SchoolInsight Admin Guide - TeacherEase · 2021. 3. 7. · Secondary Workflow - Calculate" section...

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SchoolInsightAdmin Guide

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Attendance

Admin Attendance2

© 2001-2013 Common Goals Systems, Inc.

Table of Contents1 Introduction 4

................................................................................................................................... 41.1 Audience

................................................................................................................................... 41.2 Setup Overview

2 Login 5................................................................................................................................... 62.1 Update Account

3 Admin Main 7

4 Attendance Overview 8................................................................................................................................... 104.1 Self-Contained Workflow ................................................................................................................................... 114.2 Secondary Workflow - Calculate ................................................................................................................................... 124.3 Secondary Workflow - Import

5 Attendance Mode/Options 13

6 Verify Attendance Rosters 17

7 Attendance Codes 18................................................................................................................................... 197.1 Create Attendance Code

8 Letter Templates 21................................................................................................................................... 228.1 Create Letter Template

9 Truancy Thresholds 23................................................................................................................................... 249.1 Create Truancy Threshold

10 Teacher Attendance Entry 26

11 Period Attendance Console 27................................................................................................................................... 2911.1 Console - Calculate ................................................................................................................................... 3111.2 Console - Import ................................................................................................................................... 3211.3 Edit Attendance by Class ................................................................................................................................... 3311.4 Edit Attendance by Student ................................................................................................................................... 3411.5 Enter Future Attendance ................................................................................................................................... 3611.6 Multiple Enrollments

12 Daily Attendance 38................................................................................................................................... 3912.1 Import Period Attendance ................................................................................................................................... 4012.2 Enter Daily Attendance

3Contents

3


................................................................................................................................... 4112.3 Enter Many Days

13 External Attendance 42

14 Period Attendance 44................................................................................................................................... 4514.1 Student Period Attendance

.......................................................................................................................................................... 46Enter Attendance 14.1.1

15 Unentered Period Attendance 47

16 Compose Attendance Email 48

17 Truancy Threshold Logs 49................................................................................................................................... 5017.1 CheckTruancy Thresholds

18 Historical Attendance 52

19 Overall Statistics 53

20 Individual Student Details - Daily Attendance 55

21 Details for Week/Month 60

22 Truancy 63

23 Perfect Attendance 65

24 Missing Daily Attendance 67

25 Tardy Students 69

26 Individual Student Details - Period Attendance 71

27 Details for Day 73

28 Missing Students/Attendance Problems 75

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1 Introduction

Welcome to the SchoolInsight Admin Guide for attendance. This guide will explain how to setup anduse attendance in SchoolInsight for your school. It assumes that you have already used the BasicSetup Admin Guide to set up school information. If you have not completed your basic setup, pleaserefer to that guide before entering attendance.

1.1 AudienceThis guide is written for the SchoolInsight admin. This is someone who is responsible for setting upSchoolInsight and will also do the occasional “care and feeding” of SchoolInsight (i.e. adding newstudents when they enroll). Often this is a member of the main office staff or the technologycoordinator at a school.

This guide is NOT written for school administration – principals, assistant principals, etc. Thoseindividuals are referred to as “principals” within SchoolInsight.

1.2 Setup OverviewFor schools using SchoolInsight for school-wide attendance, classes and rosters are typically createdby the admin. Please refer to the Basic Setup Guide for more details.

• If you have been designated as the SchoolInsight admin, please email your name/email addressto SchoolInsight support ([email protected]) if you have not already done so.

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2 Login

The first step is to login to SchoolInsight. Once you have entered the Internet:

• Go to www.SchoolInsight.com

The home page describes the basic features of SchoolInsight. Feel free to browse the site. Beforeyou can set up or use any of these features, you will need to login:

• Type in your email address and password. Typically you will use the email address and passwordsupplied by the school.

• Click “Log In” to access your school data.

Once you've logged in from the site's main page, you can log out and log back in from within theprogram.

• Choose to have your email address remembered on the logged in computer.

• If you ever forget your password, click on the “Oops, I forgot my password” button. This will allowSchoolInsight to automatically email your password to you.

Note: Standard Mode allows you to browse SchoolInsight with the best performance. Choose“Secure/Encrypted” if you want to encrypt all the pages with SSL (secure socket layer). This will beslower but very secure.

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2.1 Update AccountThe first time you login, you will be asked to change your password. SchoolInsight will automaticallypull up the “Update Account” page. Choose a password that is easy for you to remember, but hard forsomeone else to guess. There are no limitations on the characters used for passwords, but realizethat they are case sensitive.

If you would like to change your password at any other time, click on the “Update Account” link on the“Main” page:

Main > Update Account

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3 Admin Main

Once you have logged in, you will find yourself on the "Admin Main" page. This page allows you toeasily access the different functionality of SchoolInsight. For example: adding instructors, addingstudents, or creating classes.

To navigate the site, either use the dropdown menus or click the links. Each is organized the sameand contain the same functionality access. The Basic Setup, Yearly Setup, Modules, Planning andMisc tabs are organized the same as the links on the Main page.

Functionality has been grouped into common areas for ease of use. Note: Access to sections under"Modules" and "Planning" depend on which portions of TeacherEase your school has purchased.

To get back to "Admin Main" at any time, go to the top of the page and click on "Main." These twonames are synonymous, and we will call it "Main" page throughout the rest of the guide.

This guide will take you through the "Attendance" portion of SchoolInsight. The following notation willguide you through the appropriate web pages.

Main > Attendance

The Help tab gives you access to context sensitive online help, online training, videos, email supportand feedback.

What's New? is updated after every new release. View details to see what's changed.

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4 Attendance Overview

Schools manage attendance differently. SchoolInsight provides several methods to support schools'attendance scenarios. Setup and manage your school's attendance using the mode that matchesyour school.

Attendance can be taken once daily or every period throughout the day. Schools with self-containedclassrooms often choose to enter attendance once daily, at the beginning of the day. If your schooluses this method, refer to the "Self-Contained Workflow" section for an overview.

Secondary schools that have students moving between classes throughout the day usually enterattendance every period. Typically middle and high schools use period attendance. There are twomodes for secondary attendance. If your school takes attendance every period, refer to the "Secondary Workflow - Calculate" section for an overview. If your school takes period attendance, butimports first period into daily attendance, refer to the "Secondary Workflow - Import" section for anoverview.

• Period Attendance – This attendance is taken by instructors and entered into their individualgradebooks. Admins can import period attendance to initialize daily attendance.

• Daily Attendance – This is the official attendance record kept by the office, and it is used forstate reporting. It can either be imported from period attendance or calculated at the end of theday. Student entries/exits are recorded in the office.

