School District Safety: 20 Key Components...School District Safety : 20 Key Components 2014 Bill...

School District Safety: 20 Key Components 2014

Bill Freeman & Jodi Traas 1

School District Safety: 20 Key Components

Presented By:

Bill Freeman, Environmental Management Consulting

Jodi L. Traas, Community Insurance Corporation

Objectives

Outline the 20 key components needed for a successful safety compliance program

Provide essential information on each key component

Provide examples of actual practices

Provide support materials and resources for additional information



District Safety Committee Members

Safety Coordinator Human Resources Student Services Building & Grounds Police Liaison Officer District health professional Building administrators Employee Groups

Teacher, TA, Cooks, Custodial, Secretary, Bus Drivers, Tech Ed, Phy Ed, Art, Theater

District Students Local Fire Department

Committee Meetings

Purpose Serve as advisory committee with focus on all safety issues in the

district Combine Crisis Planning Committee & Safety Committee

Frequency 4-8 times during the school year + One School Board Report

When Monthly (2nd Tues. 3:30 p.m.), In-service Days, Early Release

Days

Agenda Identify Members (volunteer or assigned) Review Incidents since last meeting Information Items (newsletter) Discussion Items (continued items set a completion date) New Safety Issues Other/Accolades/Concerns



District Safety Plan (Required)

Safety Plan Document 2009 Wisconsin Act 309 Fire, tornado, armed intruder,

bomb threat drills Assess Buildings Train employees Medical Response Teams District - proactive stance Violence prevention Incident management Annual review of the plan Coordination with law

enforcement, fire departments, emergency government directors, local hospitals and paramedics

2009 Wisconsin Act 309

In May 2010, Wisconsin passed Act 309 which mandates that schools take some action on four separate and distinct school safety issues:

1. anti-bullying efforts; 2. school safety drills; 3. school safety plans; 4. the sharing of pupil

information between schools, law enforcement, etc.



Bloodborne Pathogens

Hepatitis B, C and HIV HBV & HCV can live in a

dry environment for at least 7 days

Identify at-risk employees Hepatitis C Fact Sheet Annual Training (include

playground supervisors & first aid room providers)

Offer Hepatitis B vaccination

Exposure/follow-up Infectious waste procedures Maintain database

Lockout/Tagout

Written Program Departments: Maintenance,

Custodians, Transportation, Technical Education Classrooms

Identify multi-source energy equipment. Ex: compressors

Train on procedures for lockout, work with employees to properly lockout.

Notify other affected employees. Purchase equipment Check list



Compressed Gas Safety

Chemical-Physical hazards

Hazard Controls (inspection, training, storage, segregation)

DOT Hazardous Materials Regs (49 CFR parts 171-179 & 14 CFR part 103)

Inspection of regulators, cylinders and valves

Safe Storage (secure, separate, label, oxygen separate from flammables)

Safe Moving (close valves, replace caps,

never roll or drag cylinders, move one at a time)

Hazard Communication Written Plan Program Coordinator Chemical Inventory

(Maintenance, Science, Art, Pool, Technical Education, Theater)

Material Safety Data Sheet (MSDS) Training Labeling National Fire Protection Association

(NFPA) & Hazard Material Identification System (HMIS)



GHS Pictograms

!Unstable Explosives

Flammable Gases, Liquids, Solids

Oxidizing Liquids, Gases, Solids

Acute Toxicity

Compressed Gases

Corrosives Acute Toxicity –Skin & EyesHealth Hazard

Environmental Hazard

New SDSs – 16 Categories

1.Identification

2.Hazard(s) Identification

3.Composition/information on ingredients

4.First-aid measures

5.Fire-fighting measures

6.Accidental release measures

7.Handling and storage

8.Exposure controls/personal protection (PELs)

9.Physical and chemical properties

10.Stability and reactivity

11.Toxicological information

12.Ecological information

13.Disposal considerations

14.Transport information

15.Regulatory information

16.Other information



Old HMIS/NFPA Hazard Ratings0 = Minimal Hazard1 = Slight Hazard2 = Moderate Hazard3 = Serious Hazard4 = Severe Hazard

New GHS Hazard CategoriesFlammable Liquids (example)Category 1: Extremely flammable liquid & vaporCategory 2: Highly flammable liquid and vaporCategory 3: Flammable liquid and vaporCategory 4: Combustible liquid

HMIS/NFPA & GHS Hazard Criteria Have Changed!

