School District No. 67 (Okanagan Skaha) AGENDA Agenda - Board of Ed… · Trustee Sheppard will...
Transcript of School District No. 67 (Okanagan Skaha) AGENDA Agenda - Board of Ed… · Trustee Sheppard will...
School District No. 67 (Okanagan Skaha)BOARD OF EDUCATION
REGULAR MEETINGAGENDA
March 9, 2020
6:30 pm
IMC Facility
Behind the School Board Office
Pages
1. CALL TO ORDER
We hereby acknowledge that we are on the territory of the Okanagan First People.
2. APPOINTMENT OF SECRETARY-TREASURER FOR THE MARCH 9, 2020 REGULARMEETING
As per Section 69(4) of the School Act, in the absence of the Secretary-Treasurer, the Board maydesignate another employee of the Board to attend the meeting in place of the Secretary-Treasurer to perform the duties of the Secretary-Treasurer at the meeting.
RECOMMENDED MOTION:That the Board of Education appoint Helena Drury as Secretary-Treasurer for the March 9, 2020regular meeting.
3. ADOPTION OF AGENDA
RECOMMENDED MOTION:That the agenda be adopted.
4. PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
5. RECEIVING OF DELEGATIONS AND GUESTS
6. APPROVAL OF MINUTES OF PREVIOUS MEETINGS 1
RECOMMENDED MOTION:That the minutes of the regular meeting held on February 24, 2020 be approved.
7. UNFINISHED BUSINESS
7.1 Update from Financial Consultant Joan Axford
7.2 Amended Annual Budget 2019-20
7.2.1 Key Questions Asked at the February 24, 2020 Board Meeting 9
7.2.2 Amended Annual Budget Bylaw 2019-20 11
The Amended Annual Budget 2019-20 and supporting documents attached tothe agenda are the documents provided at the February 24, 2020 meeting.The first two readings of the Amended Annual Budget Bylaw were read at theregular meeting of the Board of Education held on February 24, 2020.
RECOMMENDED MOTION:That the School District No. 67 (Okanagan Skaha) Amended Annual BudgetBylaw in the total amount of $73,378,314 for the fiscal year 2019-20 be read athird time and adopted this 9th day of March, 2020.
8. REPORT FROM CLOSED MEETINGS
The following items were discussed at the closed meeting held on February 24, 2020 and theclosed meeting on March 3, 2020:
Request for Review of Policies 3, 5, and 12;•
Request for Meeting with MPs and MLAs;•
Financial Matters•
Student Matters; and•
Personnel Matter.•
9. CORRESPONDENCE
9.1 Correspondence Requiring Action
9.2 Correspondence Listing 45
Attached is the correspondence listing of letters sent or copied to the Board of Educationand letters sent from the Board of Education.
10. REPORTS OF COMMITTEES
10.1 Business Committee
No Business Committee meeting was held this month.
10.2 Education Committee
No Education Committee meeting was held this month.
11. REPORT OF SUPERINTENDENT OF SCHOOLS
11.1 Research Proposal: Exploring Students, Parents and Educator Perspectives of theSuccesses and Challenges in School District 67’s Indigenous Education Program
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Marlene Bazley, teacher at Princess Margaret Secondary School, is requestingpermission to conduct research in fulfillment of a graduate degree. The purpose of theresearch study is to learn more about the Indigenous Education Program in School
District 67. The researcher would like to learn about the Indigenous Educationprogram, from all perspectives, which means not only including students, but parentsand educators as well.
RECOMMENDED MOTION:That permission be granted by the Board of Education for the research proposal,Exploring Students, Parents and Educator Perspectives of the Successes andChallenges in School District 67’s Indigenous Education Program.
12. REPORT OF SECRETARY-TREASURER
13. NEW BUSINESS
13.1 Field Trips 68
Assistant Superintendent Manuel will review the information regarding upcoming fieldtrips as outlined in the attached memo and will review the recent field trip request.
RECOMMENDED MOTION:That the Board of Education approve in principle the field trip request for April 14-19 for14 students in grades 9-12 from Princess Margaret Secondary and PentictonSecondary to travel to Houston Texas; and that the Board direct staff to support finalplans with Principal Wiebe and Principal Van Bergeyk.
14. REPORTS OF REPRESENTATIVES
14.1 BCSTA Thompson Okanagan Branch Meeting
Trustee Sheppard will report on the BCSTA Thompson Okanagan Branch meeting heldon March 6 and 7, 2020 in Cache Creek.
14.2 BCPSEA Meetings
No report this month.
14.3 Trustee Updates
15. INFORMATION ITEMS
15.1 Recognition of Student Success 76
Assistant Superintendent Manuel will provide highlights from the Okanagan ValleyConcert Band Festival held in SD 67 on March 3 and 4, 2020.
15.2 Recognition of Student Artwork
15.3 Upcoming Meetings
April 14, 2020, 4:00 p.m., Business Committee Meeting, at the School BoardOffice
•
April 15, 2020 11:00 p.m.; Education Committee Meeting, School Visit,Columbia Elementary
•
April 27, 2020 6:30 p.m.; Regular Board of Education Meeting, at the SchoolBoard Office
•
16. QUESTION PERIOD
17. ADJOURNMENT
RECOMMENDED MOTION:That the meeting be adjourned.
"Working Together for Student Success"
School District No. 67 (Okanagan Skaha)
REGULAR BOARD OF EDUCATION MEETING
MINUTES
Monday, February 24, 2020, 6:30 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
MEMBERS PRESENT James Palanio, Chair
Shelley Clarke, Vice Chair
Kathy Pierre, Trustee
Barb Sheppard, Trustee
David Stathers, Trustee
Tracy Van Raes, Trustee
Linda Van Alphen, Trustee
ALSO PRESENT Wendy Hyer, Superintendent
Kevin Lorenz, Secretary-Treasurer
Todd Manuel, Assistant Superintendent
Helena Drury, Assistant Secretary-Treasurer
Jason Corday, Director of Instruction
Doug Gorcak, Director of Facilities
Matt Williams, Director of Information Technology
Allen Beckingham, District Principal
Shaune Gowe, District Principal Student Services
Karen Botsford, Executive Assistant
_____________________________________________________________________
1. CALL TO ORDER
Chair Palanio called the meeting to order and acknowledged that we were on the
territory of the Okanagan First People.
2. ADOPTION OF AGENDA
Chair Palanio indicated that the Board would change the order of the Agenda. The
Amended Annual Budget was moved to 6.1 and Question Period was moved to 6.2.
A Trustee requested that Notice of Motion be added to the Agenda Category New
Business.
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School District No. 67 (Okanagan Skaha) Page 2 Minutes of the Regular Meeting of February 24, 2020
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MOTION CL2020-760 Duly moved and seconded
That the Board of Education revoke Policy No. 7 Section
3.5 for this meeting in order to adjust the order of Agenda
Items.
CARRIED
MOTION CL2020-761 Duly moved and seconded
That the Amended Annual Budget 2019-20 be moved from
Agenda Item 11.1 to 6.1 and that Question Period be
moved from Agenda Item 15 to 6.2.
CARRIED
MOTION CL2020-762 Duly moved and seconded
That the agenda be approved as amended.
CARRIED
3. PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
3.1 Presentation - Matt Williams, Director of Information Technology - Cyber
Security
Director of Information Technology, Williams presented information on cyber
security landscape, how it affects SD No. 67 and the steps being taken to
mitigate any security threats.
4. RECEIVING OF DELEGATIONS AND GUESTS
5. APPROVAL OF MINUTES OF PREVIOUS MEETINGS
MOTION CL2020-763 Duly moved and seconded
That the minutes of the regular meeting held on January
27, 2020, be approved.
CARRIED
6. UNFINISHED BUSINESS
6.1 Amended Annual Budget 2019-20
Secretary-Treasurer Lorenz presented a comprehensive report on the Amended
Annual Budget 2019-20. He indicated that the budget is balanced and provided
detailed information on how the District was able to make up the shortfall (due to
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School District No. 67 (Okanagan Skaha) Page 3 Minutes of the Regular Meeting of February 24, 2020
"Working Together for Student Success"
reduced enrollment and a deficit at year end). Secretary-Treasurer Lorenz
responded to questions from the audience.
MOTION CL2020-764 Duly moved and seconded
That the Board of Education approve the use of
unrestricted local capital funds in the amount of
$850,000.00 for the purchase of capital assets.
CARRIED
MOTION CL2020-765 Duly moved and seconded
That in accordance with Section 68 (4) of the
School Act, the Board of Education of School
District No. 67 (Okanagan Skaha) unanimously
agrees to give all three readings of the Amended
Annual Budget Bylaw for the fiscal year 2019-20 at
this meeting.
DEFEATED
MOTION CL2020-766 Duly moved and seconded
That the School District No. 67 (Okanagan Skaha)
Amended Annual Budget Bylaw in the total amount
of $73,378,314 for the fiscal year 2019-20 be read
a first time this 24th Day of February, 2020.
CARRIED
MOTION CL2020-767 Duly moved and seconded
That the School District No. 67 (Okanagan Skaha)
Amended Annual Budget Bylaw in the total amount
of $73,378,314 for the fiscal year 2019-20 be read
a second time this 24th Day of February, 2020.
CARRIED
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School District No. 67 (Okanagan Skaha) Page 4 Minutes of the Regular Meeting of February 24, 2020
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MOTION CL2020-768 Duly moved and seconded
That the Board of Education engage an
experienced, external resource person to assist the
Board with financial oversight in regards to the
19/20 budget and development of the 20/21
budget.
CARRIED
6.2 Question Period
The Board and Secretary-Treasurer Lorenz received and responded to
questions/comments from the audience.
The meeting was recessed at 9:01 p.m.
(Secretary-Treasurer Lorenz left the meeting at 9:05 p.m.)
The meeting reconvened at 9:11 p.m.
MOTION CL2020-769 Duly moved and seconded
That the Board of Education appoint
Superintendent Hyer as Secretary-Treasurer for the
balance of the meeting.
CARRIED
6.3 Policy 18 - Transportation of Students
Director of Facilities, Gorcak provided information on the review of Policy 18 -
Transportation of Students. Public consultation sessions were held on three
nights in January. Public feedback indicated that parents were supportive of
charging for courtesy riders. Following the approval of the updated policy, the
Administrative Procedure will be updated with new walk limits.
MOTION CL2020-770 Duly moved and seconded
That the Board of Education approve Policy 18 -
Transportation of Students as presented.
CARRIED
6.4 2020-21 and 2021-22 School Calendars
Director of Instruction, Corday presented the Board with the recommended 2020-
21 and 2021-22 School Calendars.
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MOTION CL2020-771 Duly moved and seconded
That the Board of Education approve the 2020-21
and 2021-22 School Calendars as presented.
CARRIED
7. REPORT FROM CLOSED MEETINGS
Chair Palanio reviewed the following items which were discussed at the closed meeting
held on January 27, 2020:
Property Matters
Student Matters; and
Personnel Matters.
8. CORRESPONDENCE
8.1 Correspondence Requiring Action
8.2 Correspondence Listing
Correspondence sent to or copied to the Board of Education and letters sent
from the Board of Education was provided for the Board's information.
L Board Chair to Mayor and Council Summerland re: Policy 300.6
Email to BOE from CPF re: Invitation to Carnaval D'Hiver
Accessibility Report from the Minister of Social Development and Poverty
Reduction
L Northern Branch to BCSTA
Email from S. Hayes to the BOE
L MOE to President BCSTA re: Funding Formula
L Thompson Okanagan Branch to MOE re: Funding Formula
L SD 69 (Qualicum) to MOE and MOF re: Funding
L SD 46 (Sunshine Coast) to MOE re: Extended Arm Stop
L MOE to Northern Branch re: Recruitment
L to BOE from Wiltse PAC
L to BOE from J. Glibbery
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MOTION CL2020-772 Duly moved and seconded
That the Board direct the Chair to respond to the
letters in reference to the amended annual budget.
