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School Emergency Operations Plan

Introduction

The purpose of the School Emergency Operations Plan is

to provide a concise reference for staff when facing a crisis

or emergency. Accident and crisis prevention are

particularly important whenever children are involved, but

even the most thorough and imaginative forethought

cannot prevent all emergencies.

It is our responsibility to be prepared with management

plans for foreseeable emergencies and for all staff

members to be apprised of their roles in these plans.

Promulgation

The School Emergency Operations Plan addresses the Metropolitan School

District of Washington Township schools’ responsibilities in emergencies associated with natural disaster, human-caused emergencies and technological incidents. It

provides a framework for coordination of response and recovery efforts within the

district in coordination with the City of Indianapolis and Marion County. The Plan

establishes an emergency organization to direct and control operations at the school

site during a period of emergency by assigning responsibilities to specific personnel.

The School Emergency Operations Plan:

Conforms to the National Incident Management System (NIMS and effectively

restructures emergency response at all levels in compliance with the Incident

Command System (ICS).

Establishes response policies and procedures, providing MSD Washington

Township school sites clear guidance for planning purposes.

Describes and details procedural steps necessary to protect lives and property.

Outlines coordination requirements.

Provides a basis for unified training and response exercises to ensure

compliance.

Requirements

The Plan meets the requirements of the State of Indiana and Marion County, Indiana

policies on Emergency Response and Planning, the National Incident Management

System (NIMS) and defines the primary and support roles of the individual schools in

after-incident damage assessment and reporting requirements.

Purpose

The purpose of the School Emergency Operations Plan is to protect the safety and

welfare of the employees, visitors, volunteers and students in the MSD Washington

Township, and to ensure the preservation of public property.

Scope

The scope encompasses all MSD Washington Township school sites and district

facilities. It addresses a broad range of major emergencies. Such events include

crimes committed on campus, hazardous materials emergencies, weather

emergencies and fire. Also included are procedures for emergencies that may or

may not require the full or partial activation of the School Emergency Response

Team (SERT).

The objectives of the plan are to:

Protect the safety and welfare of students, employees and staff

Provide for a safe and coordinated response to emergencies

Protect the School’s facilities and properties

Enable the school to restore normal conditions with minimal confusion in the

shortest time possible

Provide for interface and coordination between the school, district and the

city/county Regional Operation Center (ROC)

Schools are required by both federal statute and state regulations to be available

for shelters following a disaster. The American Red Cross has access to schools in

damaged areas to set up their mass care facilities and local governments have a

right to use schools for the same purposes. This requires close cooperation

between school officials and the American Red Cross or local government

representatives and should be planned and arranged for in advance.

Responsibility

School administrators have the responsibility to ensure the safety of their students

and staff in an emergency. Law requires developing emergency plans and training

staff in all-hazards emergency response procedures.

The principles of NIMS and ICS are incorporated in this plan and school personnel

must be trained in how the system works. All MSD Washington Township school

sites must also have drills and exercises in order to practice using the system.

Periodic training will be available to help orient new employees and provide

refresher training to current employees on an annual basis.

Emergency Management

Resolution

Sample Emergency Management Resolution

Metropolitan School District of Washington Township Indianapolis, Indiana

RESOLUTION # XXXXXXX WHEREAS, The Metropolitan School District of Washington Township has

implemented a School Emergency Operations Plan for all school sites and facilities. The objectives of the plan are to: 1) protect the safety and welfare of students, employees and staff; 2) provide a safe and coordinated response to emergencies; 3) protect the district’s facilities and property, and 4) enable the school to restore normal conditions with minimal confusion in the shortest time possible.

WHEREAS, In an effort to fully implement the School Emergency Operations Plan, the

MSD Washington Township supports planning, training and exercising the plan at the school site level.

WHEREAS, The MSD Washington Township participates with all responding agencies

within the State of Indiana, in the National Incident Management System (NIMS).

NOW, THEREFORE, BE IT RESOLVED, that the Board of the Metropolitan School

District of Washington Township does hereby support the School Emergency Operations Plan.

READ AND ADOPTED THIS DAY OF , 2012 BY THE GOVERNING BOARD OF THE METROPOLITAN SCHOOL DISTRICT OF WASHINGTON TOWNSHIP.

Statement Letter

Statement Letter [Insert a dated letter from the Superintendent supporting the emergency plan. The plan is reviewed annually which means the letter is kept up to date.]

Section 1

Legal Requirements

Legal Requirements: Authorities and References

The following are brief summaries of emergency crisis related education codes and

government codes with which you should be familiar. Review the entire citation for

specific requirements.

Indiana Code 10-14-3-7

To ensure Indiana is adequately prepared for manmade or natural disasters, statewide

emergency management is delegated to the Department of Homeland Security. In turn,

the statute authorizes the creation of local emergency management departments. The

law also mandates cooperation with regard to emergency management preparation and

planning between federal, state and local officials, as well as industry, agriculture,

volunteer organizations and other important entities.

Indiana Code 5-2-10.1-12

Establishes a safe school committee within each school corporation, and requires the

school corporation to develop a safety plan addressing issues such as unsafe

conditions, and to provide local law enforcement and fire agencies with important

emergency information.

Indiana Code 20-34-3-20

Requires school corporations to conduct preparedness drills including fire, tornado and

natural disasters.

Indiana Code 5-2-10.1-9

Requires the school corporation’s school safety specialist to develop a safety plan for each school, and to coordinate the safety plans of each school in the corporation.

Indiana Administrative Code 511 IAC 6.1-2-2.5

Each school corporation shall develop a written emergency preparedness plan in

cooperation with local public safety agencies. The administrative code also includes

what is, at a minimum, essential in the preparedness plan.

Indiana Administrative Code 511 IAC 4-1.5-7

Each school corporation is required, in concert with the school safety plan, to develop a

crisis intervention plan for the school corporation and shall include crisis management

and intervention.

State of Indiana Emergency Plan

Promulgated by the Indiana Department of Homeland Security, it provides overall

statewide authorities and responsibilities and describes the functions and operations of

government at all levels during extraordinary emergency conditions.

Section 2

National Incident Management System (NIMS)

NIMS Purpose and Scope

The National Incident Management System (NIMS) was issued by the federal

Department of Homeland Security on March 1, 2004 to provide a comprehensive and

consistent national approach to all-hazard management at jurisdictional levels and

across functional disciplines. The NIMS will enable responders at all levels to work

together more effectively to manage domestic incidents no matter what the cause, size

or complexity.

Organization Levels

Information regarding a disaster and the school site conditions are reported from the

site level all the way up to the state and federal levels and become part of the larger

information picture. Thorough documentation and accuracy is very important.

Order of Coordination:

Field Level (School Site)

Involves: Utilizes the Incident Command System

Tactical on-scene response

Establish and maintain Incident Command Post (school site) and Field Command Post (fire, police, etc.)

Requests support from the local government EOC (fire, police, EMS, public works, etc.)

Field

Local Government

Operational Area

Region

School Site

School District, City(s), County

County representing School Districts, Cities

Indiana Regions

State Coordinates with FEMA

Local Government Level (School District, City(s), County Involves:

City(s), County, School District

Establish and maintain Emergency Operations Center (EOC) and Regional Operations Center (ROC)

Implement Local Emergency Plans

Requests support from Operational Area

Operation Area Level (County representing School District, City) Involves:

The county and all political sub-divisions

Coordinating information, resources, priorities among all local governments

Brokering resources within the Operational Area

Functioning as the intermediate level between the Region and Local Government

The Region Level (10 regions in Indiana) Is tasked with:

Coordination between Operational Areas in each Mutual Aid Region

Coordination between Operation Area and State Level

Coordinating overall State Agency Support with the Region

State Level Will:

Coordinate support between Administrative Regions as required

Act as the initial point of communication and coordination between Indiana and the Federal Response System

Emergency Management and Schools

The Emergency Management System is based on a number of concepts, three of which

are pertinent to schools:

1) A management tool called the Incident Command System (ICS)

2) Mutual aid systems, in which similar organizations assist each other in

emergencies; and,

3) Multiple agency coordination, under which diverse organizations work together

and communicate with each other.

1) Incident Command System

ICS was developed by fired departments to give them a common language when

requesting personnel and equipment from other districts, and common tactics when

responding to emergencies. The system is designed to minimize the problem common

to many emergency response efforts – duplication of efforts – by giving each person a

structured role in the organization, and each organization its piece of the larger

response.