Prior to using the SchoolInsight "Attendance" module most of the "Basic Setup" for your school needsto be completed, such as, academic year, calendar(s), grading periods, instructors, students, courses,classes/sections. Additionally, instructor and student schedules/roster assignments need to becomplete.

A few other items need to be taken care of to complete setup for attendance:• Determine when attendance will be taken, once daily or every period.• Mark which classes/sections will be taking attendance. You can do this when defining classes, or

with mass edit. Note: Often a special "Homeroom" or "Attendance" class is setup for teachers inself-contained classrooms for taking attendance.

• Set your schools "Attendance Options" for the academic year. Note: Admins should work withSchoolInsight support to determine optimal settings for their attendance mode/options.

Main > Attendance

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Note: Available links vary based on your school's setup and attendance options.

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4.1 Self-Contained WorkflowSchools with self-contained classrooms typically take attendance once every morning. These schoolsuse the "Self-Contained" Attendance Mode. Note: For more details on Attendance Modes see Main >Attendance > Options.

A common scenario for managing attendance using the Self-Contained Mode is as follows:

• Each morning, teachers enter student attendance into the gradebook.

• The attendance admin imports period attendance into the official school record, daily attendance.This replaces sending an attendance slip to the office. If a teacher hasn't entered their attendanceyet, the office can remind them.

• The attendance admin modifies daily attendance throughout the day to reflect student entries/exits.

• During the day, teachers can view the daily attendance online to see if students are missing fromtheir class and report absences to the administration. This replaces distributing a master list ofabsences throughout the day.

• Various reports can be run on real-time attendance data. As with other areas of SchoolInsight, bothsummary and detailed reports are provided for both daily and period attendance.

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4.2 Secondary Workflow - CalculateSchools, such as high/middle schools, where students move between classes throughout the day,typically take attendance every period, throughout the day. These schools use the "Secondary"Attendance Mode with "Calculate Daily Attendance". Note: For more details on Attendance Modessee Main > Attendance > Options.

A common scenario for managing attendance using the Secondary - Calculate Mode is as follows:

• At the start of each period, teachers enter student attendance into their gradebook.

• The attendance admin monitors teacher entry and views absent/tardy students from the ‘PeriodAttendance Console’. If a teacher hasn't entered their attendance yet, the office can remind them.

• The attendance admin updates students’ attendance throughout the day to reflect entries/exits andadd notes.

• During the day, teachers can view all period attendance, along with in/out/notes entered by adminsto see if students are erroneously missing from their class and can report absences to theadministration.

• Admins also view absent/tardy students throughout the day to quickly identify truants or otherattendance discrepancies which can be then be rectified.

• At the end of each day, or the following day, admins update and finalize the period attendance. Fillin missing attendance, update absent to absent-excused/unexcused, add/modify notes, etc.

• Once the day’s attendance is complete, admins will auto-calculate daily attendance from the periodattendance data. They can also lock teacher entry to prevent them from changing periodattendance.

• Summary reports needed for state reporting can then be generated using the daily attendance data.

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4.3 Secondary Workflow - ImportSome secondary schools, high/middle schools, take attendance at the start of the day and then importit into daily attendance which is then managed in the office the remainder of the day. These schoolsuse the "Secondary" Attendance Mode with "Import Daily Attendance". Note: For more details onAttendance Modes see Main > Attendance > Options.

A common scenario for managing attendance using the Secondary - Import Mode is as follows:

• First period, teachers enter student attendance into their gradebook. The attendance adminmonitors teacher entry and views absent/tardy students from the "Period Attendance Console". If ateacher hasn't entered their attendance yet, the office can remind them.

• Then, the attendance admin imports first period attendance into the official school record, dailyattendance. This replaces sending an attendance slip to the office.

• The attendance admin modifies daily attendance throughout the day to reflect student entries/exits. • During the day, teachers can compare period to daily attendance to see if students are missing from

class and report absences to the administration. This replaces distributing a master list of absencesthroughout the day.

• Various reports can be run on real-time attendance data. As with other areas of SchoolInsight, bothsummary and detailed reports are provided for both daily and period attendance.

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5 Attendance Mode/Options

Set mode/options to manage attendance for your school. Each school year can have differentattendance mode/options.

Main > Attendance > Options > Edit

The first step in setting your attendance options for an academic year is to select the attendancemode. Two primary modes are provided to meet your attendance needs. Additional selections areavailable when using the "Secondary Mode".

Self-Contained Mode: Used by schools with self-contained classrooms. Attendance is taken in oneclass each morning. This period's attendance is imported to initialize daily attendance. Adminsrecord student entries/exits throughout the day, managing daily attendance. Reporting is done usingdaily attendance values. Daily attendance is shown on the parent portal.

Secondary Mode: Used by schools that take attendance each period as students move from class toclass. Schools have master/student schedules defined. Daily attendance is used for reporting and isdetermined using one of the following methods: Calculate Daily Attendance at the End of Day, orImport First Period Attendance.

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Calculate Daily Attendance at End of Day: Used by schools where attendance is taken eachperiod. Daily attendance is calculated from finalized period attendance at the end of the day. Thismode requires complete student schedules. Note: For more details on the attendance calculationssee the "Console - Calculate" section of the "Period Attendance Console".

Two methods of auto-calculation are provided; choose the one that meets your school's needs. Note:The aggressive mode is recommended, and the default when switching to the "Calculate" mode froma different attendance mode. If you need to change from aggressive to conservative mode, pleasecontact SchoolInsight support ([email protected]) for assistance.

• Aggressive Missing Period Attendance Calculation: This mode uses an aggressive methoddesigned to save admins time. It will calculate likely values for missing period attendance usingentered values. Missing attendance values are determined using any entered period attendance,along with time in/out. Blanks are set to the most optimistic of entered values (e.g. Present). Timein/out entered between periods is used to fill in missing attendance whenever possible. This modereduces time spent by admins entering details when period attendance is missing. Note: Warningswill be given for ambiguous situations.

Note: For details on the "Aggressive" attendance calculations see the "Console - Calculate" section ofthe "Period Attendance Console".

• Conservative Missing Period Attendance Calculation: This mode uses a more conservativemethod. Most periods must have data entered or admins will be required to manually enter muchof the missing information. Missing attendance surrounded by the exact, same attendance valuesare automatically set to that value. First period attendance is never automatically calculated. Limited use of time in/out is provided. Admins will need to manually update the remaining missingperiod attendance prior to calculating daily attendance.

Note: For details on the "Conservative" attendance calculations see the "Console - Calculate" sectionof the "Period Attendance Console".

Attendance Mode/Options 15


Import Period Attendance: This mode is more forgiving; for schools with incomplete studentschedules or when attendance isn't taken reliably each period.