CARRIED
9. REPORTS OF COMMITTEES
9.1 Business Committee
Trustee Palanio reported on the business committee meeting held on February
11, 2020. The topic was the monthly Financial and Staffing Report.
9.2 Education Committee
Trustee Sheppard reported on the education committee school visit to Princess
Margaret Secondary on February 12, 2020.
10. REPORT OF SUPERINTENDENT OF SCHOOLS
10.1 Okanagan Valley Concert Band Festival
Superintendent Hyer provided information on the upcoming Okanagan Valley
Concert Band Festival being held on March 3 and 4, 2020.
11. REPORT OF SECRETARY-TREASURER
12. NEW BUSINESS
12.1 Field Trips
Assistant Superintendent Manuel reviewed the listing of field trip requests
included in the agenda package.
MOTION CL2020-773 Duly moved and seconded
That the Board of Education approve the field trip
request for May 13-16, 2020 for 50 Grade 8 Band
students from Skaha Lake Middle School to travel
to Edmonton, Alberta.
CARRIED
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School District No. 67 (Okanagan Skaha) Page 7 Minutes of the Regular Meeting of February 24, 2020
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MOTION CL2020-774 Duly moved and seconded
That the Board of Education approve the field trip
request for June 29-July 24, 2020 for 10 students in
grades 10-12 from Princess Margaret Secondary,
Penticton Secondary and Summerland Secondary
to travel to Arusha, Tanzania.
CARRIED
12.2 Research Proposal
MOTION CL2020-775 Duly moved and seconded
That permission be granted by the Board of
Education for practicum students from Thompson
Rivers University to collect evidence of their own
teaching practice while on practicum from February
24 to April 24, 2020.
CARRIED
13. REPORTS OF REPRESENTATIVES
13.1 BCSTA Provincial Council Meeting
Trustee Van Alphen reported on the BCSTA Provincial Council meeting held on
February 21 and 22, 2020.
13.2 BCPSEA Meetings
Trustee Van Alphen provided the Board with a report on her attendance at the
BCPSEA AGM held on January 29 and 30, 2020.
13.3 Trustee Updates
Trustees provided comments related to district and community activities.
13.4 Notice of Motion - Trustee Van Alphen
Trustee Van Alphen provided the following Notice of Motion: That the Board of
Education form a Standing Audit Committee of the Whole. The motion will be
brought to the March 9, 2020 regular Board meeting for the Board's
consideration.
14. INFORMATION ITEMS
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School District No. 67 (Okanagan Skaha) Page 8 Minutes of the Regular Meeting of February 24, 2020
"Working Together for Student Success"
14.1 Recognition of Student Success
School District No. 67 (Okanagan Skaha) extended congratulations to the
students and groups for outstanding examples of success as shown on the listing
circulated with the agenda package.
14.2 Recognition of Student Artwork
Congratulations were extended to the students from Uplands Elementary School
for their artwork currently on display at the school board office.
14.3 Upcoming Meetings
March 9, 2020, 6:30 p.m., Regular Board of Education Meeting, at the School
Board Office.
15. ADJOURNMENT
MOTION CL2020-776 Duly moved and seconded
That the meeting be adjourned.
CARRIED
The meeting was adjourned at 10:14 p.m.
________________________________ ________________________________
James Palanio, Chair Kevin Lorenz, Secretary-Treasurer
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Key Questions asked at the February 24, 2020 Board Meeting
PRIOR YEAR QUESTIONS:
1. Please explain the 2018/19 Operating Deficit.
• Budgets need to represent the staffing expectations and the reasonable cost for those
staff within the funding available. Due to enrolment growth in special programs, the
budget for staffing was not adequate to meet student needs and collective agreement
requirements. These expenditures exceeded budget in two areas:
i. salary and benefits for teachers and education assistants and staff on paid
leaves by ($2.0 million)
ii. replacement staff also exceeded by ($1.4 million)
iii. The over expenditure was partially offset by provincial grants and lease
revenues exceeding budget by $0.81 million
• To manage the resulting shortfall, the district:
i. Reduced supplies and service expenditures by $ 0.83 million
ii. Paid for equipment purchased directly from local capital in the amount of $0.75
million
iii. Applied the operating surplus reserve funds of $0.75 million
• The result is the district entered 2019/20 with no operating surplus reserve funds and
only $71,166 local capital funds and reduced cash to invest for interest revenue. Future
staffing will also have to be realigned with available funding.
• To better monitor staffing, the board instituted regular reporting of budgeted staffing
and actual staffing
2. Why was the deficit not known until August?
The district would have preferred to forecast the deficit prior to June 30th. Final year end
adjustments and the external audit was not completed until August 23, 2019 and resulted in the
deficit of $240,980 or 0.41% of operating expenses.
3. Did the district receive a “clean” audit report on the 2018/19 financial statements?
The audit findings report indicated that the financial statements were prepared in accordance
with reporting standards and that no significant control deficiencies were identified during the
audit.
CURRENT YEAR QUESTIONS:
1. What are the key differences between the 2019/20 Annual Budget and the 2019/20 Amended
Budget?
The annual budget was approved last school year and before the district knew the financial
results from the 2018/19 school year and was based on projected enrolments.
The district started to address the changed circumstances in August 2019 by reducing teacher
staffing and supply budgets from across the district
The district did not forecast the enrolment decline of 110 FTE students
The amended budget has the following changes:
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Key Questions Asked at the February 24 Board Meeting Page 2
Changes in Revenue:
Net Reduction in Source of Funding (312,000)
Reduction in Expenditures
Net Reduction in Expenditures 622,000
Repay Deficit (241,000)
Purchase of Equipment (69,000)
Net Zero Budget
2. When was the last district enrolment audit and what was the result?
The district has a regular enrolment audit by the Ministry in 2017/18 and received a good report
with limited adjustments of about $9,000. When the district reported an increase of over 20%
enrolment of students with special needs in 2018/19, the district was not selected for audit as
the previous audit report indicated that district processes on student enrollment reporting was
well managed.
3. How are district enrolment projections determined? How do the enrolment numbers
compare between September 2018 and September 2019?
The District has access to enrolment projection information from three sources, a projection system used by most school districts in the province called Bargaar and the Ministry of Education estimates, both of which did not predict the enrolment decline. The district also engages the knowledge of its principals and senior staff and prepares a projection for funding purposes by February 15th each year. The decline in enrolment this past September was not predicted. The comparison of funded FTE enrolment is as follows:
September 2017 5,749.4375
September 2018 5,825.3750
Projections for September 2019 provided to the Ministry in February 2019
5,820.3750
Actual September 2019 5710.8750
Respectfully submitted by Joan Axford
Ministry of Education (280,000) International Program 199,000 Rentals (150,000) Transfer from Schools 300,000 Other (60,000)
Loss of Operating Reserves planned in the original budget plan
(321,000)
Salaries and Benefits 472,000 Supplies and Services 150,000
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“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Office of the Secretary-Treasurer
M E M O R A N D U M
TO: Board of Education FROM: Kevin Lorenz, Secretary-Treasurer
RE: Amended Annual Budget DATE: February 24, 2020
OUR FILE NO.: 03200-20
OPR: SECTR
In accordance with Section 113(2)(a) of the School Act, the Board is required by bylaw to amend
its annual budget. Attached is a draft of the amended annual budget for the period July 1, 2019
to June 30, 2020. The revised amounts reflect adjustments recommended by management in
order to continue to maintain current service levels as well as updated estimates based on
available data and known facts.
The District has seen a decline in enrollment of over 100 Student FTE from what was projected
for this year based on prior enrollment. In addition to this, the District started the year in a deficit
position due to significant increases in staffing costs during the prior school year. These costs
were the result of a number of factors including a more that 25% increase in students with
identified complex needs over the course of the year, in addition to a significant increase in
Substitute Costs. More detailed discussion of these cost pressures were included in the
Management Discussion and Analysis shared with the Board in September of this year and the
Enrollment report shared in October (copies of both are attached for easy reference)
These factors resulted in approximately 1.5 Million in cost pressures that were not anticipated in
the Budget approved by the Board last May.
The District has seen some increased revenues to offset these pressures and staff have taken
efforts where practical to reduce costs without impacting students. Without further reductions,
the District would face a shortfall of over 0.8 Million. It is staff’s recommendation that the Board
address this shortfall with a one-time transfer to local capital of expenses that were originally
included in the operating budget (p. 15). This will allow for a balanced budget without requiring
reductions to staffing or supply budgets beyond the normal adjustments made each year after
enrollments are finalized.
Attached is a summary and brief discussion of the impact of the updates and proposed
adjustments on the budget for the 2019/20 school year.
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“Working Together for Student Success”
2019/20 Operating Budget ($ Millions)
Annual Budget Amended Budget
Revenues $ 60.6 $ 60.6
Expenditures
Instruction 48.8 48.7
District Administration 2.3 2.3
Operations and Maintenance 9.1 8.4
Transportation and Housing 0.6 0.8
Capital Asset Purchases 0.1 0.1
Deficit Retirement (Surplus Appropriation) (0.3) 0.2
Budgeted Surplus (Deficit) $ 0.0 $ 0.0
Revenues (p.7)
Operating revenues are projected to remain at $60.6 Million. Within that total, several amounts
have changed significantly since April of last year. The largest single change is to Provincial
Grants from the Ministry of Education. This amount has been reduced by 0.5 Million due to
declining enrollment within the district. This amount plus a decrease to rental revenues as a
result of the sale of the McNicoll property to School District No. 93 has been offset by increases
to tuition and other revenue.
Expenditures (P.8)
Expenses overall are projected to drop by $.5 Million from initial estimates. The most significant
adjustment is to teacher staffing estimates and reflects a number of factors, including the fact that
a collective agreement has not yet been reached with the BCTF meaning a raise that was initially
anticipated is not reflected in our expenses to date. Additional adjustments have been made to
reflect a labour settlement with CUPE, a vacant District Principal of Curriculum position,
increasing substitute projections based on year to date utilization, and staffing increases in the
other Professional and Education Assistant categories to fully support students with special
needs.
Capital Asset Purchases (P. 6)
Typically purchases of capital assets are revised significantly upwards in the amended budget as
services and supplies purchased during the year are reviewed to determine if they should be
capitalized. In this instance, several purchases that would normally have been capitalized on p.6
of the budget have been recorded on p.15 under local capital. While this treatment is permitted
for capital purchases, it should be stressed that Local Capital is revenue from the sale of assets
and land and not ongoing funding. The shortfall created by declining enrollment will need to be
addressed in planning for future year budgets.
Surplus and Deficit (P. 6)
This amended budget currently projects the operating deficit will be completely retired at the end
of this fiscal year. This is an important positive step in ensuring the District is financially
sustainable over the long term and will allow the District to reinvest 0.2 Million into student
supports in the next fiscal year, which will make it easier to address declining enrollment.
Respectfully Submitted,
Kevin Lorenz,
Secretary Treasurer, Sd67 (Okanagan Skaha)
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Year ended June 30, 2019
Contents
Introduction ……………………………………………………………………………… Page. 1
Composition of the Financial statements ……………………………………………. Page. 2
Statement of Financial Position ……...……………………………………………….. Page. 5
Statement of Operations ………………………………………………………………. Page. 6
Summary and other Significant Matters ……………………………………………... Page. 10
Contacting Management……………………………………………………………….. Page. 12
Introduction
This is a discussion and analysis of the financial performance of School District 67
(Okanagan Skaha) (the ‘District’) for the fiscal year ended June 30, 2019. It is based on
currently known facts, decisions, and conditions. This report should be read in conjunction
with the District’s consolidated financial statements for the same period.
