Scientific Information Resources & Services for CIAT Africa Staff
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Eco-Efficient Agriculture for the Poor
Open Access,Open Access,Scientific Information Scientific Information Resources & Services Resources & Services
For CIAT PABRA StaffFor CIAT PABRA StaffKawanda, Kampala, Uganda, 13 May 2011Kawanda, Kampala, Uganda, 13 May 2011
Dr. Edith Hesse
Eco-Efficient Agriculture for the Poor
Agenda
• Why open access – some facts • Where to publish – some considerations • Access to scientific information resources • Quick review of relevant services (IT & Communications)
Eco-Efficient Agriculture for the Poor
Open Access – some facts
• 1995-2011: Open Access - an international movement• 2008-2011: CGIAR and FAO collaborate in AAA initiative (Availability,
Accessibility, Applicability)• 2009: CIAT Director General launches Open Access initiative• 2010: CIAT Open Access Policy available on the web (open access
as a component of individual Performance Evaluations) • Donors – increasingly ask for it (e.g. DFID, European Union)
Eco-Efficient Agriculture for the Poor
Open Access Web Site
Eco-Efficient Agriculture for the Poor
Open Access – CIAT facts
Articles• Peer-reviewed journal articles: increased from 40% to 60% of CIAT total publications from 2006 to 2010 • 15% accessible full text to everyone (via web)• 40% accessible full text to CIAT staff (via VPN)• 80% full-text potentially accessible through self-archiving of
revised and approved manuscriptsAll publications• 20% of 14,000 documents authored by CIAT (1968-2010) link to
full-texts• Special efforts underway to add full texts wherever possible
(Google Books, adding links after embargo expires, obtaining permissions, etc.)
Eco-Efficient Agriculture for the Poor
Open Access – issues to keep in mind
Which publisher, which journal?• >25,000 journals; 6,500 open access (DOAJ); 2.5 million articles/yr• Many book publishers• Researchers choose most desirable option – we can adviseHow to retain open access rights?• 80% of journals allow self-archiving (web posting of revised and
approved manuscripts)• Carefully read copyright transfer agreement before signing• Confusing terminology (on purpose) • Retain parts of your copyright (“Science Common”)• Provide revised and approved manuscripts to the library
Eco-Efficient Agriculture for the Poor
Open Access – make our results more visible
• Let us know when a new journal article, a book, a report is about to be published
• We can help to advertise via – Social Media (Blogs, Slideshare, Flickr, Twitter, BlibTV, YouTube)– E-Newsletter
• We make CIAT books accessible via Google Books • CIAT’s Library Repository (to be harvested by external services) • Photo stories, multimedia, video clips and participatory videos• Newspapers and television• Translations (English, Spanish, French, Portuguese, Thai, others)
Eco-Efficient Agriculture for the Poor
Library Repository 1. Ensure accessibility
2. Long term preservation 3. Institutional memory
Publications to be deposited in CIAT’s Library Repository Articles in refereed and non-refereed journals
Papers presented at conferences (Posters & PowerPoint presentations)
Articles in technical bulletins Annual Program Reports
Book chapters Final Project Reports
Books published by CIAT Programs Theses supervised by CIAT staff; theses written by CIAT staff
Working documents published by CIAT Programs
Tools, methods , procedures on CDs or DVDs
Papers published in conference proceedings
Eco-Efficient Agriculture for the Poor
Library Web Site
Eco-Efficient Agriculture for the Poor
Library Web Site – Electronic Journals
Eco-Efficient Agriculture for the Poor
Directory of Open Access Journals (DOAJ)
Eco-Efficient Agriculture for the Poor
Library Web Site – Databases
Eco-Efficient Agriculture for the Poor
Library Web Site – Publications
Eco-Efficient Agriculture for the Poor
Revised and Approved Manuscript
Eco-Efficient Agriculture for the Poor
Work Flow – Manuscript to Published ArticleWork Flow – Manuscript to Published Article
“Revised and approved manuscript“
Final draft “post refereeing”
“Revised personal version”
Sent to Publisher