The Incident Command System is the combination of facilities, equipment, personnel,

procedures, and communication operating within a common organizational structure,

designed to aid in domestic incident management activities. It is used for a broad

spectrum of emergencies, from small to complex incidents, both natural and manmade,

to include acts of catastrophic terrorism. ICS is used by all levels of government –

Federal, State, tribal and local – as well as by many private sector and non-

governmental organizations.

The five ICS functions are required at all NIMS levels. They are: command, planning,

operations, logistics and finance/administration. These are the tasks involved in any

emergency response anywhere. They may be performed by a few people or many,

depending on the size of the emergency and the human resources at hand.

ICS Unified Command

ICS Principles

Command (The “leaders”) Responsible for the overall policy, direction and coordination of the emergency response effort in the school Command Post. Command staff is also responsible for interacting with each other and other Emergency Operation Centers (EOCs) to ensure the effective function of the EOC organization.

Operations (The “doers”) Responsible for coordinating all operations in support of the emergency response and for implementing actions plans. Operations include response teams that work toward reduction of the immediate hazard, mitigating damage, and establishing control and restoration of normal operations.

Planning (The “thinkers”) Responsible for collecting, evaluating and disseminating information; maintaining documentation and evaluating incoming information to determine the potential situation in the not-too-distant future. This team also develops school site action plans for implementation by the Operations team.

Logistics (The “getters”) Responsible for providing all types of support for the emergency operation (facilities, services, personnel, equipment, transportation and materials).

Finance/Administration (The “payers”) Responsible for financial activities such as establishing contracts with vendors, keeping pay records and accounting for expenditures. This team is also responsible for all other administrative requirements and acts as the clearinghouse for documentation during the recovery phase. Major Concepts

1. Every emergency, no matter how large or small, requires that certain tasks called management, planning, operations, logistics and finance/administration be performed.

2. The system can be expanded or contracted, depending on the situation and the immediate needs. One person can do more than one function.

3. Every incident needs a person in charge called the Incident Commander at the

site level.

4. No one person should be in charge of more than seven people (the optimum number is five). Note: This does not apply to Student Supervision.

ICS responsibilities of the School Site

The following chart outlines the responsibilities within each of the five ICS functions of

the School Site:

Function School Site Command Post

COMMAND Overall responsibility for all incident activity on site

OPERATIONS Directs the tactical response for all incident operations on site

PLANNING Collects, processes and documents information at that site for use on the incident

LOGISTICS Provides services, personnel and equipment in support of the incidents on site

FINANCE/ ADMINISTRATION

Provides financial accounting and cost control at incident site

2) Mutual Aid Systems

Voluntary and reciprocal agreements which provide services, resources and facilities

when existing resources prove to be inadequate.

3) Multiple Agency Coordination (MAC)

Agencies working together at any emergency management level to facilitate decisions.

Section 3

Emergency Phases

General Information Regarding Emergencies

Some emergencies will be preceded by a build-up or warning period, providing

sufficient time to warn the population and implement mitigation measures designated to

reduce loss of life and property damage. Other emergencies occur with little or no

advance warning, thus requiring immediate activation of the Emergency Operations

Plan and commitment of resources. All employees must be prepared to respond

promptly and effectively to any foreseeable emergency, including the provision and use

of mutual aid.

Emergency management activities during peacetime and national security emergencies

are often associated with the phases indicated below. However, not every disaster

necessarily includes all indicated phases.

Mitigation Phase

Mitigation is perhaps the most important phase of emergency management.

However, it is often the least used and generally the most cost effective.

Mitigation is often thought of as taking actions to strengthen facilities, abatement

of nearby hazards and reducing the potential damage either to structures or their

contents, as well as education of parents, students and teachers on the

emergency plans and contact information.

When it is not possible to totally eliminate either the destructive force of a

potential disaster or its effects, doing what can be done to minimize the effects

may create a safe environment that will result in lower response costs and fewer

casualties.

Preparedness Phase

The preparedness phase involves activities taken in advance of an emergency.

These activities develop operational capabilities and responses to a disaster.

Those identified in this plan as having either a primary or support mission relative

to response and recovery review Standard Operating Procedures (SOPs) or

checklists detailing personnel assignments, policies, notification procedures and

resource lists. Personnel acquainted with these SOPs and checklists and

periodically are trained in activation and execution.

Response Phase

Pre-Impact: Recognition of the approach of a potential disaster where actions

are taken to save lives and protect property. Warning systems may be activated

and resources may be mobilized; EOCs may be activated and evacuation may

begin.

Immediate Impact: Emphasis is placed on saving lives, controlling the situation,

and minimizing the effects of the disaster. Incident Command Posts and EOCs

may be activated and emergency instructions may be issued.

Sustained: As the emergency continues, assistance is provided to victims of

the disaster and efforts are made to reduce secondary damage. Response

support facilities may be established. The resource requirements continually

change to meet the needs of the incident.

Recovery Phase

Recovery is taking all actions necessary to restore the area to pre-event

conditions or better if possible. Therefore, mitigation for future hazards plays an

important part in the recovery phase for many emergencies. There is no clear time

separation between response and recovery. In fact, planning for recovery should be a

part of the response phase.

Section 4

School Emergency

Response Team

The School Emergency Response Team (SERT)

The single most effective way of dealing with a crisis situation, critical incident or medical emergency is through the use of a School Emergency Response Team (SERT). The SERT is an organized group of school-based faculty and staff members created to assist the principal in planning for and responding to school emergencies. These staff members must be trained in the implementation of the school’s or school district’s Crisis Management Plan. Each principal must designate staff members to serve on the SERT and designate a SERT member to act in the principal’s absence. There may be instances when time-sensitive decisions have to be made quickly by the principal without consulting the SERT. The membership of each school’s SERT should consist of an immediately accessible core group of school personnel who have the knowledge and skills to deal with an emergency situation. There are no formal standards for the number of members that should be on the team. The SERT composition varies depending upon the size and type of school, the availability and expertise of the individual members, and the potential hazards threatening the school. In addition to the school principal and assistant principals, membership may include guidance counselor(s), directors of student activities and services, the school nurse or health room aide(s), school psychologist(s) and/or school social worker(s), administrative assistant(s), custodian /building supervisor, building engineer, school security personnel, school resource officer(s) and select teacher(s). The CERT members that are teachers and have classroom responsibilities must either have another pre-designated faculty member assigned to assume responsibility for the selected teacher’s students or open class periods during the school day. The selected teacher would be free to assist with other tasks such as first aid, parent and student reunification or information/media liaison. School resource officers serving on their respective school’s SERT should take the lead in responding to any crisis involving a violation of law or threat to public safety. SERT members should be equipped with portable radios and/or cell phones. This team cannot be put together when the crisis, critical incident or emergency is unfolding. Each member must be in place and comfortable with his or her role before an incident occurs. The SERT needs to become a formal part of each school. The SERT should meet on a regular basis and discuss not only the crisis management plan but also any areas of concern in the school. All members should receive information and training regularly. Crisis planning involves more than developing procedures for responding to critical incidents. Members of the SERT need to have the ability to identify alarming changes in a student’s behavior or recognize community events or incidents that could affect the school. Once these changes or events have been identified, the SERT must take action; this may mean arranging counseling for a student or scheduling a staff or community meeting, but in either case, the end result is addressing the needs of the school population.

Selecting the Members of the School Emergency Response Team

Each principal and his or her leadership team are responsible for assembling the School

Emergency Response Team (SERT).

Who Should Be On The Team?

Staff members who are good SERT candidates are recognized within the school,

respond well to a crisis, are calm, accepted by staff and students as impartial and fair,

good listeners and communicators, skilled negotiators and adept at crowd control. One

of the SERT members should be a bilingual staff person, if possible. Also, include

members who do not have supervisory duties or whose groups can be canceled in an

emergency is important, such as:

Office Manager

Special Education Coordinator

Technology Support

School Resource Officers

Speech Therapist

Occupational/Physical Therapist

Student Outreach

Program Facilitators

Reading Tutors or Coaches

School Secretary

Counselors/Social Workers

Custodians

School Nurse

The names and locations of any staff members trained in CPR and first aid must be

laminated and posted in a prominent place in each classroom and in the school office.

How Many People Should Be On The School Emergency Response

Team?

The number of members on the team should be in relationship to the number of

students in the school. If any of the members of the team are classroom teachers,

substitutes will need to be chosen and their names should be listed as alternate SERT

members.

NOTE: The NIMS/ICS structure may expand or contract depending on the scope

of the emergency and number of staff available. Staff members may be assigned

multiple roles in an emergency.

