School of Mechanical & Design Engineering · 2018-10-19 · David Kennedy Room 132.1 Bolton St...

School of Mechanical & Design Engineering

SAFETY STATEMENT

2016

Dublin Institute of Technology School of Mechanical & Design Engineering

Title/Subject School Safety Statement

Number M&DE001

Owner G Reilly

Approved by G Reilly

Date 15/04/2016

Version 2

Page 1

Contents School Contact Details ...................................................................................................................................................... 3

Emergency Contact Details .............................................................................................................................................. 4

College and Campus Contact Details .............................................................................................................................. 4

List of Persons Identified as Being Responsible for Health and Safety Tasks .......................................................... 5

Document Control ............................................................................................................................................................. 6

1.0 Introduction .................................................................................................................................................................. 7

2.0 Safety Policy and Objective for the School .............................................................................................................. 8

3.0 Scope of Safety Statement .......................................................................................................................................... 9

3.1 Location .................................................................................................................................................................. 10

3.2 Safety Responsibilities ........................................................................................................................................... 10

3.3 Statutory Requirement .......................................................................................................................................... 10

3.4 Undergraduate/Postgraduate/Apprentice Students ........................................................................................ 12

3.5 Contractors/Service Providers ............................................................................................................................ 13

3.6 Visitors (a person other than an employee or contractor/service provider) ................................................ 13

3.7 Disciplinary Action ................................................................................................................................................ 14

3.8 Health and Safety Consultation ........................................................................................................................... 14

3.9 Provision of Information ..................................................................................................................................... 14

3.10 Health and Safety Resources ............................................................................................................................. 15

3.11 Safe Systems of Work ......................................................................................................................................... 15

3.12 Procurement Control .......................................................................................................................................... 15

3.13 Inspection Procedures ........................................................................................................................................ 15

3.14 Training ................................................................................................................................................................. 16

4.0 Fire and Evacuation in the School ..........................................................................................................................18

4.1 Instructions on Discovering a Fire ..................................................................................................................... 18

4.2 Instructions on Hearing the Evacuation Alarm or Other Warning ............................................................... 18

4.3 Instructions for Evacuation Marshals ................................................................................................................ 18

4.3.1 Emergency Evacuation Plan Bolton Street .................................................................................................... 22

4.3.2 Emergency Evacuation Plan Linenhall ........................................................................................................... 23

4.4 First Aid ................................................................................................................................................................. 25

4.5 Incident Reporting and Investigation ................................................................................................................. 25

4.6 Hazard Reporting .................................................................................................................................................. 25

4.7 Management of Contractors/service providers ................................................................................................ 25

Safety Statement, DIT School of Mechanical & Design Engineering



Number M&DE001

Owner G Reilly


Date 15/04/2016

Version 2

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4.8 Personal Protective Equipment (PPE) ............................................................................................................... 26

4.9 Emergency Aid and Response ............................................................................................................................. 26

4.10 Ergonomics .......................................................................................................................................................... 27

4.11 Welfare Provisions .............................................................................................................................................. 27

4.12 Sensitive Work Groups ...................................................................................................................................... 28

4.13 Lone and Out of Hours Access ........................................................................................................................ 28

4.14 Work Placement .................................................................................................................................................. 28

4.15 Field Trips/Travel ............................................................................................................................................... 29

4.16 Staff/Students with Disabilities ......................................................................................................................... 29

4.17 Health Surveillance .............................................................................................................................................. 29

4.18 Workplace Drugs, Intoxicants and Alcohol .................................................................................................... 29

4.19 Dignity at Work Anti Bullying & Harassment Policy and Procedures ........................................................ 30

4.20 Stress ..................................................................................................................................................................... 30

5.0 Audit, Review and Communication ........................................................................................................................31

5.1 Document Control ................................................................................................................................................ 31

5.2 Hazard Identification, Risk Assessment and Control Measures .................................................................... 31

6.0 Risk Assessments for the School of Mechanical & Design Engineering............................................................. 1

7.0. Hazard Assessment for Laboratories and Workshops ..................................................................................... 119

8.0 Space Atlas for the School ..................................................................................................................................... 142




Number M&DE001

Owner G Reilly


Date 15/04/2016

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School Contact Details ROLE NAME LOCATION EMAIL TELEPHONE

NUMBER Head of School Ger Reilly Room 119.1 Bolton St [email protected] (01) 402 4020 Asst. Heads of School William Bergin Room 296 Bolton St [email protected] (01) 402 3843

Ciara Ahern Room 226 Bolton St [email protected] (01) 402 3826 David Kennedy Room 132.1 Bolton St [email protected] (01) 402 3846 Robert Simpson Room 242 Bolton St [email protected] (01) 402 3823

School Administrator Miriam Daly Room 240 Bolton St [email protected] (01) 402 3659 Nominee to College of Engineering & Built Environment Health and Safety Team

Paul McSweeney Room 28 Linenhall [email protected] (01) 402 3971

Local First-Aid All Staff in the school dealing with workshop and laboratory activities are trained in emergency first aid on a biannual basis.

Staff who have completed the 3 day Occupational First-Aid Course

Eileen Carey Tom McCormick Tobi O’Brien Derek Ritchie

Room Bolton St 190 Room 16 Linenhall Room 16 Linenhall Room 495 Bolton St

[email protected] [email protected] [email protected] [email protected]

(01) 402 2919 (01) 402 3892 (01) 402 3911 (01) 402 3694

Please see the School website for a full list of contacts – click here

mailto:[email protected]










http://www.dit.ie/mechanicalanddesignengineering/




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Emergency Contact Details Emergency Services 112/999 (You may need to dial “0” for an outside line) Hospital Mater Hospital (01) 803 2000

Mater Rapid Injury Clinic Smithfield (01) 657 9000 Dublin City Council (01) 222 22 22 Garda Síochána Store Street (01) 6668000

Bridewell (01) 666 8200 Bord Gáis 24 hour emergency line 1850 20 50 50 ESB 24 hour emergency line 1850 372 999 Health and Safety Authority 1890 289 389 Samaritans 1850 60 90 90 Environmental Protection Agency 1890 33 55 99

College and Campus Contact Details Front Desk Bolton Street Porter On Duty 01 402 3607 Front Desk Linenhall Porter on Duty 01 402 4000 Incident Controller Porter on Duty 01 402 3607 / 4000 Building Services Supervisor Joe O’Brien 01 402 3793 Building Maintenance Manager Stephen Folan 01 402 3646 Occupational Health Officer Rosie Fleming 01 402 3615 / 087 9809194 Health and Safety Officer Edel Niland 01 402 4192/086 3891080 Student Health Centre Receptionist 01 402 3614 Chaplain Fr. Alan Hilliard 01 402 3639 Employee Assistance Programme (EAP) Contact VHI Corporate Solutions 1800995955 (24 hours /365 days a year) Student Counsellor Secretary 01 402 3352 / 086 0850543 Staff Safety Representative TBC TBC




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List of Persons Identified as Being Responsible for Health and Safety Tasks TASKS RESPONSIBLE PERSON SIGNATURE Coordinating and ensuring records are maintained for training and provision of Personal Protective Equipment

Senior Technical Officers

Ensuring Safety Statement, risk assessments are carried out , updated and communicated

Senior Technical Officers Sean Keane Derek McEvoy Derek Ritchie Technical Officers (Linenhall) Paul Kane Alan Farrell Alan Ryan Technical Officers (Bolton St) Michael Neary Aidan O’Connor Peter O’Farrell Eileen Carey David Fitzsimons Neil Branigan Martin Byrne

Ensuring the upkeep of first aid box and ordering first aid supplies from Occupational Health Officer

Technical officers responsible for each laboratory.

Co-ordinating contractors activities and dealing with Buildings Office for Work Permits

School Management

Updating the statutory registers and Safety Data Sheets

Senior Technical Officers

Ensuring adequate personnel designated as fire marshals and first aiders

College Health and Safety Committee




Number M&DE001

Owner G Reilly


Date 15/04/2016

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Document Control Version number Purpose / Changes Author Date 1 Draft shown to Occupational Health Officer Rosie Fleming / Ger Reilly 30/04/2015 2 Final Draft agreed with Occupational Health Officer Rosie Fleming / Ger Reilly 15/04/2016 3 Final Draft approved by School Executive Rosie Fleming / Ger Reilly 4 Approved Version Published to School Rosie Fleming / Ger Reilly 5 Safety Statement approved by SLT Health and Safety Sub-Committee Rosie Fleming / Ger Reilly 21/06/2016


Dublin Institute of Technology

School of Mechanical & Design Engineering Title/Subject

School Safety Statement Number

M&DE001 Owner

G Reilly Approved by

G Reilly Date

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1.0 Introduction Dublin Institute of Technology (DIT) is required under the provisions of the Safety, Health and Welfare at Work Act 2005, to have and bring to the attention of all employees, a statement of its policy, organisation and arrangements with respect to health, safety and welfare at work. The Act also embraces all of the activities at DIT and staff, students, visitors, contractors/service providers. The fundamental aim of the Safety, Health and Welfare at Work Act is the prevention of accidents and illnesses at the place of work. Safety consultation procedures and the preparation of a Safety Statement and written risk assessment are the key provisions of the Act. This Safety Statement has been prepared in compliance with the Act and provides details of the specific hazards relevant to the School of Mechanical & Design Engineering and the controls that have been implemented to adequately safeguard the activities. This Safety Statement should be read in conjunction with the DIT Parent Safety Statement which is available on the health and safety website. This document applies to all staff, students, visitors, contractors/service providers and campus users. It will be updated as necessary in the light of new legislation, staff feedback, changes and practical experience. In addition it will be reviewed annually.

http://www.dit.ie/safework





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2.0 Safety Policy and Objective for the School The School of Mechanical & Design Engineering will ensure that:

• Work activities are managed and conducted in a manner that ensures the safety, health and welfare of our employees, students, visitors and contractors/service providers

• Our Safety Statement is maintained and updated and written risk assessments are carried out and reviewed as required and brought to the attention of all employees at least annually

• Identified protective and preventative measures are implemented and maintained • Improper conduct likely to put an employee, student, visitor or contractor/service provider’s safety and

health at risk is prevented • A safe place of work is provided that is adequately designed and maintained • A safe means of access and egress is provided • Safe plant and equipment are provided • Safe systems of work are provided • Risks to health from any article or substance are prevented • Appropriate information, instruction, training and supervision are provided • Where hazards cannot be eliminated suitable protective clothing and equipment are provided • Emergency plans are prepared and revised • Welfare facilities are provided and adequately maintained • Competent personnel who can advise and assist in securing the safety, health and welfare of employees are

employed when required

Ger Reilly Head of School of Mechanical & Design Engineering

15 April 2016





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3.0 Scope of Safety Statement The scope of our operations include: In the school we have a number of laboratory and workshop facilities which supports the teaching and research activities of the school. These are located in the main building on the Bolton Street Campus and in Linenhall and they cover a range of activities as indicated below. There is a dedicated staff of 10 Technical Officers, of whom 3 are Senior Technical Officers and 6 Laboratory Assistants. The primary function in these area is the shaping and fabrication/manufacture of engineering components based on student/staff designs. Equipment in our workshop includes, fabrication, sheet metalwork, plumbing, refrigeration, milling and machining centres with full CAD/CAM designing facilities, manual milling and turning, plasma cutting, welding, spark erosion, surface grinding, metrology (CMM) equipment and general fabrication facilities. We also have a range of other laboratories which support advanced maintenance, automation thermodynamics, fluids, prototyping, buildings services and plumbing, heating and refrigeration activities. In general all laboratories and workshops support teaching activities in the school by providing demonstrations of machining and hands on machining by students as well as other manufacturing processes and by manufacturing equipment used in teaching and research laboratories. Our workshop facilities play an important role in the design phase of nearly all work that passes through this area. Workshop staff assist both undergraduate and postgraduate students with all aspects of their designs, including material selection, design optimisation etc. The workshop support the manufacture of projects, parts, fixtures and apparatus for the following groups/areas:

• Apprentice and undergraduate students teaching and learning • Undergraduate laboratory activities and development. • 4th/ final year undergraduate projects. • Postgraduate research projects. • Staff research projects.

Following a College restructuring process, the School of Mechanical and Design Engineering was established in 2014, encompassing a range of disciplines previously delivered by four different schools within the former College structure. The school employs over 85 in teaching, technical support and administration. The School offers a range of programmes at various levels from Apprenticeship through Degree and Master’s degree up to PhD. Disciplines within the School includes Mechanical & Manufacturing Engineering, Design; including Medical Devices and Product Design, Automation Engineering, Engineering Systems Maintenance, Energy & Systems; including Building Services Engineering. The school provides apprentice education in Welding, Fitting, Sheet Metalwork, Metal Fabrication, Plumbing, Air Conditioning and Refrigeration. The School is currently seeking to enhance the range of programmes offered by the School and is actively seeking to incorporate both knowledge and understanding of sustainable engineering design within its programmes.





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3.1 Location Our staff offices and operations are located in the following areas: The school has a range of workshops and laboratories in Linenhall and Bolton Street. All of these have been in the school since its formation in 2013. The school has approximately 1300 WTE students and approximately 85 staff members using school and college facilities in buildings on the Bolton Street Campus site. Staff have offices in both the Linenhall and Main Bolton Street buildings. The details of staff office locations are recorded on the staff office register maintained by the College House Committee.

3.2 Safety Responsibilities In accordance with the DIT Parent Safety Statement, the Head of School of Mechanical & Design Engineering, Ger Reilly, as part of his management function, is responsible for ensuring, so far as is reasonably practicable, the health and safety of persons working, studying or visiting his area of responsibility. In particular he is responsible for the following:

1. To ensure a Safety Statement relevant to operations is prepared which complies with Section 20 of the Safety, Health and Welfare at Work Act.

2. To ensure that the Safety Statement is reviewed at least annually and that the DIT Senior Leadership Team (SLT) Health and Safety Sub-committee is notified that the review has been completed and is provided with any updated document which may result from such a review.

3. To ensure that all hazards are identified and risks controlled. 4. To ensure that regular safety inspections/audits are carried out to monitor compliance with the Safety

Statement and legal requirements and to ensure appropriate follow-up action is taken. 5. To investigate all accidents to staff/students/visitors in their area of responsibility and to complete the

Incident Report Form as appropriate. 6. To ensure that local emergency plans and first aid procedures are implemented and that sufficient fire

Marshals/first aid personnel are available. 7. To ensure that staff are appropriately trained to carry out their duties safely and to ensure the attendance of

staff at designated training courses as appropriate. 8. To ensure that all contractors/service providers carrying out work in the area operate under the Buildings

Office Permit to Work system. 9. Based on risk assessment, to arrange for the provision of adequate and appropriate personal protective

equipment for employees.

