BiddersAnd General Conditions” included in the project specifications.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 COORDINATION, SITE ACCESS, PARKING, DELIVERIES, AND STORAGE

A. The contractor shall provide a verbal daily Progress Report to the Project Manager, Office ofLegislative Services (OLS) staff, Building Manager and State Police identifying the constructionwork to be performed.

B. It should be noted that other projects may be in progress concurrently with this project withinthe Capitol Complex area. Site access, deliveries, traffic control, parking, heavy equipmentparking, material storage and trailer locations must be coordinated with the Project Manager,State Police, and Building Manager.

C. Demonstrations may be held in front of or adjacent to the State House, State House Annex, or atother sites at the Capitol Complex. The contractor shall not block access to these areas.

D. The public and building’s tenants must have free and safe access to, from, and within all StateCapitol Complex buildings including the parking garage at all times.

E. Contractor access to the building’s interiors will be limited to approved routes. Underabsolutely NO circumstances will the contractor’s personnel, materials or equipment gain access

State House Annex AHU #4 Replacement Page 1 of 4BUILDING SECURITY AND CONTRACTOR USE OF THE PREMISES

EXHIBIT “H”

or use routes except as authorized herein. Routes may be modified by Building Management,OLS, the State Police or Project Manager as may be necessary.

F. The Contractor must coordinate in advance with the Project Manager, OLS, BuildingManagement and the State Police regarding protection of facilities, equipment and people.

3.02 AVAILABILITY AND USE OF UTILITIES

A. Use of the building elevators for the transportation of construction materials or equipment willNOT be allowed.

B. Electric and water are available at the site. The Building Manager and Project Manager willapprove, in advance, specific usage.

3.03 CONTRACTOR WORK AREAS, WORKING CONDITIONS AND EQUIPMENTSTORAGE REGULATIONS

A. The contractor shall not unreasonably encumber the facilities with its equipment or work to beperformed. The contractor shall be responsible for clean up every day.

B. The contractor shall, at all times during the progress of the work, keep the site free from theaccumulation of all rubbish and debris caused by its performance. The Contractor shall removeall equipment, tools, debris and rubbish from or related to its work to the satisfaction of theBuilding Manager, OLS and the Project Manager.

C. The contractor shall adequately secure and protect its equipment, materials and vehicles. TheState assumes no liability for any damage to, or theft of the contractor’s property. Thecontractor shall have the use of a designated area for storage and staging of constructionmaterials and equipment. If outdoors, items stored in this area shall be screened from view bythe public. The contractor shall install a six foot high fence with screening material to surroundthe area. The location of the area, type fence and screening material to be used shall beapproved by the Project Engineer, Project Manager, the Building Manager and State Police.The contractor shall be responsible for adhering to security procedures outlined by the BuildingManager and the State Police and any specific needs of the OLS.

D. The contractor is responsible for all safety precautions for all of its employees and propertywhile performing its services.

E. The contractor shall strictly limit its employees’ use of the facilities for lunch, smoking or resttime usage to only those areas designated by the Building Manager. Use of State telephoneswill not be allowed. Use of toilet facilities within the building shall not be permitted. Smokingis not allowed inside any of the buildings within the Complex.

F. The contractor shall, at all times, enforce strict discipline and good order among its employeesand shall not employ any unfit person or any non-skilled person in the task assigned to him. Thecontractor shall supervise and direct the work using its best skill and attention.


The contractor shall employ a competent, full-time supervisor to appropriately supervise thework and protect people and the facilities. The contractor must maintain a person on the sitewho represents the firm and can make immediate decisions when required.

G. The contractor agrees that, upon request by the Project Manager, it will remove from services- hereunder any of its employees who are incompetent, prone to tardiness, absenteeism or theft,

are improper in conduct, or are not qualified or needed to perform the work assigned.

H. The Consultant, in cooperation with the contractor, Project Manager, State Police, OLS andBuilding Management representatives, shall develop a “Project Directory” which identifies keydesignated representatives who may make decisions. Phone and cell phone numbers and pagersmust be identified for immediate problem resolution.

I. If a construction dumpster is used by the contractor, it shall be placed in a location approved bythe Building Manager, Project Manager and State Police. Any dumpster shall be properlysecured during the project and promptly removed at the end of the project and emptied regularlyso as not to allow trash to be spewn about the grounds or to cause odors.

3.04 NOISE AND ODOR RESTRICTIONS, MATERIAL APPROVALS AN]) WORKINGHOURS

A. WE HAVE TO DISCUSS WHEN CONTRACTOR SHALL PERFORM THE WORK.

B. Consideration shall be given by the contractor regarding odors, adhesives, noise, etc. If the odorsor noise are such that they may disturb the building tenants and/or public in any way, then suchwork shall be performed while the building is not occupied. This determination shall be at thesole discretion of the Project Manager and OLS.

C. Construction work shall be performed adjacent to other State offices in full and continuous useduring the course of the project. Therefore, the contractor shall coordinate all operations with theProject Manager, OLS and the Building Manager to minimize disturbances to the occupants ofthese offices. The playing of radios and other unnecessary noise will not be permitted.

D. All material safety data sheets shall be submitted to and approved by, the Project Manager priorto use of the material.

3.05 SECURITY ISSUES

A. Prior to working on site, the contractor and his/her employees are subject to a security clearanceby the State Police. The contractor and all employees must wear badges issued by the StatePolice and sign in and out each day.

3.06 PROTECTION OF INTERIOR AND EXTERIOR FINISHES

A. Because of the historic nature of the State House Annex, the contractor shall take extra care toavoid damage or soiling to any part of the facility. The contractor is responsible for all damagesor destruction caused directly or indirectly by its performance to any part of the building oradjoining property. Any damage or destruction caused by the contractor or its employees will berepaired as the Building Manager, OLS and the Project Manager direct and to their satisfaction


with all costs charged to the contractor. The costs may be deducted from any and all amounts dueto the contractor.

B. Because this project involves a building of historical significance which is on the State andNational Historic Registers, the contractor shall take extra care to avoid damage or soiling to anypart of the building or its finishes. Any of the contractor’s employees found defacing, damagingor marring the buildings or its finishes shall be immediately removed by the contractor. Thecontractor shall be charged for all remedial work to restore the damaged area to its originalcondition to the satisfaction of the State.

C. The contractor shall take all necessary steps to ensure adequate protection of all buildingfurniture, equipment and building finishes, including but not limited to: floors, walls, windows,draperies, blinds, fan coil unit millwork, carpeting, doors and doorways. In this endeavor, allworkers are to take precautions to protect rugs and floors. The contractor shall be charged for allremedial work to clean, repair and/or replace items damaged by the contractor to the satisfactionof the State.

D. The contractor is responsible for the cost of cleanup of dust, dirt and stains caused by the work tothe satisfaction of the Building Manager, OLS and the Project Manager. The contractor shall takeall necessary precautions to keep dust, dirt and debris to a minimum within the construction area.


SCOPE OF WORK - New Jersey SOW/A1121-00 Air Handler...scope of work air handler unit #4 replacement...

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Transcript of SCOPE OF WORK - New Jersey SOW/A1121-00 Air Handler...scope of work air handler unit #4 replacement...