The Roles of the Members of the School Emergency Response Team

COMMAND TEAM

Incident Commander (IC):

Job Description: Responsible for emergency operations to ensure safety of students,

staff and others who are on campus.

Responsibilities:

1. Assess emergency or threat and impact to students, staff, school property and

surrounding community.

2. Activate emergency plan and the Incident Command System

3. Establish a Command Post

4. Develop and communicate the Incident Action Plan (IAP)

5. Provide a School District Site Specific Status Report Form

6. Authorize any release of public information

7. Begin student release procedures

8. Make provisions for mental health counseling

9. Make provisions for language translations

10. Release teachers and staff as appropriate

11. Declare an end of emergency – initiate recovery when appropriate

12. Remain in charge of your campus until released by fire or law enforcement

incident commander.

Note: Incident Commander for Police or Fire will take control of emergency once

they have arrive at the site. IC (School Site) will remain in charge of school

procedures (accountability of students, etc.), but will work with first responders

and provide any necessary assistance. Once Police/Fire Incident Commander is

on site all decisions regarding evacuations, relocations, declaring an “All Clear” will be made with the expressed approval and coordination of first responders.

Remains in the Command Post and manages the crisis.

Safety Officer:

Job Description: Responsible for monitoring safety and conditions for students and

staff.

Responsibilities:

1. Participate in planning sessions, concentrating on issues of safety for both those

caught up in the incident and those responding to it.

2. Monitor operational activities to assess potential danger and unsafe conditions.

3. Correct unsafe acts or conditions through regular lines of authority when

possible.

4. Monitor stress levels of personnel involved in the response.

Safety Considerations:

Are people performing out of role or responsibility?

Is there enough manpower available to perform the prescribed tasks?

Are the prescribed tasks being performed properly (such as proper lifting

techniques)?

Is appropriate personnel protection equipment (PPE) being used?

Public Information Officer (PIO):

Job Description: Conduit for information flow between the school and the

community; including the media.

Responsibilities:

1. Work closely with the IC (if not performing both roles) and first responders in

providing information to the media and community.

2. Establish a media information center.

3. Provide press briefings and news releases as appropriate.

4. Obtain copies of all media releases and post them in the Command Post for

review.

5. Prepare information summary on media coverage for SERT personnel.

6. Arrange for meetings between news media and incident personnel as directed by

the IC.

7. Coordinates press conferences.

8. Prepares information for distribution to parents and students.

9. Coordinates with the city/county police and/or fire PIOs if appropriate.

10. Maintains a log of all activities.

Liaison

Job Description: Liaison between the school site, unified command, EOCs and all

other agencies. Position may be performed by the PIO and/or IC.

Responsibilities:

1. Identify representatives from and maintain contact with each responding agency,

including communication links and locations of assisting personnel.

2. Handle requests from Command Post for inter-organizational problems.

3. Monitor operations to identify current/potential inter-organizational problems.

4. Provide information to appropriate governmental agencies.

5. Maintain an activity log.

OPERATIONS TEAM

Operations Section Chief:

Job Description: Manages and directs emergency response activities on campus

(Note: the IC may also perform this function).

Responsibilities:

1. Coordinate Staff Buddy Assignments

2. Coordinate Student Messengers

3. Coordinate Search and Rescue

4. Coordinate Campus Check and Security

5. Coordinate School Emergency Response Team response

6. Coordinate Medical Aid

7. Coordinate Student Care

8. Coordinate Student Release

9. Coordinate mental health counseling

10. Make sure teams have enough supplies

11. Reassign staff as needed

12. Schedule breaks and back-ups for staff

Site Coordinator

Job Description: Manages emergency at the crime scene.

Responsibilities:

1. Respond to the scene of the emergency

2. Control access to the affected area

3. If necessary, preserve crime scene until police arrive and assume control

4. Keep IC updated on the status of the emergency

5. Assist medical team if necessary

6. Assist first responders at the scene

First-Aid Coordinator

Job Description: Provide emergency first aid until medical assistance arrives.

Responsibilities:

1. Provide emergency first aid

2. Keep site coordinator updated on status of victim(s)

3. Update first responders upon arrival at scene

4. Keeps log of status of victim(s) and all aid administered

Note: In the event of multiple injuries the First-Aid Coordinator will manage the

First Aid Team. Members of the First Aid Team may be any adults who have

received First Aid/CPR or basic life support training.

Responsibilities for First Aid Team (to be managed by First Aid Coordinator):

1. Assist the First Aid Coordinator with administering first aid with his/her other

duties and responsibilities.

2. At the direction of the First Aid Coordinator, organize and Emergency First Aid

Station

3. Obtain first aid supplies and bring them to the Emergency First Aid Station

4. Coordinate efforts with the SERT and first responders

5. Provide the IC with periodic updates as to the status of those who are and were

treated at the Emergency First Aid Station

6. Keep accurate records of the medical attention required by each person and will

complete an Emergency Medical Release Form for each individual treated.

a. If an individual requires hospitalization the first aid team will contact

paramedics for transport to hospital

b. Complete the Emergency Medical Release Form for all individuals who

received medical treatment and are returning to the assembly area

7. If necessary, will set up a Casualty Collection Point and Morgue

OPERATIONS TEAM (Continued)

Police/Fire/Medical Coordinator

Job Description: Assist emergency personnel and direct them to the scene.

Responsibilities:

1. Meet emergency personnel and take them to the scene – utilizing the most

efficient route

2. Follow emergency personnel instructions (locking/unlocking of doors, turning off

water, etc.)

3. Keep the IC updated on status of police/fire/medical personnel

4. Once released by emergency personnel, return to the Command Post and assist

with emergency as directed by the IC.

Helpful hint: Meet first responders with site map and master keys

Search and Rescue Team Coordinator

Job Description: Manage the search efforts.

Note: Members of the Search Team will be comprised of adults who do not have

supervisory responsibilities at the time the emergency is declared. If additional adults

are needed, consider combining classrooms to release additional staff members to

assist in the search activities.

Responsibilities:

1. Assemble adults who do not have supervisory duties into Search Teams based

on available manpower; minimum 2 person. Attempt to place one experienced

person on each team.

2. Perform visual check of outfitted team(s) leaving Command Post; include radio

checks. Advise teams of known injuries.

3. Coordinate the efforts of all search teams to ensure all areas of the school

campus have been searched and are secure.

Helpful hint: Color code the school site map into search areas and distribute

maps to the Search Team. This will help to ensure all areas that individual

Search Teams are response for coverage (i.e. bathrooms, storage, closets, etc.)

4. Assemble the emergency attendance forms and begin reconciliation of student

and staff accountability. During the reconciliation phase of the student lists,

he/she will ensure the Early Release Log and Visitor Log are included in the

process.


Search and Rescue Team Coordinator (continued)

Responsibilities for Search Team in the event of a fire:

1. Until the police and fire departments arrive, the search team will direct the

firefighting efforts

Responsibilities for Search Team in the event of a tornado or other emergency requiring

evacuation:

1. Conduct a pre-established search pattern of the school buildings and property.

Do not enter severely damaged buildings. If you are in doubt about personal

safety, DO NOT ENTER!

Generally, the team will begin at the center of the building destruction, search the

immediate area and then move to the next building (moving clockwise). If the

search team coordinator determines that a secondary location requires

immediate relocation, the team will move to the location and then proceed

clearing buildings using the North search procedures until all buildings have been

cleared or until the arrival of police or fire departments.

Procedures for Searching a Room:

a. Tape will be placed on the door as the team enters the room to indicate

that the room is in the process of being searched

b. The team will search the room in a clock-wise direction

c. When the room has been searched and cleared, the team will place a

second piece of take so that a large “X” will indicate that the room has

been cleared.

d. When an injured victim is located, transmit the location, number and

condition of the injured to the Command Post. Do not use the names of

students or staff. Follow directions from the Command Post.

e. Record the exact location of damage and triage tally (I=immediate,

D=delayed, DEAD=dead) on the map and report the information to the

Command Post.

2. Bring the emergency containers to the evacuation site.

3. Once the police and fire departments have arrived, the Search Team Coordinator

will report their findings and assist first responders as needed.

4. Keep the IC updated on the status of the team’s efforts and assist with the emergency as directed.


Site Security Coordinator

Job Description: Secure the school campus and all buildings.