All Institute Staff All employees/staff have a duty to take responsibility for their own safety, health & welfare and for that of visitors and any other person who may be affected by their acts or omissions while at work.

3.3 Statutory Requirement Chapter 2, Sections 13 & 14 of the Safety Health and Welfare at Work Act 2005 places a number of obligations on employees whilst at work as outlined in this section:

13.—(1) An employee shall, while at work— (a) comply with the relevant statutory provisions, as appropriate, and take reasonable care to protect his or her safety, health and welfare and the safety, health and welfare of any other person who may be affected by the employee’s acts or omissions at work, (b) ensure that he or she is not under the influence of an intoxicant to the extent that he or she is in such a state as to endanger his or her own safety, health or welfare at work or that of any other person,





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(c) if reasonably required by his or her employer, submit to any appropriate, reasonable and proportionate tests for intoxicants by, or under the supervision of, a registered medical practitioner who is a competent person, as may be prescribed, (d) co-operate with his or her employer or any other person so far as is necessary to enable his or her employer or the other person to comply with the relevant statutory provisions, as appropriate, (e) not engage in improper conduct or other behaviour that is likely to endanger his or her own safety, health and welfare at work or that of any other person, (f) attend such training and, as appropriate, undergo such assessment as may reasonably be required by his or her employer or as may be prescribed relating to safety, health and welfare at work or relating to the work carried out by the employee, (g) having regard to his or her training and the instructions given by his or her employer, make correct use of any article or substance provided for use by the employee at work or for the protection of his or her safety, health and welfare at work, including protective clothing or equipment, (h) report to his or her employer or to any other appropriate person, as soon as practicable— (i) any work being carried on, or likely to be carried on, in a manner which may endanger the safety, health or welfare at work of the employee or that of any other person, (ii) any defect in the place of work, the systems of work, any article or substance which might endanger the safety, health or welfare at work of the employee or that of any other person, or (iii) any contravention of the relevant statutory provisions which may endanger the safety, health and welfare at work of the employee or that of any other person, of which he or she is aware. (2) An employee shall not, on entering into a contract of employment, misrepresent himself or herself to an employer with regard to the level of training as may be prescribed under subsection (1)(f). 14.—A person shall not intentionally, recklessly or without reasonable cause— (a) interfere with, misuse or damage anything provided under the relevant statutory provisions or otherwise for securing the safety, health and welfare of persons at work, or (b) place at risk the safety, health or welfare of persons in connection with work activities In addition, staff have the following responsibilities:

• To participate in and put into practice all training provided by DIT, to ensure compliance with safety, health & welfare legislation

• To co-operate with those responsible for health and safety • To familiarise themselves with the contents of the Health and Safety Statement, safety policies and

procedures and Codes of Practice • To assist in the preparation and updating of the School of Mechanical & Design Engineering Safety

Statement • To assist and co-operate with periodic safety inspections/audits • To assist in the completion of standard hazard identification control sheets and co-operate with the reporting

and investigation of incidents • To ensure that equipment is operated in a safe manner and good housekeeping standards are maintained at

all times • To promote safe work practices • To ensure that all safety rules are communicated to students, contractors and visitors, other campus users • To use equipment only if authorised and trained • To ensure that any safety measures associated with new equipment/machinery is brought to the attention of

the Head of School, Ger Reilly, implemented, documented in the Health and Safety Statement and communicated effectively





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• To ensure that they do not carry out repairs or servicing on plant/equipment/machinery unless they are trained to do so, it is isolated and they should ensure that any guards removed to carry out repairs are properly replaced

• To wear appropriate personal protective equipment where required • To adhere to policies, procedures in the case of lone working/out of hours access • To report to the Head of School any person abusing facilities or equipment • To select and appoint a Safety Representative • To notify the Health and Safety Officer of any perceived shortcomings in the safety arrangements

3.4 Undergraduate/Postgraduate/Apprentice Students Students have a legal responsibility not to endanger themselves or others by their acts or omissions. Thus they must:

• Take reasonable care of their own safety and the safety of others • Co-operate fully with all safety rules and regulations issued by DIT e.g. smoking etc. • Co-operate with those with responsibility for health and safety • Not interfere or misuse any specified items of safety equipment or any safety device • Ensure that equipment is operated in a safe manner and good housekeeping standards are maintained • Use personal protective equipment (PPE) as necessary. (Students are required to provide their own PPE –

laboratory coat, safety glasses etc.) • Not access or use laboratory/workshop facilities and equipment without the permission of their academic

supervisor and where necessary the staff member in charge of these facilities • Use equipment only if authorised and properly trained • Report any incident, dangerous occurrence, defective equipment or potential safety hazard to the Head of

School, Ger Reilly • To participate in any safety training programmes facilitated by the Health and Safety Office • Adhere to policies and procedures in the case of lone working or out of hours access





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3.5 Contractors/Service Providers The following responsibilities are allocated to contractors/service providers:

• All contractors/service providers will be expected to comply with the Institute’s Policy for safety health and welfare and must ensure that their own Safety Statement is made available whilst work is being carried out. It is the Institutes policy that all contractor/service providers have a Safety Statement in accordance with the Safety, Health and Welfare at Work Act 2005

• All work must be carried out in accordance with relevant statutory provisions and taking into account the safety of others on the site. The contractor/service provider must have adequate insurance cover

• Contractors/service providers must not commence with any work on the premises or project site until the Contractor Safety Guidelines and other relevant safety procedures are read, understood and accepted (available from Buildings Office). They must complete the e-learning programme for contractors/service providers

• Contractors/service providers will take reasonable care of themselves and others who may be affected by their acts or omissions and will co-operate as appropriate with DIT employees as necessary

• Contractors/service providers must supply at tender stage a Safety Statement, relevant method statements, copies of their public and employers liability insurance and complete the Contractors Compliance Form CCF1 before a contract is awarded

• They will liaise with the local Building Maintenance Manager and obtain work permits as required • Scaffolding and other access equipment used by contractor’s/service provider’s employees must be erected

and maintained in accordance with current legislation and Codes of Practice. • All plant and equipment brought onto the site by contractors/service providers must be safe and in good

working order, fitted with any necessary guards and safety devices and have all necessary certificates available for inspection

• All transformers, generators, extension leads, plugs and sockets must be suitable for industrial use and in good condition. No power tools or electrical equipment of greater than 110 volts should be used outdoors. If it is necessary to use equipment operating from a 220-volt supply, a residual current device with a rated tripping current of 30mA and operation of 30m sec must be used

• Any injury sustained by a contractor’s/service provider’s employee must be reported immediately to the local Building Maintenance Manager

• Contractors/service providers must comply with any safety instructions given by DIT • DIT may carry out safety inspections. Contractors/service providers informed of any hazards or defects

identified during these inspections will be expected to take immediate action • DIT must be notified of any material or substance brought onto the site which has health, fire or explosive

risks. Such materials must be stored and used in accordance with current recommendations • Contractors/service providers will be accountable for the maintenance of good housekeeping practices at all

times within their respective areas of work • Contractors/service providers are not allowed to use equipment owned by the School of Mechanical &

Design Engineering unless written permission is received from the Head of School, Ger Reilly, and a competent person passes it as being safe.

3.6 Visitors (a person other than an employee or contractor/service provider) • Visitors may not be aware of the potential hazards associated with DIT and also may lack familiarity with the

Institute’s premises/facilities and are therefore a potential risk to themselves and others. All visitors must identify themselves to the relevant DIT personnel and follow all DIT’s safety procedures and policies

• Visitors must not enter any area where they do not have the authority to do so. Hazardous areas will be restricted

• They must not interfere with any of the Institutes property, equipment, materials or substances unless they have permission to do so from the person in charge





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• They must not remain on the premises any longer than necessary and should return PPE on leaving • In the event of an evacuation, they will be led to the Assembly Point by their DIT host • A safety booklet and wallet card is available at reception areas and on request • The DIT Parent Safety Statement is available on the safety website www.dit.ie/safework • DIT has a Child Protection Policy available on the DIT website

3.7 Disciplinary Action Any member of staff/student who contravenes or fails to manage to work in accordance with current safety health and welfare legislation, the DIT Parent Safety Statement and codes of practice may be subject to the Institute’s disciplinary procedures. The Buildings Officer will address any contraventions by contractors/service providers.

3.8 Health and Safety Consultation Employers are obliged under The Safety, Health and Welfare at Work Act 2005, to consult with and take account of any representations made by employees regarding health, safety and welfare. The School of Mechanical & Design Engineering ensures that health and safety is discussed at meetings in the school as necessary and ensures that working groups are appointed to deal with certain health and safety items if required. A nominee from the School of Mechanical & Design Engineering, Mr. Paul McSweeney, sits on the Health and Safety Team for the College of Engineering & Built Environment. This team meets periodically throughout the year, every two months. Consultation takes place when there is a change, update or modification to a particular work process, when new machines or processes are introduced or when new substances or materials are introduced. The College of Engineering & Built Environment Health and Safety Team has selected and appointed Safety Representatives. Details of current Safety Representatives may be found on the health and safety website (www.dit.ie/safework).

3.9 Provision of Information Staff, students and others are made aware of safety matters by the following means:

• Agenda item at Team/School meeting • Health & Safety notice boards • Toolbox talks • Health & Safety Induction • Health & Safety Training courses • Signage:

o Safety notice points o Emergency first aid procedure signs o Emergency floor plans o Assembly point maps o Fire actions notices

• Emergency Response posters • Website www.dit.ie/safework • Posters • Inductions are prepared and delivered by Occupational Health Officers where requested.


http://www.dit.ie/media/humanresources/documents/policiesprocedures/Child%20Protection%20Policy%20&%20Guidelines%20for%20Staff%20-%20HRP058.pdf







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3.10 Health and Safety Resources The School of Mechanical & Design Engineering codes all budgetary spend on activities/spend pertaining to safety, health and welfare. Considerable resources are expended by the School in securing the health, safety and welfare of employees in terms of personnel, time, materials, equipment and the purchase of goods and services. Where additional equipment, training etc. is required whether as a result of ongoing risk assessment or legislative change, resources will be allocated on a prioritised basis to meet the identified requirements. The health and safety website hosts a reference library of videos, texts, literature and other publications on health and safety matters.

3.11 Safe Systems of Work It is the policy of DIT to ensure that employees are not asked to perform tasks outside their competence and capacity. Safe systems of work have been designed with this objective in mind. As some work activities give rise to risks which can only be controlled by adherence to proper procedures, employees are issued with written safe working procedures which should be adhered to at all times; e.g.:

• Procedure for Change Over of Acetylene MCP (M&DE Revision 2.1.doc) Management shall keep a watching brief on safety matters and where necessary adjust or alter systems of work to make them as safe as is reasonably practicable.

3.12 Procurement Control The purchasing of equipment, plant and substances is subject to the provisions of the Safety, Health and Welfare at Work Act 2005 and associated regulations, thus all equipment, plant or substances will undergo risk assessment prior to acceptance into the Institute. The School of Mechanical & Design Engineering follows all the guidelines as per the Parent Safety Statement and ensures that a risk assessment is carried out before any equipment/machinery or contractor/service provider is engaged by the School. All equipment/machinery/tools associated with individual risk assessments are listed in the Physical Hazards section of the risk assessment.

3.13 Inspection Procedures All locations of work will be periodically inspected by a representative from the Health and Safety Office accompanied by local management and the Safety Representative. The Head of School of Mechanical & Design Engineering, Ger Reilly, will ensure non-conformances identified are rectified and a log maintained. Where in the opinion of the Health and Safety Officer or other competent officer, there is a risk of serious injury and immediate risk to individuals, he/she will have the authority to advise that the activity is stopped until adequate steps have been taken to eliminate risk or if possible reduced to an acceptable level. Where the risk cannot be reduced to an acceptable level and finance is not available, the Head of School, Ger Reilly, shall ensure the activity is ceased.





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In accordance with statutory requirements, certain examinations, testing and inspections are carried out on specific items. A list of those items, the frequency of inspection and the testing body is presented below: Item Location Test Frequency Test Company Details Lifting Equipment LI 025, LI 026

Linenhall Biannually, or as needed following fault reporting by staff.

John McDermott Northern Region Engineer Surveyors

Local Exhaust Ventilation LI005, LI 009, LI010, LI026, LI032, LI218, LI219 Linenhall

Biannually, or as needed following fault reporting by staff.

Burlington Engineering Ltd

Sound Level Metering LI005, LI009, LI010, LI026, LI032, LI218, LI219 Linenhall

Every 5 years or as needed following fault reporting by staff.

Organised through Health and Safety Office in Institute

Gas Installations LI005, LI009, LI010, LI026, LI032, LI218, LI219

Annually Burlington Engineering Ltd

3.14 Training Health and Safety training is a legal requirement specified by the Safety, Health and Welfare at Work Act, 2005. It is also Institute Policy that all employees attend such health and safety training and assessment. Please see the Institute’s Health and Safety Training Policy for Staff. Each employee will be made aware of emergency action plans and arrangements pertinent to their workplace as per Section 11 of the 2005 Act at induction by completing the online Emergency Response Training (ERT) programme. In addition to our statutory duty to employees, DIT seeks to provide such training as is necessary to enable the students to undertake their studies in a manner which, in so far as it is reasonably practicable, is safe and does not give rise to risks to health or expose the individual student or other persons to unacceptable levels of risk. The provision and extent of any necessary training is dependent upon the nature of the academic discipline being pursued, the experience and disposition of the students involved, their familiarity with any equipment/substances to be utilised, the environment/conditions where the activities may be discharged, and the extent to which supervision is necessary and available. Risk assessments will highlight where additional student training is required. Training required for the School of Mechanical & Design Engineering includes: Mandatory Training:

• Emergency Response Training (ERT) • Manual Handling • Emergency First Aid (1 Day) • Legal Update for Managers (for grades V and above)

Specialist Training:

• Gas Safety • Abrasive Wheels • Occupational First Aid (3 Day)

https://www.dit.ie/media/healthandsafety/documents/Policy%20on%20Health%20and%20%20Safety%20Training%20for%20Staff%20%20-%20Approved%20by%20DIT%20H&S%20Committee%20-%20%20%20November%202011.pdf





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• Specialist workshop or laboratory apparatus as may be required on a risk basis • Fork Truck Driving





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4.0 Fire and Evacuation in the School

4.1 Instructions on Discovering a Fire All staff, students, visitors, contractors/service providers etc.

• Activate the nearest fire alarm point • Contact the front desk or Emergency Services • Leave the building using the nearest exit route • Disperse from the building and move away to place of safety • Do not use the lift • Do not re-enter the building until the “all clear” has been given

4.2 Instructions on Hearing the Evacuation Alarm or Other Warning All staff, students, visitors, contractors/service providers, first-aiders etc.)

