SCHOOLOrganizer Handbook

TERRYFOX.ORG / 1 888 836-9786

MEET AIDEN, 12Hockey Player, Cancer Survivor

Diagnosed with bladder cancer at 10 weeks old, he is proud to share his story as our 2019 School Poster Ambassador.

Plan Today, Succeed Tomorrow! Page

The Basics: Toolkit Promotional Materials, Online Access, Terry Fox T-Shirts 2

Resources: Student Leadership, Online Lesson Plans & Resources, Foundation Ambassadors 3

Beyond the Basics: School Challenges, Communication Methods 4

Fundraising: Online Donating, Pledge Sheets, How to Submit Your Funds 5

It’s Run Day!: Tips to Help You Celebrate 6

We’re here to help!1 888 836-9786 terryfox.org

Thanks for registering your school for The Terry Fox School Run! We hope this Handbook will help you customize a great campaign to help you maximize your school’s fundraising efforts.

This year’s Terry Fox School Run date is Thursday, September 26, 2019. Schools all across Canada will join forces on this day to carry on Terry’s legacy to help end cancer. We know that this date may not work for everyone. so please choose a date that works for you.

Empower Your StudentsWant your students more involved in organizing the Run? Check out our new Be Like Terry Student Workbook in this folder. It’s guaranteed to get your students motivated and a great way for them to give back to others.

This guide has been designed to help you select fundraising methods that are the best fit for your school. Select any or all of the steps below to help you reach your fundraising goal.

THE BASICS

Posters

Complimentary promotional items available for your event

Your school is set up on our website to receive online donations. Online donating is a great way to increase your school’s fundraising total. See page 5 for full instructions on how to make the most of your online access.

Online Donating - Reach Your Goal

Check your Terry Fox Toolkit!

Let this sticker speak for your students about why they participate when they personalize it with the name of a family member, friend or even Terry.

Wear Your Cause on Your Sleeve

Dedication Stickers

Tattoos

Display posters in high traffic areas for everyone to see. One of the posters has space at the bottom to include your event date and details.

Purchasing Terry Fox Run T-shirts is a great way to help you reach your school’s fundraising goal and show your support for our Canadian hero on Run Day. To order, refer to your school and student order forms in this folder and call or fax to the numbers listed on the form.

Did you know?• 75% of T-shirt sales go to research• shipping is free and there’s no tax• adult and kid sizes are available• sales are added to your school’s total fundraising total

Have students show their Terry pride by wearing tattoos at your school event.

Set a Goal, Chart Your Success

Set a goal and chart your schools fundraising progress with the barometer poster. You’ll inspire your students to go the distance while fueling incredible school spirit in the weeks leading up to your Run.

List a challenge(s) on the barometer and you’ll see your fundraising go through the roof. You’ll be surprised at how many students donate towards a teacher getting a pie in the face. This year, our goal is to once again, reach 1,000 challenges from coast to coast to coast. #1000Challenges4Terry

See page 4 for more details.

KEEP GOING!

START!

GO FOR IT!

ON OUR WAY!

ALMOST THERE!

WE’VE REACHED OUR GOAL!

2

(Sample only.)

BE LIKE TERRYFundraise for cancer research

T E R R Y F O X . O R G / 1 . 8 8 8 . 8 3 6 . 9 7 8 6

212

GREAT START!

START!

GO FOR IT!

ON OUR WAY!

ALMOST THERE!

WE’VE REACHED OUR GOAL!

OUR GOAL IS $

TERRY FOX LIVES HERETerry set a goal every day. What will ours be?

BE LIKE TERRYFundraise for cancer research

T E R R Y F O X . O R G / 1 . 8 8 8 . 8 3 6 . 9 7 8 6

BE LIKE TERRY

DETERMINATION“ I got satisfaction out of doing things that were

difficult. It was an incredible feeling. The pain was there, but the pain didn’t matter.” [Post Marathon]

PERSEVERANCE“ I’ve said to people before that I’m going to do my very best to make it, I’m not

going to give up. But I might not make it…if I don’t, the Marathon of Hope better continue.” [Day 90]

EMPATHY “ There can be no reason for me

to stop. No matter what pain I suffer, it is nothing compared to the pain of those who have cancer, of those who endure treatment.” [Day 113]

COURAGE“ I’ve got cancer in my lungs. We

have to go home and do some more treatments. But all I can say is that if there is any way I can get out there and finish, I will.” [Day 143]

HUMILITY“ To me, being famous myself is

not the idea of the run, and it wasn’t from the very beginning. To me, the only important part is the Marathon of Hope.” [Day 91]

226

Adult ($20) and kid ($15) sizes are available.