The preparation of this financial statement discussion and analysis is management’s
responsibility. All dollar amounts are reported to the nearest thousand.
Located in the South Okanagan, the District serves the communities of Summerland,
Naramata, Kaleden, and Penticton. The district provides educational services to
approximately 5,900 students. These services include: an international program, late
French immersion, distributed learning, and alternative programing.
The statements illustrate in financial terms, how resources have been allocated and
consumed during the fiscal year.
School District No. 67 (Okanagan Skaha)
MANAGEMENT DISCUSSION AND ANALYSIS
__________________________________________________
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Financial Statement Discussion and Analysis Year Ended June 30, 2019
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Composition of the Financial Statements
The two key audited statements are:
• The statement of financial position, which summarizes the districts assets and
liabilities at June 30, 2019. This provides an indication of the financial health of the
school district.
• The statement of operations, which summarizes the revenues received and
expenses incurred between July 1, 2018 and June 30, 2019. This statement
provides an indication of the funding received by the school district and how that
funding was spent.
The Statement of Changes in Net Financial Assets (Debt), the Statement of Cash
Flows and the notes to the financial statements are also audited and provide further
analysis of the District’s finances. The District manages its financial activities in three
distinct areas;
• The Operating fund (Schedule 2);
• Special Purpose Funds (Schedule 3); and the
• Capital Fund (Schedule 4).
These schedules are included at the end of the financial statements and are in a format
prescribed by the Ministry of Education. These schedules provide additional details specific
to each of these areas. The balances reported in the schedules, when combined together,
are consistent with the balances reported in the statements.
Schedule 1 illustrates the sum of the funds in all three of these areas.
Schedule 2 provides detail on the Operating Fund.
The Operating Fund accounts for the District’s operating grants and other operating
revenues. Legislation requires that the District present a balanced budget for the
Operating Fund, whereby budgeted expenditure does not exceed the total of
budgeted revenue and any surplus in the operating fund is carried forward from
previous years.
Schedule 3 provides detail on the Special Purpose Funds.
The Special Purpose Funds account for grants and contributions that are directed
towards specific activities. As these are targeted grants, any unspent funding is
typically accounted for as deferred revenue, not as accumulated surplus.
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Financial Statement Discussion and Analysis Year Ended June 30, 2019
3 | P a g e
Schedule 4 provides detail on the Capital Fund.
The capital fund accounts for the capital assets of the District including land,
buildings, furniture, computers and equipment.
Statement of Financial Position
Financial Assets
Financial assets are assets available to discharge existing liabilities or finance future
operations. Overall, there was no significant changes from the prior year’s overall
balances.
In Thousands 2019 2018 Change
Cash $ 4,389 $ 4,345 $ 44
Accounts Receivable $ 1,550 $ 1,382 $ 168
Due from Ministry of Education $ 3,074 $ 791 $ 2,283
Investments $ 2,495 $ 5,550 $(3,055)
Total $11,508 $12,068 $ (560)
Cash and cash equivalents decreased by $.6 Million during the year. Accounts receivable
and due from Ministry of Education increased by $2.4 Million reflecting timing of year-end
funding on capital projects. Portfolio investments which include the Board’s long-term
working capital and investments underlying endowment funds decreased by $3.1 Million.
As the investments matured, they were retained for working capital and to improve cash
flow management.
Liabilities
Liabilities represent obligations that have been incurred by the district. Total liabilities
increased from the prior year by $3.2 Million.
In Thousands 2019 2018 Change
AP and Accrued Liabilities $ 4,315 $ 4,237 $ 78
Employee Future Benefits $ 3,397 $ 3,319 $ 78
Unearned Tuition Benefits $ 850 $ 492 $ 358
Deferred Revenue $ 1,819 $ 1,722 $ 97
Deferred Capital Revenue $76,937 $74,317 $2,620
Total $87,318 $84,087 $3,231
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Financial Statement Discussion and Analysis Year Ended June 30, 2019
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Accounts Payable and Accrued Liabilities is mainly comprised of trade payables, employee
remittances for payroll deductions, donations to be distributed to schools, accumulated
employee vacation and accrued wages.
Employee future benefits represents liabilities for employee pension plans, vested sick
leave, accumulating non-vested sick leave, early retirement, severance, vacation, overtime
and death benefits.
Unearned tuition revenue are payments received from international students in advance of
attendance in the following year. The increase of $.3 Million reflects the timing of payments
received by year end; it does not represent an increase in international student enrollment.
Deferred revenue is externally restricted revenue for specific programs such as Community
Link, Strong Start, Ready Set Learn, After School Sports and Arts, and includes School
Funds. Deferred revenue is not recognized until related expenses are incurred.
Deferred capital revenue is revenue to be amortized over the life of the related capital
assets. During the year, deferred capital contributions increased by $2.6 Million.
Non-financial Assets
Non-financial assets increased by $2.2 Million.
In Thousands 2019 2018 Change
Capital Assets $92,109 $89,576 $ 2,533
Restricted Assets $ 200 $ 200 0
Prepaids $ 78 $ 390 $ (312)
Total $92,387 $90,166 $ 2,221
Capital assets include land, buildings, construction projects in progress, furniture, vehicles
and computer hardware and software. The increase of $2.5 Million is the result of new
additions of $7.5 Million less amortization expense and deemed disposals of $5.0 Million.
The largest capital asset addition is related to the Summerland Secondary enhancement
project. Restricted assets represent the principal portion of the endowment fund received
for scholarships. They are considered non-financial assets because they cannot be used to
meet the liabilities of the District as they become due.
16
Financial Statement Discussion and Analysis Year Ended June 30, 2019
5 | P a g e
Accumulated surplus
Accumulated surplus decreased by $1.5 Million.
In Thousands 2019 2018 Change
Special Purpose $200 $200 0
Capital $16,618 $17,366 $ (748)
Operating (241) $580 $ (821)
Total $16,577 $18,146 $(1,569)
Accumulated surplus represents the Board’s residual interest in its assets after deducting
liabilities. Most of this balance is unavailable to fund operations as it is either restricted or
has already been used to invest in buildings, equipment and other capital assets.
Statement of Operations
The statement of operations is a consolidation of revenues and expenditures in the
operating, capital, and special purpose funds. Each of these funds is discussed separately
below.
Consolidated revenues from all sources increased from $67.9 Million to $71.1 Million in
2019. 87% of total revenue is from the Ministry of Education and the other 13% comes
from several different sources such as tuition from international students and hockey school
program, rentals, leases of property, investment returns and amortization of deferred
capital revenue.
In Thousands 2019 2018
Ministry Grants $61,935 87% $58,845 87%
Grants from Other Ministries $ 125 0% $ 117 0%
Tuition $ 1,288 2% $ 1,310 2%
Rentals and Leases $ 3,616 5% $ 3,533 5%
Other Revenue $ 782 1% $ 772 1%
Investment Income $ 71 0% $ 169 0%
Gain on disposal of Capital Assets $ 93 0% - 0%
Amortization of Deferred Capital Revenue $ 3,236 5% $ 3,187 5%
Total $71,146 100% $67,933 100%
17
Financial Statement Discussion and Analysis Year Ended June 30, 2019
6 | P a g e
Operating fund revenue
The District received $56.4 Million from the Ministry of Education in the form of the
operating grant which is based on student enrollment and other student and geographical
factors. Tuition from international students, hockey school program, other school districts
and the Penticton Indian Band totaled $3.6 Million.
In Thousands
2019
2018
Amended
Budget
Variance from
Prior Year
Variance from
Budget
Ministry of Education $56,460 $54,099 $56,252 $2,361 $208
Other Ministries $ 62 $ 46 $ 48 $ 16 $ 14
Tuition $ 1,288 $ 1,310 $ 1,285 $ (22) $ 3
Other Revenue $ 1,402 $ 1,200 $ 1,111 $ 202 $291
Rentals and Leases $ 783 $ 772 $ 500 $ 11 $283
Investment $ 68 $ 127 $ 50 $ (59) $ 18
Total $60,063 $57,554 $59,246 $2,509 $817
Revenues increased by $2.5 Million from the prior year and $.8 Million from budget.
Approximately $1.2 Million of this is due to an increase in student enrollment, from 5,749 in
2018 to 5825 in 2019 and a $1.1 Million increase in the supplement for students with
unique needs. Lease and other revenues increased by $.4 Million mainly as a result of a
longer than expected lease term with School District 93 for the rental of McNicoll Park
Middle School.
18
Financial Statement Discussion and Analysis Year Ended June 30, 2019
7 | P a g e
Operating fund expenditure
Expenditure in the operating fund increased by $3.5 Million.
In Thousands
2019
2018
Amended
Budget
Variance from
Prior Year
Variance from
Budget
Teachers $25,213 $24,160 $24,429 $1,053 $ 784
Principals/Vice
Principals
$ 3,598 $ 3,292 $ 3,682 $ 306 $ (84)
Education Assistants $ 4,213 $ 3,845 $ 3,642 $ 368 $ 571
Support Staff $ 4,728 $ 4,943 $ 4,863 $ (215) $ (135)
Excluded Staff $ 2,066 $ 1,935 $ 1,979 $ 131 $ 87
Substitutes $ 2,406 $ 1,752 $ 1,606 $ 654 $ 800
$42,224 $39,927 $40,201 $2,297 $2,023
Employee Benefits $10,603 $ 9,501 $ 9,240 $1,102 $1,363
Service and Supplies $ 8,057 $ 7,915 $ 8,887 $ 142 $ (830)
Total Expenditures $60,884 $57,343 $58,328 $3,541 $2,556
Salaries increased by $2.3 Million from prior year and $2.0 Million from budget. The main
contributors to the increase are:
• Additional Teachers were hired to address increased enrollment and identified
student needs.
• additional Education Assistants were hired to address the increase in students with
special needs
• a shift from supplies spending by Principals to release time for teachers leading to
the increase in substitute costs and a corresponding decrease in supplies spending
in school’s budgets
Benefits increased by $1.1 Million from the prior year and $1.4 Million from budget due to
additional staff being hired, and the overlap of MSP and employer health tax costs during
the year.
Services and supplies represent 13% of operating expenditure. Compared to prior year,
there is a slight increase of $0.1 Million and a decrease of $0.8 Million when compared to
budget.
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Financial Statement Discussion and Analysis Year Ended June 30, 2019
8 | P a g e
Special Purpose Fund
Special purpose revenues are restricted grants designated for specific purposes or
programs.
Overall revenues increased to $7.6 Million from $7.0 Million in the prior year with the
majority coming from the Ministry of Education. The balance is revenue generated by
schools for fees, fieldtrips, and other designated grants or fundraising.
In Thousands
2019
2018
Amended
Budget
Variance from
Prior Year
Variance from
Budget
Ministry of Education $5,475 $4,746 $5,381 $ 729 $ 94
Other Ministries $ 63 $ 71 $ 56 $ (8) $ 7
Other Revenue $2,068 $2,206 $2,042 $(138) $ 26
Investment $ 2 $ 14 $ 25 $ (12) $ (23)
Total Revenues $7,608 $7,037 $7,504 $ 571 $ 322
Revenue from the Ministry of Education increased by $0.7 Million from prior year due to
increased funding provided to districts as a result of the Supreme Court case decision to
restore language in the teachers’ collective agreement. This increase was offset by a
decrease from prior year in Other revenues of $0.1 Million resulting in an overall increase in
restricted revenue of $0.6 Million.
Compared to budget, there is an increase of $0.1 Million in revenue as a result of increases
in School Funds.