Attendance is taken first period and then imported to initialize daily attendance. Admins then managedaily attendance, recording student entries/exits throughout the day. Note: For more details on theattendance calculations see the "Console - Import" section of the "Period Attendance Console".

Once a mode is chosen, set the remaining attendance options. Options for some modes may be pre-selected based on the mode, and cannot be changed.

• Which Attendance is shown to parents/students: Determine which attendance is shown on theparent portal.

• Teachers can create attendance for future days: Allow instructors to create attendance for future

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days beyond the current date. Note: For schools importing period attendance into dailyattendance it's recommended to set this option to "No" to avoid problems. If a school imports priorto teachers entering period attendance, all of the students will be marked present.

• Attendance Code Selection: Choose to manually or auto select attendance codes. Auto select isbased on minutes in attendance defined for each attendance code and must be used whencalculating daily attendance. For more details on setting attendance code minutes goto Main>Attendance > Attendance Codes.

• Time in Attendance Calculated By: Decide to calculate minutes using clock time or instructionaltime. Most states typically use instructional time. The "no time" attendance calculation is historicalin nature. When used, no minutes are calculated and attendance must be displayed in "Days".

• Show Periods When Entering Time In/Out: Available with clock/instructional time. Use periodsinstead of time when entering student entries/exits. Note: Your school must use the "Scheduling"module to use this capability.

• Attendance Displayed As: Choose to display attendance in days or hours when viewing dailyattendance, based on state reporting requirements. Note: Attendance must be in days in order tohave students with multiple overlapping enrollments.

• School Time: Enter the start and end times for the regular school day. This is needed if you wantattendance minutes to be displayed when using clock or instructional time. Note: Individualstudent start/end times can be entered to reflect their own regular schedule. Set times at Main >Students > Create/Edit Student in the "Enrollment Details" section. This is useful when a studenthas a normal schedule that doesn't match the typical school times. You must calculate time inattendance by "Clock time" to use this option.

• Default Hours Enrolled: (Available if attendance is displayed as hours) Set a default value forhours students attend class for a regular or half day.

• Note: The School Start/End Times and Default Hours Enrolled can be overwritten for a chosencalendar day at Main > Calendars > View > Edit [month] > Set School Time.

Verify Attendance Rosters 17


6 Verify Attendance Rosters

When importing period attendance into daily attendance, a student can only be on one roster beingimported (so SchoolInsight knows which period attendance to import into daily attendance). If youtake attendance once daily, students can only be on one class roster that takes attendance.

SchoolInsight automatically finds students with conflicts (multiple rosters which take attendance).You'll need to remove duplicates using one of the methods outlined below.

Main > Attendance > Verify Attendance Rosters

Edit RosterModify the roster entry/exit dates so students are in only one class at a time.

Delete StudentRemove the student from the roster. Note: This should be used with caution. All associated scoresand comments will also be deleted and cannot be recovered. Mark the student "inactive" to preservetheir data while hiding them from view.

Edit ClassEdit the class to mark it to not take attendance.

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7 Attendance Codes

SchoolInsight provides initial default attendance codes and present/absent credits. Create new ormodify existing codes to meet your school's needs.

When your school options are set to use automatic attendance code selection, time in minutes areused along with the present/absent credit for generated reports. Each code must have the "timestudents should be in attendance" defined in minutes. The time can be the same or different basedon grade level and can be set for both full and half days. SchoolInsight initializes codes with defaultminutes based on state criteria. For new codes, you supply the time in minutes per grade level. Then, attendance time is calculated using the minutes along with recorded in/out times, per student. Minutes are matched to a corresponding attendance code. If multiple codes match, the first one in thetable is automatically selected. For more details on attendance options goto Main > Attendance >Options.

Main > Attendance > Attendance Codes

Create Attendance CodeCreate any additional codes required by your school.

Attendance Codes 19


EditModify existing codes, make them available for use by teachers, mark codes active/inactive.

DeleteRemove an attendance code from the list. Note: You cannot delete attendance codes that are beingused.

7.1 Create Attendance CodeCreate new attendance codes customized for your school. For example, you may want to record anexcused tardy (student has a pass) separately from an unexcused tardy. This allows for a great levelof detail in recording student attendance. Also different attendance minutes can be define per gradelevel.

Main > Attendance > Attendance Codes > Create Attendance Code

Set the parameters for the new attendance code. Once saved, the code will appear on the"Attendance Codes" page and be available when entering attendance.

Abbreviation: Enter an abbreviation for the new attendance code.

Description: Enter a corresponding description of the new code.

Type: Select a code type. The type is used when calculating student attendance for the Truancy andPerfect Attendance reports.

Status: Select a status for the new code. The status is used when calculating student attendance forthe Truancy and Perfect Attendance reports.

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Days counted Present/Absent: Enter a value of less than or equal to 1 for Present/Absent days.(Usually, 0, .5 or 1) These values control the calculations for attendance reporting.

Teachers Can Use this Code?: If set to "No", the code will not appear when teachers enterattendance. It will be available for use by admins.

Sorting: Determine where in the list of codes the new code will appear. Put most frequently usedcodes near the top of the list. Note: If multiple codes match, the first one in the table is automaticallyselected.

Time students should be in attendance for this code: Set the number of minutes, by grade level,that students must be present in order to use this code. Note: Schools using automatic attendancecode selection must define attendance times in minutes for each code.

Time (minutes): Set minutes full and half school days.Full School Day: Min/Max number of minutes in attendance for a student to be countedpresent for a full day.Half School Day: Min/Max number of minutes in attendance for a student to be countedpresent for a half day.Grade Level: Note: If grade levels aren't specified, minutes are assigned for all gradelevels.Min/Max: Grade level range for this set of minutes.

Use the to add more times for different grade levels.

Letter Templates 21


8 Letter Templates

Create new attendance letters or edit provided templates to personalize them for your school's needs. Use the templates to generate printed letters or to send emails to parents regarding studentabsences. View, edit, delete letter templates or create new ones.

Main > Attendance > Letter Templates

View the existing template by clicking the topic link in the "Description" column. Letter Templates areaccessed from the Truancy and Perfect Attendance reports. They are also used when generatingnotification of truancy threshold violations. For more details see "Create Truancy Threshold".

EditModify template description, body, subject and print options. Mark templates inactive to preserve forfuture use.

Note: Be careful when deleting templates. Deleted templates cannot be recovered. You may want tomark them "inactive" instead.

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8.1 Create Letter TemplateCreate new attendance letter templates for communicating with contacts regarding student absences. Print paper letters or send email notification.