WA / /

WI

AY SE PT 15

3

RESOURCES

NEW FOR 2019!! Be Like Terry Student Workbook

Rally your troops to form a Be Like Terry student leadership committee. Check out your Toolkit for a new interactive student workbook filled with helpful tips and suggestions to help you reach your fundraising goal. Watch your students take ownership, show their creativity and take pride in helping others.

To sign up and take advantage of all Be Like Terry resources, call us at 1 888 836-9786.

Lesson Plans & Educator Resources

Interested in “Teaching Terry” and inspiring the next generation of Terry Foxers? Go to terryfox.org to find lesson plans for grades K – 8 written by teachers for teachers.

Even more educator resources can be found at terryfox.org:

Kick off Assembly Resources

Have you watched our school assembly video “Anything’s Possible?” It’s a great tool to help you present your best assembly ever and new for 2019, we have assembly resources to complete your assembly package:

• assembly prep check list for teachers and students

• customizable kick off speech

In some provinces we have Ambassadors available (a free service) to present at your school. Your students will have a great time hearing about our Canadian hero in a high energy, multi-media presentation.

Call 1 888 836-9786 today to book as these spots fill up quickly!

School Ambassador, and cancer survivor, Taylor talks to students.

4

Spread the Word! Shout it Loud!

Be one of 1,000 schools across Canada to hold a Terry Fox School Challenge in 2019 and be entered into a draw to win a visit from Fred Fox, Terry’s brother. During his visit, he’ll share memories of Terry and the Marathon of Hope as well as re-enact your school’s challenge. Get creative and show your school spirit with an awesome Terry Fox Challenge. Whether it’s a pie in the face, head shave or kissing a skunk, they all count!

RECORD YOUR CHALLENGE ON YOUR POST RUN REPORT TO BE ENTERED INTO THE DRAW.

Don’t rely on just one way to get the word out. Enlist your students to jump on board and help with as many different ways as possible…

• Share your school fundraising link with all through your website, email and social media

• Invite students to join a Be Like Terry leadership group to take on tasks

• Hold a kick off assembly to announce your fundraising goal and challenge

• Send home pledge sheets and t-shirt order forms with students

• Share Terry Fox updates or trivia through your online student portal (edsby, Edmodo, etc.)

• Have students read Terry Fox morning announcements (found at terryfox.org)

• Display your Assembly and Run Date on your school marquee

• Invite your school community and local media to your Challenge event

• Livestream your Challenge event for your school community to see how well you did

#1000Challenges4Terry

If we reach our goal, Then ...

Fred Fox jumped at the chance to be duct taped!

BEYOND THE BASICS

School Name: Event Organizer(s): Address: City, Province: Postal Code: Phone: Email(s):

SITE #:

2019 Terry Fox School Post Run Report INSTRUCTIONS

Upon completion of your Run, send this form, cheques and any pledge sheets to your Provincial Office, found at terryfox.org.

Check here to pre-register your school for 2020

Our School Event Summary

FUNDRAISING SUMMARY FUNDS BREAKDOWN

Fundraising Activities School Cheque

Merchandise Sales Donor Cheque(s)

Other

Fundraising Subtotal Total Submitted

$

$

$

$

$

Online Donations

To retrieve online totals go to your fundraising page link.

$

$

$

$

Please Select All the Fundraising Tools & Methods You Used

Terry Fox Pledge Sheets (enclosed)

Online Videos/Morning Announcements

Online Lesson Plans

Be Like Terry Committee

Kick Off Assembly

Toolkit Organizer Handbook

#1000Challenges4Terry

Additional Comments/Suggestions

Office Use:

GRAND TOTAL

If your school was one of 1000 Canadian Schools to hold a Challenge in 2019, please tell us about it and we will enter your school in a draw to win a visit from Fred Fox. Did your school have a Terry Fox Challenge? Yes _____ No _____ Example: If we raise $500, Then our principal will dye their hair blue. Share your school challenge here:

If____________________________________________________________________________________ Then _________________________________________________________________________________

These totals must match

FUNDRAISING

5

Submitting Your Funds

As soon as your event is over, complete your 2019 Terry Fox School Post Event Report included in your kit. Send us the report and any pledge sheets, cheques, money orders that you have collected. Please don’t send cash and coin. All cash should be deposited into your school’s bank account and then submit a cheque to us for the amount, made payable to The Terry Fox Foundation. Please see back page for provincial office addresses.