In Thousands
2019
2018
Amended
Budget
Variance from
Prior Year
Variance from
Budget
Instruction $7,339 $6,769 $7,235 $ 570 $ 104
Operations $ 23 $ 23 $ 23 $ 0 $ 0
Total Expenditures $7,362 $6,792 $7,258 $ 570 $ 104
Virtually all expenditures in this fund (99%) are spent on instruction. Expenditures
increased to $7.4 Million from $6.8 Million from the prior. When compared to budget, there
is an increase of $0.1 Million. Increases in special purpose funding expenditure are
typically proportional to increases in revenue. Variances from actual and from budget are
due to the same factors that led to the variances for revenues explained above.
20
Financial Statement Discussion and Analysis Year Ended June 30, 2019
9 | P a g e
Capital Fund
During the year, the District spent $4.8 Million to complete several capital projects, and
another $0.2 Million in projects underway but not finished by year end. The Ministry of
Education fully funded these projects.
Capital fund balances at year end are as follows:
In Thousands 2019 2018 Change
Restricted Capital Balance $ 692 $ 411 $ 281
Other Provincial Capital $ 43 $ 119 $ (76)
Bylaw Capital $ 640 $ 0 $ 640
Local Capital $ 72 $1,582 $(1,510)
Total $1,447 $2,112 $ (665)
Restricted capital represents the Ministry of Education’s portion (75%) of the proceeds on
disposal of land and buildings. During the year, the District sold a strip of land valued at
$375,000.
Other provincial capital is funds received from the Ministry of Skills Training for the
purchase of equipment in support of the Youth Trades program. During the year, the
District received $0.07 Million in revenue and purchased $0.15 Million in new equipment
resulting in a net decrease of $0.07 Million to the fund.
Bylaw capital is funding approved and available for capital projects to the end of March
2020. The increase from prior year is a timing difference of when funds were transferred
from the Ministry to the District.
Local capital is funds restricted by the Board for the purchase of capital assets. During the
year, $1.5 Million was invested in software and computer equipment.
21
Financial Statement Discussion and Analysis Year Ended June 30, 2019
10 | P a g e
Summary and Other Significant Matters
The District submitted a balanced budget to the Ministry of Education for the 19/20 school
year that will continue to deliver the mix of programs and services currently offered to
students in our schools. Moving into 2021 and beyond, there are several factors that may
impact the District’s operations and financial position.
Significant changes to funding may occur in the 2020/21 school year
• Over 10% of our teachers are funded through the classroom enhancement fund.
This funding is tied to the collective agreement, which expired at the end of June
2019. Any changes to the collective agreement would require corresponding
changes to the funding provided, for the District to maintain the current class size
and composition ratios.
• The Provincial Government is undertaking a review of the funding formula used to
calculate funding. The full results of that review are expected to be available prior to
the annual ministry funding announcement in March 2020. This may result in
substantial changes to the District’s funding for the 2020/21 school year and beyond.
• The District currently receives supplemental funding from the Rural Education
Enhancement Fund of 0.8 Million. No announcements have been made by the
ministry regarding how this fund will be treated in the funding review.
Potential sale of McNicoll property
• District Staff continue to explore a potential sale of the McNicoll site to the
Francophone School District (SD93). If a sale occurs, it will represent both an
opportunity and a challenge for the district. Revenue from a sale will allow the board
to move forward with capital projects that are currently unfunded, but the loss of
rental revenue will impact the operating accounts.
Increased enrollment and identified student need
• Although the District’s overall performance was within an acceptable variance of 1 to
2% the district saw significant variances from budget in staffing costs. While several
factors played into these escalating costs, the largest single impact was a significant
increase both in student enrollment and identified student need.
22
Financial Statement Discussion and Analysis Year Ended June 30, 2019
11 | P a g e
• The district received additional funding of $2.3 Million to address the above-
mentioned identified needs. However staffing costs to address these additional
demands on the system exceeded budget by $3.3 Million.
• Management has put in place several processes to improve planning for and
tracking of staffing requirements that arise during the school year. These include
weekly review with all senior staff of staffing requirements, monthly reporting to the
board on current staffing levels to budgeted levels, and a review of all current
staffing needs.
The accumulated operating surplus is not sufficient to mitigate the risk of unforeseen
expenditures
• As a result of the staffing pressures identified above the District’s contingency
reserves were depleted during the year. This has resulted in an accumulated
operating deficit of $0.2 Million. This deficit represents 0.3% of the district annual
budget and is anticipated to be retired in the current year.
• In order to return operating surplus to a range sufficient to mitigate the risk of
unforeseen expenditures, the district will be reviewing all planned expenditures as
part of the annual revised budget process.
• At this time the District is proceeding with the annual budget approved by the Board
in the Spring. The budget fully reflects the identified increases in student need that
occurred last year and the staffing to address those needs.
Provincial Bargaining between British Columbia Public School Employers’ Association
(BCPSEA) and the British Columbia Teachers’ Federation (BCTF)
• While an agreement on local matters has been reached by the district and the
Okanagan Skaha Teachers Union, bargaining continues at the provincial table with
the help of a mediator. Until an agreement is reached, potential job action by the
BCTF is a possibility and could have a significant impact on operations.
23
Financial Statement Discussion and Analysis Year Ended June 30, 2019
12 | P a g e
Contacting Management
This financial report is designed to provide a general overview of the School District’s
finances and to demonstrate accountability for the public funds received by the school
district
If you have questions about the financial report, please contact the Office of the Secretary
Treasurer at 250-770-7700
You can also find additional information on the district and its strategic vision on our web
site: www.SD67.bc.ca
24
ELEMENTARY SCHOOLS ENROLLMENT 2018
(Headcount)
School 2016-17 2017-18 2018-19 2019-20
Column1 2016-17 2017-18 2018-19 2019-20
Carmi 154 150 148 134 -14
Columbia 263 261 270 253 -17
Giant's Head 375 373 385 381 -4
Kaleden 108 94 100 99 -1
Naramata 96 94 85 93 8
Parkway 245 274 264 266 2
Queen's Park 228 227 222 228 6
Trout Creek 160 157 171 170 -1
Uplands 299 297 291 288 -3
West Bench 82 92 103 108 5
Wiltse 292 293 306 301 -5
A decrease of 24 students from last year
Numbers do not include International or ConnectED
0
50
100
150
200
250
300
350
400
450
2016-17
2017-18
2018-19
2019-20
25
MIDDLE SCHOOLS ENROLLMENT 2018
(Headcount)
School 2016-17 2017-18 2018-19 2019-20
Column1 2016-17 2017-18 2018-19 2019-20
KVR 514 522 532 522 -10
SMS 305 299 300 303 3
SLMS 411 413 474 487 13
An increase of 6 students from last year
Numbers do not include International or ConnectED
0
100
200
300
400
500
600
KVR SMS SLMS
2016-17
2017-18
2018-19
2019-20
26
SECONDARY SCHOOLS ENROLLMENT 2018
(Headcount)
School 2016-17 2017-18 2018-19 2019-20
Column1 2016-17 2017-18 2018-19 2019-20 FTE2019-20
PSS 1153 1129 1036 974 -62 1027.1876
PMSS 491 510 507 519 12 534.75
SSS 432 432 438 429 -9 447.4375
A decrease of 59 students from last year
Does not include International or ConnectED / Includes school alternate program
0
200
400
600
800
1000
1200
1400
PSS PMSS SSS
2016-17
2017-18
2018-19
2019-20
27
Amended Annual Budget
School District No. 67 (Okanagan Skaha)
June 30, 2020
DRAFT - Not Finalized
February 21, 2020 12:0328
School District No. 67 (Okanagan Skaha)June 30, 2020
Table of Contents
Bylaw ..........................................................................................................................................................................................................1
Amended Annual Budget - Revenue and Expense - Statement 2 ..........................................................................................................................................2
Amended Annual Budget - Changes in Net Financial Assets (Debt) - Statement 4 .............................................................................................................................................4
Amended Annual Budget - Schedule of Changes in Accumulated Surplus (Deficit) by Fund - Schedule 1 ..........................................................................................................................................................................................................5
Amended Annual Budget - Operating Revenue and Expense - Schedule 2 .......................................................................................................................................................6
Schedule 2A - Amended Annual Budget - Schedule of Operating Revenue by Source ..........................................................................................................................................................................................................7
Schedule 2B - Amended Annual Budget - Schedule of Operating Expense by Object ..........................................................................................................................................................................................................8
Schedule 2C - Amended Annual Budget - Operating Expense by Function, Program and Object ..........................................................................................................................................................................................................9
Amended Annual Budget - Special Purpose Revenue and Expense - Schedule 3 ......................................................................................................11
Schedule 3A - Amended Annual Budget - Changes in Special Purpose Funds ..............................................................................................................................................12
Amended Annual Budget - Capital Revenue and Expense - Schedule 4 ...............................................................................................................15
*NOTE - Statement 1, Statement 3, Statement 5 and Schedules 4A - 4D are used for Financial Statement reporting only.
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A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
(called the ''Board'') to adopt the Amended Annual Budget of the Board for the fiscal year 2019/2020 pursuant
to section 113 of the School Act , R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act ").
1. Board has complied with the provisions of the Act respecting the Amended Annual Budget
adopted by this bylaw.
2. This bylaw may be cited as School District No. 67 (Okanagan Skaha)
Amended Annual Budget Bylaw for fiscal year 2019/2020.
3. The attached Statement 2 showing the estimated revenue and expense for the
2019/2020 fiscal year and the total budget bylaw amount of $73,378,314 for the 2019/2020 fiscal
year was prepared in accordance with the Act .
4. Statement 2, 4 and Schedules 1 to 4 are adopted as the Amended Annual Budget of the Board
for the fiscal year 2019/2020.
READ A FIRST TIME THE 24th DAY OF FEBRUARY, 2020;
READ A SECOND TIME THE 24th DAY OF FEBRUARY, 2020;
READ A THIRD TIME, PASSED AND ADOPTED THE 24th DAY OF FEBRUARY, 2020;
( Corporate Seal )
I HEREBY CERTIFY this to be a true original of School District No. 67 (Okanagan Skaha)
Amended Annual Budget Bylaw 2019/2020, adopted by the Board the 24th DAY OF FEBRUARY, 2020.