Responsibilities:

1. Lock gates and all external doors.

2. Locate/control/extinguish small fires as necessary

3. Check gas meter and if gas is leaking, shut down gas supply

4. Shut down electricity only if building has clear structural damage or advised to do

so by IC

5. Post yellow caution tape around damaged or hazardous areas

6. Verify that the campus is locked down and report to IC

7. Keep IC updated of all activities and precautions taken

8. Ensure that the entire campus has been checked for safety hazards and damage

9. No damage should be repaired prior to full documentation, such as photographs

or video evidence, unless the repairs are essential to immediate life safety.

10. Route fire, rescue, police etc. as appropriate

Parent Coordinator

Job Description: Liaison with the parents on site.

Responsibilities:

1. Meet with the parents and arrange for their needs (i.e. if approved by first

responders, bring them into a classroom or portable structure).

2. Advise parents of the situation and if their child is or isn’t involved in the emergency

3. Keep IC updated on the status of parents

4. After the “All Clear” is given, assist those parents who wish to take their children home


Student Supervision Team

Job Description: Remains with and supervises students

Responsibilities:

1. Remains with and supervises students after the evacuation. Ideally each

classroom teacher is supervising their class, but teachers who are needed on

other team will combine their classroom with another teacher.

2. Organize and supervise student activities

Note: As other team members are no longer needed for other assignments, they

will join the Student Supervision Team. Supervision Team members will be

released for breaks and will be released from service at the school site when

deemed appropriate by the IC. All personnel not assigned to a team will be

assigned to the Student Supervision Team.

Student Release Team Coordinator

Job Description: Release students to authorized adults.

Responsibilities:

1. At the direction of the IC, release students to authorized adults.

2. Maintain a log of all students who have been released and who they were

released to.

3. Set up a parent contact area with student emergency cards and appropriate

paper work (sign our register, student call slips).

Procedures for releasing students

a. Parent or guardian reports to the Student Release Station identifying the

student(s) he/she desires to pick up.

b. Check the emergency cards to verify the adult is authorized and the student(s),

may be released to that person.

c. Bring student to release point (use runners).

d. Instruct the parent to sign the register, verifying that the student(s) has/have

been removed from the school campus.

e. Document the whereabouts of any student transported from the site by any

agency to a hospital, shelter, or Collection Point.

Procedures for teachers when releasing students

a. Complete Emergency Release Form

b. Identify parent (or authorized adult) and have the form signed. If a positive

identification cannot be made, teacher needs to refer to child’s emergency card for authorized adult release. (If adult cannot be verified, put a large “?” on the Emergency Release Form so student release team can verify adult).

c. Release student to parent pick up station (or runner) and remove name from

class list.

Procedures for Adults when picking up students

a. Proceed to student release station at the evacuation site

b. Fill out and sign release form/register as soon as teacher/adult in charge is

available

c. Upon receiving copy of release form, parent or authorized adult will meet child at

release point to verify ID and be released.

Note: It is important to create a secure area for student release. If the school

grounds do not afford physical barriers use staff members until police can secure

the area. Also consider using yellow caution tape and/or traffic cones and

barricades.

PLANNING TEAM

Planning Section Chief

Job Description: Keep current on situation at all times. Analyze information, prepare

necessary reports and manage status reports. (Note: IC may also perform this job).

Responsibilities:

1. Collect all information pertinent to incident (internal and external)

2. Analyze information for potential impacts or changes

3. Prepare and update status reports

LOGISTICS TEAM

Logistics Section Chief

Job Description: Secure supplies, personnel and equipment and arrange for transportation and lodging of resources. (Note: IC may also perform this function with assistance from members of the Search Team and/or Police/Fire/Medical Coordinator).

Responsibilities:

1. Open disaster container

2. Distribute supplies, kits, etc.

3. Set-up various staging area(s) for sanitation, feeding, etc.

4. Sign-in volunteers and assign to various sections needing assistance

5. Determine whether additional equipment, supplies or personnel are needed

6. Make arrangements for transport of supplies and lodging of personnel.

FINANCE and ADMINISTRATIVE TEAM Finance and Administrative Section Chief Job Description: Track all supplies redirected to emergency. (Note: IC may also perform this function). Responsibilities:

1. Document all supplies redirected to emergency

2. Document al personnel time redirected to emergency (number of hours with

description of activities performed).

3. Check with Section Chiefs to determine whether additional supplies, etc. will

need to be purchased.

4. Purchase needed items upon approval of IC

5. Document all activities

School Secretary, Scribe and other Office Staff

Job Description: Assist IC in managing crisis, making necessary notifications and

recording all events.

Responsibilities:

1. Upon the direction of the IC, place a telephone call to 911 and advise the

dispatcher of the nature of the emergency.

Universal Procedures

Evacuation/Relocation

When implementing EVACUATION procedures:

BUILDING ADMINSTRATION

Determine evacuation routes based on location and types of emergency

Announce evacuation

o Specify any changes in evacuation routes based on location and

types of emergency

Monitor the situation and provide updates and additional instructions as

needed

Announce the “ALL CLEAR” signal once it is safe to re-enter the building

STAFF

Take emergency go-kit and class roster

Take the closest and safest way out as posted or announced

o Use secondary route if the primary route is blocked or hazardous

Assist those needing special assistance

Do not lock classroom doors when leaving

Do not stop for student or staff belongings

Go to Assembly Area

When outside the building:

o Check for injuries

o Account for all students

o Immediately report any missing or injured students to building

administration or incident command

o Continue to contain and maintain students

Wait for additional instructions

CRITICAL INFORMATION

EVACUATION PROCEDURES ARE USED WHEN CONDITIONS ARE SAFER

OUTSIDE THAN INSIDE THE BUILDING.

Evacuation routes should be specified according to the type of emergency:

Bomb Threats: Building administrator notifies staff of evacuation route dictated by known or suspected location of the device.

Fire: Follow primary routes unless blocked by smoke or fire. KNOW AN ALTERNATE ROUTE.

Hazardous Materials: Total avoidance of hazardous materials is necessary as fumes can overcome people in seconds. Plan route accordingly.

When implementing EVACUATION AND RELOCATION procedures:

BUILDING ADMINISTRATION

Determine whether students and staff should be evacuated to a relocation

center

Alert school emergency response team of emergency type and evacuation

Notify relocation center

If necessary, coordinate transportation or student process to relocation

center

Announce evacuation

o Specify any changes in evacuation routes based on location and

types of emergency

Notify superintendent’s office and public information officer of relocation center address

Implement student release procedures at the relocation center

Document the reunification of any students released to an authorized

family member or legal guardian

STAFF

Take emergency go-kit and roster

Take the closest and safest way out as posted or announced

o Use a secondary route if the primary route is blocked or hazardous

Assist those needing special assistance

Do not lock classroom doors when leaving

Do not stop for student or staff belongings

Remain with class en route to the relocation center

Take attendance upon arriving at the center

o Immediately report any missing, extra or injured students to building

administration or incident command

o Continue to contain and maintain students

Wait for additional instructions

Relocation Centers List primary and secondary student relocation centers. Include maps and written

directions to center for staff residence.

Primary relocation center Secondary relocation center

Address Address Phone Phone

LOCKDOWN

When implementing LOCKDOWN WITH WARNING procedures:

BUILDING ADMINSTRATION

Announce “LOCKDOWN WITH WARNING” o Repeat announcement several times o Be direct…DO NOT USE CODES

Bring people inside

Lock exterior doors

Control all movement o Disable all bells o Direct any movement by announcement only

Announce “ALL CLEAR” signal when the threat has ceased

STAFF

Lock all exterior doors

Keep students away from windows

Continue classes…move on announcement only

Wait for further instructions

When implementing LOCKDOWN WITH INTRUDER procedures:


Announce “LOCKDOWN WITH INTRUDER” o Repeat announcement several times o Be direct…DO NOT USE CODES

Call 911 and notify law enforcement

Direct all students, staff and visitors to the nearest classroom or secured space

o Classes outside the building SHOULD NOT enter the building o Move outside classes to primary evacuation sites

DO NOT lock exterior doors

Announce “ALL CLEAR” signal when threat has ceased as authorized by law enforcement or security team


Lockdown procedures are used to protect building occupants from potential dangers in the building (e.g. threats, intruders) or external threats that may enter the building. LOCKDOWN WITH WARNING occurs when there is a threat outside the building or there is a non-threatening circumstance when people need to be kept away from areas (e.g. medical emergency or disturbance). LOCKDOWN WITH INTRUDER occurs when there is a threat or intruder inside the building.