On hearing an alarm activation or other warning: • Each class/office/laboratory/workshop should evacuate the building using the nearest available exit • All students in classrooms/laboratories/workshops should be led by lecturers/technicians • All visitors should be escorted to safety by the person they are visiting • Anyone in common areas or moving between areas, should immediately join the lines of people exiting • Shut down equipment and gas/electricity if safe to do so and time permits • Close windows and doors to confine smoke/fire • Staff acting as evacuation marshals should “sweep search” their area (offices, classrooms, laboratories,

workshops, sanitary facilities, storage areas) and then evacuate the building without delay by the nearest available exit

• Form a single file on both sides of the corridor or stairway, leaving the centre passageway clear • Do not delay or stop to collect personal belongings • Do not use the lift • If heavy smoke present, try to find another exit or crouch low to the floor • All doors should be closed (not locked) by the last person in the line • Disperse from the building and report to the designated Assembly Point - see below • All evacuation marshals/sweepers, Building Maintenance personnel, Heads of School, first-aiders should

assemble at the designated assembly point and report details of any casualties or people needing assistance with evacuation. This information is then given by the Incident Controller to the Emergency Services

• Do not return to the building until instructed to do so by the Incident Controller

4.3 Instructions for Evacuation Marshals • If possible collect your high visibility jacket from the designated point • If safe to do so, sweep search all rooms in your designated area* to ensure that everyone is • evacuated and directed to the nearest available exit • Re-route staff, students and visitors to alternative escape routes if necessary • Do not enter isolated areas alone • Do not delay your own evacuation • Do not put yourself in any danger • If required, assist any individuals to evacuate the area** • Report to the Incident Controller/ deputy incident controller and inform him/ her of the following:

• Has the area been fully evacuated • Are there any casualties in your area • Are people in need of assistance with evacuation • Are persons refusing to evacuate





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• On evacuation, assist with directing people to the designated assembly point * Your normal work location or the area you are located in at the time of an alarm activation ** Separate personal emergency egress plans (PEEP) have been prepared for people with disabilities You should familiarise yourself with the locations of the following:

• Escape routes • Fire alarm call points • Fire extinguishers and blankets • Fire assembly points

Your Incident Controller is: Porter on Duty Your local Assembly Points are as follows: BUILDING ASSEMBLY POINT Bolton St. Cineworld Cinema, Parnell Street

Linenhall

Henrietta Street





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Cineworld Cinema, Parnell Street

Henrietta Street





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Exit from Linenhall





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4.3.1 Emergency Evacuation Plan Bolton Street





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4.3.2 Emergency Evacuation Plan Linenhall





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The School of Mechanical & Design Engineering will ensure that sufficient marshals are appointed on an ongoing basis to provide an effective service. All staff of the School will act as evacuation marshals in their respective areas as part of local evacuation procedures in the College. General Rule of Thumb – all staff should act as “sweepers” in the event of an emergency, checking offices, classrooms, workshops, laboratories etc. as they exit to ensure that as they exit everywhere has been cleared. YOU SHOULD NOT PUT YOURSELF IN DANGER AT ANY TIME





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4.4 First Aid • An emergency first aid kit and automatic external defibrillator (AED) is available at the front desk/reception

area in Bolton Street and Linenhall and at the top of the Stairwell in the Coffee Dock at Bolton St. • First aid kits are also available in each laboratory and workshop • A list of Institute Staff who have completed training in first aid/AED is available on the health and safety

website List members of staff trained in this area All Staff in the school dealing with workshop and laboratory activities are trained in emergency first aid on a biannual basis, and a number of staff in the School Have completed a 3 day Occupational First-Aid Health & Safety training course:

• Eileen Carey • Tom McCormick • Tobi O’Brien • Derek Ritchie

Please report any used items to the designated person in charge who is responsible for monitoring the contents and ensuring their replacement. Further Treatment / Incident Report Forms

• Staff may refer students to the Student Health Centre in DIT at 01 402 3614 / 402 3051 or contact the Emergency Services on 112 / 0999 if an incident is urgent

• Incident Report forms are available from the front desk and on the health and safety website. When completed and signed the top white copy should be sent to the DIT Health & Safety Officer

• An Occupational Health Officer Rosie Cannon is available at 087 9809194 weekdays 9:00am – 5:00 pm to deal with the occupational health, safety and welfare needs of all staff and students and to provide a back up first aid service

4.5 Incident Reporting and Investigation The Institute has a statutory duty to record all incidents and report certain types of incidents and dangerous occurrences to the Health and Safety Authority (HSA). Therefore all incidents resulting in personal injury, damage to property, dangerous occurrences or near miss e.g. must be reported immediately to your Manager/Supervisor. The incident report form must be forwarded to the Health and Safety Officer within 24 hours of the incident occurring or as soon as possible. Incident report forms are available at the front desk/reception area and on the health and safety website.

4.6 Hazard Reporting DIT recognises the part that its staff/students/visitors and contractors/service providers have to play in the reporting of hazards in the workplace. There is a report form to formally identify and report hazards. If the hazard is a structural issue, it should be reported immediately to the local Building Maintenance Manager and if it is an operational safety issue, it should be reported to local management using the Institute’s Hazard Report Form available on the health and safety website.

4.7 Management of Contractors/service providers All work undertaken by outside contractors/service providers on behalf of the School of Mechanical & Design Engineering must be carried out under a Buildings Office Permit to Work.










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4.8 Personal Protective Equipment (PPE) It is the policy of DIT to eliminate all hazards where reasonably practicable. DIT will assess what PPE appropriate to the task/work environment is required only as a last resort when further risk reduction is not feasible. All PPE and safety equipment purchased by the School of Mechanical & Design Engineering must be of approved standards and comply with relevant EC Directives regarding design and manufacture. Defects shall be reported to Managers/Supervisors. The various areas where PPE must be worn are outlined in the risk assessments. This is further complemented with signage. PPE shall be provided and worn in designated areas and whilst carrying out specific tasks, based on the risk assessments. All PPE must be appropriate for the risks involved without it leading to increased risk. It should be chosen based on assessment and in consultation with staff members. The PPE should be used only for the purpose specified and where it is necessary to wear simultaneously more than one item of PPE, they must be compatible with each other and continue to be effective against the risks involved. Staff should report immediately when the PPE is faulty or defective or if they have any medical condition that may affect the correct use of the PPE. PPE should be of a type suitable for the conditions in the workplace and take account of the user’s state of health. It is in principle intended for one’s personal use only, however if it is necessary for an item of PPE to be worn or used by more than one person, measures should be taken to ensure that it does not create any health or hygiene problems for the users. The supply, issue and record of all PPE is the responsibility of supervisors. Employees and students must be informed of all risks they are being protected from, instructed on the use of the PPE and given adequate information, training and demonstration in the wearing of such equipment and the level of protection afforded by its use. Every person provided with PPE must take reasonable care of such equipment and must make proper use of it where there is a foreseeable risk of injury and where they have been instructed to do so. They must also ensure that it is returned to storage subsequent to use. Supervision and monitoring are required to ensure PPE is used/worn. Staff shall inform any person in the area including contractors/service providers, students and visitors of the statutory and local policies in place with regard to PPE. Necessary PPE for this School includes:

• Safety footwear • Laboratory and or workshop protective clothing, flame retardant clothing is required in hot metal, sheet

metalwork, metal fabrication and welding workshops. • Safety protective eyewear • Hearing protection including ear plugs and in designated areas over ear hearing protectors • Gloves or protective flame retardant handwear is required in hot metal, sheet metalwork, metal fabrication

and welding workshops. • Safety protective eyewear • Facemasks are required in areas where grinding is carried out.

4.9 Emergency Aid and Response SERIOUS INCIDENT/EMERGENCY

• Dial 112/999 (You may need to dial “0” for an outside line) • Contact Health and Safety Officer - 086 3891080

REQUIRES FIRST-AID

• Seek local first-aider – see Contacts page. • Injured unwell staff/students:





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Occupational Health Officer Rosie Cannon 087 9809194

• Injured/Unwell Students: Student Health Centres Northside 01 4023614 Southside 01 4023051

If serious/after 5pm/in doubt, go directly to local A & E/local GP

REQUIRES FURTHER ATTENTION

• Staff members should attend their local GP • Students should attend the Student Health Centre. • Structural safety matters - Should be referred to the local Buildings Maintenance Manager

Operational safety matters – Should be documented on a Hazard Report Form and sent to the Health and Safety Office (www.dit.ie/safework)

4.10 Ergonomics All new equipment and machines, tools, work methods, work procedures and work stations should be assessed for ergonomic hazards prior to being brought into use. The Health and Safety Officer should be informed of the risk assessment process and will advise of competent people to assist with the risk assessment. Staff should consider ergonomic standards when designing new workstations and layout of new offices. It is the responsibility of the Head of School of Mechanical & Design Engineering, Ger Reilly, to ensure that all information on ergonomic controls is communicated to employees and students via circulars, team briefings or other means. He should also ensure that all problems identified are addressed and brought to the attention of the Health and Safety Officer.

4.11 Welfare Provisions In accordance with legislation, Dublin Institute of Technology is committed to providing welfare facilities which are available to all staff which include the following:

• Adequate and suitable sanitary and washing and drying facilities with hot and cold running water maintained in a clean and hygienic condition

• Adequate number of lavatories and washbasins with hot and cold running water • Adequate and suitable showers for employees if required by the nature of the work • An adequate supply of potable drinking water at suitable points conveniently accessible to all employees,

tested by the Buildings Office • Suitable facilities for sitting/other ergonomic support, in the case where work can be done in a seated

position • Suitable and adequate facilities for boiling water and taking meals or reasonable access to other suitable and

adequate facilities. All main campuses have staff rooms and canteen facilities • Easily accessible rest rooms/areas with seats with backs • Adequate provision for drying wet or damp work clothes • Adequate ventilation, temperature and lighting • Fire detection and fire fighting equipment • Emergency routes and exits





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• Pedestrian and traffic management systems • Clean and well maintained interior walls, floors and traffic routes • Rest facilities for pregnant ladies or breastfeeding mothers • Everyone is obliged to care for these facilities and must not misuse them. All welfare provisions should be

maintained in a clean safe condition • Arrangements for regular cleaning of premises and removal of waste should be made by the local Building

Maintenance Manager. Arrangements for cleaning and waste disposal is outlined in the risk assessments below

4.12 Sensitive Work Groups Protection of Children and Young Persons In cases where children must be present on Institute premises and therefore affected by our acts/omissions, sufficient notification must be given to the Health and Safety Office by the DIT host representative, of the situation, so that an appropriate risk assessment may be carried out. When on DIT property, the parents/guardians/host representative charged with responsibility for bringing the child onsite, must be responsible for that child and ensure that at all times they are supervised and protected from activities, processes, equipment, machinery, agents etc. Please detail any circumstances where this applies to your School and complete the relevant risk assessments in the appendices. All staff must familiarize themselves with the DIT Child Protection Policy. Pregnant Post-Natal and Breastfeeding Employees/Students The Safety, Health and Welfare at Work (General Application) Regulations 2007, places a duty on employers to assess the risks to determine any possible effects on new/expectant mothers resulting from any activity at the place of work.

• Each risk assessment will identify hazards in the workplace that could pose a health and safety risk to new and expectant mothers

• Where the assessment reveals a risk, then preventive or protective measures will be taken. • Pregnant employees/students should advise the Health & Safety Office of their condition as soon as they are

aware they are pregnant so that a confidential pregnancy risk assessment may be carried out • On returning to work/college any new mothers who are breastfeeding and require facilities should contact

the Health & Safety Office

4.13 Lone and Out of Hours Access At present is not aware of any staff or students in the school for whom there are arrangements agreed for lone or out of hours working in workshops or the laboratories of the school.

4.14 Work Placement Please append all relevant work placement risk assessments for your School if applicable. Work placement fact sheets are available for all host employers/organisations, DIT students and DIT mentors, and must be studied before arranging and undertaking any work placement. Students engaged on work placements may carry out various tasks. It is impractical for the school to conduct risk assessments on all of the tasks that a student might carry out on a work placement.

http://www.dit.ie/media/humanresources/documents/policiesprocedures/Child%20Protection%20Policy%20&%20Guidelines%20for%20Staff%20-%20HRP058.pdf





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4.15 Field Trips/Travel Staff must complete a risk assessment prior to field trips. All field trips and travel proposals must have a risk assessment completed prior to the event. Each field trip requires a risk assessment and these are completed on an ongoing basis as required and have validity only for the trip for which they have been prepared and to which they specifically apply.

4.16 Staff/Students with Disabilities Specific risk assessments will be completed to ensure that the health and safety needs of staff and students with permanent/temporary disabilities are taken into account. Preventative and proactive measures will be put in place following the risk assessment if specific hazards are identified. Personal emergency egress plans (PEEPs) will also be prepared if required. The Disability Liaison Officer will provide specialist and competent advice and liaise with the Health and Safety Officer, Occupational Health Officers, College Manager and Building Maintenance Manager. The onus is on visitors with a disability to notify staff at the front desk, who will assist in evacuation if required. Please ensure all staff and students are familiar with the procedure and are referred to relevant services where necessary.

4.17 Health Surveillance Risk assessments will determine if health surveillance is required. Health Surveillance is made available to all staff appropriate to the health and safety risks present and facilitated by the Health and Safety Office. In certain circumstances, staff and students may be referred to our external Occupational Health Physician for a health assessment in relation to their work/studies to ensure that we can put in place any additional corrective action if required. Eye tests are available for regular visual display unit users at the National Optometry Centre. Please familiarise yourself with the eye test policy which is available on the health and safety website. All staff requiring specialist eyewear are provided with details of this service and arrangements are made for the evaluation of their needs and the purchase of any specialist protective glasses at cost to the school.

