School Test Coordinators Training Overview. 6/6/2014Free Template from 2 Understand the roles and...

School Test Coordinators Training Overview

School Test Coordinators Training Overview

04/10/23 Free Template from www.brainybetty.com

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• Understand the roles and responsibilities of school test coordinators

• Be able to support the DTC in training test administrators

• Understand state policies so that you can help build effective school procedures

• Understand the roles and responsibilities of school test coordinators

• Be able to support the DTC in training test administrators

• Understand state policies so that you can help build effective school procedures

Big Picture ObjectivesBig Picture Objectives

STC TrainingSTC Training


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Writing Performance Assessment•New for 2011-12: Only available for students in Grade 11

•1 opportunity per student –Students may not take both online and paper/pencil format

–Students may only test in either Winter or Spring test window

Writing Performance Assessment•New for 2011-12: Only available for students in Grade 11

•1 opportunity per student –Students may not take both online and paper/pencil format

–Students may only test in either Winter or Spring test window

Required Assessment Options, (cont’d)

Required Assessment Options, (cont’d)



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• New Braille Interface of OAKS Online available for OAKS Reading, Math, Science, and Social Sciences • Paper-based Braille format no longer available for

OAKS

• Computer-based read-aloud available for OAKS Math, Science, and Social Sciences

• Only 1 opportunity available per content area 11/8 – 1/10

• New Braille Interface of OAKS Online available for OAKS Reading, Math, Science, and Social Sciences • Paper-based Braille format no longer available for

OAKS

• Computer-based read-aloud available for OAKS Math, Science, and Social Sciences

• Only 1 opportunity available per content area 11/8 – 1/10

Test AdministratorsTest Administrators

What’s newWhat’s newOAKS OnlineOAKS Online


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• Writing Assessment is available for students in Grade 11 only

• This year’s 11th graders may use Writing Performance for Writing Essential Skills requirement

ELPA

• ELPA Core and ELPA Speaking combined into single test

• Writing Assessment is available for students in Grade 11 only

• This year’s 11th graders may use Writing Performance for Writing Essential Skills requirement

ELPA

• ELPA Core and ELPA Speaking combined into single test


What’s new (cont’d)What’s new (cont’d)Writing Performance AssessmentWriting Performance Assessment


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•Trained test administrator

•Quiet environment void of distractions

•Only allowable resources made available to students upon request

•Limited interaction with students

– Read student directions

– Administer accommodations appropriately

– No coaching

•Trained test administrator

•Quiet environment void of distractions

•Only allowable resources made available to students upon request

•Limited interaction with students

– Read student directions

– Administer accommodations appropriately

– No coaching


Required Testing EnvironmentRequired Testing Environment


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Do’s• STCs must coordinate determination of

appropriate assessment options for students• STCs must coordinate secure storage, distribution,

and inventory of paper test materials for the school

• STCs may code students who do not test because they were not enrolled during the school test window using Administration Code 8 in student centered staging

Do’s• STCs must coordinate determination of

appropriate assessment options for students• STCs must coordinate secure storage, distribution,

and inventory of paper test materials for the school

• STCs may code students who do not test because they were not enrolled during the school test window using Administration Code 8 in student centered staging

Do’s and Don’tsDo’s and Don’tsSTC TrainingSTC Training


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Do’s•TAs must read the 2011-12 Test Administration Manual, receive annual test administration and security training, and sign an Assurance of Test Security form before administering state tests.

•TAs may only provide students with allowable resources listed by content area in the 2011-12 Test Administration Manual.

•TAs may only provide the version of allowable resources provided by ODE. These are posted online at

http://www.ode.state.or.us/search/page/?=2346

•TAs may only provide the restricted resource of printed test items to students for whom the district has identified individual student need.•TAs must read verbatim the student directions provided in the 2011-12 Test Administration Manual.*

Do’s•TAs must read the 2011-12 Test Administration Manual, receive annual test administration and security training, and sign an Assurance of Test Security form before administering state tests.

•TAs may only provide students with allowable resources listed by content area in the 2011-12 Test Administration Manual.

•TAs may only provide the version of allowable resources provided by ODE. These are posted online at

http://www.ode.state.or.us/search/page/?=2346

•TAs may only provide the restricted resource of printed test items to students for whom the district has identified individual student need.•TAs must read verbatim the student directions provided in the 2011-12 Test Administration Manual.*


Do’s and Don’tsDo’s and Don’ts


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•TAs must not review or analyze secure test items

•Students must not access non-allowable resources such as notes, text books, cell phones, iPods, or e-mail

•Students must not remove test materials from the test environment

•TAs must not copy or retain any test materials, including secure test booklets, writing prompts, or reading passages

•DTCs, STCs, and TAs must not share their OAKS log-in information with anyone (even other authorized OAKS users)

•TAs must not review or analyze secure test items

•Students must not access non-allowable resources such as notes, text books, cell phones, iPods, or e-mail

•Students must not remove test materials from the test environment

•TAs must not copy or retain any test materials, including secure test booklets, writing prompts, or reading passages

•DTCs, STCs, and TAs must not share their OAKS log-in information with anyone (even other authorized OAKS users)

Test SecurityTest Security

Dos and Don’ts (cont)Don’ts


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Don’ts

•TAs may not allow untrained aides, volunteers, or substitutes to assist with test administration.