Main > Attendance > Letter Templates > Create Letter Template

Truancy Thresholds 23


9 Truancy Thresholds

Most middle and high schools have policies regarding student unexcused absences and tardies. Define truancy thresholds to match school attendance policies. Log when students exceed allowedthresholds. Automatically generate letters/disciplinary actions for students with truancy issues. Oncethresholds are defined, manage violations/actions at Main > Attendance > Truancy Threshold Logs.Note: Your school must have the "Discipline" module in order to automatically generate disciplineincidents.

Main > Attendance > Truancy Thresholds

View/create truancy thresholds for a chosen academic year.

ViewView the details for a chosen truancy threshold.

EditModify the truancy threshold details. Note: Once a threshold has been used to create a log, only"active/inactive" can be changed.

DeleteRemove a truancy threshold. Note: Once used, a threshold cannot be deleted. Mark it "inactive"instead.

Create Truancy ThresholdDefine a new truancy threshold for a chosen academic year.

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9.1 Create Truancy ThresholdDefine criteria to match school policies regarding number of absences, tardies, or early departures. Set thresholds for specific timeframes; year, grading periods, etc. Set thresholds for daily and/orperiod attendance. Determine action(s) to take when thresholds are exceeded.

Main > Attendance > Truancy Thresholds > Create Truancy Threshold

Create a truancy threshold for a chosen academic year. Enter a unique description.

Time Frame: Choose a timeframe for the truancy threshold.

Number of Absences/Tardies: Set the detailed criteria for the threshold. Choose to excludeexcused absences/tardies.

Find Absences/Tardies in: If your school takes attendance every period you'll have the option toassign criteria for either daily or period attendance.

Truancy Thresholds 25


Action to take when threshold is reached: Automatically generate actions when thresholds aremet/exceeded.

Generate letters/emails to students/parents regarding truancy problems. Use letter templates to sendnotification. Define letter templates at Main > Attendance > Letter Templates.

Note: If you also have the "Discipline" module, you can choose to automatically generate disciplineincidents. You may want to create new incident and action types to match threshold violations prior tocreating the truancy threshold. This is done in at Main > Discipline.

Sorting: Determine where in the list to put the new truancy threshold.

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10 Teacher Attendance Entry

In most schools, teachers enter student attendance into their gradebooks for at least one class. Depending on your school's operations, the attendance admin will either import the teachers' entriesinto the official record, or calculate the daily attendance at the end of the day. This is determinedduring setup when choosing your "Attendance Mode/Options".

A small school may manage all attendance in the office using daily attendance only.

Three modes of teacher entry are provided, based on which attendance mode your school uses.Teachers enter attendance for classes marked to "take attendance".Teachers enter attendance into "active" grading periods.

Details on teacher attendance entry can be found at Main > Help/Training/Videos > Gradebook Guide. Goto the "Attendance" section of either the Self-Contained or Secondary User's Instructors Guide.

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11 Period Attendance Console

Admins monitor and manage student attendance throughout the day from the "Period AttendanceConsole". Note: This capability is available for schools using either "Secondary" attendance mode.

The Period Attendance Console has much of the same functionality for both secondary modes. Outlined below are the common items for both modes.The unique details for each secondary mode are documented in their respective sections, "Console -Calculate" and "Console - Import". Additional details on managing attendance for students attendinga different serving school is covered in the "Multiple Enrollments" section.

Teachers enter attendance into their gradebooks at the start of each period. Admins view theirprogress from the console and remind teachers who haven't finished their entries. If necessary,admins can enter attendance for a class. This is useful when there's a substitute teacher that doesn'thave login permission. Throughout the day admins enter/update student attendance, recording theirin/out times and notes. Teachers can see students' attendance for every period of the day, along within/out/notes entered by admins.

Main > Attendance > Period Attendance Console

Unentered Attendance: In this portion of the console, admins monitor teacher attendance entry fortheir classes. Classes are shown when attendance has not yet been entered. At the beginning of anew period this will be most/all teachers. After the first several minutes of a period, the list ofteachers/classes should shrink to include only the few remaining teachers that still need to enterattendance. Admins can remind teacher to finish their entries, or enter attendance for them. Click ona class link to "Edit Attendance by Class". Note: The current period is highlighted in blue. Futureperiods are blank. Stats at the bottom of the table provide an overview.

Students: In this portion of the console, admins monitor student attendance and can quickly identifyabsent/tardy students. Using the "Show Students With" filters, view students with absences/tardies,notes, missing attendance, scheduling problems, and/or marked present. The "New" column shows

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students with a change in their attendance from the previous period. This may highlight possiblediscrepancies that need to be corrected. As students arrive late/leave early, admins update theirindividual attendance record. Click on a student link to "Edit Attendance by Student". Enter time(s) in/out, add notes, change an attendance code, fix an incorrect record, enter external attendance times. Teachers can view in/out/notes when entering their period attendance. Note: The current period ishighlighted in blue. Stats at the bottom of the table provide an overview. Use the "contacts" link toquickly find the student's contact information.

Quick EntrySearch for a student, to view/enter attendance codes, in/out times, and/or notes. (See StudentSearch in the Basic Setup Guide for more details on searching.)

Enter Future AttendanceEnter an attendance code for multiple dates for one or many students. This is useful to recordextended attendance situations.

KeyView the key for the Period Attendance Console. Colors are used on the console to help quicklyidentify important attendance items.• Blue highlights show what's happening in the current timeframe.• The "New" column is also highlighted in blue. An * is used to show attendance changes from the

previous period.• Periods where attendance is not taken, such as lunch, are shown in gray.• Periods where a student is not enrolled at the home school are shown in gray stripes. This could

be due to custom start/end times and/or time spent at a different serving school.• Red highlights student scheduling problems, when "Show Students With: Scheduling Problems" is

checked.

Printable PageGenerate a printable version of the Period Attendance Console. Select which details to include on thepage.



11.1 Console - CalculateBelow outlines details unique to the "Period Attendance Console" when your school attendanceoptions are set to "Secondary Mode: Calculate Daily Attendance". This mode requires that studentsbe fully scheduled in order to accurately finalize daily attendance. Each daily period must bescheduled. For a process overview see the "Secondary Workflow - Calculate" section in the "Attendance Overview".

At the end of each day, or the following day, admins will finalize students' period attendance and thenuse it to calculate the daily attendance. Missing period attendance can be auto-calculated and/ormanually entered. Update absent to excused/unexcused, as needed. Enter external minutes forstudents attending different serving schools. Once complete, calculate daily attendance from periodattendance and lock teacher entry to prevent further changes to the period attendance.

Calculate Daily AttendanceOnce period attendance is finalized, calculate daily attendance automatically from the periodattendance values. Time in attendance will also be calculated. Lock teachers to prevent them fromchanging period attendance after daily attendance is calculated. Note: For students with enrollmentsat different serving school(s), enter their "External Minutes" prior to calculating daily attendance. Formore details see the "Multiple Enrollments" section.