Please do not postpone submitting your funds – it is our obligation to receipt our kind donors in a timely manner.

ONLINE DONATING TO A SCHOOL IS FAST AND EASY!

108

TOTAL PAPER PLEDGES COLLECTED

$ $TOTAL ONLINE PLEDGES COLLECTED

+ =WellDone!

GRAND TOTAL COLLECTED

$

NAME: TEL:

APT: ADDRESS: EMAIL:

CITY:

NAME: TEL:

APT: ADDRESS: EMAIL:

CITY:

NAME: TEL:

APT: ADDRESS: EMAIL:

CITY:

NAME: TEL:

APT: ADDRESS: EMAIL:

CITY:

NAME: TEL:

APT: ADDRESS: EMAIL:

CITY:

CASH

CHEQUE

CASH

CHEQUE

CASH

CHEQUE

CASH

CHEQUE

CASH

CHEQUE

Full address required for tax receipt

Full address required for tax receipt

Full address required for tax receipt

Full address required for tax receipt

Full address required for tax receipt

POSTAL CODE:

POSTAL CODE:

POSTAL CODE:

POSTAL CODE:

POSTAL CODE:

PROV:

PROV:

PROV:

PROV:

PROV:

Student’s Full Name

School Name

Rm City Site#

THE TERRY FOX RUN S C H O O L R U N P L E D G E S H E E T

Please PRINT clearly. Full mailing address is required for tax receipt. Please make cheque payable to The Terry Fox Foundation. Donation of $20 and above receive a tax receipt.

· Go to terryfox.org · Select: Terry Fox School Run · Select: Students: Create a fundraising page· Select: Set Up Your Page

STUDENTS: Set up your online page· Go to terryfox.org · Select Terry Fox School Run · Select “Give to a Student”

SPONSORS: Donate online today

NAME: TEL:

APT: ADDRESS: EMAIL:

CITY:

AMOUNT COLLECTED

John Smith234 Every street

L 0 L 1 L 0

johnsmith@gmail.com123 456-7890

301

Everytown

CASH

CHEQUE$25.00

Full address required for tax receipt SAMPLE POSTAL CODE: PROV:

Benefits of Using Pledge Sheets

They’re easy to use. They’re easy to collect. And they’re another great way to increase your funds! We’re happy to provide one for each of your students. For 2019, if students collect 5 donations on their pledge sheet, they’ll be entered into a random draw to win a new bike! The pledge sheet contains fundraising tips for schools.

Another lucky bike winner for completing a pledge sheet.

Online Donating: The Secret to Success!

Your school is set up on our website to receive online donations and a direct fundraising link to your school’s page will be emailed to you. Simply copy and paste the link onto your school’s website, or into social media and donations can be made right away to your school on our site.

A direct link to your school’s fundraising page will be emailed to you. Simply share with your school community. Keep an eye out in September for sample messages that you can use to encourage online donations.

Donors can click “Sponsor Us” to make their donation and get their receipt right away.

Students can get involved by clicking “Set Up Your Page” and share a link with friends and family to add to your school’s total!

LAST STEP

It’s time to come together and celebrate all that’s Terry! Here are some tips to help you enjoy your day.

Start off with a BangSalute your students and staff for their hard work and congratulate them for their fundraising accomplishments. Remind them that they are making a difference in the advancement of cancer research, to be safe on the Run and have fun!

Run with PrideKids can proudly show their school solidarity when wearing a Terry Fox tattoo. This year’s design dons a red maple leaf with Terry to celebrate our great Canadian hero.

Make it PersonalBe sure to have ordered your running stickers for all students and staff. Participants can personally dedicate their Run to someone they know that is battling cancer or to Terry, himself. If you need more of these great stickers, please just give us a shout at 1 888 836-9786.

Pump up the VolumeWalk This Way – Aerosmith, Five Hundred Miles – Proclaimers, Gonna Make You Sweat – C & C Music Factory, We Got The Beat – The Go Go’s, Shake it Off – Taylor Swift, Uptown Funk – Bruno Mars, Theme From Rocky, Eye of The Tiger – Survivor, Wavin Flag – K’Naan

Photo OpsSay cheese! Be sure to share any Run day shots with us through social media at #TerryFoxSchoolRuns or livestream your event to include your school community.