4.18 Workplace Drugs, Intoxicants and Alcohol An employee/student must ensure that he or she is not under the influence of an intoxicant to the extent that he or she is in such a state as to endanger his or her own safety, health or welfare or that of any other person. Contraventions will be dealt with as per DIT disciplinary procedures.

http://www.dit.ie/media/healthandsafety/documents/Policy%20for%20the%20Provision%20of%20Eye%20and%20Eyesight%20Tests%20to%20PC%20&%20VDU%20Users.pdf





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4.19 Dignity at Work Anti Bullying & Harassment Policy and Procedures The Institute’s Dignity at Work Anti Bullying & Harassment Policy and Procedures deals with complaints against members of staff in the workplace which also includes work associated events such as meetings, conferences and work related social events, whether on the premises or off site. Bullying or harassment of staff/students will not be tolerated. Please ensure that all staff are familiar with the relevant policy/procedure.

4.20 Stress Risk assessments will identify any areas where stress is a hazard and controls will be implemented to eliminate this hazard. The Human Resources department should be consulted immediately if an issue regarding stress is highlighted. An Employee Assistance Programme (EAP) is available to all staff. Students should liaise with their tutors in relation to issues regarding stress. Tutors are appointed for groups of students. Students may also seek assistance from the Student Health Centre and Student Counselling Service.

http://www.dit.ie/media/humanresources/documents/policiesprocedures/Dignity%20at%20Work%20Anti%20Bullying%20&%20Harassment%20Policy%20-%20HRP018.pdf





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5.0 Audit, Review and Communication The School of Mechanical & Design Engineering ensures that periodic health and safety audits are completed and a review of the School Safety Statement and documentation takes place. This will be approved by the DIT SLT Health and Safety Sub-Committee. All changes will be communicated to all staff, students, visitors and contractors/service providers. The most recent revision of the School Safety Statement will be available on the DIT safety website and from the School Administrator.

5.1 Document Control This document is a controlled document and as such any updates, review and distribution will be in accordance with DIT’s standards for such documents. Only controlled copies will be updated when required. The Head of School of Mechanical & Design Engineering, Ger Reilly, will issue new documents after appropriate consultation and agreement with relevant parties.

5.2 Hazard Identification, Risk Assessment and Control Measures It is the policy of the Institute to identify hazards in the workplace, assess the risk to safety and health and control these risks as far as is reasonably practicable. The Parent Safety Statement outlines the generic hazards, which have been identified and the control measures that are in place. It is incumbent on those responsible for managing their areas of work, at all levels, not merely to observe the arrangements described in the Parent Safety Statement, but to assess their applicability within their area of authority and where necessary to refine and extend them to deal with particular local situations. The management of the Dublin Institute of Technology is committed to ongoing identification of hazards, assessment of the appropriate risks and the introduction of controls to deal with them. Management at all levels have a responsibility to apply this principle within their area of authority. Staff are encouraged to become involved and participate in safety, health & welfare issues. In particular, they are encouraged to identify any potential hazards, which may exist, and to ensure that a risk assessment is carried out. Ongoing hazard inspections will be carried out periodically to ensure that the information is updated, controls are adequate and where necessary the risks are reassessed. A “hazard” is taken to mean “any substance, article, material or practice which has the potential to cause harm to the safety, health or welfare of staff, students, visitors, contractors/service providers in DIT”. Hazards may be classified as:

• Physical • Chemical • Biological • Operational • Human Factors

“Risk” is a measure of the probability of the event occurring and the severity and extent of the injury, ill health or damage it may cause if it did occur.





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Risks may be classified as:

• High • Medium • Low

High Occurrence is probable, and could cause a fatality, serious injury or serious ill health to an individual

or group of people. Medium Occurrence is possible and could cause injury or ill health to an individual or a small group of people. Low Occurrence is possible but unlikely, only minor injury would be caused and would probably be

limited to a single individual. The classification of hazards should be used to develop the priority of control measures, remedial actions, and the allocation of resources. As a general rule, the control measures will seek to eliminate any risk classified as high and reduce the potential of risks classified as medium or low. Risk control measures are a combination of: Elimination Where the risk is removed Substitution Where the risk is exchanged for one of lesser classification Isolation Where the risk is contained (e.g. Enclosures, guards etc.) Engineering Where common systems are used to protect all exposed to risk (e.g. Fire alarms,

ventilation systems etc.) Personal Protection Whereby the above means, the risk cannot be reasonably be reduced further, but an

unacceptable level of risk remains, the team members are individually protected from the risk.

Procedure Where procedural controls are used. This will include procedures such as Standard Operating Procedures and training and the provision of information may apply to any and all of the above control measures.

6.0 Risk Assessments for the School of Mechanical & Design Engineering

PHYSICAL

Ref

Hazard

Risk(s) Associated /

Description

Control Measures Risk

H/M/L

Person(s)

Responsible

Target Date /

Status

Current Controls Further

Actions Required

001 Fire, Emergency Response & Evacuation Who is harmed: • Staff members • Students • Visitors • Contractors/service

providers • Sensitive risk

groups • young

persons • pregnant

women • people with

disabilities

• Staff unfamiliar with evacuation procedure

• Lack of evacuation drills

• Use of naked flames • Improper use/storage

of flammable or combustible materials

• Smoking in undesignated areas

• Faulty electrics • Inadequate

emergency equipment • Misuse of equipment

• Staff trained in Emergency Response Training (ERT)

• Sufficient fire detection and extinguishing equipment available

• Firefighting equipment and detection systems maintained and tested

• Fire and evacuation signage in place

• Emergency first aid procedures posted

• Good housekeeping standards maintained

• Waste removed regularly • Means of escape present

and known to occupants • Evacuation procedure in

place and practiced each

• Maintain current controls

• Ensure compliance with ERT and evacuation procedure

• Ensure clear access to firefighting equipment

• Ensure escape routes and emergency exits are kept clear and unobstructed

• Ensure staff participation in the

With current

controls: H

With Actions applied:

M

• All staff and Head of School

• All staff

Ongoing

Ongoing





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semester • Assembly point known

to occupants • Emergency exits are

clearly marked and free from obstructions

• Emergency lighting in place

• Staff members act as evacuation marshals

• No smoking policy in place

• Flammable materials kept to a minimum and stored appropriately Scheduled maintenance of buildings services (heating, electricity, ventilation etc.)

• Hot work permit system in place

• Compliance with building regulations

• Site specific Emergency Manual for the Bolton St. campus available on the website www.dit.ie/safework

role of evacuation marshal

• Head of School

Ongoing

PHYSICAL






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Ref

Hazard


Description

Control Measures Risk H/M/L

(with controls)

Person(s)

Responsible

Target Date /

Status


Actions Required

002 Manual Handling Admin Areas:

• Office supplies

• Files • Exam scripts

Teaching Areas:

• Bench projectors

• Class materials

• Exam scripts Workshops and Laboratories:

• Work materials

• Tools & equipment

• Waste • Gas cylinders • Machine

parts

• Manual Handling-related injuries, e.g. back injury

• Slips, trips, falls

• All staff compliant with and adhere to mandatory manual handling training

• Mechanical aids and lifting equipment in use

• Safety ladder/step stools available for access to height

• Manual handling risk assessments available to all staff, contact local Occupational Health Officer

• Good housekeeping • Safe work environment • Implement team lifting

where required • Adequate lighting

maintained • Report issues and health

concerns to Line manager

• Heavy items not stored above shoulder height


• Refresher training in manual handling to be carried out where necessary and at least every 3 years

• Inspection and maintenance programme for mechanical aids, lifting equipment and safety ladders/step stools

With current

controls: M


L

• All staff • Head of

School

Ongoing

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Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young



disabilities

• Passenger lift and goods lift available in the Linenhall and Bolton Street building





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PHYSICAL

Ref

Hazard


Description


(with controls)

Person(s)

Responsible

Target Date /

Status


Actions Required

003

Work Equipment & Machinery Power Transmission Rigs

• Entrapment of

hand or clothing in moving parts

• Use of workshop

and laboratory facilities by students is not permitted without staff supervision

• Equipment used and maintained in accordance with manufacturer’s instructions

• Equipment CE marked and comes with CE certificate of conformity

• Safety guards in place

• Training and information provided to students

• Students supervised by staff

• Maintain

current controls

• SOP to be developed

With

current controls:

H


M

• All staff

and students

• Head of

School

Ongoing

1/05/2016





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• First Aid kit provided

• Mandatory training for staff in Emergency First Aid

• Equipment checked for defects before use and unsafe equipment taken out of use

• Adjustments are not made while moving parts are in motion

• Safe work area around equipment

• Use of PPE and signage in place

• Maintenance and inspection programme for equipment

• Loose clothing and long hair secured when in use





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PHYSICAL

Ref

Hazard


Description


(with controls)

Person(s)

Responsible

Target Date /

Status


Actions Required

004

Work Equipment & Machinery Lathe

• Injury from

flyaways • Entrapment of

hand or loose clothing in moving parts

• Hearing damage

• Lathe used and

maintained in accordance with manufacturer’s instructions.

• Lathe is CE marked and comes with CE certificate of conformity

• Safety guard in place • Lathe angled to

reduce injury from flying parts

• Emergency stop switch available

• SOP in place for safe operation

• Training and information provided to students by staff

• Students supervised

• Maintain

current controls

• Repeat noise assessment and health surveillance for staff at regular intervals

With

current controls:

M


L

• All staff

and students

• Head of

School

Ongoing

Ongoing





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by staff • First Aid kit

provided • Mandatory training

for staff in Emergency First Aid



• Maintenance and inspection programme


• Safe working area around lathe

• Noise assessment carried out and health surveillance provided to staff





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PHYSICAL

Ref

Hazard


Description


(with controls)

Person(s)

Responsible

Target Date /

Status


Actions Required

005

Work Equipment & Machinery Pedestal & Bench Grinders (Abrasive Wheels)

• Eye injury from

flying particles • Cuts from

contact with abrasive wheel

• Entrapment in moving parts

• Burns from sparks

• Inhalation of particles

• Hearing damage

• Equipment used

and maintained in accordance with manufacturer’s instructions

• Equipment CE marked

• Guard protection against sparks and flying particles

• Emergency stop switch available

• Water used to cool down wheels




• Mandatory training

• Maintain

current controls

• Develop SOP for safe operation

• Mandatory training for staff in Abrasive Wheel Mounting

• Provide local exhaust ventilation

• Arrange repeat noise assessment and health surveillance for staff at regular intervals

With

current controls:

M


L

• Head of

School

• Head of School

Ongoing

1/05/2016





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for staff in Emergency First Aid




• Defects reported and unsafe equipment taken out of use

• Adequate lighting appropriate to work tasks

• Safe working area around equipment

• Abrasive wheel mounting/replacing carried out by trained staff member






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PHYSICAL

Ref

Hazard


Description


(with controls)

Person(s)

Responsible

Target Date /

Status


Actions Required

006

Work Equipment & Machinery Band Saw

• Contact with

moving blade • Trauma to eye

from ejected material /flying debris

• Snapping of blade

• Hearing damage


• Equipment CE marked • Safety guard in place • Emergency stop switch

provided • Blade fitted/replaced by

technicians only • Training and

information provided to students by staff


• First Aid kit provided • Mandatory training for

staff in Emergency First Aid



• Maintain

current controls



With

current controls:

M


L

• All staff

and students

• Head of

School

Ongoing

1/05/2016





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PHYSICAL

Ref

Hazard


Description


(with controls)

Person(s)

Responsible

Target Date /

Status


Actions Required

007

Work Equipment & Machinery Milling Machines

• Entrapment of

hand or clothing in moving parts

• Flying particles during operation

• Hearing damage • Burns from

handling of hot material

• Slip/trip/fall • Inhalation of

dust/particles • Back strain from

lifting parts and materials

• Cuts from handling or transport of materials

• Emergency stop

switch available • Loose clothing and

long hair secured when in use




• Mandatory training for staff in Emergency First Aid and Manual Handling


• Maintenance and inspection

• Maintain

current controls

• Ensure safety

guards in place on all machines


• Designate and mark out walkways around machines

• Ensure ventilation is adequate for removal of airborne particles

• Provide

With

current controls:

H


M

• All staff

and students

• Head of

School

Ongoing

1/05/2016





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programme • Noise assessment

carried out and health surveillance provided to staff

• General Operative (GO) clears up waste material / swarf

• Ventilation system in place

mechanical aids to assist with lifting, handling and transport of parts and materials

• Repeat noise

assessment and health surveillance for staff at regular intervals

• Head of

School

Ongoing





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PHYSICAL

Ref

Hazard

Risk(s) Associated

/ Description


(with controls)

Person(s)

Responsible

Target Date /

Status


Actions Required

008

Work Equipment & Machinery Oven, Furnace & Hot Plate

• Burns • Fire

• Outer surface is insulated to keep cool

• Controller available for temperate adjustment

• Use of heat resistant gloves

• Fire detection system and fire-fighting equipment in place




• Mandatory training for staff in

• Maintain

current controls

• Put warning sign in place re: hot surface

With current controls: M With Actions applied: L

• All staff

and students

• Head of

School

Ongoing 1/05/2016





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Emergency First Aid and Emergency Response






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PHYSICAL

Ref

Hazard

Risk(s) Associated / Description

Control Measures Risk H/M/L (with controls)

Person(s) Responsible

Target Date / Status

Current Controls

Further Actions Required

009

Work Equipment & Machinery Vacuum Machine

• Use of liquid resins

• Chemical catalyst used to harden resin

• Chemical

exposure – skin contact and inhalation

• Chemical agents

locked away in designated storage cabinet when not in use

• Use of PPE • Training and





• Maintain

current controls

• Provide

Material Safety Data Sheet (MSDS) for chemical agents

• Erect appropriate signage on cabinet door


• All staff

and students

• Head of

School

Ongoing 1/05/2016





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PHYSICAL

Ref

Hazard





Current Controls


010

Work Equipment & Machinery Vacuum Former

• Ceramic heating element

• Hot moulds

• Burns

• SOP available • Moulds locked away

so equipment can’t be used without supervision





• Maintain

current controls

• Put warning sign in place re: hot surface

• Heat resistant gloves to be provided


• All staff

• Head of School

Ongoing 1/05/2016





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PHYSICAL

Ref

Hazard





Current Controls


011

Work Equipment & Machinery Vacuum Chamber

• Electrically operated

• Use of compressed helium gas cylinders

• Explosion • Fire • Electric shock • Burns • Inhalation of

gas/fumes

• Unit is sealed • Cylinders secured

to bench • Fire detection and

fire-fighting equipment in place


• Mandatory training for staff in Emergency First Aid and Emergency Response

• Maintenance and inspection programme for equipment

• Maintain

current controls

• Install signage re: compressed gas

• Consider local exhaust ventilation for equipment


• Head of

School

• Head of School

Ongoing 1/05/2016





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PHYSICAL Ref

Hazard





Current Controls


012

Work Equipment & Machinery Sander

• Entrapment of

hand or loose clothing

• Cuts from contact with sander

• Inhalation of dust particles

• Eye injuries from fly-aways

• Hearing damage

• Emergency stop

button available • Use of PPE and

signage in place • Adequate

ventilation • Training and





• Inspection and maintenance programme in place for sander

• Loose clothing and

• Maintain

current controls

• SOP to be developed for safe operation


• Head of

School

• Head of School

Ongoing 1/05/2016





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long hair secured when in use