Some daily attendance values may not be automatically populated, requiring manual updates. Showstudents with "Missing Attendance" to find/enter missing daily attendance or for more filtering optionsrun the "Missing Daily Attendance" report. Continue to work until all students have daily attendancevalues.

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Calculate Missing Period AttendanceFill in missing period attendance values using auto-calculate. Once values have been auto-calculated, review conflicts/warnings, then edit students to manually update any remaining emptyperiods prior to calculating daily attendance.Note: Missing period attendance will be calculated using the mode chosen when setting Attendance >OptionsNote: Calculated attendance codes are denoted with an "*"Note: Warnings are provided when an attendance code cannot be calculated to assist admins indetermining/entering the appropriate value

Conflicts/warnings are provided when attendance codes cannot be calculated, or when ambiguouscalculations arise, to assist admins in determining/entering appropriate values:

Aggressive Mode Calculations:• Missing codes surrounded by the same attendance values will be set to that value• Tardy is treated as Present• If only one, or a few periods are entered for the entire day and no time in/out is entered:

If the first period of the day is blank, it is given the next available (non-blank) period's value;(blank, blank, P: set blanks to P)If the last period of the day is blank, it is given the next available preceding entered (non-blank)value; (P, T, blank: set blank to P)If no time in/out is entered and a "P" is followed by one or more blanks, all blanks are set to "P";(P, blank, blank, blank: set blanks to P)

• Time in/out will be used to fill in missing attendance when possible:If codes surrounding a blank period do not match, an attempt to fill in the code will be made usingtime in/out; using the scenario of "P, blank, A": if a time out is entered right after the period with aP and before the period with blank, an "A" would be filled in for the the blankIf no period attendance exists but there is a time out entered between periods, periods prior to thetime out are set to "P", periods after the time out are set to "A"When time in/out exists within a period with no attendance entered, the period is left blank andmust be manually populated

• If codes surrounding a blank period do not match and no time in/out exist, the blank is set to themost optimistic of the surrounding codes; in the scenario of "P, blank, A": the blank is filled in with a"P". Note: A warning message will indicate that this attendance may need to be checked foraccuracy.

Conservative Mode Calculations:• Missing codes surrounded by the exact same attendance values will be set to that value with the

following exceptions:First period is never automatically calculatedIf the last period of the day is blank it will be given the previous period's valueWhen time in/out exists within a period with no attendance entered, the period is left blank andmust be manually populatedIf codes surrounding a blank period do not match, an attempt to fill in the code will be made usingtime in/out; using the scenario of "P, blank, A": if a time out is entered right after the period with aP and before the period with blank, an "A" would be filled in for the the blank



11.2 Console - ImportBelow outlines details unique to the "Period Attendance Console" when your school attendanceoptions are set to "Secondary Mode: Import Daily Attendance". For a process overview see the "Secondary Workflow - Import" section in the "Attendance Overview".

Teachers enter first period attendance each morning. Admins will then import first period attendanceto initialize daily attendance. Enter external minutes for students attending different serving schools. After the import, admins enter student in/out times and manage daily attendance only. Periodattendance can be entered into later periods, but it will not affect the daily attendance values. Teachers can view admin entries in their gradebooks and check for missing students.

Note: Set the period to be imported into daily attendance at Main > Scheduling > Bell Schedules >Daily Periods > Edit.

Import Period AttendanceCopy period attendance into daily attendance, the official school record. This is typically done at aspecified time of day, often first thing in the morning, just after teachers have had time to finish theirattendance. Note: For students with enrollments at different serving school(s), enter their "ExternalMinutes" to finalize attendance times. For more details see the "Multiple Enrollments" section. Note:If you have student’s on conflicting rosters, you'll need to resolve them before the import can becompleted. Resolve roster conflicts at Main > Attendance > Verify Attendance Rosters. Additionalimports can be done, as necessary.

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11.3 Edit Attendance by ClassAdmins can enter attendance for an entire class from the "Period Attendance Console". This isespecially useful when substitute teachers take attendance on paper and admins enter it for them.

For all but the first period of the day attendance can be set to the previous period’s attendance. Thelikely attendance value can also be calculated based on other period’s values at the end of the day.

Absent students are highlighted and automatically sorted at the top of the page. Note: The sort ordercan be changed by clicking any column header.

Main > Attendance > Period Attendance Console > [Class Name]

Set Unmarked to:• Previous Period's Attendance: Use for all but first period to set the current period's attendance

value to the previous period's value.• Calculate Likely Value: Use at the end of the day to calculate the likely value for missing period

attendance. For example, if a student is marked present for several periods but appears blank for aperiod, SchoolInsight will fill in the value as present for the blank period, since that is the likelyvalue.

• Some attendance must be entered and missing codes surrounded by the same attendance valueswill be set to that value with the following exceptions:

If the last period of the day is blank it will be given the previous period's valuePeriods that fall during the entered time in/out are left blank and must be manually populatedFirst period is never automatically calculated

Note: For classes that span multiple periods, such as half lunch periods, you'll be given the additionaloption to set attendance for each period, or for all.



11.4 Edit Attendance by StudentAdmins can enter attendance for an individual student from the "Period Attendance Console". Asstudents arrive late/leave early, record their entries and exits, and add/update corresponding notes. Teachers can view this throughout the day, in their gradebooks, and compare it to their periodattendance.

Enter/update a student’s attendance details for the day by clicking their name on the attendanceconsole. Populate blank entries, fix an incorrect code, update absent to absent-excused/unexcused. Also useful to finalize attendance that cannot be automatically calculated.

Note: Attendance can also be entered by student on Main > Students - Single View > Attendance >Enter Attendance.

Main > Attendance > Period Attendance Console > [Student Name]

Shift: Populate all remaining periods with the current period entry.

Conflicts: Conflicts between daily and period attendance values are highlighted in red to quicklyidentify discrepancies. Determine if the entered values need to be corrected.

In/Out Times: Entering in/out times allows SchoolInsight to keep track of the number of minutes/hours that a student is present for the day. This will be used for attendance reporting. Based uponthe number of minutes in attendance, SchoolInsight will automatically select the appropriateattendance code when calculating daily attendance.

Admin Attendance34


11.5 Enter Future AttendanceEnter an attendance code for one or more date/student. This is useful for recording extendedattendance situations, such as, vacation, long-term illness, etc. This is also useful to recordattendance when many students will be participating in a special, off-campus event, such as a classtrip.

Main > Attendance > Daily Attendance > Enter Future Attendance

Student(s): Enter attendance for single students, by grade level, homeroom, or group. Search forsingle student(s) to enter their attendance. Use the to add more students.

First Date: Enter the first day that the attendance code will be applied.

Last Date: Enter the last day that the attendance code will be applied.