Personal Protective Equipment (PPE) Head-Feet-Hands-

Eyes PPE Assessment Provide & Train

Employees Included in Lesson

Plan Train Students Students in art,

science technical education and theater programs

Revise with changes



Department of Safety & Professional Services (DSPS)

Accident and injury reduction program requires OSHA 300 log posting (February 1 – April 30) and the creation of a Safety Committee.

DSPS requires summary form SBD 10710 or OSHA 300A be sent to them by March 1st the following year (as of 2004)

Incident Investigation

Eliminate Unsafe Acts, Eliminate Loss

1

29

300

700,000

Serious Injury

Minor Injuries

Non-Injury Incidents

Unsafe Behaviors



Accident Reaction

vs.

Accident Prevention

Managing Your Playgrounds Safely

CPSC–US Consumer Product Safety Commission (Pub. No. 325) Handbook for Public Playground Safety -2008

www.cpsc.gov ASTM-American Society for Testing &

Materials F1487-11 ADA/ABA Accessibility Guidelines

http://www.ada.gov/2010ADAstandards_index.htm by 3/15/12

NPPS-National Program for Playground Safetywww.uni.edu/playground/home.html

CPSI – Certified Playground Safety Inspector (conduct audit) www.nrpa.org



Causes of Public Playground Injuries

44% - Equipment Use & Supervision

36% - Poor Maintenance

10% - Improper Equipment

6% - Poor Installation

4% - Poor Layout

Major Cause of Death and Seriously Debilitating Injury

ENTANGLEMENT of clothing, strings or ropes (most common cause of fatalities)

FALLS to hard underlying surfaces

(Most injuries occur from falls)

HEAD ENTRAPMENT in equipment openings

STRIKE IMPACT by moving swings or by tipped/loose equipment



Ergonomics – Science of Fitting Jobs to People Improve Efficiency Increase Production Capability Reduce Workplace Injuries Lower Workers’ Comp Costs Reduce Absenteeism

Muscular Skeletal Disorders

Musculoskeletal disorders (MSDs) are an injury or illness to soft body tissue such as:

MusclesNerves Tendons Ligaments JointsCartilageSpinal Discs



Guidelines for Safe LiftingThe Spine’s Basic Functions

Provides support

Protects the spinal cord

Provides flexibility for bending and rotating

Resources

Wisconsin Department of Safety & Professional Services

http://dsps.wi.gov/ www.osha.gov State of WI Risk Management Website

www.doa.state.wi.us/Enter keyword: Safety & Loss Control Program

Sample Dept. of Commerce/OSHA written compliance programs Governor’s Executive Order #194

Regulatory checklists Manuals/guidelines Webcasts Tools for Safety Meetings/Discussions PowerPoint presentations, handouts, etc.



Confined Space Entry

Definition: (1) Is large enough and so configured that an

employee can bodily enter and perform assigned work; and

(2) Has limited or restricted means for entry or exit (for example, tanks, vessels, silos, storage bins, hoppers, vaults, and pits are spaces that may have limited means of entry.); and

(3) Is not designed for continuous employee occupancy

Note: Head entering space can be considered “entry”

Refer to OSHA guidelines for identification.

Confined Space Entry

Identify, Label and Train Develop and adopt a non-entry

or entry policy. If entry policy is adopted:

All Confined spaces are permit required unless they are reclassified as non-permit or one allowing alternate entry procedures

purchase meter to measure CO, H2S, explosive gases (LEL), oxygen content.