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PHYSICAL

Ref

Hazard





Current Controls


013

Work Equipment & Machinery Fret Saw

• Cuts from

contact with sharp blade

• Respiratory irritation due to dust inhalation

• Hearing damage

• Adjustable guard in

place with extraction

• Equipment secured to bench

• Use of PPE and signage






• Maintain

current controls



• All staff

and students

• Head of

School

Ongoing 1/05/2016





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PHYSICAL

Ref

Hazard





Current Controls


014

Work Equipment & Machinery Pedestal Drill

• Contact with

rotating parts • Eye injury due

to ejected materials

• Hearing damage

• Equipment used





• Inspection and maintenance programme for equipment

• Work pieces securely clamped when drilling


• Maintain

current controls


• Consider erecting a safety guard over drill bit facing operator to reduce risk of eye injury



• All staff

and students

• Head of

School

Ongoing 1/05/2016





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• Movable table and working height

• Electrical shutdown switch











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PHYSICAL

Ref

Hazard





Current Controls


015

Work Equipment & Machinery Guillotine

• Cuts and

lacerations • Amputation

• Use of equipment

by students is not permitted without staff supervision






• Adjustments not

• Maintain

current controls



• All staff

and students

• Head of

School

Ongoing 1/05/2016





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made when equipment is in operation

• Safety guard in place







• Foot pedals operate machine leaving hands free for feeding metal sheets

• Emergency stop switch provided





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PHYSICAL Ref

Hazard





Current Controls


016

Work Equipment & Machinery Punching Machine

• Entrapment in

moving parts • Cuts and

lacerations • Hearing

damage

• Equipment used



• Equipment is barricaded off and use by students is prohibited


• Safety guards in place

• Sensor shuts down equipment on detecting motion


• Inspection and

• Maintain

current controls




• All staff

and students

• Head of

School

Ongoing 1/05/2016





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maintenance programme for equipment












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PHYSICAL

Ref

Hazard





Current Controls


017

Work Equipment & Machinery Power Press

• Cuts and









• Adjustments not

• Maintain

current controls



• All staff

and students

• Head of

School

Ongoing 1/05/2016





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made when equipment is in operation














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PHYSICAL Ref

Hazard





Current Controls


018

Work Equipment & Machinery Brake Press

• Cuts and









• Adjustments not made when

• Maintain

current controls



• All staff

and students

• Head of

School

Ongoing 1/05/2016





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equipment is in operation










PHYSICAL





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Ref

Hazard





Current Controls


019

Manually Operated Hand Tools

• Saws • Craft knives • Screwdrivers • Hammers • Spanners • Files • Clippers • Pliers

School to provide further info

• Cuts and

lacerations • Blunt trauma/

impact • Eye injuries

• Hand tools kept

clean, sharp and in good condition

• Edges of sharp hand tools protected/sheathed when being carried and when not in use

• Hand tools visually checked before each use

• Defects reported and unsafe tools taken out of use

• Information and training provided by staff to students

• Supervision of students by staff

• Inspection and maintenance programme for hand tools

• Adequate lighting

• Maintain

current controls

With current controls: L With Actions applied: L

• All staff

and students

Ongoing





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appropriate to work tasks



• Hand tools stored safely when not in use





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PHYSICAL

Ref

Hazard





Current Controls


020 Power Tools

• Drills • Hand-

held Grinders

• Entanglement • Eye Injuries • Cuts • Trauma from

ejected materials/flying particles

• Vibration • Noise • Dust • Contact with

moving parts • Electric shock

• Power tools used and maintained in accordance with manufacturer’s instructions

• Operators manual available for each power tool


• Power tools visually checked before each use and unsafe items taken out of use

• Safety guards provided and used

• First aid kit provided

• Mandatory training for staff in one day Emergency First Aid course

• Information and


• SOP to be developed for each power tool

• PAT testing to be carried out as appropriate

With current controls: M With Actions applied: M

• All staff and students

• Head of School

Ongoing 1/05/2016





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training provided in safe use of power tools

• Inspection and maintenance programme for power tools


• Adequate lighting to ensure good visibility for work tasks

• PPE provided and worn as required

• Vice/clamps provided and used as required to secure work pieces

• Ensure no loose or dangling clothing/personal effects when operating power tools with moving/rotating parts

• Isolate power before making adjustments or changing accessories





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• Power tools greater than 110 volts are not used in external or damp locations

• Assessment of noise levels carried out





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PHYSICAL

Ref

Hazard





Current Controls


021 Noise

• Hand tools • Power tools • Machinery &

Equipment • Compressed Air • Welding • Sheet metal

work


• Hearing loss / damage

• Disruption/ distraction

• Interference with communications and warning signals

• Fatigue • Tinnitus

• Assessment of noise levels carried out

• Health surveillance provided to staff

• Provision of hearing protection

• Supervision to ensure wearing of hearing protection

• Information and training with regard to noise and use of hearing protection

• Signs in place re: noise levels and use of hearing protection


• Introduce engineering and administrative controls to control noise or reduce exposure e.g. enclose the source of noise, reduce time spent in noisy areas, job rotation etc.




• Head of School

Ongoing 1/05/2016





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PHYSICAL

Ref

Hazard





Current Controls


022 Structural: Floors Walls Ceilings Doors Windows Fixtures and fittings:

o Shelving o Furniture o Partitions



groups: • young



disabilities

• Personal Injury • Slips, Trips and Falls • Collapse • Trapping

• Building and associated fixtures and fittings appear to be stable and structurally sound

• Defects and hazards are reported to the Building Maintenance Manager or through online hazard reporting

• Contact Buildings Office if problems arise

• Ensure where vision panels on fitted on doors they are not obscured

• Maintenance and inspection programme to be implemented


• All Staff


• Buildings Office

As necessary Ongoing Ongoing





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PHYSICAL

Ref

Hazard





Current Controls


023 Slips, Trips & Falls Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young



disabilities

• Slips/trips/falls from: • wet floor

conditions • uneven

surfaces • trailing cables • raised

obstacles • poor lighting • poor

housekeeping • changes in

floor levels

• All routes kept clear and unobstructed

• SOP for cleaning and spillages – floors generally cleaned early morning when most personnel are off site

• Use of warning signage where appropriate

• Report hazards • Good cable

management • Changes in floor

levels identified and marked

• Door mats provided at main entrance

• Hand-rail on steps/stairs

• Stair nosing fitted with anti slip finish


• Buildings Office to ensure upkeep and maintenance of internal and external access and egress routes e.g. walkways, paths, floors, corridors, steps and stairs.



• Building

Maintenance Manager

Ongoing Ongoing





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• Adequate lighting • Good housekeeping

PHYSICAL

Ref

Hazard





Current Controls


024 Access and Egress Opening times are on the DIT website – click here Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young



disabilities

• Security threats • Threats from public • Violence / Assault • Unwanted visitors • Unauthorised

access to hazardous areas

• Front desk is manned at all times by a porter

• Security code / swipe card required for access to some buildings/rooms

• CCTV in common areas

• Rooms locked when not in use

• Adequate lighting • Students have DIT

I.D. card • Vision panels on

doors • Entry to workshops

and laboratories is prohibited without staff supervision; doors to these areas


• Report

suspicious activity to porters

• Secure personal property

• Carry out spot-checks of student I.D. cards

• Ensure vision panels on doors are not obscured


• Buildings Office

• All building occupants

• All building occupants

• Porter on duty


Ongoing As necessary Ongoing Ongoing Ongoing

http://www.dit.ie/buildingsoffice/ditbuildingopeningclosinghours/





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are locked when not in use





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PHYSICAL

Ref

Hazard





Current Controls


025 Office Equipment:

• Desktop PCs • Photocopiers • Scanners • Printers • Shredders • Guillotine • Filing Cabinets

Who is harmed: • Staff members • Sensitive risk groups:

• young persons • pregnant women • people with

disabilities

• Personal injury due to: • chemical contact

when changing toner

• burns from clearing jams

• electrical shock/contact with live parts

• entanglement in moving parts

• Incorrect disposal • Lack of information /

training

• Gloves worn when changing cartridges and wash hands after use

• Power turned off before clearing jams or making adjustments

• Manufacturer’s instructions followed

• PCs supported and maintained by DIT Information Services

• Correct disposal of waste cartridges

• Ensure no loose or dangling clothing/personal effects when operating equipment with moving/rotating parts e.g. shredder

• Do not overload electrical sockets



• All staff Ongoing





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• Ensure guard in place on guillotine

• Filing cabinets fitted with ant-tilt mechanism

• Label defective equipment and report to line manager





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PHYSICAL

Ref

Hazard





Current Controls


026 Office / Workstation Ergonomics Who is harmed: • Staff members • Sensitive risk

groups: • young



disabilities

• Musculoskeletal Disorders (MSD’s)

• Upper limb disorders • Poor posture • Back problems • Fatigue • Eyestrain • Thermal discomfort

• Online eLearning programme available

• Workstation risk assessments and information and training available from the Health & Safety Office on request

• Eye tests available for staff at the DIT National Optometry Centre (NOC)

• Adjustable chairs • Window blinds in place • Adequate space • Adequate storage • Good housekeeping • Good cable management • Adequate building

services (heating, lighting ventilation)

• Follow manufacturer’s instructions for use of


• Contact

Occupational Health Office for assessment of individual workstations

• Contact NOC for eyetest

• Ensure laptops are not used in place of desktop PCs for prolonged computer work


• All staff Ongoing As necessary As necessary Ongoing





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equipment





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PHYSICAL

Ref

Hazard





Current Controls


027 Lifting Equipment

• Hoists • Chains • Slings • Hooks

• Failure of lifting equipment

• Falling loads • Crush Injury • Impact /trauma

from moving parts or falling materials

• Property damage

• Lifting equipment used and maintained in accordance with manufacturer’s instructions

• Lifting equipment CE marked

• Safe working load clearly marked


• Equipment checked before use, defects reported and unsafe equipment taken out of use

• Sufficient clearance space around lifting equipment

• Inspection and maintenance programme of lifting equipment


• Develop SOP for lifting equipment

• Install line markings around lifting equipment to highlight area of operation



• Head of School

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• On the job training and supervision of students by staff





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PHYSICAL

Ref

Hazard





Current Controls


028 Transport: • Delivery

and collection vehicles

• Forklift truck operations

Who is harmed: • Staff members • Students • Visitors • Sensitive risk

groups: • young



disabilities

• Injury to person/struck by moving vehicle

• Collision with building or structure

• Overturning of forklift

• Unauthorised use of forklift trucks

• Falling loads

• Parking of vehicles is prohibited in the Linenhall grounds

• One leaf of the gate is kept open to allow for pedestrian access only

• Opening of the full gate is required for vehicle access and this is controlled by the porter on duty

• Entry to the main car-park in Bolton St. is controlled by a physical barrier

• Vehicle reversing is avoided where possible

• Vehicles are braked to prevent movement during loading/unloading

• Refuse skips are


• Deliveries to be coordinated with suppliers for off-peak times

• Identify a designated area for the loading/ unloading of goods

• Appoint DIT staff member to act as banksman to assist with directing vehicle access/egress at the gate and

With current controls: H With Actions applied: L

• All staff

• Head of School and Building Maintenance Manager

Ongoing 1/05/2016





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located away from overhead power lines

• Forklift truck operator wears hi-vis vest

• Forklift truck fitted with lights, flashing beacon, reversing signal and seat belt

• Forklift truck operated by trained staff only

• Forklift truck secured and keys removed when not in use

• Forklift training provided to staff

• Loads are secured for safe transportation

• Warning signage in place at entrance with regard to forklift truck

• Adequate lighting provided

• Secure designated storage area for

movement around the premises

• Consider marking out designated walkways for pedestrians

• Inspection and maintenance programme for forklift truck

• Ensure refresher training takes place for forklift drivers





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forklift truck





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PHYSICAL

Ref

Hazard





Current Controls


029 Hot Surfaces / Liquids / Solids Catering appliances in staff common room or canteen

• Kettle • Toaster • Microwave • Burco boiler

Who is harmed: • Staff members • Students • Visitors • Sensitive risk groups:

• young persons • pregnant


disabilities

• Contact burns • Scalds • Spillage

• Warning Signage • Heat shielding of hot

surfaces • Equipment well

maintained • Use of lids/covers to

prevent spillages • Procedure for dealing

with spillages


• Report defects to Buildings Office

With current controls: L With Actions applied L

• All staff

Ongoing As necessary

PHYSICAL

** A ROOM BY ROOM ASSESSMENT IS SCHEDULED





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TO COMMENCE DURING SUMMER 2016**

Ref

Hazard





Current Controls


030 Pressure Systems

• Compressed Air

• Gases • Pressurised

Water Systems • Steam Boiler • Piping and

Hoses Who is harmed: • Staff members • Students • Sensitive risk groups:


disabilities

• Damage to internal orgains nerves and blood supply

• Damage to whole body skin or body tissue through scalding or burns

• Damage to internal organs through inhalation of gases

• Risk of explosion and fire from unstable gases.


• Task rotation used to minimise exposure

• Regular breaks are taken from use

• Equipment is mounted and not hand-held where possible

• Gloves provided and worn

• Information and training provided

Inspection and maintenance programme for tools and equipment

• Maintain/ and Enhance current controls

• Information from suppliers on exposure levels and safe working practices

• Training of staff in safe working procedures as required.

• Application of the pressure systems directive to relevant technology and process across the school.