Future Attendance: Enter daily and/or period attendance codes for the corresponding date(s). Note:For period attendance, also enter period start/end time. If no time is entered, all periods will bemarked with the chosen code. Note: If only period attendance is entered, daily attendance will beupdated when period attendance is imported. This is available for schools using the "Secondary -



Import" attendance mode.

Notes: Document details about the attendance situation.

Once saved, the student(s) daily attendance records will reflect the details for the chosen days.

Note: Attendance data will be saved only for students with no previous attendance entered for thechosen dates. If attendance has already been entered for a chosen student you will have to modifytheir attendance manually at Main > Attendance > Daily Attendance > Enter Daily Attendance.

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11.6 Multiple EnrollmentsCreate multiple enrollments and then manage student attendance from the Period AttendanceConsole. Note: The minutes/hours a student is at a serving school can be defaulted for schools usingthe "Secondary Attendance" mode. For more details on setting up multiple enrollments goto the"Multiple Enrollments" section in Basic Setup, under "Students - Multi View".

The striped periods signify that a student is not at the home school for those periods. The studentmay be attending another serving school, or they may have custom start/end times set. For studentswith external school enrollment(s), set external minutes/hours when editing students' attendance orfrom the "External Attendance" page. You'll want to enter external minutes prior to finalizing dailyattendance.

Use [set] to quickly give students full credit for being present at their external school. Manually entera different value, when needed. Once set, the external minutes/hours are added to the instructional



minutes/hours for total instructional time. Note: Default minutes/hours can be defined when creatingnew or editing existing students.

Students don't need to be scheduled for periods when they are not at their home school. Periods thataren't scheduled show "External School" for students with external enrollments and "Not Enrolled" forstudents with custom start/end times when not enrolled. Note: Define enrollment details whencreating/editing the students, as follows: set FTE, minutes/hours at serving school and regular start/end times at the home school. This tells the system when the student is at their home school.

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12 Daily Attendance

Daily attendance is the official school record kept by the office. This data is entered by theSchoolInsight admin either by importing the teacher's period attendance or manually enteringattendance. It is used to generate most attendance reports, including state reports. After dailyattendance has been entered, admins can send email to the parents of students who are absent,tardy, etc. This gives the school an opportunity to increase attendance levels by communicating withparents. This is done at Main > Attendance > Compose Attendance Email.

View/manage a chosen day's attendance. Use filters to customize information to view by grade level,homeroom, and/or serving school. Present/absent statistics are automatically calculated and totaledat the bottom of the page for the day.

Main > Attendance > Daily Attendance

Choose the academic year, date and grade level to view attendance. Note: Inactive students willappear in the list unless they have been assigned entry/exit dates.

Serving School: Enter attendance for student's home or serving school, as needed. Select "All" toview/enter attendance for all schools.

Mode: Enter attendance by"Date" for many students, or by "Student" for many dates.

Quick EntrySearch for students, then enter attendance codes, in/out times, and/or notes for one or more students. (See Student Search in the Basic Setup Guide for more details on searching.) Note: This willoverwrite any existing attendance values.

Enter Daily Attendance (button)Enter attendance for multiple students.

Delete AttendanceRemove all student attendance for a chosen date. Note: Use caution when deleting attendance asthis cannot be undone.

Daily Attendance 39


Import Period AttendanceImport teacher's period attendance into daily attendance. This should be done after teachers arefinished entering their gradebook attendance at the start of the day. Once imported, makemodifications, as needed.

Enter Future AttendanceEnter an attendance code for multiple dates for one or many students. This is useful to recordextended attendance situations.

Period AttendanceGo to the 'Period Attendance' page to manage student/class period attendance.

Enter Attendance: (link) Enter attendance for a chosen student. Note: When entering attendancefor a single student, two sets of entry/exit times are provided.

Rosters: View all classes for which the student is on the roster.

Hide Present Students: Check to only show students not marked "present".

Note: Attendance can be entered throughout the day as students enter/exit the school. Attendance isoften entered in advance of a student’s excused absence (family vacation, scheduled medicalprocedure, etc.).

12.1 Import Period AttendanceWhen admins import period attendance, they copy the period attendance (usually entered byteachers) into the daily attendance (the official school record). This is typically done at a specifiedtime of day, often first thing in the morning, just after teachers have entered attendance into theirgradebook. This is the electronic equivalent of a student running an attendance slip up to the office.

Admins can view what teachers have entered and remind those missing period attendance to finishtheir entries.

Note: Remember, if you have student’s on conflicting rosters, you'll need to resolve them before theimport can be completed. See the “Verify Attendance Rosters" section for more details.

Main > Attendance > Daily Attendance > Import Period Attendance

Admin Attendance40


Select classes from which attendance data will be imported and copy the period attendance data intodaily attendance. Shown are all classes scheduled for the selected period. A schedule must havebeen constructed for this to work properly.

Overwrite existing daily attendance info?Check to overwrite existing daily attendance with the period attendance. Note: Typically this fieldshould remain unchecked, and only blank values of daily attendance will be updated.

Note: Prevent teachers from creating future attendance days to avoid problems when importingperiod attendance. This can cause problems if the import happens prior to teachers entering periodattendance, as all of the students would be marked present. This option is set at Main > Attendance >Options.

12.2 Enter Daily AttendanceSchoolInsight admins can also manually enter daily attendance. Choose the appropriate attendancecode and save.

Main > Attendance > Daily Attendance > Enter Daily Attendance

Attendance reports are driven by the attendance codes selected. Notice the number in parenthesisnext to the code. This shows how much credit a student receives for being present that day. Adjustthe codes as necessary on the Attendance Codes page.

Also notice that entry/exit times can be set. This allows SchoolInsight to keep track of the number ofminutes a student is present for the day.

Set unmarked to:Quickly update attendance for all students who currently have a blank code by selecting a code fromthe dropdown box and clicking "Set".

Daily Attendance 41


12.3 Enter Many DaysEnter daily attendance for one or more days for a chosen student. Note: This page is not availablewhen using "Calculate Daily Attendance" for the "Secondary Attendance" mode.

Main > Attendance > Daily Attendance > [Mode = Student] > Enter Many Days

Search for a student to mass edit their daily attendance details for a chosen grading period.

Enter a daily attendance code per date, provide time in/out, as needed.

Total minutes (or hours) and the corresponding attendance code are automatically populated whentime in/out and/or external minutes/hours are entered.

Note: For students enrolled in a different serving school, you can also enter their external minutes/hours.

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13 External Attendance

Update attendance times for students that attend external schools. Note: This page is for schoolsusing the "Secondary Attendance" mode.

Main > Attendance > External Attendance

Timeframe: Select a month, week or date range to edit external attendance.