Make Your Run FunSet up route markers and retrace Terry’s steps along his Run by marking cities or landmarks that Terry reached along your Run route. Starting at the Atlantic Ocean and heading across the country, your students will have fun learning more about Terry and geography while raising funds for cancer research.

THE FINISH LINE: It’s Run Day!

6

Despite Terry’s relative youth when he ran the Marathon of Hope in 1980, he showed remarkable vision in establishing many of the policies The Terry Fox Foundation abides by today.

We know that you, as School Organizers, are doing everything that you can to hold successful campaigns for The Terry Fox Foundation. At the same time, it is very important that our Policies and Guidelines are followed as they represent Terry’s philosophy and form the cornerstone for who we are and what we represent. Please contact your Provincial Office for clarification or questions.

NON-COMPETITIVEPolicy: Terry Fox Runs/Events are all-inclusive and non-competitive.

Guideline: We are not comfortable with an approach that singles out students who raise the most funds. We are most comfortable with the idea of noting students who make extraordinary efforts in collecting pledges (not related to final dollar value), best Homeroom Spirit, Homeroom with the highest percentage of participation, Homeroom with the greatest number of pledges, etc. Please do not ask students to raise a minimum amount in order to participate in your Terry Fox Event. Instead, set attainable goals for them. For example, challenge each student to collect $20 in pledges but be flexible if that goal is not met.

EXPENSESPolicy: Funds raised through Terry Fox events must be donated in full to the Foundation. No pledges or donations made to or by participants may be used to cover expenses associated with organizing an event.

Guideline: You cannot use donations raised for The Terry Fox Foundation to cover expenses for your event such as snacks, beverages, or even Terry Fox merchandise.

CONJOINING WITH ANOTHER CAUSEPolicy: Fundraising events that bear Terry’s name cannot be conjoined with any other cause, no matter how worthy.

Guideline: If your school hosts a Terry Fox event, it must be a standalone event. We must ask that you do not organize a Terry Fox fundraiser and then re-direct a portion to your school, or another cause.

USE OF TERRY FOX’S NAME AND LIKENESSPolicy: The Fox family has sole jurisdiction over the use of Terry’s name and likeness.

Guideline: Please contact Fred Fox (fred@terryfox.org) with an explanation of your request (for yearbook, website, video, etc). You will receive a permission form to complete and return.

Fundraising Policies and GuidelinesBritish Columbia/Yukon Territory

2669 Shaughnessy StreetPort Coquitlam, British Columbia V3C 3G7 Tel: (604) 464-2666 Fax: (604) 464-2664

bcschool@terryfoxrun.org

Alberta/NWT/Nunavut16A, 6120 2 Street SE

Calgary, Alberta T2H 2L8Tel: (403) 212-1336 Fax: (403) 212-1343

abntnu@terryfoxrun.org

Saskatchewan1812 9th Avenue North

Regina, Saskatchewan S4R 7T4Tel: (306) 757-1662 Fax: (306) 757-7422

sk@terryfoxrun.org

ManitobaUnit A - 1214 Chevrier Blvd

Winnipeg, Manitoba R3T 1Y3Tel: (204) 231-5282 Fax: (204) 231-5365

mb@terryfoxrun.org

OntarioSuite 900, 1200 Eglinton Avenue East

Toronto, Ontario M3C 1H9Tel: (416) 924-8252 Fax: (416) 924-6597

onschool@terryfoxrun.org

Québec Suite 207, 10 Churchill Boulevard

Greenfield Park, QC J4V 2L7Tel: (450) 923-9747 Fax: (450) 923-8468

qc@terryfoxrun.org

New Brunswick/PEI Suite 493, 605 Prospect Street

Fredericton, New Brunswick E3B 6B8Tel: (506) 458-2618 Fax: (506) 459-4572

nbpei@terryfoxrun.org

Nova ScotiaSuite 203, 3600 Kempt RoadHalifax, Nova Scotia B3K 4X8

Tel: (902) 423-8131 Fax: (902) 492-3639nsschools@terryfoxrun.org

Newfoundland and LabradorSuite 202, 835 Topsail Road

Mt. Pearl, Newfoundland and Labrador A1N 3J6Tel: (709) 576-8428 Fax: (709) 747-7277

nl@terryfoxrun.org

1 888 836-9786terryfox.org

Provincial Offices