STAFF

Clear all students, staff and visitors from hallways immediately o Report to nearest classroom or secured space

Assist those with special needs accommodations

Close and lock all windows and doors o DO NOT LEAVE for any reason o DO NOT OPEN THE DOOR for any reason o If a fire alarm has been activated, do not evacuate unless fire or

smoke is visible

Shut off lights

Stay away from all doors and windows

Move students to interior walls and implement “drop and tuck” procedures

BE QUIET!


REVERSE EVACUATION

When implementing REVERSE EVACUATION procedures:


Make an announcement or sound alarm for reverse evacuation

o Direct staff to physically notify any classes that may be too far away

from the building to hear the announcement or alarm

Monitor the situation

o Provide staff with any updates or additional instructions

Announce “ALL CLEAR” signal when the emergency has ceased

STAFF

Move all students and staff as quickly as possible

Assist those needing additional assistance

Report to classroom o Take attendance o Report any missing, extra or injured students to building administrator



REVERSE EVACUATION PROCEDURES ARE IMPLEMENTED WHEN CONDITIONS INSIDE THE BUILDING ARE SAFER THAN OUTSIDE. Reverse evacuation procedures are often implemented in combination with other procedures (e.g. lockdown, shelter in place) in order to ensure the safety of students and staff who are outside the building.

SEVERE WEATHER SHELTER AREA

When implementing SEVERE WEATHER SHELTER AREA procedures:


Make an announcement or sound alarm for severe weather emergency

Move students and staff from any portable classrooms into a permanent

building

Announce “ALL CLEAR” signal when the severe weather has ceased

STAFF


Take the closest and safest route to shelter in designated safe area o Use secondary route if primary route is blocked o If outside, return to main building o If in a portable classroom, go to a permanent building and designated

safe area

Assist those in need of assistance

Do not stop for personal belongings

Once in safe area: o If appropriate, implement “Drop and Tuck” procedures o Take attendance o Report any missing, extra or injured students to building administration

When implementing “Drop and Tuck” procedures:

Face an interior wall

Drop to your knees and roll forward to the balls of your feet o If physically unable to perform, sit on the floor

Tuck your head down and place your hands on top of your head and neck

DO NOT LIE FLAT ON THE GROUND



SHELTER-IN-PLACE

When SHELTERING-IN-PLACE:


Announce students and staff must go to shelter areas

Close all exterior doors and windows, if appropriate

Turn off ventilation system (HVAC), if appropriate


o Provide updates and instructions as available

Announce “ALL CLEAR” signal when the emergency has ceased

STAFF

Clear the halls of students and staff immediately and report to the nearest available classroom or other designated shelter area

Assist those with special needs accommodations


Take attendance and report any missing or extra students to building administration or incident commander

Do not allow anyone to leave the classroom or shelter area

If there appears to be air contamination within the shelter area, place a wet handkerchief, towel or wet paper towel over the nose and mouth for temporary respiratory protections

IF SHELTERING-IN-PLACE BECAUSE OF AN EXTERNAL GAS OR CHEMICAL RELEASE:

o Close and tape all windows and doors o Seal the gap between the bottom of the door and floor

See accompanying diagram

IF SHELTERING-IN-PLACE BECAUSE EVACUATION ROUTES ARE BLOCKED:

o Seal door o Open or close windows as appropriate o Limit movement and talking



o Communicate your situation to administration or emergency officials by whatever means possible

Stay away from door and windows

Wait for instructions

STUDENT REUNIFICATION/RELEASE

When implementing STUDENT REUNIFICATION/RELEASE procedures: BUILDING ADMINISTRATION

Designate a location for reunification of students with authorized adults (e.g. parents, legal guardians and other authorized, family members)

o Notify district administration and district public information officer

Work with emergency responders to provide traffic control o Ensure that emergency responders have access to the scene

Direct traffic away from the primary routes of emergency responders

Remove any vehicles blocking the routes of emergency responders

Assign staff to act as runner(s) to go to the assembly area and get student(s) as requested

o Ask for the name of the student(s) o Request a picture ID to verify the identity of the requesting adult o Verify that he or she is authorized for release of the student by utilizing

the Emergency Information card As a general rule, do not release students to people not listed

on the student’s emergency card Document to who the student has been release along with date

and time and obtain a signature from the adult o Direct assigned staff to gather requested student(s) from the assembly

area o If a child is in the first aid area, escort the parent to the area for

reunification

Inform parents of the location and availability of student support staff


At the beginning of the school year when reviewing the school safety procedures, inform parents about the student reunification and release procedures. This material should be included in your student handbook distributed at the beginning of the school year. Parents may be emotional when arriving at the school – remind parents the safety of the students is the utmost priority at the school. Have student services staff available to assist with the unification and release process.

Emergency Response Procedures

ASSAULT

When as assault occurs:

STAFF

Notify building administration

Ensure the safety of students and other staff o Staff should work as a team in response

Use calm voice and low tones in addressing the assailant If behavior escalates, shout “STOP!” and then continue to use a

calm voice o Disperse onlookers and keep others from congregating o Ensure first aid is rendered to all injured parties o (see Medical Emergency procedures) o Do not leave the victim alone

Seal off area to preserve evidence for law enforcement o Identify the assailant by name and description (e.g. clothing, height,

weight, identifying characteristics) o If the assailant has left the building, determine the direction and mode of

travel If assailant leaves in a vehicle, provide description of the vehicle

and license number if possible o Identify any witnesses


CALL District Security or 911 and notify law enforcement o Give type and number of injuries o Advise if the assailant is still in the building or on property

Give name and description of assailant if possible o Give a direction and mode of travel if necessary

Consider lockdown procedures

Notify District Administration

Notify parents or legal guardians of students involved

Make appropriate referrals to student services

Document all actions taken by staff and complete any and all incident reports


An assault is the intentional infliction of or attempt to inflict bodily harm upon another person. Understand that violence is time-lined: Early intervention may reduce or eliminate the escalation of the incident.

BOMB THREAT

Upon receiving a bomb threat:

STAFF


Preserve evidence for law enforcement o If written threat, place note in paper envelope or plastic baggie to

preserve any fingerprints o If the threat is written on a wall or object, photograph o If phoned threat, document all relevant information (see Threat Incident

Report Form)

Complete Threat Incident Report Form


CALL 911 to notify law enforcement

Assess threat by using the Threat Assessment Procedures o Consult with emergency responders, as time permits o Determine credibility of threat

Document all actions taken by staff

Notify school district security

If the bomb threat is determined to be credible:


Initiate appropriate LOCKDOWN procedures o Provide additional instructions as necessary

Direct staff to implement scanning process for suspicious items o Bombs may be placed anywhere on school property – inside or outside

Document all actions taken and findings by staff

Determine if evacuation procedures should be initiated

STAFF

Implement appropriate LOCKDOWN procedures

Scan classroom or assigned areas for suspicious items

DO NOT TOUCH any suspicious devices, packages, etc. If a device is located, they should be pointed out to emergency responders

Notify building administration of findings


ALL bomb threats must be taken seriously until they are fully assessed. Schools are primarily responsible for assessing the threat. The decision to evacuate rests with the school, not emergency responders, UNLESS a device is located.

If Evacuation Procedures are initiated:


Notify staff via phone system, hardwired PA system or by a messenger. Do not use cell phones, radios or fire alarm system because of the risk of activating a device

Ensure evacuation routes and areas are clear of suspicious items o Alter evacuation routes as necessary

STAFF

Implement Evacuation procedures

Take emergency go-kits and class roster

DEMONSTRATION

If demonstration is near, but NOT on school property:

STAFF

Notify building administration and district security


Notify district administration and district security

Notify and consult with law enforcement o Develop an action plan

Notify building staff o Encourage staff not to participate in student-led or public

demonstrations and to maintain the learning environment

Monitor situation and make decisions based on developing information o Consider communication venues (e.g. web site posting, email, etc.) o Consider lockdown with warning procedures (see Lockdown

procedures)

If demonstration is on school property: STAFF


Notify and consult with law enforcement o Identify who asks the demonstrators to leave o Develop an action plan

Notify building staff o Encourage staff not to participate in student-led or public

demonstrations and to maintain the learning environment

Consider lockdown with warning procedures (see Lockdown procedures) o Ensure safe entry into and exit from the building

Monitor situation and make decisions based on developing information o Consider communication venues (e.g. Web site, email, etc)


ALL bomb threats must be taken seriously until they are fully assessed. Schools are primarily responsible for assessing the threat. The decision to evacuate rests with the school, not emergency responders, UNLESS a device is located.