Students: Select students to set their external attendance.

Serving School: Narrow student selection by one or more serving school.

External Attendance 43


Set students external attendance to their "Present" default value or manually enter their number ofminutes/hours for each date. Note: Setup default external minutes when creating new or editingexisting students.

Once saved, minutes/hours will be shown on the students' daily attendance and added to any otherinstructional minutes.

You also have the option to set the corresponding attendance code after daily attendance has beencalculated or when using the Secondary - Import mode. Available codes will correspond to the totalminutes entered.

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14 Period Attendance

Display the attendance entered by teachers for a chosen date, class and daily period. Use the"Student" Mode to view/mange a single student's attendance.

Main > Attendance > Period Attendance [Mode: Class]

Select an academic year and date to view period attendance.

Mode: Choose to view period attendance for the entire class or for a specific student.• For Mode=Class: Select a daily period, then select a class to view/enter attendance.• For Mode=Student: Manage attendance by student. See details in the following section.

Enter AttendanceView/modify period attendance for the chosen date and class. Note: Period attendance is typicallytaken in class by individual teachers, however SchoolInsight admins may also enter periodattendance (useful with substitute teachers).

Daily AttendanceGo to the 'Daily Attendance' page to manage student/class daily attendance.

Period Attendance 45


14.1 Student Period AttendanceView/manage period attendance for a chosen student and date.

Main > Attendance > Period Attendance [Mode: Student]

Select an academic year to view period attendance.

Mode: Choose to view period attendance for the entire class or for a specific student.• For Mode=Student: Select a student from the dropdown box. Narrow student choices by grade

level, as needed.• For Mode=Class: See details in the previous section.

Select a date to view/manage the student's period attendance.

Enter AttendanceEdit the student's attendance details. Update their attendance codes, add notes and/or enter missingperiod attendance.

Daily AttendanceGoto the "Daily Attendance" page to manage student/class daily attendance. Note: If your schooluses the attendance mode "Secondary Attendance - Calculate Daily Attendance" this option will notbe available.

Enter Attendance: Enter/modify daily attendance for this student. Note: An attendance day mustexist to use this option.

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14.1.1 Enter AttendanceView/modify attendance for a chosen student and date.

Main > Attendance > Period Attendance [Mode: Student] > Enter Attendance

Enter period attendance.

Enter/modify the daily attendance code. Enter in/out times and/or notes.

Unentered Period Attendance 47


15 Unentered Period Attendance

Allows the SchoolInsight Admin to see which classes have not yet taken attendance. This is useful toview prior to importing period attendance.

Main > Attendance > Unentered Period Attendance

Enter AttendanceManually enter period attendance for unentered classes. You can also remind individual teachers thatthey have not yet taken attendance.

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16 Compose Attendance Email

After daily attendance has been entered, you can send email to the parents of students who areabsent, tardy, etc. This gives the school an opportunity to increase attendance levels bycommunicating with parents.

Main > Attendance > Compose Attendance Email

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17 Truancy Threshold Logs

Find students that meet/exceed truancy thresholds, then, log violations and generate disciplinaryactions. Note: SchoolInsight tracks all logs and consequences that have been applied per student. Aviolation will not be counted against a student more than once when action is explicitly taken orskipped.

Main > Attendance > Truancy Threshold Logs

View and manage truancy threshold logs for a chosen academic year. Narrow selection by gradelevel and/or truancy threshold.

Mode: View logs by student, grade level or date.

Check Truancy ThresholdsFind students that meet/exceed truancy thresholds. Preview details and determine actions. Note: Only absences in periods where students are enrolled will be counted.

Mass Delete Truancy LogsDelete many truancy logs at once. Note: If a discipline incidents were generated, they will also bedeleted.

DeleteDelete the logged entry. Note: If a discipline incident was generated, it will also be deleted.

ViewIf a discipline incident is generated, view the details of the incident.

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17.1 CheckTruancy ThresholdsFind students who meet/exceed truancy thresholds. Once found, choose to log and/or take action.

Main > Attendance > Truancy Threshold Logs > Check Truancy Thresholds

Generate a preview of students that meet/exceed chosen truancy threshold log(s) for a chosenacademic year.

Narrow preview by grade level and/or truancy thresholds, as needed. Choose to include studentswith previous logs.

Generate Preview of ActionsView students matching chosen criteria and choose to log and/or take action. Note: All logs andconsequences that have been applied per student are tracked. A violation will not be counted againsta student more than once when action is explicitly taken or skipped.

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No Action: This is the default. No log will be created and no actions are taken.

Take Action and Log: The corresponding actions for the threshold will be automatically generatedand a log will be created. Note: Schools must have the ‘Discipline’ module to automatically generatediscipline incidents.

Skip action but still log: The corresponding action will NOT be generated but a log will be created.

Continue and SaveGenerate the chosen actions. Based on assigned actions: A letter will be generated for printing. Email will be automatically sent. A discipline incident will automatically be generated.

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18 Historical Attendance

Manage students' attendance for academic years at other schools. This is typically used for transferstudents.

Main > Attendance > Historical Attendance

View/manage historical attendance for students. Search for a student to view/enter historicalattendance days.

Enter Historical AttendanceSearch for a student, then enter attendance days present/absent for chosen academic years.

Enter days tardy, as needed. Total days are automatically calculated from present/absent days.

Overall Statistics 53


19 Overall Statistics

Generate a report to display overall attendance statistics for a chosen timeframe. The report is basedupon daily attendance data (the school's official record). This is important for reporting attendanceinformation to your state.

Main > Attendance > Overall Statistics

Choose timeframe, grade level(s) or group(s), schools and other options to be shown on the report.

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Group By: Group report information by demographic data such as, gender, grade level, race, etc.Also group data by month, resident school, as needed.

Below is an overall attendance report for a single day.

School Days: The number of days in each month where school is held.

Student Days: The number of days in each month where school is held multiplied by the number ofstudents enrolled during that period.

Student Days with Data: The number of student days for which attendance has been entered.

Note: For months that have been completed, the numbers for “student days” and “student days withdata” should be equal. If there is a discrepancy between these two numbers, your attendanceinformation contains incomplete data.

Days Present: The number of “student days” that are counted as "present".

Days Absent: The number of “student days” that are counted as "absent".

Attendance Codes: At the right side of the table are usage counts/percents for each attendancecode. All active attendance codes will be reported. To the right of each attendance code is thepercentage of “student days” where that code is applicable.

Individual Student Details - Daily Attendance 55


20 Individual Student Details - Daily Attendance

Generate attendance statistics for students. Report data is based upon daily attendance data (theschool's official record). Two report types are provided, a summary and a 'page per student' report.

Main > Attendance > Individual Student Details

Report Type: Select which report type to generate.