• Implement engineering controls to reduce vibration levels e.g. dampening materials

With current controls: H With Actions applied M


Head of School

Ongoing 1/05/2016





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PHYSICAL

Ref

Hazard





Current Controls


031 Radiation

N/A N/A N/A N/A N/A N/A





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PHYSICAL

Ref

Hazard





Current Controls


032 Vibration

• Hand-held power tools

• Floor / bench mounted machinery and equipment

School to provide further info Who is harmed: • Staff members • Students • Sensitive risk

groups: • young


women

• Damage to nerves and blood supply

• Hand Arm vibration exposure “white finger”

• Carpal tunnel syndrome

• Whole Body vibration exposure


• Task rotation used to minimise exposure

• Regular breaks are taken from use

• Equipment is mounted and not hand-held where possible

• Gloves provided and worn

• Information and training provided

• Inspection and maintenance programme for tools and equipment


• Source information from manufacturer on vibration exposure levels and maximum times for use

• Implement engineering controls to reduce vibration levels e.g. dampening materials

With current controls: M With Actions applied L


• Head of School

Ongoing 1st October 2013





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• people with disabilities





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PHYSICAL

Ref

Hazard





Current Controls


033 Services: Heating Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young



disabilities

• Environment too hot or cold

• Misuse of portable heaters

• Fire • Burns • Carbon monoxide

poisoning

• Heating in working order • Room users can adjust

heating levels • Service and maintenance

by competent person • Combustible materials

kept away from heat source

• Heat source kept clear and free from obstructions

• Environmental monitoring from the Health and Safety Office on request

• Fire detection systems and fire-fighting equipment in place


• Contact Buildings Office if problems or defects arise



Ongoing As necessary





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PHYSICAL

Ref

Hazard





Current Controls


034 Lighting Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young



disabilities

• Inadequate lighting • Glare • Eyestrain • Slips, trips , falls

• Light switches easily accessible

• Adequate lighting level for nature of work

• Environmental monitoring available from the Health and Safety Office on request

• Service and maintenance by competent person




As necessary





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PHYSICAL

Ref

Hazard





Current Controls


035 Ventilation and temperature Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young



disabilities

• Environment too hot or cold

• Inadequate ventilation • Falls from heights

from windows

• Openable windows available for intake of fresh air

• Blinds in place and in working order

• Suitable equipment/devices available for the opening and closing of high level windows

• Service and maintenance of ventilation system by competent person

• Office temperature of at least 17.5 degrees Celsius (after one hour of work)

• Environmental monitoring from the Health and Safety Office on request




• All staff Ongoing As necessary





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PHYSICAL

Ref

Hazard





Current Controls


036 Electricity Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young



disabilities

• Electric shock • Electrocution • Burns • Fire • Explosion • Electrical arcing • Use of faulty

equipment • Contact with live parts • Unmarked

distribution boards • Inadequate electrical

installations

• Sufficient numbers of electrical sockets

• Electric leads not worn or trailing

• Competent person to carry out repairs / works

• Installations checked regularly

• All works servicing and testing is carried out in accordance with regulations and current standards

• Enclosures/covers in place to prevent contact with live parts

• Shut down equipment when not in use and end of day

• Adequate protection for circuit boards, distribution boards etc.

• Report defects and take

• Contact Buildings Office if problems arise

• Do not overload sockets

• Keep use of adaptors and extension leads to a minimum

• Report defects immediately and take damaged equipment out of use

• PAT testing of portable electrical appliances subject to wear and tear

With current controls: H With Actions applied: M


• Head of

School

Ongoing Annually/ As required





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damaged equipment out of use

• Good housekeeping • Suitable fire

extinguishers provided • Switch off equipment

before cleaning or making adjustments

• Work on live equipment is avoided

• Means of cutting off power to installations and equipment is provided

• Electrical equipment and fittings are suitable for the work environment

• All circuits supplying socket outlets are protected by an RCD

• Operation of the RCD is tested regularly

PHYSICAL





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Ref

Hazard





Current Controls


037 Asbestos


PHYSICAL

Ref

Hazard





Current Controls


038 Confined Spaces


PHYSICAL

Ref

Hazard





Current Controls


039 Lasers






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PHYSICAL

Ref

Hazard





Current Controls


040 Construction / Maintenance Work Example: • Maintenance

employees • Building

contractors Who is harmed: • Staff members • Students • Visitors • Contractors/service

providers • Sensitive risk groups:



disabilities

• Unfamiliar with DIT buildings and safety procedures

• Injury to contractors, staff, students, visitors members of the public

• Only trained and authorized employees carry out maintenance work

• Maintenance employees and building contractors are made aware of all risks e.g. gas, water and electricity points and possible locations of asbestos

• Buildings Office control all contractors

• Permit to work system for hot works, work at height, confined spaces etc.

• The front desk is manned at all times by a porter

• Sign-in required • Compliance with DIT

code of practice for contractors



• Head of School in conjunction with Building Maintenance Manager

Ongoing





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• eLearning programme

for contractors • DIT Contractor safety

badge • Risk assessment and

method statements completed by contractors and submitted to the Buildings Office

• Good housekeeping • Areas of hazardous

works cordoned off to prevent unauthorized access

• Appropriate PPE worn/used

• Tools and equipment in good working order

• Warning signage





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OPERATIONAL

Ref

Hazard





Current Controls


041 Work Activities & Processes • Soldering School to provide further info Who is harmed: • Staff members • Students • Sensitive risk

groups: • young



disabilities

• Burns • Fire • Inhalation of

fumes / soldering flux

• Accidental ingestion of solder constituents

• Use of equipment by students is prohibited without staff supervision

• Appropriate PPE is provided and worn

• Fire detection and fire-fighting equipment in place

• Hand-washing facilities provided

• Eating and drinking in laboratories and workshops is prohibited

• A vice, pliers, tweezers or clamps is used for holding components

• Ensure rosin-free flux is used where possible

• Inspection and maintenance programme for soldering equipment

• Local exhaust ventilation for workstations where soldering is carried out


• Head of School

• 1/05/2016





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• Safety information and training provided to students

• First-aid kit provided in each laboratory and workshop


• Equipment turned off when not in use

• Solder waste disposed of appropriately

• Used solder sponges and contaminated rags are disposed of as hazardous waste





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OPERATIONAL

Ref

Hazard





Current Controls


042 Work Activities & Processes Welding • Manual Metal

Arc (MMA) • Tungsten Inert

Gas (TIG) • Metal Inert Gas

(MIG)


providers

• Fire • Explosion • Personal injury or

ill-health: • Eye damage from

metal fragments/foreign body

• Eye damage from UV light “Arc eye”

• Inhalation of welding fume

• Burns from hot

• Shielding of work areas by screens/partitions

• Appropriate PPE provided and worn

• Adequate ventilation and fume extraction

• Information and training provided to students by staff


• Signage in place with regard to mandatory PPE


• Inspection and maintenance programme for welding equipment; gas lines and connections; ventilation system; and PPE

• Installation of a gas detection/alarm



• Head of School

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• Sensitive risk groups:

• young persons

• pregnant women


metal • Electric shock




• Air monitoring carried out

• Adequate cooling facilities provided for work pieces

system and shutdown switch

• Routine monitoring of air and provision of health surveillance to staff





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OPERATIONAL

Ref

Hazard





Current Controls


043 Work Activities & Processes

• Wind Tunnel & Wind Turbine Testing and Operations

School to provide further info Who is harmed: • Staff members • Students • Sensitive risk

groups: • young



• Lacerations • Entrapment • Amputation • Hearing damage • Back strain • Unauthorised

access • Slips, trips, falls

• Use of equipment by students is prohibited without staff supervision

• Safety guarding in place to enclose operations

• Steel gate kept locked to prevent unauthorized access

• Key to gate held securely by designated staff

• Turbine is mounted on support on wheels for to assist with movement

• Appropriate PPE, including hearing protection, is provided and worn

• SOP to be developed for wind turbine operations

With current controls: H With Actions applied: M

• Head of School

• 1/05/2016





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disabilities • Warning signs in place at entrance

• Safety information and training provided to students

• First-aid kit provided



• Inspection and maintenance programme for wind turbine





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OPERATIONAL

Ref

Hazard





Current Controls


044 Work Activities & Processes

• Compressed Air

School to provide further info Who is harmed: • Staff members • Students • Visitors • Contractors/service



disabilities

• Explosion • Lacerations • Eye injuries • Internal injuries • Skin damage • Hearing damage

• Compressed air

system is installed, used and maintained in accordance with manufacturer’s instructions

• Use of compressed air for blowing dirt or dust from clothing or skin is prohibited

• Air receiver has suitable safety devices and correct pressure gauge fitted and a unique identification mark and safe working limits displayed on it

• Suitable protective devices are fitted to the system and adjusted by a competent person

• Maintain current

controls • Develop SOP

for compressed air system


• All staff

and students

• Head of School

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• Safety valves and bursting discs are located so that they discharge to a safe place

• Airline has a dead man’s handle and pressure gauge fitted where relevant

• Flexible air lines are securely stored when not in use

• Inspection and maintenance programme for compressed air system and airlines

• Equipment checked before use, defects reported and unsafe equipment is taken out of use

• Appropriate PPE, including eye and hearing protection, is provided and worn


• Warning signs in place





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• First aid kit available • Mandatory training

programme for staff in Emergency First Aid





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OPERATIONAL

Ref

Hazard





Current Controls


045 Housekeeping Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young



disabilities

• Slips, trips and falls • Increased fire load • Falling objects • Collisions

• Fire load (i.e. sources of ignition and fuel ) kept to a minimum

• All escape routes and emergency exits kept clear and unobstructed

• Wet floor signs used where required

• Spillages cleaned immediately

• Adequate lighting • Adequate waste disposal • Lockers available to

students for storage of personal belongings


• Arrange weekly spot checks of areas to ensure escape routes and emergency exits are kept clear and unobstructed

• Consider marking out access/egress walkways in workshops and laboratories with yellow lines to ensure routes remain clear



• Head of

School • Head of

School

Ongoing Ongoing 1/05/2016





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OPERATIONAL

Ref

Hazard





Current Controls


046 Cleaning Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young



disabilities

• Lack of cleanliness or hygiene

• Manual handling injury

• Exposure to hazardous substances

• Spillages: slips, trips and falls

• Lack of or inappropriate PPE

• Daily cleaning schedule in place

• Signage (e.g. wet floor signs) available and used

• Proper storage of cleaning equipment and cleaning substances

• Proper labeling of cleaning agents

• Use of appropriate cleaning equipment

• Report defects and hazards

• Information and training for cleaning staff

• SOPs in place • PPE for cleaning staff



• Cleaning staff and supervisors (Noonan)

Ongoing





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OPERATIONAL

Ref

Hazard





Current Controls


047 Waste Disposal & Removal Note any specialist waste: • Scrap metal • Waste oil • Contaminated

rags • Empty gas

cylinders



• Waste accumulation • Fire • Spillages • Odour • Vermin

• General waste and recycling bins present

• Dispose of waste appropriately in bins / containers provided

• Segregate waste as appropriate

• General waste removed on a regular basis by cleaning contractors

• Keep waste away from sources of ignition e.g. heaters, electrical appliances

• Skip available outdoors for the removal and disposal of larger scale items and waste materials

• Hazardous waste is labeled and stored in a safe designated area while awaiting collection




• Contractors/service providers

Ongoing





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groups: • young



disabilities

• Specialist or hazardous waste is removed by specialist contractors/service providers with a valid permit

• Appropriate PPE provided and worn for waste handling





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OPERATIONAL

Ref

Hazard





Current Controls


048 Signage and Documentation Who is harmed: • Staff members • Students • Visitors • Contractors/service




disabilities

• Lack of knowledge regarding safety and emergency procedures

The following signage is in place: • Emergency Exit • Emergency First Aid

Procedure • Evacuation plan • Fire Action Notice

Point • List of trained first

aiders • Safety Notice point • No Smoking • Emergency contact

numbers • Refuge point • Mandatory

requirements for Personal Protective Clothing and Equipment (PPE) in workshops and laboratories

• Warning signs with

• Maintain current controls and update signage as required

• Observe signage in

place



• Staff, students, visitors, contractors/ service providers

Ongoing





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regard to specific hazards in workshops and laboratories





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OPERATIONAL

Ref

Hazard





Current Controls


049 Incidents Hazard Reporting First Aid Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young



disabilities

• Lack of first aid supplies

• Lack of trained first aiders

• Lack of knowledge/skills in the event of an incident

• No reporting of incident(s)

• No reporting of hazards

• First-aid kit available in each workshop/ laboratory and maintained by Technical Officer

• Incident report book available at the front desk

• All incidents to be reported immediately and an incident report form completed

• First Aid supplies available from the Health & Safety Office on request

• Training for staff in Emergency Response and Emergency First Aid

• List of trained first aiders at www.dit.ie/safework

• Emergency first aid procedure posted

• Attend training for staff in Emergency Response and First Aid as per DIT Policy

• Ensure

adequate number of staff trained in first aid


• All staff

• Head of School

As required Ongoing






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• AED available at the front desk

• Individuals trained in use of the AED

• Online hazard reporting facility available





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OPERATIONAL

Ref

Hazard





Current Controls


050 Working at Height • Access to

goods stored at a height

• Opening high level windows






disabilities

• Falls from height

• Safety ladder/step stool provided for safe access to height

• Use of chairs /tables for access to height is prohibited

• Suitable equipment/devices available for the opening and closing of high level windows


• Materials stored at height are secured


• Inspection and

maintenance programme for safety ladders/step stools



• Head of School

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OPERATIONAL

Ref

Hazard





Current Controls


051 Out of Hours Access / Lone Working The Linenhall and main Bolton Street building are not approved for out of hours access / lone working Staff may work alone from time to time in workshops, laboratories and offices during normal opening hours

• Violence • Inability to make

contact in the event of an emergency etc.

• Unauthorised access • Locked into building

• The front desk is manned at all times by a porter

• Security code or swipe card required for access to some areas

• CCTV in common areas • Rooms locked when not

in use • Vision panels fitted on

doors • Sweep-search of building

conducted by porter as part of closing down procedure

• Building opening/closing times posted on DIT website

• Workshops, laboratories and offices equipped with telephones – school to confirm

• First-aid kit available in each workshop and




Ongoing





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laboratory • Access by students to

workshops and laboratories is prohibited without staff supervision

OPERATIONAL





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Ref

Hazard





Current Controls


052 Field Trips

• Make note of recurring events e.g. construction site visits



groups: • young



disabilities

• Injuries • Medical emergencies • Accidents and

incidents • Missing persons • Substance abuse • Road Traffic

Accidents • Inclement weather • Site terrain • Exposure to

physical/chemical/ biological agents

• Human factors

• DIT Field Trip Guidelines in place

• Separate field trip risk assessment template completed for each fieldtrip and control measures implemented

• Health and safety information provided to field trip participants

• eLearning programme available to participants

• Adequate supervision of students

• Provision of PPE where appropriate

• Adherence to local/site rules

With current controls: With Actions applied:





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OPERATIONAL

Ref

Hazard





Current Controls


053 Work Placement Note type of work placement, common locations etc. School to provide further info Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young



disabilities

• Injuries • Accidents and

incidents • Lack of familiarity

with work environment and rk practices

• Specific risk assessment carried out and control measures implemented

• Work placement factsheets provided to host organization, students and mentors (DIT staff).