Communication of Hazards and sharing of testing data with contractors



Respiratory Protection

Respirator assessment. Do you need a program?

Asbestos O & M program, district painter, aquatics director, auto body shop requires this program.

Identify employees. Create a written program; Annual physical (measure pulmonary

function, chest X-ray). Negative fit test. Facial hair not permitted

Hearing Conservation

What does OSHA/Department of Safety and Professional Services (DSPS) say?

At 85 dB (8hr. TWA) (50% Dose)

Train employees Make hearing protection available Sample for noise levels Baseline & Annual Audiograms Notify employees of results Enter Standard Threshold Shifts

on OSHA 300 Log Departments: Technical

Education, Music Rooms, Maintenance Staff



Hearing Protection

Type Advantages Disadvantages

Formable Ear Plugs (foam)

-Cooler, more comfortable under hot conditions

-Can readily dispose of after each use

-Lightweight

-Irritation to inner ear (for some people)

-Sometimes fit problems

Reusable Ear Plugs (plastic)

-Cooler, more comfortable under hot conditions

-Can be reused if cleaned properly

-Lightweight

-Irritation to inner ear (for some people)

-Sometimes fit problems

Ear Muffs -Easy to use no fit problems -Not as effective if anything (even glasses) breaks the seal

-Heavier/Warmer than plugs

What does OSHA/DSPS say?

At 90 dB or more(100% Dose)- We must keep levels at or below 90dB- Or require hearing protection that will lower noise levels to 90dB

NRR - Noise reduction rating DO NOT Subtract the NRR from the noise level

WRONG (109 dB - 25 NRR = 84 dB) You must use the “Safety Factor” due to leaks in

the seal, vibration & improper insertion (NRR - 7) / 2 Example: NRR 25 ((25-7)/2=9) 109db – 9 = 100dB



IPM – Integrated Pest Management Program (WDATCP)

Indoor-Outdoor Pest control

72 Hour posting

Certified Applicators

Documentation

Consider prior notice

Asbestos Asbestos Hazard Emergency Response Act (AHERA)-1989

K-12 Public and Private Schools Including 4K, charter, alternative and leased space

Assign Designated Person Annual registration in October

Initial Inspection/Three year Reinspections/Six Month Surveillance

Training Two Hour for All Custodial Maintenance Staff

16-Hour for any staff who disturbs asbestos

Notification Annual Parent/Guardian Notice

Contractor Notification

Operations and Maintenance Waste Manifests

O&M vs. Planned Abatement

Response actions

Recordkeeping

Pre-Renovation Survey



Lead

Water- Water Coolers- Safe Drinking Water Act (SDWA)

- Well Operator Certification are required- Private Well NTNC Systems Only >25 persons- Sample per WDNR Schedule

- <15 ppb Paint Consumers Product Safety Commission

- Regulates Paint at 600 ppm (.06%) after 1978

Lead DHS 163 Regulations

Certification and Work Practices are based on:

Building

Pre-1978, children < six years of age

- Definition of Work

-Lead Hazard Reduction Activity-Rare

-Routine Renovation-Common

-Disturbance of 6ft2 per room or 20ft2 exterior

-Window Replacement regardless of quantity

EPA Lead Renovation, Repair and Painting Program: Began April 22, 2010

Testing or Assume

XRF Sampling

Notification

Certified Lead Company

Certified Lead Renovator

Work Practices

Cleaning Verification

Recordkeeping



Hazardous Wastes

Categories of Waste- Recyclables- Infectious Wastes- Hazardous Wastes- Other Regulated Materials (ORM)- Solid Waste/Refuse/Trash

Potential Waste Streams- Solvents/Thinners- Paints

Hazardous Wastes

Potential Waste Streams (Continued)- Lead- Mercury- Floor Wax/Strippers- Computers- Shop Rags- Waste Oils- Fluorescent Light Bulbs- Antifreeze



Hazardous Wastes

Potential Waste Streams (Continued)