•TAs may not coach students (including requiring students to show their work).

•Students may not access non-allowable resources such as textbooks, class notes, or cell phones during testing.

•Students may not talk to or help other students during testing.

Don’ts

•TAs may not allow untrained aides, volunteers, or substitutes to assist with test administration.

•TAs may not coach students (including requiring students to show their work).

•Students may not access non-allowable resources such as textbooks, class notes, or cell phones during testing.

•Students may not talk to or help other students during testing.


Dos and Don’ts (cont)Dos and Don’ts (cont)


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• To protect student confidentiality, if log-in cards are used, be sure to store them securely. Schools must take all practical steps to maintain the security of SSIDs by making sure they are not displayed publicly on items such as web sites, student body cards, or other posted documents or lists.

• To ensure that students receive the appropriate assessment, schools should keep track of which students must take the Braille format, receive restricted resources, or take OAKS Extended;

• To manage access and pace of testing opportunities, schools may restrict students in TIDE from accessing OAKS Online for specific test subjects.

• To avoid test expirations, schools should track which tests are close to expiration and ensure those students complete testing before the 45-day expiration period ends.

• To protect student confidentiality, if log-in cards are used, be sure to store them securely. Schools must take all practical steps to maintain the security of SSIDs by making sure they are not displayed publicly on items such as web sites, student body cards, or other posted documents or lists.

• To ensure that students receive the appropriate assessment, schools should keep track of which students must take the Braille format, receive restricted resources, or take OAKS Extended;

• To manage access and pace of testing opportunities, schools may restrict students in TIDE from accessing OAKS Online for specific test subjects.

• To avoid test expirations, schools should track which tests are close to expiration and ensure those students complete testing before the 45-day expiration period ends.

Promising PracticesPromising PracticesSTC TrainingSTC Training


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•TA reviews the Test Administration Manual before testing, focusing on test security and content-specific allowable resources and accommodations.

•TA seeks clarification from STC on any rules that are unclear before administering tests

•TA spaces students appropriately or provides visual barriers to prevent students from seeing others’ tests.

•TA reads student directions verbatim and circulates through test environment to ensure proper testing conditions.

•TA makes available but does not require students to use allowable resources.

•TA reviews the Test Administration Manual before testing, focusing on test security and content-specific allowable resources and accommodations.

•TA seeks clarification from STC on any rules that are unclear before administering tests

•TA spaces students appropriately or provides visual barriers to prevent students from seeing others’ tests.

•TA reads student directions verbatim and circulates through test environment to ensure proper testing conditions.

•TA makes available but does not require students to use allowable resources.


Promising PracticesPromising Practices


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•Using colorful materials to identify which students have printed reading passages remaining at their stations.

•When setting up the test environment, the TA should ensure that the TA’s computer is set to print in the computer lab where the students are testing.

•The TA uses the class roster to mark which students received printed test materials (e.g., reading passages or test items) and how many each student received. The TA then matches the class roster to the printed test materials collected at the end of the testing event to account for all printed test materials.

•Using colorful materials to identify which students have printed reading passages remaining at their stations.

•When setting up the test environment, the TA should ensure that the TA’s computer is set to print in the computer lab where the students are testing.

•The TA uses the class roster to mark which students received printed test materials (e.g., reading passages or test items) and how many each student received. The TA then matches the class roster to the printed test materials collected at the end of the testing event to account for all printed test materials.

Test SecurityTest Security

Promising Practices


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• The Assessment options generally are the same this year as last year, except:– No more paper-based Braille Format—replaced

with new Braille Interface of OAKS Online!– Writing will be available to Grade 11 students only– Only one test opportunity per OAKS subject 11/8

– 1/10

• Students may not take both Online and Paper/Pencil test formats for the same content area

• The Assessment options generally are the same this year as last year, except:– No more paper-based Braille Format—replaced

with new Braille Interface of OAKS Online!– Writing will be available to Grade 11 students only– Only one test opportunity per OAKS subject 11/8

– 1/10

• Students may not take both Online and Paper/Pencil test formats for the same content area

In a NutshellIn a Nutshell



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• STCs coordinate determination of appropriate assessment options for students

• STCs assist DTCs in ensuring that all test administrators receive test administration and security training

• STCs ensure security of paper test materials before, during, and after testing

• STCs coordinate determination of appropriate assessment options for students

• STCs assist DTCs in ensuring that all test administrators receive test administration and security training

• STCs ensure security of paper test materials before, during, and after testing

In a Nutshell (cont’d)In a Nutshell (cont’d)STC TrainingSTC Training


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Acorns for StorageAcorns for Storage• How can an STC ensure that Test Administrators

are administering the assessment consistent with state and district policies?

• When may a school use Administration Code 8?

• What must a school do before deciding to administer a paper test to a student?

• Why is test security so important?

• What is the STC’s role in closing the achievement gap?

• How can an STC ensure that Test Administrators are administering the assessment consistent with state and district policies?

• When may a school use Administration Code 8?

• What must a school do before deciding to administer a paper test to a student?

• Why is test security so important?

• What is the STC’s role in closing the achievement gap?



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School Test Coordinators Training Overview. 6/6/2014Free Template from 2 Understand the roles and...

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