• Pre-placement induction safety talks available from the Health & Safety Office

• DIT work placement mentor appointed

• DIT guidance notes on work placements

• Report all incidents and accidents to DIT

• Insurance cover in place • Training and supervision

of students by host organisation






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OPERATIONAL

Ref

Hazard





Current Controls


054 Events Hosting Make note of recurring or special events e.g. conferences, open days, exhibitions etc. School to provide further info Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young



disabilities

• Injuries • Accidents and

incidents • Unfamiliar with DIT

premises and emergency plans

• Specific risk assessment carried out for each event and control measures implemented

• Emergency plans in place with regard to evacuation and first aid

• Report all incidents and accidents to DIT

• Provide relevant health and safety information to event participants

With current controls: With Actions applied





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OPERATIONAL

Ref

Hazard





Current Controls


055 Conferences / Seminars Make note of any recurring or special events School to provide further info Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young



disabilities

• Travel to and from • Road traffic accidents • Unfamiliar with venue • Medical emergency • Missing persons

• Taxi vouchers available to staff for travel in Dublin

• Staff obey rules of the road if driving or cycling

• Adequate insurance, tax and NCT on vehicles used for transport

• Familiarise yourself with local emergency procedures and first aid arrangements

• Report defects and incidents to venue management

• Approval for attendance to be sought from Line Manager as per DIT procedures






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OPERATIONAL

Ref

Hazard





Current Controls


056 Storage Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young



disabilities

• Inadequate storage • Improper storage • Inadequate space for

safe manual handling • Poor housekeeping • Slips, trips and falls • Unsafe access and

egress • Inadequate lighting

and/or ventilation • Collapse of shelving

or racking • Falling objects

• Safe access and egress • Storage avoided above

shoulder height where possible

• Materials stored at height are secured

• Items stored appropriately • Items segregated where

necessary • Storage units secure and fit

for purpose • Suitable equipment available

for accessing higher shelving units

• Staff trained in manual handling

• Items not stored in walkways

• Defects reported • Adequate lighting and

ventilation • Lockers available to students

for storage of personal


• Inspection and maintenance programme for storage units/shelves/ racking

• Inspection and maintenance programme for safety ladders/step stools and other equipment used for access to high shelves



• Head of School

Ongoing 1/05/2016





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belongings HUMAN FACTORS

Ref

Hazard





Current Controls


057 Sensitive Work Groups: Pregnant Employees /Students & Nursing Mothers

• Fatigue • Harm to mother,

unborn child or breastfeeding baby from exposure to: o Physical agents

e.g. noise, vibration, manual handling

o Chemical agents o Biological

agents

• Specific risk assessment carried out for individual pregnant employees/students and control measures implemented as identified and necessary by Health & Safety Office

• Rest facilities available -designated first-aid room/occupational health office in DIT Health Centre Linenhall

• Follow medical advice

• Pregnant employees/students and nursing mothers to contact Occupational Health Officer Rosie Cannon to ensure a risk assessment is carried out.


• Staff and students

As necessary





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HUMAN FACTORS

Ref

Hazard





Current Controls


058 Sensitive Work Groups: Young Persons Note circumstances / events where young people present

• School open days

• School exhibitions


• Lack of training and experience

• Lack of familiarity with DIT work environment, work practices and emergency plans

• Exposure to special risks: o Physical agents o Chemical agents o Biological agents

• Hours of work

• Induction programme for all new students


• DIT Child Protection Policy

• DIT emergency plans in place

• Student support services available

• Garda vetting in place for staff


• Head of School





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HUMAN FACTORS

Ref

Hazard





Current Controls


059 Sensitive Work Groups: People with Disabilities

• Poor access/egress • Difficulty with

evacuation • No risk assessment

(RA) completed

• Specific risk assessment carried out for individuals on a case by case basis by Health & Safety Office

• Personal Emergency Egress Plan (PEEP) completed where necessary

• Reasonable accommodation identified in risk assessment

• Lift present and in working order

• Disability Support Service available

• Accessible toilet on ground floor

• Health & Safety induction available to staff and students

• Staff/students with disabilities to contact Occupational Health Officer Rosie Cannon to ensure a risk assessment is carried out.

• Advise visitors to

the School to notify DIT host in advance of any special needs


• Staff and students

• Head of School

As necessary As necessary





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HUMAN FACTORS

Ref

Hazard





Current Controls


060 Sensitive Work Groups: New Recruits

• Lack of experience • Lack of training • Accidents and

incidents • Lack of training and

experience • Lack of familiarity with

DIT work environment, work practices and emergency plans

• Induction available for new staff

• Line Manager gives induction specific to local department

• Mandatory training to be completed as soon as possible after recruitment

• Supervision of new staff


• Consider assigning a mentor/buddy to new recruits


• Head of School

Ongoing





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HUMAN FACTORS

Ref

Hazard





Current Controls


061 Sensitive Work Groups: Undergraduate and Apprentice students


incidents • Lack of familiarity with


• Lone working

• Induction programme for new students

• Supervision by staff in practical environments e.g. workshop/laboratory classes, field trips etc.

• Emergency procedures in place

• First Aid facilities available

• Task-specific instructions/ demonstrations provided by staff




Head of School Ongoing





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HUMAN FACTORS

Ref

Hazard





Current Controls


062 Sensitive Work Groups: Postgraduate Students


incidents • Lack of familiarity with


• Lone working

• Induction programme for students

• Supervisor gives local induction specific to department

• Mandatory training to be completed

• Supervision • Out of hours/lone

working policy in place








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HUMAN FACTORS

Ref

Hazard





Current Controls


063 Stress Who is harmed: • Staff members • Students • Sensitive risk

groups: • young



disabilities

• Health effects – physical and mental

• Absence from work/college

• Communication between staff, students and management

• Employee Assistance Programme (EAP) in place

• Student health centre and counselling service available

• Occupational Stress Management Policy & Procedures in place

• Training and development courses available to staff on Stress Management, Time Management personal skills etc.








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HUMAN FACTORS

Ref

Hazard





Current Controls


064 Violence Refer to frontline staff e.g. public counter, cash handling etc. and security measures in place School to provide further info Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young


women

• Theft • Verbal threats/abuse • Physical assault /

injuries • Stress, fear, anxiety

• Emergency Response Training (ERT) mandatory for staff

• Porter on duty at front desks

• DIT staff and students report suspect individuals to DIT Buildings Office

• Adequate lighting • Lone working policy in

place • Rooms locked when not

in use • Security code/swipe card

required for access to some areas

• Vision panels fitted on doors

• Offices, workshops and laboratories equipped with telephones – school to






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confirm





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HUMAN FACTORS

Ref

Hazard





Current Controls


065 Bullying & Harassment Who is harmed: • Staff members • Students • Sensitive risk

groups: • young



disabilities

• Effects on physical and mental well-being

• DIT Dignity at Work: Anti Bullying & Harassment Policy in place

• Dignity at Work contact persons available

• Dignity at Work training programme for staff


• DIT Procedure for complaints and investigations


• Ensure compliance with policies and procedures in place



Staff and students Ongoing





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HUMAN FACTORS

Ref

Hazard





Current Controls


066 Welfare Facilities: • Sanitary

facilities • Staff room • Canteen



groups: • young



disabilities

• Inadequate facilities • No potable water • No means for boiling

water / heating food • No seating / resting

area • No hand-washing

facilities

• Staff room/canteen present with seating facilities

• Drinking water available • Hot and cold water

available in sanitary facilities

• Accessible toilet available

• Adequate sanitary facilities available

• Hand washing facilities adequate

• Care to be taken with hot surfaces, hot drinks and boiling water


Staff and students

Ongoing





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HUMAN FACTORS

Ref

Hazard





Current Controls


067 Visitors Note common types of visitors hosted by the School Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young



• Lack of experience • Lack of training • Injuries • Accidents and

incidents • Lack of familiarity

with DIT work environment, work practices and emergency plans

• Front desk manned at all times by porter

• Visitors report to front desk

• Safety booklets and safety wallet cards available at front desk

• Safety signage throughout building with regard to emergency procedures

• Hazardous/restricted areas marked with warning and PPE signs

• Risk assessments completed for specific events where groups of visitors are expected

• CCTV in building • Deliveries handled by

Goods Inwards • Visitors briefed on

emergency procedures by






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disabilities person they are visiting





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HUMAN FACTORS

Ref

Hazard





Current Controls


068 Contractors / Service Providers Note any contractors/service providers engaged directly by the School e.g. servicing of equipment/machinery School to provide further info Who is harmed: • Staff members • Students • Visitors • Contractors/service



disabilities

• Unfamiliar with DIT buildings and safety procedures

• Injury to contractors, staff, students, members of the public

• Front desk is manned by a porter

• Contractors/service providers to sign-in at front desk

• Contractors/service providers to complete online eLearning programme

• Contractors/service providers to carry out risk assessments and task-specific method statements and submit to DIT in advance of work being carried out

• Deliveries handled by DIT Goods Inwards Officer






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HUMAN FACTORS

Ref

Hazard





Current Controls


069 Behaviour Who is harmed: • Staff members • Students • Visitors • Contractors/service


groups: • young



disabilities

• Aggression • Violence • Stress • Bullying • Harassment • Noise • Disturbance • Horseplay

• DIT Dignity at Work: Anti Bullying & Harassment Policy in place


• Occupational Stress Management Policy & Procedures in place

• Training courses available on Stress Management, personal skills etc. to staff

• All incidents are reported immediately

• DIT Disciplinary procedures in place

• DIT Procedure for the Resolution of Disputes/Grievances in place

• Follow procedures in DIT’s Dignity at Work: Anti Bullying & Harassment Policy


Staff and students

Ongoing





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HUMAN FACTORS

Ref

Hazard





Current Controls


070 Personal Protective Equipment (PPE) Note types of PPE in use in workshops and laboratories

• Safety shoes • Gloves • Lab coat • Hearing

protection • Safety

glasses/ goggles


providers

• Improper fit and use • Incorrect type • Poor maintenance • Lack of training • Exposure to physical

agents or hazardous substances

• Slips, trips and falls • Lack of awareness of

PPE requirements • Contamination

• Appropriate selection of PPE

• Consultation with staff on selection

• Inspection and maintenance programme

• Defective PPE reported and taken out of use

• Proper storage for reusable PPE

• Training, information and supervision in wear and use

• Signage in place to indicate mandatory PPE

• Follow manufacturer’s instructions

• Personal use only for hygiene reasons

• Students provide own PPE to standard specified by School






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• Sensitive risk groups:

• young persons

• pregnant women






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CHEMICAL

Ref

Hazard





Current Controls


071 Chemical Agents Solids/Liquids:

• Glues/ Adhesives

• Resin • Oils • Solvents • Coolants • Degreasers




• Skin or eye irritation

• Inhalation of fumes /vapours

• Accidental ingestion / poisoning

• Burns • Fire

• Inventory kept of all chemicals in use

• Least hazardous substances are used where possible

• Adequate ventilation

• Chemical agents kept in suitable containers with labels

• Container lids are kept closed

• Safety data sheets (SDS) available

• Appropriate PPE used/worn

• Designated fire-resistant chemical storage cabinet with appropriate


• Develop SOP for use, storage and disposal of chemical agents

• Develop SOP for spillages, accidental contact etc.

• Provide spill kits

• Ensure large quantities are kept in designated outdoor chemical store

• Provide safety



• Head of School

• Lecturing

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disabilities

signage • First Aid kit and

eye-wash provided • Mandatory

training for staff – one day Emergency First Aid course and Chemical Safety course

• Hand- washing facilities provided

• Eating and drinking in laboratories and workshops is prohibited

• Fire detection system and fire-fighting equipment available

information and training to students

staff





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CHEMICAL

Ref

Hazard





Current Controls


072 Industrial Gases

• Acetylene • Oxygen • Argon • Nitrogen • Carbon

Dioxide School to provide further info



groups: • young


women

• Inhalation of fumes • Asphyxiation • Fire • Leak • Explosion • Impact from falling

cylinders

• Gas cylinders are used, handled and disposed of in accordance with the supplier’s Safety Data Sheet

• Cylinders appropriately secured to prevent tipping/falling over

• Cylinders stored in a suitable and secure outdoor location

• Segregation of gas cylinders where required

• Full cylinders stored separately from empty cylinders

• Inventory kept of all gases in use

• Adequate


• Develop SOP for use, storage and disposal of gas cylinders

• Consider installation of a gas detection/ alarm system

• Provide safety information and training to students



• Head of School

• Lecturing staff

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ventilation • Safety data sheets

(SDS) available • Appropriate PPE

provided and worn

• Warning signs in place on cylinders and at entrances to where cylinders are used and stored

• Inspection and maintenance programme for gas lines, regulators and cylinders to identify defects/damage


• Mandatory training for staff – one day Emergency First Aid course, Emergency Response, Manual Handling and Gas Safety





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BIOLOGICAL

Ref

Hazard





Current Controls


073 Biological Agents






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7.0. Hazard Identification for Laboratories and Workshops Room number: 280 Building: Bolton Street Room name/type: e.g. Soils Laboratory

Mechanical Workshop

School:

Mechanical & Design Engineering

Technical Officer:

Peter O’Farrell

Brief outline of the practical activities taking place in the room:

Science and Metrology experiments. Project measurement.

HAZARD CHECKLIST (please tick yes or no)

YES (if YES, please provide details)

NO

Biological agents

x

Chemicals

x

Equipment/Machinery

Hot plate. Brinnell test rig. Weights.

Electricity (other than normal power supply)

24VDC.

Gases

x

Hand Tools

x

Heat Sources / Hot Surfaces / High Temperatures

Hot Plate.

Instrumentation

Experiments .

Lasers

x

Manual Handling

Surface tables. Experimental weights.

Lifting Equipment / Mechanical Aids

x

Noise

Machinery. Machining.

Power Tools

x

Pressure Systems (e.g. Boilers, Pressurised Plant & Piping, Compressed Air, Refrigeration Systems)

Compressed air supply to CNC machine.