- Tires

- Ballast's

- Asbestos

- Acid Dilution/Nuet. Basins

- Science Chemicals

State Contract for Hazardous Waste Disposal Waste disposal Recommendations

Mercury Regulation Effecting Schools

DPI Chapter 118.07(4m)

Effective October, 2010 No school board, private school, or charter school may

knowingly do any of the following:1. Purchase or use free-flowing elemental mercury for

any purpose.2. Purchase or use a mercury-containing compound or

an instrument or measuring device that contains mercury Effective January 1, 2012

3. No schools may knowingly store free-flowing elemental mercury, store a mercury-containing compound or an instrument or measuring device that contains mercury.



Oil Filters & Absorbents Disposal Regulation Effecting Schools

DNR Chapter 287.07(4m) Effective January 1, 2011

Used automotive engine oil filters and oil absorbent materials are banned from Wisconsin landfills.

The ban specifically cover filters from motor vehicles, including: Cars, Trucks, Buses, Motorcycles, Snowmobiles,

Forklifts, Tractors, ATV’s and UTV’s

Oil Filters not covered by the ban Although oil filter from sources like hydraulic systems

and other machinery are not covered under this ban, the Wisconsin DNR encourages them to be recycled as well.

New Tank SystemTraining for Operators



Types of Facilities Impacted

• New Requirements apply to:• All facilities having a tank system permitted by DSPS.• Tank storing regulated substances, either in-use, or

temporarily out-of-use, whether new or existing. • UST’s storing heating/fuel oil for consumptive use on the

premises.

• New Requirement does NOT apply to:• Aboveground Tanks• Farm and residential UST’s which have a capacity of less

than 1,100 gallons and which are used for storing motor fuel.

• Tanks located at the US EPA superfund site.

Operator Classes (A, B & C)

• Class A Operator: (Recordkeeping/Regulatory Responsibility)• Basic tank system requirements for compliance and ensuring individuals

are fulfilling operation, maintenance and recordkeeping requirements.• Financial responsibility documentation requirements.• Notification requirements.• Requirements for reporting obvious and suspected releases.• Requirements for permanently closing a tank system and for placing a tank

system temporarily out of service.• Operator training requirements.

• Class B Operator: (Operation/Maintenance Responsibility)• Site specific operator training on the specific equipment at the operator’s

facility or a broader training on UST system components, materials, methods of leak detection and prevention and operation and maintenance of: spill prevention, overflow prevention, leak detection, corrosion protection, emergency response and product compatibility

• Reporting and recordkeeping requirements.• Class C Operator training requirements.

• Class C Operator: (Dispenser Responsibility)• Training to take appropriate action in response to the following:• Training to understand the required written instructions



Community Right-To-Know

EPA, LEPC, SERB Annual Reporting of Chemicals Stored in Excess of

10,000 lbs.. Reporting of Extremely Hazardous Substances Reporting Examples

- Gasoline/Fuel Oil - 1,500 Gallons+- Chlorine in Excess of 100 lbs.- Salt (Road) in Excess of 10,000 lbs..

Reporting Deadline - March 1st Reporting Fees

Indoor EnvironmentalQuality

Wisconsin Act 96 IEQ Model Plan Develop plan May 2012 Implement Plan February 2013 See: http://dpi.wi.gov/sms/ieqhome.html

Indoor Air QualityInvestigation/Evaluation:

Provide reporting form Evaluate Symptoms Visual inspection of area Visual inspection of HVAC Evaluate Water Incursion Sampling if necessary (indoor & outdoor) Be prepared to deal with results Document!



Occupational Exposure to Hazardous Chemicals in Laboratories

Chemical Hygiene Plan coordinated by Chemical Hygiene Officer (CHO)

Training of Science Staff Fume hood testing, must exceed 100

linear feet per minute with hood sash set at 18”

This regulation presents the greatest liability to your district pertaining to Health and Safety

Recent focus of DSPS inspections

School District Safety: 20 Key Components...School District Safety : 20 Key Components 2014 Bill...

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