Summary: Choose options for a summary of student attendance data.

One Page per Student: Select details to include on per student attendance report. Chooseto include teacher and/or principal signature lines. Enter a report header if needed.

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Choose timeframe, students, additional data and sort options for the generated report.



Report Type: Summary

Below is an example of a generated summary report. The columns show each code entered forstudents in the chosen timeframe. Days present/absent are also calculated.

Click a student’s name to view their individual daily attendance details. Below is an example of anindividual student’s attendance. It shows all attendance for the student in a chosen timeframe.

Hide Present Entries: Check to view only absent, tardy, etc.

Enter Attendance

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Change attendance for the student for the specified date.



Report Type: One Page per Student

Below is an example of a generated 'per student' report:

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21 Details for Week/Month

Generate a table that shows daily attendance for a chosen week, month or date range. Includestudent and/or daily summary information.

Main > Attendance > Details for Week/Month

Select a timeframe for the report. Narrow report by student selections and schools. Choose a sortorder. Select columns to be shown on the report. Select other print options.

Details for Week/Month 61


Below is an example of a weekly attendance report showing a student summary, daily summary andgrade level:

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Below is an example of a monthly attendance report showing a daily summary and grade level:

Below is an example of a report for a chosen date range showing only those students with absencesor tardies:

Truancy 63


22 Truancy

Find students who have a history of attendance problems. This is done by displaying all studentswho have absences over a certain threshold.

Find all students in an absent, tardy and/or early dismissal range for a chosen timeframe. For eacharea selected, choose a min/max range to be reported. Choose to exclude excused absences andtardies from reports.

Main > Attendance > Truancy

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Generate letters and/or emails to parents to inform them of student attendance problems.

Below is an example of a generated report for students with at least one absence, tardy or earlydismissal.

Click a student's name to view/modify their attendance details.

Perfect Attendance 65


23 Perfect Attendance

Generate a report of student attendance based on chosen options and thresholds. You candetermine student absences, tardies and early departures based upon specific thresholds.

Set "Absences" threshold to zero to find students with perfect attendance.

Main > Attendance > Perfect Attendance

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Generate letters and/or emails to parents to inform them of student attendance.

Below is an example of a generated report for students with zero absences and tardies.

Click a student's name to view/modify their attendance details.

Missing Daily Attendance 67


24 Missing Daily Attendance

Find students with missing daily attendance. View details and update missing attendance.

Main > Attendance > Missing Daily Attendance

Select a timeframe for the report. Narrow report by student selections and home/serving schools. Select additional options for the generated report.

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Show DetailsView individual students with missing daily attendance.

Enter AttendanceUpdate the student's attendance details for the chosen day. Enter missing period attendance, settheir daily attendance code, external minutes, add notes, etc.

Tardy Students 69


25 Tardy Students

Generate a report of student period attendance based on a chosen period attendance codes.

Main > Attendance > Tardy Students

Select the academic year and the date to generate a period attendance report.

Students: Narrow report details by grade level(s), homeroom, group or include all students. Choicesare displayed once selection is made.

Attendance Type: Select the attendance type to include on the report. For example, if Type =Tardy, the period number of each period that a student is tardy is shown for the chosen date.

Show entire week: Period attendance is shown for each day in the week for students that are tardyon the chosen date.

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Below is an example of a period attendance report for tardy students showing the entire week:

Click the student's name to view their individual period attendance details.

Individual Student Details - Period Attendance 71


26 Individual Student Details - Period Attendance

Generate period attendance details for one or many students. Narrow by date range and/orattendance code. Note: This information can also be viewed at Main > Students - Single View >Attendance tab > Period Attendance link.

Main > Attendance > [Period Attendance Reports] > Individual Student Details

View period attendance for a chosen academic year.

Timeframe: Narrow report details by selected timeframe.

Students: Narrow report details by single student, grade level(s), homeroom, group or include allstudents. Choices are displayed once selection is made.

Report Type: (not available for single student) View a detail or summary report of students' periodattendance. For the detailed report also choose to show each student separately and hide presentcodes, as needed.

Attendance Code: Narrow report details by attendance code or view all.

Options: Choose to exclude days where student(s) were present for all periods. Show the schoolname on the generated report. Generate a printable page, as needed.

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Below is an example of period attendance for a single student for a week:

Note: When generating the report for a single student, choose to enter and/or modify dailyattendance details and/or send an attendance related email to the student/parents.

Note: When generating the report for multiple students, click the student's name to view/modify theirdetails.

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27 Details for Day

This report is a convenient way to find discrepancies between daily attendance and periodattendance. Generate a table that shows period and daily attendance for a chosen day. This reporthelps identify students with attendance problems. It also is useful to report attendance to the homeschool (if a student is enrolled concurrently). Note: Daily attendance is the official school record ofstudent attendance for the day. Period attendance is the record of student attendance for a class/section.

Main > Attendance > Details for Day

Select the academic year and the date to generate an attendance report.


Home/Serving School: Narrow report by home/serving school or select all.

Sort By: Sort the generated report by last name, first name, grade level, or home school.

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Show Columns: Select the details to include on the generated report.

Options: Choose which options to use for the generated report.

Below is an example of a printable daily attendance report showing period attendance with classname, daily attendance, and grade level.

This table provides an easy way to compare daily attendance records with period attendance records. If a student is counted as present in daily attendance, and missing from a period, they may either bemissing or cutting class.

The numbered columns represent the period(s). Period attendance is information that teachers/admins have entered for a class/section. The "Daily Attendance" column is the official office record ofa student’s attendance for the entire day.

Missing Students/Attendance Problems 75


28 Missing Students/Attendance Problems

Schools must quickly identify missing students. If a student is marked “present” in daily attendance,and marked “absent” for period attendance, this may require an administrator’s attention. Use the Missing Students / Attendance Problems page to easily locate such discrepancies.

Main > Attendance > Missing/Problems

Select the academic year and the date to generate an attendance report.


Enrollment Type: Narrow report by enrollment type or view all.

Period Attendance:• Absent: Displays students who have been marked “Present” in daily attendance, and “Absent”

sometime during the day for period attendance. • Tardy: Displays students who have been marked “Present” in daily attendance and “Tardy” during

the day for period attendance.• Anything NOT Present: Displays students who have been marked “Present” in daily attendance,

and anything other than “present” at any time during the day.

Options: • Exclude Inactive Students: Do not include students that have been designated as “inactive.” • Show Student Numbers: Include the student numbers on the report• Include “Tardy” daily attendance: Display students marked “tardy” as well as students marked

“present” for daily attendance.

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• Printable: Generate a printer friendly report

Missing Students/Attendance Problems 77


Below is a report example that shows different period and daily attendance which may indicate thatthe student cut class:

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