Radiation – lonising (e.g. X-rays)

x

Radiation – Non lionising (Optical e.g. UV/Infrared Light; Electromagnetic Fields e.g. microwaves)

x

Vibration

x

Working at Height (including use of ladders)

x

OTHER HAZARDS / ANY OTHER RELEVANT INFORMATION:





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Room number: 292 Building: Bolton Street Room name/type: e.g. Soils Laboratory

Mechanical Workshop

School:


Technical Officer:

Peter O’Farrell


Machining including milling, turning, drilling and grinding. Manual work including bench fitting, fabrication and assembly of projects. Hardening and quenching of metal.



NO

Biological agents

x

Chemicals

x

Equipment/Machinery

Lathe, mill, drill, grinder and oven.


3 phase to machinery.

Gases

x

Hand Tools

Battery drill and power drill.


Oven.

Instrumentation

x

Lasers

x

Manual Handling

Chucks, metal and drills.


x

Noise

Machinery. Machining.

Power Tools

Drills.


Compressed air supply to Mills.


x


x

Vibration

Yes, from machining.


x






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Engineering Materials

School:


Technical Officer:

Neil Branigan


Laboratory demonstrations and project work. All relating to the field of engineering materials science.



NO

Biological agents

x

Chemicals

Solvents and resins. Low risk. Technical Officer access only.

Equipment/Machinery

Various – all low risk. Technical Officer use only.


x

Gases

x

Hand Tools

x


Various furnaces and hotplates. Technical Officer use only.

Instrumentation

x

Lasers

x

Manual Handling

x


x

Noise

x

Power Tools

x


x


x


x

Vibration

x


x






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Engineering Materials

School:


Technical Officer:

Neil Branigan


Factory automation classes and project work in the area of PLC programming.



NO

Biological agents

x

Chemicals

x

Equipment/Machinery

Pneumatically and motor controlled rigs for both class and project work.


x

Gases

x

Hand Tools

Various shaping plastic and wire preparation.


Soldering irons 320 degrees rarely used but only under supervision.

Instrumentation

x

Lasers

x

Manual Handling

x


x

Noise

x

Power Tools

Battery powered drill/screwdrivers.


x


x


x

Vibration

x


x






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Fluids Laboratory

School:


Technical Officer:

Martin Byrne


Water flow analysis through pipes. Fluid mechanical laboratory. Air flow analysis.



NO

Biological agents

x

Chemicals

x

Equipment/Machinery

Inclined Slipper Bearing (rotating belt). Turbine Service Unit (rotating belt).


3 phase supply to wind tunnel.

Gases

x

Hand Tools

Hacksaw. Stanley knife.


Redwood Viscometer (hot oil).

Instrumentation

x

Lasers

x

Manual Handling

x


x

Noise

TQ Boundary Layer Analysis Unit. Hilton Nozzle Jet Unit. Wind Tunnel.

Power Tools

Drills.


Compressed Air.


x


x

Vibration

x


Centre of Pressure units and stability of Floating Body Units stored on high level shelves. Counter presses requested from Estates for safer storage of these.






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Control Laboratory

School:


Technical Officer:

Martin Byrne


Single and three phase electrical labs. Control analysis labs. Instrumentation labs. Project work. Soldering. LabVIEW and Arduino programming.



NO

Biological agents

x

Chemicals

x

Equipment/Machinery

DC Motor Speed Control Unit (rotating shaft). Process Control Unit (rotating stirrer).


3 phase supply to feedback test equipment.

Gases

x

Hand Tools

Hacksaw. Stanley knife.


Bytronic Process Control Unit (hot water). High temperature soldering irons.

Instrumentation

x

Lasers

x

Manual Handling

Power Supplies. Field Dynamometer. Octobot.


x

Noise

Air Compressor.

Power Tools

Drills.


Compressed Air.


x


x

Vibration

x


Opening, closing of high level windows in 484.1 and 484.2. Access to high level storage presses over benches on left side of lab.






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Fluid Power Control Laboratory

School:


Technical Officer:

Aidan O’Connor


Pneumatics. Electro-Pneumatics. PLC Controlled Systems. Compressor.



NO

Biological agents

x

Chemicals

x

Equipment/Machinery

Compressor.


24V power supplied Electro Pneumatic and PLC Systems.

Gases

x

Hand Tools

x


x

Instrumentation

x

Lasers

x

Manual Handling

x


x

Noise

Compressor running.

Power Tools

x


Compressed air.


x


x

Vibration

x


x






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Computer Aided Design Laboratory

School:


Technical Officer:

Aidan O’Connor


Computer based software for design.



NO

Biological agents

x

Chemicals

x

Equipment/Machinery

Computers.


x

Gases

x

Hand Tools

x


x

Instrumentation

x

Lasers

x

Manual Handling

x


x

Noise

x

Power Tools

x


x


x


x

Vibration

x


x






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FESTO Automation and Control Laboratory

School:


Technical Officer:

Aidan O’Connor


PLC controlled electro-pneumatic , electro-hydraulic modular production PLC systems.



NO

Biological agents

x

Chemicals

x

Equipment/Machinery

PLCs Pneumatics Hydraulics.


24V power supply systems.

Gases

x

Hand Tools

x


x

Instrumentation

x

Lasers

x

Manual Handling

x


x

Noise

Hydraulics.

Power Tools

x


Compressed air.


x


x

Vibration

x


x






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Room number: 115 Building: Bolton Street (Main Building) Room name/type: e.g. Soils Laboratory

Product Design Studio

School:


Technical Officer:

Sean Keane


Mainly used by Product Design students for model making using card, foam board, clay modelling, polystyrene etc.



NO

Biological agents

x

Chemicals

x

Equipment/Machinery

1 PC. 1 Overhead Projector. 2 Hotwire Cutters (for cutting polystyrene). 1 Fume Extraction Unit.


x

Gases

x

Hand Tools

Hacksaws. Files. Carving Tools. Scalpels.


2 Hot Wire Cutters. Hot Glue Guns.

Instrumentation

x

Lasers

x

Manual Handling

x


x

Noise

x

Power Tools

x


x


x


x

Vibration

x


x






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CNC Machine Laboratory

School:


Technical Officer:

Sean Keane


Mainly used by Product Design, Engineering and Apprentice students. Main Activity: CNC Machining. Access to 16 PCs.



NO

Biological agents

x

Chemicals

x

Equipment/Machinery

16 PCs. 1 Overhead Projector. 4 CNC Milling Machines. 2 EDM Machines. 1 Injection Moulding Machine. 1 Blast Cabinet.


x

Gases

x

Hand Tools

Bench Vice. Hacksaws. Files.


x

Instrumentation

x

Lasers

x

Manual Handling

Lifting of machine vices and chucks.


x

Noise

When all machines are in operation.

Power Tools

x


Use of compressed air lines.


x


x

Vibration

x


x


Rotating machine parts – eye protection essential.





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Rapid Prototyping Laboratory (3D Printing Laboratory)

School:


Technical Officer:

Sean Keane


Mainly used by Product Design and Engineering students for project work. Activities include 3D printing, laser scanning, laser cutting, vacuuming casting, vacuum forming etc. Access to 25 PCs.



NO

Biological agents x Chemicals

Silicones. Resins (vacuum casting). Also materials for 3D Printers.

Equipment/Machinery

25 PCs. 1 Overhead Projector. 5 3D Printers. 2 Laser Scanners. 1 Laser Cutter. 1 Vacuum Form Machine. 2 Ovens. Vacuum Machine. 2 Profile Cutters and 1 Rim Moulding Machine.


x

Gases

x

Hand Tools

Bench Vice. Hacksaws. Files.


2 Ovens. Vacuum Former. Hot Glue Guns.

Instrumentation x Lasers

Laser Cutter. 2 Laser Scanners.

Manual Handling

x


x

Noise x Power Tools x Pressure Systems (e.g. Boilers, Pressurised Plant & Piping, Compressed Air, Refrigeration Systems)

Compressed Air.


x


x

Vibration x Working at Height (including use of ladders)

x






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Product Design Computer Laboratory

School:


Technical Officer:

Sean Keane


Mainly used by Product Design Students. Access to 32 PCs.



NO

Biological agents

x

Chemicals

x

Equipment/Machinery

32 PCs. 2 Overhead Projectors.


x

Gases

x

Hand Tools

x


x

Instrumentation

x

Lasers

x

Manual Handling

x


x

Noise

x

Power Tools

x


x


x


x

Vibration

x


x






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Advanced Manufacturing Laboratory

School:


Technical Officer:

Derek McEvoy




NO

Biological agents

x

Chemicals

x

Equipment/Machinery

Door interlocks on all machining centres. Light barrier and floor pressure pads on robot.


x

Gases

Signage on the door where gas bottles are kept. Argon and Co2 only.

Hand Tools

x


x

Instrumentation

x

Lasers

x

Manual Handling

x


x

Noise

x

Power Tools

x


x


x


x

Vibration

x


x






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Advanced Manufacturing Laboratory

School:


Technical Officer:

Derek McEvoy




NO

Biological agents

x

Chemicals

x

Equipment/Machinery

10 Computers Only.


x

Gases

x

Hand Tools

x


x

Instrumentation

x

Lasers

x

Manual Handling

x


x

Noise

x

Power Tools

x


x


x


x

Vibration

x


x






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Room number: 190/192 Building: Basement, Bolton Street. Room name/type: e.g. Soils Laboratory

Building Services Laboratories

School:


Technical Officer:

Eileen Carey


Labs which take place for Level 7 and Level 8 Building Services Engineering courses as follows: Lab 190 – Acoustic, Refrigeration, Lighting, Air Conditioning, Heating and Ventilation using differing apparatus and instrumentation. Lab 1952 – Heating Rig, PBL Make and Test.



NO

Biological agents x Chemicals

CB980 (Isothiazolin) and CB510 (Phosphonic Acid) Stored in a locked, well ventilated room in a fabricated bund. No unauthorised access permitted. Safety Data Sheets on site.

Equipment/Machinery x Electricity (other than normal power supply)

2 x No. 3 phase sockets installed in Lab 190 for equipment use.

Gases

Refrigerant Gases/Solvents. Stored in vented marked and locket cabinet as per standard H&S requirements.

Hand Tools x Heat Sources / Hot Surfaces / High Temperatures

Surfaces duly marked.

Instrumentation x Lasers

In storage – currently not in use.

Manual Handling x Lifting Equipment / Mechanical Aids x Noise

Noise Generator – PPE supplied.

Power Tools

Technical Officer Use Only.


Compressed Air Line Used for demonstration purposes – Technical Office Use Only. Heating Rig Includes 3 No. Domestic boilers, pumps, valves, fittings, etc. Please refer to O&M Manual for H&S information - Available upon request. 3No. Refrigeration Training Units Self-contained units, high pressure/temperature cut out and internal safety devices.


x


Thermal Imaging Camera Self-contained infrared i.e. low risk.


x






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Room number: 5 Building: Linenhall Room name/type: e.g. Soils Laboratory

Plumbing Workshop

School:


Technical Officer:

Paul Kane


Fabrication of Plumbing Projects.



NO

Biological agents

x

Chemicals

x

Equipment/Machinery

Cutting and Grinding Machines. Drills


380 Volt Supply. 110V Supply

Gases

Acetylene. Oxygen.

Hand Tools

Extensive range of hand tools.


Oxy Acetylene Cutting Torches.

Instrumentation

Gauges. Control Panels.

Lasers

x

Manual Handling

Lifting of Steel.


x

Noise

Very noisy when in full use.

Power Tools

Hand held drills and grinders.


Compressed air.


x


x

Vibration

x


x






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Plumbing Workshop

School:


Technical Officer:

Paul Kane


Fabrication of Plumbing Projects.



NO

Biological agents

x

Chemicals

x

Equipment/Machinery

Cutting and Grinding Machines. Drills



Gases

Acetylene. Oxygen.

Hand Tools




Instrumentation

Gauges. Control Panels.

Lasers

x

Manual Handling

Lifting of Steel.


x

Noise


Power Tools



Compressed air.


x


x

Vibration

x


x






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Plumbing Workshop

School:


Technical Officer:

Paul Kane


Fabrication of Metal Fabrication Projects



NO

Biological agents

x

Chemicals

x

Equipment/Machinery

Guillotine. Press Brake. Rollers. Welding Plan. Cutting & Grinding Machines. Drills.



Gases

Acetylene. Oxygen. Argont and Argon Mix.

Hand Tools




Instrumentation

Height Gauges. Control Panels.

Lasers

x

Manual Handling

Lifting of Steel Plates and Sections.


Electrical Hoist.

Noise


Power Tools



Compressed air.


x


x

Vibration

x


x






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Sheetmetal Workshop

School:


Technical Officer:

Paul Kane


Fabrication of Sheetmetal Projects



NO

Biological agents

x

Chemicals

x

Equipment/Machinery




Gases


Hand Tools




Instrumentation


Lasers

x

Manual Handling



x

Noise


Power Tools Hand held drills and grinders. Pressure Systems (e.g. Boilers, Pressurised Plant & Piping, Compressed Air, Refrigeration Systems)

Compressed air.


x


x


x






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Sheetmetal Workshop

School:


Technical Officer:

Paul Kane


Fabrication of Sheetmetal Projects



NO

Biological agents

x

Chemicals

x

Equipment/Machinery




Gases


Hand Tools




Instrumentation


Lasers

x

Manual Handling


Lifting Equipment / Mechanical Aids x Noise


Power Tools



Compressed air.


x


x


x






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Welding Workshop

School:


Technical Officer:

Paul Kane


Fabrication of Welding Projects



NO

Biological agents

x

Chemicals

x

Equipment/Machinery

Cutting & Grinding Machines. Welding Plan. Drills.



Gases


Hand Tools




Instrumentation


Lasers

x

Manual Handling



x

Noise


Power Tools



Compressed air.


x


x

Vibration

x


x






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Welding Workshop

School:


Technical Officer:

Paul Kane


Fabrication of Welding Projects



NO

Biological agents

x

Chemicals

x

Equipment/Machinery

Cutting & Grinding Machines. Welding Plan. Drills.



Gases


Hand Tools




Instrumentation


Lasers

x

Manual Handling



x

Noise


Power Tools



Compressed air.


x


x


x






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8.0 Space Atlas for the School





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School of Mechanical & Design Engineering · 2018-10-19 · David Kennedy Room 132.1 Bolton St...

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Transcript of School of Mechanical & Design Engineering · 2018-10-19 · David Kennedy Room 132.1 Bolton St...