Eco-Efficient Agriculture for the Poor
Publisher copyright policies & self-archiving (Sherpa/Romeo)
Eco-Efficient Agriculture for the Poor
Publisher Copyright Policies & Self-archiving (Sherpa/Romeo)
Eco-Efficient Agriculture for the Poor
Publisher copyright policies & self-archiving (Sherpa/Romeo)
Eco-Efficient Agriculture for the Poor
AGORA – Access to 2000 Scientific Journals
Eco-Efficient Agriculture for the Poor
Research4life – Access to > 10,000 Journals
Eco-Efficient Agriculture for the Poor
Ivan Adolwa, AfNet – [email protected]
Eco-Efficient Agriculture for the Poor
RePEc (Research Papers in Economics)
Eco-Efficient Agriculture for the Poor
Google Scholar
Eco-Efficient Agriculture for the Poor
Quick Review of Relevant Services (IT & Communications)
Research & Administrative applications– Library web site
• Subscriptions (e-journals & e-books)• Bibliographic and factual databases (e.g. CAB Abstracts)
– CIAT Intranet– Budget Execution – Project Manager– Human Resources Development Fund– Virtual Site for Project Documentation
Institutional software– Microsoft products (Windows OS, Office, SharePoint, Project)– Utilities (WinZip)– Antivirus, anti-spam (Nod32, Trend Micro) – SAS (Statistical Analysis Software)
Eco-Efficient Agriculture for the Poor
Virtual Private Network (VPN)
• VPN is now completely web-based, resources are accessibly anywhere, anytime without install additional software https://vpn.ciat.cgiar.org/
• Should you have problems with accessing resources such as e-journals, e-books please let us know immediately (Idris with copy to me)
• For other access problems with commercial applications (SAS, Oracle) inform the helpdesk
• Helpdesk also provides training for institutional applications, remote installations, configuration, updates and bug fixing.
• Many problems can be fixed by directly logging into your computer
Eco-Efficient Agriculture for the Poor
Web Conferencing - WebEx
• Allows up to 24 participants to share: • audio/video/chat • Documents• Applications
• Poor connectivity areas can use it as well
Eco-Efficient Agriculture for the Poor
Other Audio/Video Conferencing
• For formal video conferencing, where quality is a must, CIAT and ICRAF both use professional Polycom equipment
• For non-formal video/audio conferencing users have many options, such as Skype, however they all have their limitations
• WebEx can provide the best of both worlds
Eco-Efficient Agriculture for the Poor
Other Services
• Virtual workspaces via MS SharePoint– Share documents, use chats, blogs, wikis, forums,
within projects• E-seminars via video streaming
– Transmission via internet for staff and partners in the Regions and partners
Eco-Efficient Agriculture for the Poor
Microsoft IT Academy
• CIAT’s Campus Agreement with Microsoft, allows participation in the Microsoft IT Academy Program for all HQ and regional staff
• Users may access courses anytime, anywhere, and obtain officially Microsoft certification
• Users must have a hotmail or windows live account and send a request to the Human Resources ([email protected]) with copy to [email protected] and [email protected].
Eco-Efficient Agriculture for the Poor
Research Electronic Book (REB)Research Electronic Book (REB)
Eco-Efficient Agriculture for the Poor
ESRI Software
ESRI products now accessible to all CGIAR staff at
• 90% discounts• If users require an ESRI product, contact the person in charge of
ESRI products in respective center (at CIAT: Dr. Glenn Hyman, [email protected] with copy to [email protected])
• Large downloadable software can also be obtained via DVD
Eco-Efficient Agriculture for the Poor
Who to Contact for Support
Support can be obtained through various means
– Email: [email protected] or [email protected] – Skype: idrisjones2006 / avilla2000– Mobile: (57)316 526 1128 or (57) 315 5759452– Phone: (57-2)4450100 ext 3256 or (57-2) 4450097 – Email: [email protected] or [email protected] – Skype: ehesse / ciat-library– Mobile: (57)314 8802149 – Phone: (57-2)445034 ext 3256 or (57-2) 4450000 ext. 3024
One IT person is always on call providing 24x7 support.
Eco-Efficient Agriculture for the Poor
Thank you!
Questions?