AMENDED ANNUAL BUDGET BYLAW
Chairperson of the Board
Secretary Treasurer
Secretary Treasurer
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February 21, 2020 12:0330
Statement 2
2020 Amended 2020
Annual Budget Annual Budget
Ministry Operating Grant Funded FTE's
School-Age 5,783.625 5,890.250
Adult 7.250 6.500
Total Ministry Operating Grant Funded FTE's 5,790.875 5,896.750
Revenues $ $
Provincial Grants
Ministry of Education 62,486,862 62,284,847
Other 150,975 50,000
Tuition 1,499,836 1,300,000
Other Revenue 3,258,679 2,742,655
Rentals and Leases 450,000 600,000
Investment Income 58,000 75,000
Gain (Loss) on Disposal of Tangible Capital Assets 2,793,500
Amortization of Deferred Capital Revenue 3,376,518 3,236,000
Total Revenue 74,074,370 70,288,502
Expenses
Instruction 55,724,418 55,087,826
District Administration 2,335,946 2,380,894
Operations and Maintenance 13,119,193 13,405,827
Transportation and Housing 788,002 574,079
Total Expense 71,967,559 71,448,626
Net Revenue (Expense) 2,106,811 (1,160,124)
Budgeted Allocation (Retirement) of Surplus (Deficit) (240,980) 370,738
Budgeted Surplus (Deficit), for the year 1,865,831 (789,386)
Budgeted Surplus (Deficit), for the year comprised of:
Operating Fund Surplus (Deficit)
Special Purpose Fund Surplus (Deficit)
Capital Fund Surplus (Deficit) 1,865,831 (789,386)
Budgeted Surplus (Deficit), for the year 1,865,831 (789,386)
School District No. 67 (Okanagan Skaha)Amended Annual Budget - Revenue and Expense
Year Ended June 30, 2020
Page 2
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Statement 2
2020 Amended 2020
Annual Budget Annual Budget
School District No. 67 (Okanagan Skaha)Amended Annual Budget - Revenue and Expense
Year Ended June 30, 2020
Budget Bylaw Amount
Operating - Total Expense 60,250,596 60,872,080
Operating - Tangible Capital Assets Purchased 68,447 50,000
Special Purpose Funds - Total Expense 7,060,001 6,255,546
Special Purpose Funds - Tangible Capital Assets Purchased 251,328 245,614
Capital Fund - Total Expense 4,656,962 4,321,000
Capital Fund - Tangible Capital Assets Purchased from Local Capital 850,000
Budgeted Retirement of Prior Year Deficits 240,980
Total Budget Bylaw Amount 73,378,314 71,744,240
Signature of the Chairperson of the Board of Education
Signature of the Superintendent
Signature of the Secretary Treasurer
Date Signed
Date Signed
Approved by the Board
Date Signed
DRAFT
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Statement 4
2020 Amended 2020
Annual Budget Annual Budget
$ $
Surplus (Deficit) for the year 2,106,811 (1,160,124)
Effect of change in Tangible Capital Assets
Acquisition of Tangible Capital Assets
From Operating and Special Purpose Funds (319,775) (295,614)
From Local Capital (850,000)
From Deferred Capital Revenue (812,892)
Total Acquisition of Tangible Capital Assets (1,982,667) (295,614)
Amortization of Tangible Capital Assets 4,656,962 4,321,000
Net carrying value of Tangible Capital Assets disposed of 1,619,696
Total Effect of change in Tangible Capital Assets 4,293,991 4,025,386
- -
(Increase) Decrease in Net Financial Assets (Debt) 6,400,802 2,865,262
School District No. 67 (Okanagan Skaha)Amended Annual Budget - Changes in Net Financial Assets (Debt)
Year Ended June 30, 2020
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Schedule 1
Operating Special Purpose Capital 2020 Amended
Fund Fund Fund Annual Budget
$ $ $ $
Accumulated Surplus (Deficit), beginning of year (240,980) 200,000 16,618,313 16,577,333
Changes for the year
Net Revenue (Expense) for the year 309,427 251,328 1,546,056 2,106,811
Interfund Transfers
Tangible Capital Assets Purchased (68,447) (251,328) 319,775 -
Net Changes for the year 240,980 - 1,865,831 2,106,811
Budgeted Accumulated Surplus (Deficit), end of year - 200,000 18,484,144 18,684,144
School District No. 67 (Okanagan Skaha)Amended Annual Budget - Schedule of Changes in Accumulated Surplus (Deficit) by Fund
Year Ended June 30, 2020
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Schedule 2
2020 Amended 2020
Annual Budget Annual Budget
$ $
Revenues
Provincial Grants
Ministry of Education 56,870,966 57,315,946
Other 48,144 50,000
Tuition 1,499,836 1,300,000
Other Revenue 1,666,077 1,210,396
Rentals and Leases 450,000 600,000
Investment Income 25,000 75,000
Total Revenue 60,560,023 60,551,342
Expenses
Instruction 48,695,030 48,855,133
District Administration 2,335,946 2,380,894
Operations and Maintenance 8,445,092 9,061,974
Transportation and Housing 774,528 574,079
Total Expense 60,250,596 60,872,080
Net Revenue (Expense) 309,427 (320,738)
Budgeted Prior Year Surplus Appropriation 370,738
Budgeted Retirement of Deficit (240,980)
Net Transfers (to) from other funds
Tangible Capital Assets Purchased (68,447) (50,000)
Total Net Transfers (68,447) (50,000)
Budgeted Surplus (Deficit), for the year - -
School District No. 67 (Okanagan Skaha)Amended Annual Budget - Operating Revenue and Expense
Year Ended June 30, 2020
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Schedule 2A
2020 Amended 2020
Annual Budget Annual Budget
$ $
Provincial Grants - Ministry of Education
Operating Grant, Ministry of Education 56,090,034 56,580,008
ISC/LEA Recovery (943,282) (775,396)
Other Ministry of Education Grants
Pay Equity 441,194 441,194
Funding for Graduated Adults 4,000 4,000
Transportation Supplement 167,035 167,035
Carbon Tax Grant 40,000 40,000
Employer Health Tax Grant 446,141 446,141
Support Staff Benefits Grant 210,689
FSA Exam Funding 12,964 12,964
Next Generation Contract 400,000 400,000
Early Learning framework Grant 2,191
Total Provincial Grants - Ministry of Education 56,870,966 57,315,946
Provincial Grants - Other 48,144 50,000
Tuition
International and Out of Province Students 1,499,836 1,300,000
Total Tuition 1,499,836 1,300,000
Other Revenues
Other School District/Education Authorities 270,795 260,000
Funding from First Nations 943,282 775,396
Miscellaneous
Transportation and Technology Services 300,000
Miscellaneous 152,000 175,000
Total Other Revenue 1,666,077 1,210,396
Rentals and Leases 450,000 600,000
Investment Income 25,000 75,000
Total Operating Revenue 60,560,023 60,551,342
School District No. 67 (Okanagan Skaha)Amended Annual Budget - Schedule of Operating Revenue by Source
Year Ended June 30, 2020
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Schedule 2B
2020 Amended 2020
Annual Budget Annual Budget
$ $
Salaries
Teachers 25,588,566 25,939,253
Principals and Vice Principals 3,632,116 3,750,129
Educational Assistants 4,421,726 4,304,520
Support Staff 4,640,759 4,906,815
Other Professionals 2,054,691 2,002,708
Substitutes 2,158,287 1,999,562
Total Salaries 42,496,145 42,902,987
Employee Benefits 10,167,217 10,232,149
Total Salaries and Benefits 52,663,362 53,135,136
Services and Supplies
Services 2,067,800 2,236,821
Student Transportation 498,000 316,125
Professional Development and Travel 454,151 466,501
Rentals and Leases 6,000 6,000
Dues and Fees 73,500 72,500
Insurance 195,892 203,173
Supplies 2,521,987 2,760,920
Utilities 1,769,904 1,674,904
Total Services and Supplies 7,587,234 7,736,944
Total Operating Expense 60,250,596 60,872,080
School District No. 67 (Okanagan Skaha)Amended Annual Budget - Schedule of Operating Expense by Object
Year Ended June 30, 2020
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Schedule 2CSchool District No. 67 (Okanagan Skaha)Amended Annual Budget - Operating Expense by Function, Program and Object
Principals and Educational Support Other
Teachers Vice Principals Assistants Staff Professionals Substitutes Total
Salaries Salaries Salaries Salaries Salaries Salaries Salaries
$ $ $ $ $ $ $
1 Instruction
1.02 Regular Instruction 20,614,346 928,204 95,696 170,403 1,415,409 23,224,058
1.03 Career Programs 90,369 79,322 10,860 180,551
1.07 Library Services 637,995 134,683 41,168 813,846
1.08 Counselling 954,191 954,191
1.10 Special Education 2,640,029 3,800,807 377,684 400,214 7,218,734
1.30 English Language Learning 171,158 10,954 182,112
1.31 Indigenous Education 162,208 123,332 445,901 24,532 14,452 38,049 808,474
1.41 School Administration 2,391,342 968,000 52,352 3,411,694
1.60 Summer School 31,203 31,203
1.62 International and Out of Province Students 318,270 124,671 58,620 24,121 525,682
1.64 Other -
Total Function 1 25,588,566 3,567,549 4,421,726 1,297,618 450,756 2,024,330 37,350,545
4 District Administration
4.11 Educational Administration 64,567 68,807 372,702 506,076
4.40 School District Governance 83,500 83,500
4.41 Business Administration 275,680 677,721 2,861 956,262
Total Function 4 - 64,567 - 344,487 1,133,923 2,861 1,545,838
5 Operations and Maintenance
5.41 Operations and Maintenance Administration 52,205 470,012 522,217
5.50 Maintenance Operations 2,496,297 118,734 2,615,031
5.52 Maintenance of Grounds 325,750 4,000 329,750
5.56 Utilities -
Total Function 5 - - - 2,874,252 470,012 122,734 3,466,998
7 Transportation and Housing
7.41 Transportation and Housing Administration -
7.70 Student Transportation 124,402 8,362 132,764
7.73 Housing -
Total Function 7 - - - 124,402 - 8,362 132,764
9 Debt Services
Total Function 9 - - - - - - -
Total Functions 1 - 9 25,588,566 3,632,116 4,421,726 4,640,759 2,054,691 2,158,287 42,496,145
Year Ended June 30, 2020
Page 9
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Schedule 2CSchool District No. 67 (Okanagan Skaha)Amended Annual Budget - Operating Expense by Function, Program and Object
1 Instruction
1.02 Regular Instruction
1.03 Career Programs
1.07 Library Services
1.08 Counselling
1.10 Special Education
1.30 English Language Learning
1.31 Indigenous Education
1.41 School Administration
1.60 Summer School
1.62 International and Out of Province Students
1.64 Other
Total Function 1
4 District Administration
4.11 Educational Administration
4.40 School District Governance
4.41 Business Administration
Total Function 4
5 Operations and Maintenance
5.41 Operations and Maintenance Administration
5.50 Maintenance Operations
5.52 Maintenance of Grounds
5.56 Utilities
Total Function 5
7 Transportation and Housing
7.41 Transportation and Housing Administration
7.70 Student Transportation
7.73 Housing
Total Function 7
9 Debt Services
Total Function 9
Total Functions 1 - 9
Year Ended June 30, 2020
Total Employee Total Salaries Services and 2020 Amended 2020
Salaries Benefits and Benefits Supplies Annual Budget Annual Budget
$ $ $ $ $ $
23,224,058 5,542,209 28,766,267 1,468,230 30,234,497 30,397,685
180,551 43,873 224,424 95,000 319,424 288,966
813,846 164,392 978,238 1,900 980,138 1,090,414
954,191 231,868 1,186,059 3,000 1,189,059 1,095,124
7,218,734 1,660,952 8,879,686 316,700 9,196,386 9,299,251
182,112 44,253 226,365 2,000 228,365 176,942
808,474 189,211 997,685 237,715 1,235,400 1,215,100
3,411,694 792,592 4,204,286 51,000 4,255,286 4,184,567
31,203 6,300 37,503 1,000 38,503 38,503
525,682 122,790 648,472 369,500 1,017,972 1,023,081
- - - 45,500
37,350,545 8,798,440 46,148,985 2,546,045 48,695,030 48,855,133
506,076 140,257 646,333 65,500 711,833 717,687
83,500 20,290 103,790 141,500 245,290 246,992
956,262 236,876 1,193,138 185,685 1,378,823 1,416,215
1,545,838 397,423 1,943,261 392,685 2,335,946 2,380,894
522,217 126,135 648,352 167,600 815,952 827,869
2,615,031 732,798 3,347,829 2,011,500 5,359,329 6,060,271
329,750 80,157 409,907 90,000 499,907 498,930
- - 1,769,904 1,769,904 1,674,904
3,466,998 939,090 4,406,088 4,039,004 8,445,092 9,061,974
- - 500 500 500
132,764 32,264 165,028 609,000 774,028 573,579
- - - -
132,764 32,264 165,028 609,500 774,528 574,079
- - - - - -
42,496,145 10,167,217 52,663,362 7,587,234 60,250,596 60,872,080
Page 10