FIGHT/DISTURBANCE

When a fight or disturbance occurs:

STAFF


Ensure the safety of students and other staff

o Staff should work as a team in response

One staff member should seek administrative and/or security

assistance

Once staff member should address the disturbance

Use calm voices and low tones in addressing students

If behavior escalates, shout “STOP!” then continue to use calm voices to de-escalate the situation

o Disperse onlookers and keep others from congregating in the area

Don’t let a crowd incite participants

o Separate participants

o Ensure that first aid is rendered to any injured parties (see Medical

Emergency procedures)


Address the event according to school district discipline policy and

procedures

Notify parents or legal guardians of students involved in the fight

Notify district administration and district security as indicated by school policy

o Notify law enforcement if necessary

Make appropriate referrals to student services

Document all actions taken by staff and complete all reports


Not all fights are criminal in nature. Many fights or disturbances are spontaneous behavioral situations that should not elicit a significant response from law enforcement. They should be handled by school staff and follow school district disciplinary policies and procedures.

FIRE

In the event of fire or smoke:

STAFF

Activate fire alarm and notify building administration

Check assigned locations where students may not hear alarm (e.g. wash rooms, lunchroom, sound booths, dark rooms, pool, locker rooms)

Implement evacuation plan for any students needing special accommodations

Evacuate students and other staff to designated areas o Take emergency go-kits and class roster o If primary route is blocked or dangerous, use closest, safest exit

If trapped by fire, implement Shelter-in-Place procedures o Once outside, assemble a safe distance from building and emergency

apparatus o Take student attendance

Report missing, extra or injured students to building administration


CALL 911 and notify emergency responders o Confirm exact address of school o Provide exact location of smoke or fire

Ensure fire alarm has sounded and been activated


Meet with the fire officer o Identify the location of the fire o Advise location of injured persons o Provide names of any missing persons

Determine if students need to be transported to an evacuation site

Notify parents or legal guardians of student reunification and release procedures

Signal “all clear” when safe to re-enter the building

It is important to practice these elements in all fire drills:

Assign certain staff to locations where students may not hear alarms

Address necessary accommodations for students with special needs

Pre-designate your relocation or evacuation site


Remember smoke is just as dangerous as fire. Most fire deaths are due to smoke inhalation.

HAZARDOUS MATERIALS

In the event of a hazardous material incident inside a school building:

STAFF

Notify building administration o Report location and type (if known) of the hazardous material

Move students away from the immediate danger zone o If safe, close doors to the affected areas o If implementing Evacuation procedures

Take emergency go-kits and class roster Take attendance and report missing, extra or injured students to

building administration

Render first aid as needed


CALL 911 and notify emergency responders o Report location of leak or spill and type of material (if known) o Report any students or staff missing or injured o Develop an action plan with emergency responders

Evacuation, Shelter-in-Place, shutdown of ventilation (HVAC) system


Move staff and students away from the immediate danger zone o Keep staff and students away from the immediate danger zone

Document all actions taken

Report the incident to xxxx

In the event of a hazardous material incident outside a school building: STAFF

Notify building administration o Report location and type (if known) of hazardous material

Move students away from the immediate vicinity of the danger o If outside, implement Reverse Evacuation procedures


In the event of a natural or propane gas leak or odor – EVACUATE IMMEDIATELY. In all other cases, the first responder will take command of the situation and determine the steps to be taken regarding the evacuation, shelter-in-pace and ventilation (HVAC) systems.


Monitor situation


Consult with emergency responders o Identify the need for evacuation o Develop an action plan with emergency responders

Consider implementing Shelter-in-Place procedures o If there is an airborne release, shutdown ventilation (HVAC) systems

Notify parents or legal guardians of student reunification and release procedures


HOSTAGE

If you witness a hostage situation: STAFF

Notify building administration immediately

Keep all students in their classrooms until further notice



Initiate Lockdown with Intruder procedures

CALL 911 and notify emergency responders o If known, provide a description of the following:

Identity and description of the individual Description and location of the incident Number of hostages Number of injuries

Seal off the area near the scene o Students should be moved from exposed areas or classrooms to safer

areas of the building

Call district security

As soon as possible, and only if it can be accomplished safely, assign a staff member to be outside the building to warn approaching visitors of the danger until law enforcement arrives

When law enforcement arrives, they will take control of the situation o Continue to coordinate with law enforcement for safety and welfare of

students and staff

Conduct any and all communications as required utilizing the district Crisis Communications Plan



IF THE HOSTATE-TAKER IS UNAWARE OF YOUR PRESENCE, DO NOT ATTRACT ATTENTION!!! In the event of a hostage situation and you are taken hostage, you should:

Cooperate with the hostage-taker to the fullest extent possible STAY CALM, try not to panic; calm students if they are present Be respectful to the hostage taker Ask permission to speak; do not argue or make suggestions

INTRUDER

In the event of an unauthorized person enters a school property (intruder): STAFF

Politely greet subject and identify yourself o Consider asking another staff member to accompany you before

approaching the subject

Inform the subject that all visitors must register at the reception area o Ask subject the purpose of their visit o If possible, attempt to identify the individual (or vehicle, if one) o Escort the subject to the reception area

If the subject refuses or his purpose is not legitimate, notify building administration that there may be an intruder in the school building

o Attempt to maintain visual contact with the intruder until assistance arrives

o If possible, keep students away from the intruder o Take note of the subject’s name, clothing and other descriptors

Observe the actions of the intruder (e.g. where he or she is located in the school, whether he or she is carrying a weapon or package)

o Back away from the subject if he or she indicates a potential for violence

Allow yourself an avenue of escape for both the intruder and yourself


Respond to call for assistance from staff; notify district security o Advise the subject that they are trespassing and need to leave the

school and if they do not leave law enforcement will be notified

If the subject refuses or his or her purpose is not legitimate o Consider initiating Lockdown with Intruder procedures o Call 911 and notify law enforcement and district security

Advise law enforcement if intruder is still in the building or on school property

Provide a full description of the intruder o Attempt to keep subject in full view until law enforcement arrives while

maintaining a safe distance


An intruder may be either well or ill-intentioned. Early intervention may reduce or eliminate the escalation of the incident. There is always the potential that an intruder may possess a weapon or become violent.

When interacting with a stranger at school use the “I CAN” rule:

Intercept Contact Ask Notify

o Provide all staff with a full description of the intruder

Notify district administration

School Board policy of the Metropolitan School District of Washington Township gives the

school building administrator authority to have persons removed from school property as trespassers if

they are not authorized to be there, or if they are disrupting the educational process.

MEDICAL EMERGENCY

In the event a non-responsive or life threatening injury or illness: STAFF

Send for immediate help (notify health office staff or school nurse) and CALL 911

o Describe injuries, number of victims and give exact location


DO NOT move the victim(s), especially if you suspect a neck or head injury, unless safety is a concern

Check victim for a medical alert bracelet or necklace o Provide this information to first responders

Disperse onlookers, and keep others from congregating in the area o If possible, isolate the victim(s)

Direct someone (staff, students) to meet and guide arriving first responders

Remain to assist emergency medical services personnel with pertinent information about the incident

Complete Incident Report and document all actions taken


Ensure 911 was called and provide updated information

Secure victim(s) medical emergency profile

Activate school crisis response team

Ensure someone meets and directs arriving first responders o Provide any additional information about victim(s) status o Provide information from the victim(s) emergency profile

If needed, assign a staff member to accompany victim(s) to the hospital


Notify victim(s) parents, legal guardians or emergency contacts

Activate Recovery procedures as appropriate o Conduct a debriefing will all involved staff and administrators

Document al actions taken by staff


The role of school staff in a medical emergency is to provide care to the victim until first responders arrive. Staff should NOT provide first aid beyond their training. They should provide comfort to the victim and reassure him or her that medical attention is on the way. Before providing assistance, staff must survey the scene to identify additional hazards and ensure it is safe to render aid to the victim.

