09.05.2012, Manisa Trainers: Umitcan Unver Metin Yesiltepe

Projectum (latin): to throw something forward

Workshop

Event

Meeting

Congress

Campaign

Exhibition

Exchange Programme

Training

Party

“A project is a piece of planned work or activity which is completed over a period of time and intended to achieve a particular aim, a project can also be a study of a particular subject done over a period of time, especially by students”

ExplorationsGo on

indefinitely

One team or one person

working alone

Creating the same thing

multiple times

No constraints on time, cost or

performance

What a project isn’t

What is the problem, need or opportunity?

I’m hungry…

Problem

I’m gonna fix thehunger problem of humanbeing.

Aim…

What do you want to achieve?

First, I’m gonnatake food to mytribal.

Goal…

I’m gonnahunt that

deer.

Objrctive…

Goals General, ideology, abstract

Your project contributes to the goals

Objectives Practical, realistic, measurable

Your project will complete the objectives

SMART???

«He who fails to plan, plans to fail»

How can I huntthat deer?

Planing

1. How can we Use each Strength?

2. How can we Stop each Weakness?

3. How can we Exploit each Opportunity?

4. How can we Defend against each Threat?

Write 1-2 goals

Plan your activities for this goals

• To increase the knowledge and theawareness of the participants who aredoctors of future and youth of today aboutsexually transmitted diseases (STDs) andmake them a part of the solution about thistopic.

• To improve participants’ skills ininternational relations and to give them amore universal and voluntary approach tounderstand and solve the problems.

What do I need?

Sources

General resources

Materials and equipment

Information: experts, speakers

Partners: other organisations

Human Resources

Your Organising Committee

Funds

Money, money, money.

1. Organizations are not entitled to support; they must earn it.

2. Successful fundraising is not magic; it is simply hard work on the part of people who are thoroughly prepared.

3. Fundraising is not raising money; it is raising friends.

4. You do not raise money by begging for it; you raise it by selling people on your organization.

5. People do not just reach for their check books and give money to an organization; they have to be asked to give.

6. You don't wait for the “right” moment to ask; you ask now.

7. Successful fund-raising officers do not ask for money; they get others to ask for it.

8. You don't decide today to raise money and then ask for it tomorrow: it takes time, patience, and planning to raise money.

9. Prospects and donors are not cash crops waiting to be harvested; treat them as you would customers in a business.

1. That you know the project-and the organisation- inside out

2. That you believe in the project and are prepared to argue its case

3. To what extent you are prepared/authorised to adapt certain aspects of the project

4. That you have a list of everything needed to carry out the project and the resources made available by the organisation (IFMSA)

5. That you have the support and agreement of the other partners in the project & the members of your organisation

Every project must have a budget!!!

Must be balanced (income-expenses=0)

Provides an idea about the realism and dimension of the project

If you don’t know how much it costs, you don’t know how much you need

Both of them require TIME!!

Ok I hunted it! Now I gonna take it

to my trial…

Activity

…and then I will ask them if they like it ornot. So next huntwill be better.

Evaluation…

“A carelesslyplanned project willtake three timeslonger to completethan expected! Acarefully plannedproject will taketwice as long”

(Law of Project Management, CoEand EC partnership training

kit)

“No major project isever completed intime, within budgetand with the samepeople that startedit. Yours will NOT bethe first!!!”

(Law of Project Management, CoE and EC

Partnership training kit)

List your aims, set priorities Make use of planners (weekly, monthly, yearly) Make a daily plan Make a TO DO LIST, prioritise and act on the

priorities “What’s the best use of my time right now?” Learn to say NO Difficulties first What is the point of discussion/work? Stick to it! Delegate where possible

1. Inadequate authority2. Lack of project team participation and

planning3. Lack of project team participation in

problem solving4. Inadequate communication skills5. Inadequate technical skills6. Inadequate administrative skills7. Unrealistic project schedules8. Unclear project goals

1. The organisational structure is suited to the project team2. The target group is involved from the start of the project3. The project makes proper use of network planning

techniquesThe project team:

- participates in planning- is committed to establishing schedules

- is committed to establishing realistic budgets- works with bureaucracy, politics and procedures and not

against them- agree on specific and realistic project goals

umitcanunver@yahoo.com

yesiltepemetin@hotmail.com

• Project Management Training

• 09.05.2012, Manisa• Trainers: Umitcan Unver, Metin Yesiltepe