DRAFT - Not Finalized
February 21, 2020 12:0339
Schedule 3
2020 Amended 2020
Annual Budget Annual Budget
$ $
Revenues
Provincial Grants
Ministry of Education 5,615,896 4,968,901
Other 102,831
Other Revenue 1,592,602 1,532,259
Total Revenue 7,311,329 6,501,160
Expenses
Instruction 7,029,388 6,232,693
Operations and Maintenance 17,139 22,853
Transportation and Housing 13,474
Total Expense 7,060,001 6,255,546
Net Revenue (Expense) 251,328 245,614
Net Transfers (to) from other funds
Tangible Capital Assets Purchased (251,328) (245,614)
Total Net Transfers (251,328) (245,614)
Budgeted Surplus (Deficit), for the year - -
School District No. 67 (Okanagan Skaha)Amended Annual Budget - Special Purpose Revenue and Expense
Year Ended June 30, 2020
DRAFT - Not Finalized
February 21, 2020 12:03 Page 1140
Schedule 3ASchool District No. 67 (Okanagan Skaha)Amended Annual Budget - Changes in Special Purpose Funds
Annual Learning Aboriginal Special School Ready,
Facility Improvement Education Education Generated Strong Set,
Grant Fund Technology Equipment Funds Start Learn OLEP CommunityLINK
$ $ $ $ $ $ $ $
Deferred Revenue, beginning of year 14,096 12,529 1,547,050 24,949 35,098 - -
Add: Restricted Grants
Provincial Grants - Ministry of Education 268,467 212,319 128,000 26,950 145,442 385,179
Provincial Grants - Other
Other 1,500,000
268,467 212,319 - - 1,500,000 128,000 26,950 145,442 385,179
Less: Allocated to Revenue 268,467 212,319 - - 1,500,000 151,200 50,000 145,442 385,179
Transfered to Operating 300,000
Deferred Revenue, end of year - - 14,096 12,529 1,247,050 1,749 12,048 - -
Revenues
Provincial Grants - Ministry of Education 268,467 212,319 151,200 50,000 145,442 385,179
Provincial Grants - Other
Other Revenue 1,500,000
268,467 212,319 - - 1,500,000 151,200 50,000 145,442 385,179
Expenses
Salaries
Teachers 73,000
Principals and Vice Principals
Educational Assistants 170,000 24,000
Support Staff 110,000
Other Professionals
Substitutes 1,200 740
- 170,000 - - - 111,200 - 73,740 24,000
Employee Benefits 42,319 26,000 19,200 6,000
Services and Supplies 17,139 1,500,000 14,000 50,000 52,502 355,179
17,139 212,319 - - 1,500,000 151,200 50,000 145,442 385,179
Net Revenue (Expense) before Interfund Transfers 251,328 - - - - - - - -
Interfund Transfers
Tangible Capital Assets Purchased (251,328)
(251,328) - - - - - - - -
Net Revenue (Expense) - - - - - - - - -
Year Ended June 30, 2020
Page 12DRAFT - Not Finalized
February 21, 2020 12:0341
Schedule 3ASchool District No. 67 (Okanagan Skaha)Amended Annual Budget - Changes in Special Purpose Funds
Deferred Revenue, beginning of year
Add: Restricted Grants
Provincial Grants - Ministry of Education
Provincial Grants - Other
Other
Less: Allocated to Revenue
Transfered to Operating
Deferred Revenue, end of year
Revenues
Provincial Grants - Ministry of Education
Provincial Grants - Other
Other Revenue
Expenses
Salaries
Teachers
Principals and Vice Principals
Educational Assistants
Support Staff
Other Professionals
Substitutes
Employee Benefits
Services and Supplies
Net Revenue (Expense) before Interfund Transfers
Interfund Transfers
Tangible Capital Assets Purchased
Net Revenue (Expense)
Year Ended June 30, 2020
Rural Education Classroom Classroom Classroom First Nation Mental Changing
Enhancement Enhancement Enhancement Enhancement Student Health Results for Read Early Years
Fund Fund - Overhead Fund - Staffing Fund - Remedies Transportation in Schools Young Children Now Centre
$ $ $ $ $ $ $ $ $
4,870 44,536
810,595 238,821 2,888,195 416,954 13,474 28,500 6,750
810,595 238,821 2,888,195 416,954 13,474 28,500 6,750 - -
810,595 238,821 2,888,195 416,954 13,474 28,500 6,750 4,870 44,536
- - - - - - - - -
810,595 238,821 2,888,195 416,954 13,474 28,500 6,750
4,870 44,536
810,595 238,821 2,888,195 416,954 13,474 28,500 6,750 4,870 44,536
245,000 2,290,000
170,000 33,510
140,000
33,402
310,000
555,000 33,510 2,290,000 310,000 - - - - 33,402
170,000 8,378 598,195 106,954
85,595 196,933 13,474 28,500 6,750 4,870 11,134
810,595 238,821 2,888,195 416,954 13,474 28,500 6,750 4,870 44,536
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
Year Ended June 30, 2020
Page 13DRAFT - Not Finalized
February 21, 2020 12:0342
Schedule 3ASchool District No. 67 (Okanagan Skaha)Amended Annual Budget - Changes in Special Purpose Funds
Deferred Revenue, beginning of year
Add: Restricted Grants
Provincial Grants - Ministry of Education
Provincial Grants - Other
Other
Less: Allocated to Revenue
Transfered to Operating
Deferred Revenue, end of year
Revenues
Provincial Grants - Ministry of Education
Provincial Grants - Other
Other Revenue
Expenses
Salaries
Teachers
Principals and Vice Principals
Educational Assistants
Support Staff
Other Professionals
Substitutes
Employee Benefits
Services and Supplies
Net Revenue (Expense) before Interfund Transfers
Interfund Transfers
Tangible Capital Assets Purchased
Net Revenue (Expense)
Year Ended June 30, 2020
Through a After School Miscellaneous
Different Lens Sports and Arts TOTAL
$ $ $ $
26,743 42,925 65,859 1,818,655
5,569,646
10,500 10,500
1,500,000
- 10,500 - 7,080,146
26,743 53,425 65,859 7,311,329
300,000
- - - 1,287,472
5,615,896
53,425 102,831
26,743 65,859 1,592,602
26,743 53,425 65,859 7,311,329
2,608,000
203,510
194,000
250,000
33,402
311,940
- - - 3,600,852
977,046
26,743 53,425 65,859 2,482,103
26,743 53,425 65,859 7,060,001
- - - 251,328
(251,328)
- - - (251,328)
- - - -
Year Ended June 30, 2020
Page 14DRAFT - Not Finalized
February 21, 2020 12:0343
Schedule 4
Invested in Tangible Local Fund 2020
Capital Assets Capital Balance Annual Budget
$ $ $ $
Revenues
Investment Income 33,000 33,000
Gain (Loss) on Disposal of Tangible Capital Assets 2,793,500 2,793,500
Amortization of Deferred Capital Revenue 3,376,518 3,376,518 3,236,000
Total Revenue 6,170,018 33,000 6,203,018 3,236,000
Expenses
Amortization of Tangible Capital Assets
Operations and Maintenance 4,656,962 4,656,962 4,321,000
Total Expense 4,656,962 - 4,656,962 4,321,000
Net Revenue (Expense) 1,513,056 33,000 1,546,056 (1,085,000)
Net Transfers (to) from other funds
Tangible Capital Assets Purchased 319,775 319,775 295,614
Total Net Transfers 319,775 - 319,775 295,614
Other Adjustments to Fund Balances
District Portion of Proceeds on Disposal (2,793,500) 2,793,500 -
Tangible Capital Assets Purchased from Local Capital 850,000 (850,000) -
Total Other Adjustments to Fund Balances (1,943,500) 1,943,500 -
Budgeted Surplus (Deficit), for the year (110,669) 1,976,500 1,865,831 (789,386)
2020 Amended Annual Budget
School District No. 67 (Okanagan Skaha)Amended Annual Budget - Capital Revenue and Expense
Year Ended June 30, 2020
DRAFT - Not Finalized
February 21, 2020 12:03 Page 1544
45
46
47
48
49
Ministry of Education
Resource Management Division Mailing Address: PO Box 9151 Stn Prov Govt Victoria BC V8W 9H1
Location: 5th Floor, 620 Superior St Victoria BC V8V 1V2
February 27, 2020 Ref: 218298
Todd Manuel Assistant Superintendent School District No. 67 425 Jermyn Avenue Penticton BC V2A 1Z4 Dear Mr. Manuel: Thank you for your letter dated February 27, 2020 requesting an extension to the deadline for submitting the SD67 (Okanagan Skaha) 2019/20 Amended Budget. I can confirm that an extension to the deadline is granted to SD67, subject to the following:
1. Please provide a duly signed and approved 2019/20 Amended Budget no later than March 13, 2020. The hardcopy of the approved budget should be couriered to:
School District Financial Reporting Unit Resource Management Division Ministry of Education 3rd Floor, 620 Superior Street Victoria BC V8V 1V2 Attn: Ian Aaron
2. The Excel version of the approved Budget should be emailed to [email protected] no later
than March 11, 2020. Should you have any questions please contact Kim Horn, Executive Director, Funding and Financial Accountability Branch at [email protected] or Ian Aaron, Director, School District Financial Reporting at [email protected]. Sincerely,
Reg Bawa Assistant Deputy Minister cc: Kim Horn, Executive Director Ian Aaron, Director
50
Page 1
Consent form for Parents
February xx, 2020
Project Title: Exploring Students, Parents and Educator Perspectives of the Successes and Challenges in SD
67 Indigenous Education Program
i. Who will be conducting the study?
Principal Investigator: Marlene Bazley
M. Ed. Special Education/School of Education/University of Northern British Columbia
University of Northern British Columbia
Prince George, BC V2N 4Z9
250.328.2526
Supervisor: Dr. Lantana Usman
Associate Professor/University of Northern British Columbia
250-960-5304
This research study is in part fulfillment of a graduate degree and will be under supervision by Dr. Lantana
Usman. The results of the study will be made public in professional journals whose main audience include
doctors, lawyers, educators and engineers.
ii. Why are you being asked to participate in the study? Why are we doing this study?
Statistics have demonstrated that the six-year graduation rate for School District’s (SD 67) Indigenous Education
Program (IEP) is ten percent higher than the provincial average and as high as twenty percent above the national
average, excluding Quebec and the Maritimes. The purpose of the study is to research the IEP program to
determine the factors that have attributed to the increase.
You and your child have been invited to participate in this study because your child has been enrolled in the IEP
for more than three years and will be graduating in the Spring 2020 or your child has graduated between 2017-
2019. The study provides you with an opportunity to share your voice about your child’s education in SD 67.
Participation in this study is completely voluntary, and you are free to withdraw at any time, without giving
reason. You are also not obligated to answer any questions that you are not comfortable with answering. It
should be noted that all transcripts and audio recordings will be destroyed upon withdraw of the study.
iii. What will happen during the research study?
While reflecting on your experience with the IEP, it will be expected that you will choose to capture these
moments by either writing in a journal, or by using photo-voice, or by creating symbolic art. At the next meeting
in two weeks, you will have an opportunity to share your experiences in a sharing circle. It should be noted, you
are not obligated to participate in the first activity of journaling, or using photo-voice or symbolic art.
As previously mentioned, it will be expected that all participants in their assigned category will meet to share
their experiences in a sharing circle. A sharing circle is safe place to share information, where each participant
51
Page 2
has an equal opportunity to speak. A talking stick will be used and will passed around the circle to identify the
speaker. Protocol allows for the participant to pass the talking stick to forgo their opportunity to speak. It is
expected that the only person speaking is the person with the talking stick. Others are encouraged to listen and
be free of judgement. The sharing circle is complete when everyone has spoken. Members of the circle can then
choose to continue or take a break. Protocol states that all information shared in the circle, stays in the circle,
ensuring confidentiality. This also means that no one can leave or join the sharing circle once it has started.
Sharing circles will be held at the Outman Cultural School, to ensure safety and privacy. The leader of the
sharing will be the Principal Investigator, Marlene Bazley, who will be guided by local Elder and Hereditary
Chief Adam Eneas.