For medical emergencies related to life-threatening allergies:

For school guidelines on managing students with food allergies, consult http://www.doe.in.gov/student-services/nutrition/snp-special-dietary-needs-children

Students with allergies should have emergency care plans completed by their parents or legal

guardians for each child and made accessible to school personnel

Bus drivers and kitchen staff should be informed of students with known life-threatening

allergies

Encourage all employees with special health considerations to alert building administration

http://www.doe.in.gov/student-services/nutrition/snp-special-dietary-needs-children

SEVERE WEATHER TORNADO/SEVERE THUNDERSTORM/FLOODING

If a tornado or severe thunderstorm WATCH is issued near the school: DISTRICT ADMINISTRATION AND DISTRICT SECURITY

Monitor National Weather Service (NOAA) weather radio, all hazard or emergency alert radios

Notify impacted schools, buildings and programs in the district


Monitor National Weather Service (NOAA) weather radio, all hazard or emergency alert radios

Activate appropriate member of the school crisis response team to be aware of a potential change in weather status

o Notify head custodial staff for the potential of utility failure

Consider bringing all persons inside the building(s)

Consider closing windows

Review tornado drill procedures and location of shelter areas

STAFF

Review “Drop and Tuck” procedures with students

If a tornado or severe thunderstorm WARNING has been issued near a school, or a tornado has been spotted:

DISTRICT ADMINISTRATION AND DISTRICT SECURITY

Notify impacted buildings and programs within the school district

Continue to monitor National Weather Service (NOAA) weather radio, all hazard or emergency alert radios or television stations

o Provide any updated information to impacted schools, buildings or programs


Tornado shelter areas are interior hallways, interior restrooms or rooms away from exterior walls and windows and away from large rooms with long-span ceilings in permanent structures.

Post building diagrams in each classroom highlighting routes to safe areas.

WATCHES: Indicates conditions are right for development of a weather hazard. Watches cover larger areas than Warnings and usually provide advance notice.

WARNINGS: Indicates that a hazard is imminent and the probability of occurrence is extremely high.

o Coordinate with neighboring or cooperatives programs within the district


Activate appropriate members of the school emergency response team of a change in weather status

Initiate Severe Weather Shelter Area procedures o Move students and staff from any portable classrooms into the

permanent building

Notify parents and legal guardians according to district policies

STAFF

Initiate Severe Weather Shelter Area procedures

Close classrooms doors

Take emergency go-kits and class roster

Ensure students are in the “tuck” position

Take attendance and report any missing, extra or injured students to building administration

Remain in shelter area until an “all-clear” is issued

In the event of building damage, evacuate students to safer areas of the building or from the building to the specified evacuation site

o If evacuation does occur, do NOT re-enter the building until an “all clear” is issued

If flooding is occurring near or at a school: DISTRICT ADMINISTRATION

Monitor NOAA weather radio, all-hazard or emergency alert radios

Develop an action plan with local emergency management officials

Notify any impacted buildings or programs in the district

Coordinate with Transportation Services


Review evacuation procedures with staff

Notify relocation centers o Determine alternate relocation centers if primary and secondary

centers are also flooded

Notify Transportation Services and other appropriate resources

If district officials and emergency responders advise an evacuation, do so immediately

Notify parents and guardians according to the district’s Crisis and Communications Plan

STAFF

Initiate Evacuation procedures as directed o Take emergency go-kits and class roster o Take attendance and report any missing, extra or injured students to

building administration

SEXUAL ASSAULT

In the event of a sexual assault or notification of a sexual assault:

STAFF

Notify the building administration immediately o Complete all required reports

Confidentiality must be maintained during the investigation o Direct the individual (e.g. student or staff) not to repeat any information

DO NOT LEAVE THE VICTIM ALONE

Ensure the short-term physical security of the student o Notify school nurse or student services to provide care and immediate

medical treatment if needed

If appropriate, preserve all physical evidence


Confidentiality must be maintained during the investigation o If a staff person heard the report, tell them not to repeat anything they

have heard or give out any information within or outside the school unless they are specifically told to do so

If assault occurred on campus o Notify law enforcement and district security o Notify local rape crisis center

Designate a school counselor or staff member who has a positive relationship with the victim to review the types of support she or he may need

o Staff should be encouraged to work with law enforcement to identify appropriate resources

Determine the needs for peer support o Encourage the victim to seek support from a rape crisis center

Take action to control rumors

Document all actions taken by staff and complete incident reports o Store all records related to sexual assault incidents and services

provided in an administrative confidential file

Follow directions of investigating law enforcement agency


Sexual assault is a crime of violence. For the victim, it is often an experience of fear, loss of control, humiliation and violence. Victims may experience a full range of emotional reactions. It is extremely beneficial for the victim to seek support regarding the assault.

Schools should address sexual assault as a crisis or emergency when:

A rape or sexual assault occurs on campus A member of the victim’s family or a friend requests intervention Rumors and myths of the alleged incident are widespread and damaging

The sexual assault examination is an important piece of evidence in a sexual assault investigation. The sexual assault exam should be performed as soon as possible to preserve the quality and quantity of the evidence. In Indiana, specifically trained medical professionals are certified as Sexual Assault Nurse Examiners who can perform this detailed examination. The victim must be advised on how to protect the evidence that she or he may have. The victim must be told not to douche, bathe, shower, wash or throw away the clothing she or he was wearing at the time of the assault.

SHOOTING

If a person displays a firearm, begins shooting or shots are heard:

STAFF

Seek immediate shelter for staff and students


Notify building administration o Provide location of the shooting, if known o Provide any descriptions

Take attendance and notify the building administrator of missing students or staff as soon as the threat is removed



CALL 911 and notify emergency responders o Provide the following information, if known:

Location of shooter(s) Description, identity and number Description of weapon(s) Number of shots fired Is shooting continuing? Number of injuries



Implement Media procedures; utilize district Crisis Communication Plan

Implement Recovery procedures

In planning, work with local law enforcement to identify their response methods and capabilities. At the beginning of each school year, provide them with updated building diagrams.


School policies should address who has the authority to initiate a lockdown procedure in all schools and buildings.

Do not become a victim by unnecessarily exposing yourself to danger.

SUICIDEAL THREAT OR ATTEMPT

In the event of a staff member believes a student is a suicide risk or has attempted suicide, they should:

STAFF

Stay with the student until assistance arrives

Notify school administration, counselor, social worker or school psychologist

Ensure short term physical safety of the student, provide first aid if needed

List to what the student is saying and take the threat seriously o Assure the student of your concern o Assure the student you will find help to keep him or her safe o Stay calm and don’t visibly react to the student’s threats or comments o Do not let the student convince you the crisis is over


CALL 911 if the student needs medical attention, has a weapon, needs to be restrained or a parent of guardian cannot be reached

Determine a course of action with a social worker or other appropriate mental health professionals

Contact student’s parents or guardian and make appropriate recommendations

DO NOT allow the student to leave school without a parent or guardian


Document all actions

Follow up and monitor to ensure the student’s safety

Implement Recovery procedures and/or Crisis Communication Plan

School staff need to exercise caution when discussing an attempted suicide or death by suicide with students. When the incident becomes public knowledge, it is best to request permission from the family to discuss it with students in order to address emotional reactions within the school community.


Writing, talking, even hinting about suicide must be taken seriously. Immediate intervention is essential. Student confidentiality is superseded by the need for ensuring the student’s safety.

SUSPICIOUS PACKAGE OR MAIL: CHEMICAL/BIOLOGICAL THREAT

If you receive a suspicious package or letter by mail or delivery service:

STAFF

DO NOT OPEN package or letter


Limit access to the area where the suspicious letter or package is located to minimize the number of people who might directly handle it

Preserve evidence for law enforcement


CALL 911 and notify law enforcement, as well as district security



If a letter or package contains a written threat but NO suspicious substance: STAFF


Limit access to the area in which the letter or package was opened to minimize the number of people who might directly handle it


Complete Threat Incident Report form


CALL 911 and district security

Preserve evidence for law enforcement o Turn the letter or package over to law enforcement


If a letter or package is opened and contains a suspicious substance: STAFF


Limit access to the area in which the letter or package was opened to minimize the number of people who might directly handle it

Isolate the people who have been exposed to the substance to prevent or minimize spreading contamination


Characteristics of a suspicious package or letter include excessive postage or excessive weight; misspellings of common words; oily stains, discolorations or an odor; no return address; and a package is not anticipated by someone in the school or is not sent by a known school vendor.


Complete Threat Incident Report form



Preserve evidence for law enforcement o Turn the letter or package over to law enforcement

Consult with emergency officials to determine: o Need for decontamination of the area and the people exposed to the

substance o Evacuation or shelter-in-place procedures as necessary


Notify parents or legal guardians according to district policy, procedures and the district Crisis Communication Plan

When sorting mail, staff should always be aware of the characteristics of a suspicious package or letter. When a letter or package has been identified, these procedures should be implemented immediately.

TERRORISM

In the event of an attack within the United States: DISTRICT ADMINISTRATION


Consult with local law enforcement and emergency management agencies o Develop an action plan

If school is in session, consider a district-wide Lockdown with Warning or student release

Notify all school building administration

Implement district-wide behavioral health crisis intervention procedures

Notify parents or legal guardians of actions taken o Availability of counselors o If implementing Lockdown procedures, inform them NOT TO COME

TO THE SCHOOL o If implementing Student Release procedures, notify of reunification

process

Re-evaluate action plan as information develops


Monitor situation

Consult with district administration o Implement district-wide action plan

Implement behavioral health crisis intervention procedures

Notify all staff

Allow teachers to suspend regular learning programming

Provide opportunities for students to meet with student services staff

STAFF

Inform students of the incident in an age appropriate manner

Stay calm and address student concerns o Limit access to media outlets (e.g. television, radio, internet) o Answer student questions honestly o Do not allow student to speculate or exaggerate graphic details


TERRORISM is the unlawful use of force or violence against person or property to intimidate or coerce a government, the civilian population or any segment thereof, in furtherance of political or social objectives (FBI).

Most terrorism events are at a national or international level. Initially, domestic or local

events will be perceived as a criminal act and not immediately be recognized as terrorism.

Decide whether or not to temporarily suspend regular learning programming o Alter lesson plans to include discussion and activities that address the

event

Monitor student behaviors and reactions and make referrals to the appropriate student services staff

It is important to restore the learning environment as soon as possible. It is important to maintain structure and stability throughout the school day, as much as possible and engage in classroom activities that do not focus solely on the attacks. Children are comforted by their normal routine and “bac-to-normal” activities will help them.

THREAT

In the event of IMMEDIATE danger: STAFF

Take immediate action to secure or isolate the individual making the threat

o Prevent access to potential weapons o Prevent access to the individual’s backpack, purse, locker, cell phone

or other personal property that may contain a weapon

Take immediate action to move others from harm’s way (in the immediate vicinity of the incident)



Initiate a Lockdown with Intruder procedures



Document the incident

If threat is identified but there is no immediate risk: STAFF

Complete the Threat Assessment Referral form


All information must remain confidential


Convene the appropriate staff to evaluate the threat (e.g. Threat Assessment Team)

o Reference the Safe School Initiative threat assessment guide1 o Notify law enforcement, if necessary o Notify district security o Conduct search of school and personal property, if necessary o Interview the individual posing the threat

Develop an action plan


1 Consult The Final Report of the Safe School Initiative: Implications for the Prevention of School Attacks in the

United States and Threat Assessments in Schools: A Guide to Managing Threatening Situations and Creating Safe

School Climates


A threat is an expression of intent to harm one’s self, another person or property. A threat can be spoken, written or symbolic (e.g. a gesture). A threat can be direct, indirect, veiled or conditional. A threat may be a crime.

ALL threats MUST BE TAKEN SERIOUSLY and evaluated to address imminent danger and

determination of a course of action.

Contact parents or legal guardians o Inform them of the situation, any concerns and courses of action o Obtain permission to exchange information between agencies

Document any referrals, actions taken and decisions made

Implement Recovery procedures

THREAT INCIDENT REPORT FORM

ALL THREATS – INCIDENT INFORMATION

Date: Time: Location: Recorded by: Means of threat: PHONE WRITTEN FACE-TO-FACE SUSPICIOUS PKG Students Involved: Staff involved:

PHONE THREAT

Phone number shown on caller ID: Exact words of the threat Critical questions for caller Where is the bomb, chemical or other threat? What does it look like? What kind of bomb or threat is it? When is it going to explode or be activated? What will cause it to explode or be activated? Did you place the bomb or hazard? YES NO Who did? Why did you place the bomb or hazard? What is your name? Where are you calling from? What is your address?

Caller’s voice (circle all that apply) Calm Stressed Deep Crying Squeaky Incoherent Normal

Stutter Disguised Nasal Loud Raspy Broken Young

Giggling Slow Lisp Soft Slurred Rapid Middle Aged

Laughter Distinct Sincere Angry Drunken Excited Old

Accent: Is the voice familiar? YES NO Background Noises (circle all that apply)

Voices Airplanes Street Noises Vehicles Music

Clear Static Animals Trains Factory/Machines

Horns Home noises Party Quiet Other:

Motor Phone Booth PA System Bells

WRITTEN THREAT

Describe: Where found? To whom was the threat directed? Documentation and reporting trail:

FACE-TO-FACE THREAT

Who made the threat? Exact words: To whom was threat directed: Documentation and reporting trail:

SUSPICIOUS PACKAGE

Describe: Where found? Unusual markings: Documentation and reporting trail:

ADDITIONAL NOTES

WEAPONS

If you are aware of a weapon on school property: STAFF

Notify building administration immediately and provide the following: o Location, identity and description of the individual(s) o Description and location of the weapon(s) o Whether the individual(s) has threatened him or herself or anyone else

Limit information to staff and students on a need to know basis

Stay calm and do not call attention to the weapon


Call District Security to report that a weapon is in the school o Provide location, identity and description of the individual o Provide description and location of weapon(s) o Develop an action plan for response

If the weapon is located on an individual, isolate the individual

If the weapon is in a locker or in a backpack, prevent access to that area

Determine whether to initiate Lockdown, Evacuation or other procedures


Conduct weapon search, if needed

DO NOT approach the individual alone. Consider these factors: o Need for assistance from law enforcement o Best time and location to approach the individual o Description, location and accessibility of the weapon o Safety of persons in the area o State of mind of the individual

If the individual displays or threatens with a weapon(s): o DO NOT try to disarm him or her o Avoid sudden moves or gestures o Use a calm and clear voice o Instruct the individual to put the weapon down o Use the individual’s name while talking to them o Allow for escape routes. Back away with your hands up.

If the individual is a student, notify parent or guardian


File report according to district policy

Staff members should be familiar with the definitions of weapons within their school district policies.


Student access to weapons creates significant risk within a school environment and must be treated seriously. Early intervention may reduce or eliminate the escalation of the incident.

Behavioral Health and Recovery Procedures

BEHAVIORAL HEALTH CRISIS INTERVENTION

When an emergency occurs and BEFORE Recovery procedures are begun: BUILDING ADMINISTRATION

Evaluate the situation to determine the need for behavioral health crisis interventions for staff, students and families.

o Provide grief counseling as necessary o Give information and referrals to community health resources

Ensure on-going support for staff, students and families o Identify and monitor at-risk students o Provide individual crisis or grief counseling o Follow-up with referrals for assessment and treatment if necessary

Implement long-term Recovery procedures

STAFF

Be aware of the needs of staff and students for behavioral health crisis interventions

o Make referrals as necessary

Identify and monitor any students (or other staff) at risk

Re-establish the school and classroom routines as quickly as possible o Facilitate opportunities for students to talk about their fears or

concerns. As time passes students may have more questions

The school district should identify a 24-hour contact person or agency responsible for behavioral health crisis assessment and intervention. In the event of a tragic, highly publicized event, unsolicited mental health professionals from federal, state and non-government agencies may respond to offer post-crisis aid. Coordinate with the Indiana State Department of Health for support, advice and assistance in coordinating the activities of an outside agency.


After an emergency, the primary goal is to restore the learning environment as soon as possible. Recovery is a process that occurs at different rates among individuals.

The Behavioral Health Crisis Intervention procedures are the first step in the process and serve as a bridge between the event and long-term recovery.

Media Procedures

MEDIA PROCEDURES

If a person displays a firearm, begins shooting or shots are heard:

DISTRICT ADMINISTRATION

Alert a district public information officer (PIO) o Coordinate all media communications for the school and school district o Prepare and coach district spokesperson

Alert a district spokesperson o If spokesperson is unavailable, an alternate assumes responsibilities

In partnership with all involved agencies, establish a joint information center (JIC) away from the affected area(s)

o JIC establishes one point of contact for th media and ensures the release of coordinated messages

Media will want to be close enough to shoot video footage and photographs o DO NOT allow media to hinder emergency responders or be put in

harm’s way o Consider using a pool camera if necessary

DO NOT say “No comment.” It is okay to say “I don’t know.” Monitor media reports to ensure your message is communicated accurately

o Provide the media with any corrected information o Ask the media to dispel any rumors

Document all contact with the media


Notify district administration and all staff of an emergency event

Direct all media contacts to the Superintendent

Relay all factual information to the Superintendent (and PIO, if necessary)

If directed by district administration, designate a site spokesperson

Update staff throughout the emergency o Review details of the emergency o Provide and update information to dispel any rumors before staff

leaves

STAFF

Direct all media contacts to the Superintendent


All media inquiries must be referred to the superintendent and district information officer. The school district, in coordination with assisting agencies, assumes responsibility for issuing public statements during an emergency.

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