Recordings of the sharing circles will be transcribed and analyzed by the Principal Investigator and will take
approximately two to three weeks to analyze. Findings will then be shared with you during a face-to-face
interview in order to authenticate and verify your story. Interviews will be held at the Outma Cultural School
and should take no more than sixty minutes.
Prior to submission of the research study, there will be one last sharing circle to share the findings of the study.
Any concerns or questions regarding the findings will be addressed during this meeting.
In sum, you will need to attend two sharing circles and one interview. You will also be encouraged to reflect
through journaling, using Photo-voice or by creating symbolic art, two weeks prior the first sharing circle. There
will be light snacks and coffee available at all meetings.
Sharing circles and interviews will be video and audio recorded. Data collected will be locked and stored in the
Principal’s office at Princess Margaret Secondary and will be destroyed after five years.
iv. Potential Risks of the Study
I do not think that there is anything in this study that will harm you. You are free at any time to withdraw yourself
from the study and your wishes will be respected. An Elder from the community will be present during sharing
circles and interview, if counsel is needed.
v. Potential Benefits of the Study
I am aware that there may not be a benefit you for participating in the research study, however, the information
gathered here will benefit other schools who want to improve/develop their Indigenous Education Program.
vi. Anonymity and Confidentiality
Your anonymity will be respected. Information that discloses your identity will not be released. All names will
be assigned a pseudo name and will be kept under lock and key in the Principal’s office at Princess Margaret
Secondary School. After five years, all documentation will be destroyed.
As an Educator, it is my duty to report to the authorities if at any point during the study you reveal that there has
been an incident that involves abuse and/or neglect of a child (or that there is a risk of such occurring). Please
be advised that as the Principal Investigator I must, by law, report this information to the appropriate authorities.
vii. Compensation
I will offer you a ten-dollar grocery store gift card for your participation in the study. Compensation is not
dependent on completion of the project and will be pro-rated for those that withdraw before completion.
viii. Study Results
52
Page 3
The results of this study will be reported in a graduate thesis and may also be published in journal articles and
books. There will be a final sharing circle with all participants to share study results, prior to submission to the
University.
ix. Contact for information about the study
If you have any questions regarding this study and what we are asking of you, please contact the Principal
Investigator or my UNBC Thesis Supervisor.
x. Contact for concerns or complaints
If you have any concerns or complaints about your rights as a research participant and/or your experiences while
participating in this study, contact the UNBC Office of Research at 250-960-6735 or by e-mail at [email protected]
xi. Participant Consent and signature page
I understand the researcher’s duty to report abuse to the Ministry of Children and Family Development.
Yes No
I have read or been described the information presented in the information letter about the project:
YES NO
I have had the opportunity to ask questions about my involvement in this project and to receive additional
details I requested.
YES NO
I understand that if I agree to participate in this project, I may withdraw from the project at any time up until
the report completion, with no consequences of any kind. I have been given a copy of this form.
YES NO
I agree to be audio recorded.
YES NO
I agree to be video recorded.
YES NO
• Your signature below indicates that you have received a copy of this consent form for your own
records.
• Your signature indicates that you consent to participate in this study.
__________________________________________ ________________________
Participant Signature Date
(or Parent or Guardian Signature)
__________________________________________
53
Page 4
Printed Name of the Participant (or Parent or
Guardian) signing above
54
Page 1
Consent form for Educators
February xx, 2020
Project Title: Exploring Students, Parents and Educator Perspectives of the Successes and Challenges in SD
67 Indigenous Education Program
i. Who will be conducting the study?
Principal Investigator: Marlene Bazley
M. Ed. Special Education/School of Education/University of Northern British Columbia
University of Northern British Columbia
Prince George, BC V2N 4Z9
250.328.2526
Supervisor: Dr. Lantana Usman
Associate Professor/University of Northern British Columbia
250-960-5304
This research study is in part fulfillment of a graduate degree and will be under supervision by Dr. Lantana
Usman. The results of the study will be made public in professional journals whose main audience include
doctors, lawyers, educators and engineers.
ii. Why are you being asked to participate in the study? Why are we doing this study?
Statistics have demonstrated that the six-year graduation rate for School District’s (SD 67) Indigenous Education
Program (IEP) is ten percent higher than the provincial average and as high as twenty percent above the national
average, excluding Quebec and the Maritimes. The purpose of the study is to research the IEP program to
determine the factors that have attributed to the increase.
You and your child have been invited to participate in this study because your child has been enrolled in the IEP
for more than three years and will be graduating in the Spring 2020 or your child has graduated between 2017-
2019. The study provides you with an opportunity to share your voice about your child’s education in SD 67.
Participation in this study is completely voluntary, and you are free to withdraw at any time, without giving
reason. You are also not obligated to answer any questions that you are not comfortable with answering. It
should be noted that all transcripts and audio recordings will be destroyed upon withdraw of the study.
iii. What will happen during the research study?
While reflecting on your experience with the IEP, it will be expected that you will choose to capture these
moments by either writing in a journal, or by using photo-voice, or by creating symbolic art. At the next meeting
in two weeks, you will have an opportunity to share your experiences in a sharing circle. It should be noted, you
are not obligated to participate in the first activity of journaling, or using photo-voice or symbolic art.
As previously mentioned, it will be expected that all participants in their assigned category will meet to share
their experiences in a sharing circle. A sharing circle is safe place to share information, where each participant
has an equal opportunity to speak. A talking stick will be used and will passed around the circle to identify the
55
Page 2
speaker. Protocol allows for the participant to pass the talking stick to forgo their opportunity to speak. It is
expected that the only person speaking is the person with the talking stick. Others are encouraged to listen and
be free of judgement. The sharing circle is complete when everyone has spoken. Members of the circle can then
choose to continue or take a break. Protocol states that all information shared in the circle, stays in the circle,
ensuring confidentiality. This also means that no one can leave or join the sharing circle once it has started.
Sharing circles will be held at the Outman Cultural School, to ensure safety and privacy. The leader of the
sharing will be the Principal Investigator, Marlene Bazley, who will be guided by local Elder and Hereditary
Chief Adam Eneas.
Recordings of the sharing circles will be transcribed and analyzed by the Principal Investigator and will take
approximately two to three weeks to analyze. Findings will then be shared with you during a face-to-face
interview in order to authenticate and verify your story. Interviews will be held at the Outma Cultural School
and should take no more than sixty minutes.
Prior to submission of the research study, there will be one last sharing circle to share the findings of the study.
Any concerns or questions regarding the findings will be addressed during this meeting.
In sum, you will need to attend two sharing circles and one interview. You will also be encouraged to reflect
through journaling, using Photo-voice or by creating symbolic art, two weeks prior the first sharing circle. There
will be light snacks and coffee available at all meetings.
Sharing circles and interviews will be video and audio recorded. Data collected will be locked and stored in the
Principal’s office at Princess Margaret Secondary and will be destroyed after five years.
iv. Potential Risks of the Study
I do not think that there is anything in this study that will harm you. You are free at any time to withdraw yourself
from the study and your wishes will be respected. An Elder from the community will be present during sharing
circles and interview, if counsel is needed.
v. Potential Benefits of the Study
I am aware that there may not be a benefit you for participating in the research study, however, the information
gathered here will benefit other schools who want to improve/develop their Indigenous Education Program.
vi. Anonymity and Confidentiality
Your anonymity will be respected. Information that discloses your identity will not be released. All names will
be assigned a pseudo name and will be kept under lock and key in the Principal’s office at Princess Margaret
Secondary School. After five years, all documentation will be destroyed.
As an Educator, it is my duty to report to the authorities if at any point during the study you reveal that there has
been an incident that involves abuse and/or neglect of a child (or that there is a risk of such occurring). Please
be advised that as the Principal Investigator I must, by law, report this information to the appropriate authorities.
vii. Compensation
I will offer you a five-dollar grocery store gift card for your participation in the study. Compensation is not
dependent on completion of the project and will be pro-rated for those that withdraw before completion.
viii. Study Results
The results of this study will be reported in a graduate thesis and may also be published in journal articles and
books. There will be a final sharing circle with all participants to share study results, prior to submission to the
University.
56
Page 3
ix. Contact for information about the study
If you have any questions regarding this study and what we are asking of you, please contact the Principal
Investigator or my UNBC Thesis Supervisor.
x. Contact for concerns or complaints
If you have any concerns or complaints about your rights as a research participant and/or your experiences while
participating in this study, contact the UNBC Office of Research at 250-960-6735 or by e-mail at [email protected]
xi. Participant Consent and signature page
I understand the researcher’s duty to report abuse to the Ministry of Children and Family Development.
Yes No
I have read or been described the information presented in the information letter about the project:
YES NO
I have had the opportunity to ask questions about my involvement in this project and to receive additional
details I requested.
YES NO
I understand that if I agree to participate in this project, I may withdraw from the project at any time up until
the report completion, with no consequences of any kind. I have been given a copy of this form.
YES NO
I agree to be audio recorded.
YES NO
I agree to be video recorded.
YES NO
• Your signature below indicates that you have received a copy of this consent form for your own
records.
• Your signature indicates that you consent to participate in this study.
__________________________________________ ________________________
Participant Signature Date
__________________________________________
Printed Name of the Participant
57
Parent Information Letter
Month XX, 2020
Dear Guardian,
This letter is to inform you of a research study that your child has expressed interest in
participating in and to invite to participate, as well.
The purpose of the research study is to learn more about the Indigenous Education Program in
School District 67. I would like to learn about the Indigenous Education program, from all
perspectives, which means not only including students, but parents and educators as well. The
research study will give you the opportunity to voice your opinions about the program. There
will be an information meeting held at <insert school name> in the <room>, that will take place
at 5pm and should take about an hour in length. Food and beverages will be provided.
If you are interested in attending the information meeting, please sign the form below, and return
to the school. Please feel free to contact me at [email protected] if you have any questions or
concerns regarding this.
Sincerely,
Marlene Bazley
English/Home Economics Educator
I am interested in attending the information meeting on <MONTH DAY, YEAR> and can be
reached at:
Phone: _____________________________
Email: ______________________________
Address: _________________________________________________
Parent Name: __________________________
Parent Signature: _______________________ Date: _______________________
58
Marlene Bazley 463 Heales Avenue Penticton, B.C. V2A 1G5 March 2, 2020 Wendy Hyer, Superintendent Okanagan Skaha School District 67 425 Jermyn Avenue Penticton, B.C. V2A 1G5 Dear Wendy Hyer, I am writing to you today to request permission for me to conduct research in our school district. The district’s Indigenous graduation rate is 10% higher than provincial rates and 20% higher than other western provinces. The research project is aimed to identify those success factors that have contributed to this phenomenon while also identifying any challenges our students face. There is very little literature review about Indigenous Education Programs (IEP), and especially IEP’s in a public-school setting, making the findings from this research study very valuable for other districts wanting to improve their own IEP or to develop an IEP of their own. The research project will involve interviewing Grade 11 & 12 students, their parents and educators from Penticton Senior Secondary School and Princess Margaret Secondary School. I am hoping for at least two students and their parents from each secondary school, for a total of 4 students. Dustin Hyde, Lisa Stephens, Lana Lamb and Erika Bird are the educators that will be invited to participate. Once approved by the School Board, a promotional poster for the research project (attachment #1) will be posted at both schools. Students who are interested will be sent home with an information letter (attachment #2), informing parents of the research project and inviting them to the follow information meetings:
March 30th at Princess Secondary in the cultural room from 3:15 to 4:30
April 1 at Penticton Senior Secondary in the library from 3:15 to 4:30 At the information meetings, parents and students will be given the opportunity to learn more about the research study and to ask questions. In addition to this, they will also be given the time to sign the University of Northern British Columbia consent forms. Research with participants will be conducted two weeks following based on their time preference determined at the information meeting and will take approximately 6-8 weeks to complete. Participation will not interfere with their regular classes. Thank you for your cooperation in this educational opportunity. Sincerely, Marlene Bazley
59
Indigenous Education Support Teacher/Home Economics
60
WHO: Grade 11 and 12 students
What: Information Meeting
regarding a research study about
your education.
When: TBA
Time: Lunchtime, food & beverages
will be provided.
Please see Ms. Hall or Mrs. Lamb for
more details regarding the study.
61
Page 1
Consent form for Students
February xx, 2020
Project Title: Exploring Students, Parents and Educator Perspectives of the Successes and Challenges in SD
67 Indigenous Education Program
i. Who will be conducting the study?
Principal Investigator: Marlene Bazley
M. Ed. Special Education/School of Education/University of Northern British Columbia
University of Northern British Columbia
Prince George, BC V2N 4Z9
250.328.2526
Supervisor: Dr. Lantana Usman
Associate Professor/University of Northern British Columbia
250-960-5304
This research study is in part fulfillment of a graduate degree and will be under supervision by Dr. Lantana
Usman. The results of the study will be made public in professional journals whose main audience include
doctors, lawyers, educators and engineers.
ii. Why are you being asked to participate in the study? Why are we doing this study?
Statistics have demonstrated that the six-year graduation rate for School District’s (SD 67) Indigenous Education
Program (IEP) is ten percent higher than the provincial average and as high as twenty percent above the national
average, excluding Quebec and the Maritimes. The purpose of the study is to research the IEP program to
determine the factors that have attributed to the increase.
You and your child have been invited to participate in this study because your child has been enrolled in the IEP
for more than three years and will be graduating in the Spring 2020 or your child has graduated between 2017-
2019. The study provides you with an opportunity to share your voice about your child’s education in SD 67.
Participation in this study is completely voluntary, and you are free to withdraw at any time, without giving
reason. You are also not obligated to answer any questions that you are not comfortable with answering. It
should be noted that all transcripts and audio recordings will be destroyed upon withdraw of the study.
iii. What will happen during the research study?
While reflecting on your experience with the IEP, it will be expected that you will choose to capture these
moments by either writing in a journal, or by using photo-voice, or by creating symbolic art. At the next meeting
in two weeks, you will have an opportunity to share your experiences in a sharing circle. It should be noted, you
are not obligated to participate in the first activity of journaling, or using photo-voice or symbolic art.
As previously mentioned, it will be expected that all participants in their assigned category will meet to share
their experiences in a sharing circle. A sharing circle is safe place to share information, where each participant
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has an equal opportunity to speak. A talking stick will be used and will passed around the circle to identify the
speaker. Protocol allows for the participant to pass the talking stick to forgo their opportunity to speak. It is
expected that the only person speaking is the person with the talking stick. Others are encouraged to listen and
be free of judgement. The sharing circle is complete when everyone has spoken. Members of the circle can then
choose to continue or take a break. Protocol states that all information shared in the circle, stays in the circle,
ensuring confidentiality. This also means that no one can leave or join the sharing circle once it has started.
Sharing circles will be held at the Outman Cultural School, to ensure safety and privacy. The leader of the
sharing will be the Principal Investigator, Marlene Bazley, who will be guided by local Elder and Hereditary
Chief Adam Eneas.
Recordings of the sharing circles will be transcribed and analyzed by the Principal Investigator and will take
approximately two to three weeks to analyze. Findings will then be shared with you during a face-to-face
interview in order to authenticate and verify your story. Interviews will be held at the Outma Cultural School
and should take no more than sixty minutes.
Prior to submission of the research study, there will be one last sharing circle to share the findings of the study.
Any concerns or questions regarding the findings will be addressed during this meeting.
In sum, you will need to attend two sharing circles and one interview. You will also be encouraged to reflect
through journaling, using Photo-voice or by creating symbolic art, two weeks prior the first sharing circle. There
will be light snacks and coffee available at all meetings.
Sharing circles and interviews will be video and audio recorded. Data collected will be locked and stored in the
Principal’s office at Princess Margaret Secondary and will be destroyed after five years.
iv. Potential Risks of the Study
I do not think that there is anything in this study that will harm you. You are free at any time to withdraw yourself
from the study and your wishes will be respected. An Elder from the community will be present during sharing
circles and interview, if counsel is needed.
v. Potential Benefits of the Study
I am aware that there may not be a benefit you for participating in the research study, however, the information
gathered here will benefit other schools who want to improve/develop their Indigenous Education Program.
vi. Anonymity and Confidentiality
Your anonymity will be respected. Information that discloses your identity will not be released. All names will
be assigned a pseudo name and will be kept under lock and key in the Principal’s office at Princess Margaret
Secondary School. After five years, all documentation will be destroyed.
As an Educator, it is my duty to report to the authorities if at any point during the study you reveal that there has
been an incident that involves abuse and/or neglect of a child (or that there is a risk of such occurring). Please
be advised that as the Principal Investigator I must, by law, report this information to the appropriate authorities.
vii. Compensation
I will offer a $200 contribution to the Princess Margaret Indigenous Education fund for your participation in the
study. Compensation is not dependent on completion of the project.
viii. Study Results
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The results of this study will be reported in a graduate thesis and may also be published in journal articles and
books. There will be a final sharing circle with all participants to share study results, prior to submission to the
University.
ix. Contact for information about the study
If you have any questions regarding this study and what we are asking of you, please contact the Principal
Investigator or my UNBC Thesis Supervisor.
x. Contact for concerns or complaints
If you have any concerns or complaints about your rights as a research participant and/or your experiences while
participating in this study, contact the UNBC Office of Research at 250-960-6735 or by e-mail at [email protected]
xi. Participant Consent and signature page
I understand the researcher’s duty to report abuse to the Ministry of Children and Family Development.
Yes No
I have read or been described the information presented in the information letter about the project:
YES NO
I have had the opportunity to ask questions about my involvement in this project and to receive additional
details I requested.
YES NO
I understand that if I agree to participate in this project, I may withdraw from the project at any time up until
the report completion, with no consequences of any kind. I have been given a copy of this form.
YES NO
I agree to be audio recorded.
YES NO
I agree to be video recorded.
YES NO
• Your signature below indicates that you have received a copy of this consent form for your own
records.
• Your signature indicates that you consent to participate in this study.
__________________________________________ ________________________
Participant Signature Date
(or Parent or Guardian Signature)
__________________________________________
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Printed Name of the Participant (or Parent or
Guardian) signing above
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School District No. 67 (Okanagan Skaha) Office of the Assistant Superintendent
M E M O R A N D U M March 9, 2020
TO: Board of Education FROM: Todd Manuel, Assistant Superintendent RE: Review of Approved SD67 Student Trips Over Spring Break 2020
SD No. 67 (Okanagan Skaha) is continuing to assess field trips on a case by case basis based on information provided from the B.C. Health Authority, Ministry of Education and travel advisories released by the Government of Canada. The Board of Education has approved the following student trips planned to take place over spring break:
• France, England and Amsterdam
• New York
• Banff and Edmonton road trip
As of March 6, the Government of Canada has not identified travel advisories for any of these regions. Upon review of all three field trips and using information available through the appropriate authorities, as well as reviewing decisions made by neighbouring school districts with similar field trips, district staff believe that these trips are safe and can continue as planned. Parents have also been contacted by trip supervisors to review the situation and to update them on the assessment by district staff. Based on our review, district staff are not recommending that the board cancel these trips. Parents of course can make their own individual decisions regarding their child’s participation in the trip.
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March 6, 2020
Scott MacDonald
Deputy Minister
Ministry of Education
Shannon Baskerville
Deputy Minister
Ministry of Advanced Education
VIA EMAIL
Dear Deputy MacDonald and Deputy Baskerville:
I am writing to provide advice on Spring Break travel for students in British Columbia. Please
share this information with your networks.
At this time, it is not necessary to cancel planned events, outings or trips to public locations in
B.C. and Canada and to most places in the world. However, travellers should understand that as
global efforts to contain COVID-19 continue, the availability of health care services in some
areas may be limited and travel restrictions may be put in place suddenly.
People who are planning travel should check the latest travel notices and advisories on the
Government of Canada’s website (https://travel.gc.ca/travelling/advisories).
Information about COVID-19, including advice and guidance to schools, is regularly updated on
the BC Centre for Disease Control site: http://www.bccdc.ca/health-info/diseases-
conditions/coronavirus-(novel). Please encourage your colleagues to routinely check this site and
its resources.
For a range of additional links and 8-1-1 information, visit: www.healthlinkbc.ca/coronavirus.
Sincerely,
Bonnie Henry
MD, MPH, FRCPC
Provincial Health Officer
Ministry of Health Office of the 4th Floor, 1515 Blanshard Street Provincial Health Officer PO Box 9648 STN PROV GOVT Victoria BC V8W 9P4 Tel: (250) 952-1330 Fax: (250) 952-1570 http://www.health.gov.bc.ca/pho/ 69
School District No. 67 (Okanagan Skaha)
FORM 260-1 FIELD TRIP APPROVAL FORM
Departure Date/Time: Return Date/Time:
School: Destination:
Number of Students: Grade/Group:
Trip Supervisor(s):
Chaperone(s):
Criminal Record Checks will be completed prior to departure: Yes No N/A
LEVEL 1 (LOW RISK DAY TRIPS)
(PRELIMINARY APPROVAL FOR LEVEL 3 AND 4 TRIPS)
Parents Informed, Consent Obtained: (please attach copy of parent information letter)
Transportation:
Cost per Student: $ Assistance Available:
Trip Purpose:
Date: Principal’s Signature:
LEVEL 2 (LOW RISK, UP TO 2 NIGHTS IN BC)
In addition to the information provided for Level 1 approval, please attach detailed information on the following:
Must be submitted for approval at least 2 months prior to departure
Trip Itinerary
Accommodation InformationSupervision Plan (ref. Regulation 2.3)
Date: Principal’s Signature:
(please submit copy of trip information to Board Office for files)
LEVEL 3 (MEDIUM/HIGH RISK TRIPS OR TRIPS MORE THAN 2 NIGHTS IN BC)
In addition to the information provided for Level 1 and 2 trip approvals, for all Level 3 trips, please provide:
Must be submitted at least 2 months prior to departure for approval
Completed Safety Plan
Detailed Communication Plans (with parents and students)
Free Time Plan (if applicable)
Date: Superintendent/Designate’s Signature
LEVEL 4 (OUT-OF-PROVINCE OR INTERNATIONAL TRIPS)
In addition to Levels 1-3 information, the following must be provided at least 6 months prior to departure: Expanded Trip Purpose
Fundraising Plans
Presentation to Board (as requested)
Board Approval in Principle:
Date:
Final Board Approval:
Date:
Submit to School Board Office
BOARD OFFICE USE
Decision: Approved / Approved in Principle, resubmit to Board / Refer to Board
LEVEL
Date:
Superintendent of Schools / or Designate
April 14 April 19Houston Texas
14 9-12Josh Walker
Kelsey Kotzian
Plane and BusTo compete in the World Championships for the FIRST Robotics Competition after having qualified in the regional competition
Princess Margaret Secondary
$800
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
FIELD TRIP CHECKLIST
Administrative Items: Completed Field Trip Approval Form has been submitted to, discussed with, and approved by the
principal (Section 1.1 – 1.4) Signed forms indicating informed consent have been obtained for each student participating (Section 2.5) A list of participating students and contact information has been provided to the principal Information regarding student medical concerns (e.g. Epipens, allergies, etc.) is available for supervisors and chaperones Criminal Record Checks have been completed for all adult participants (Section 4.3) Arrangements have been made for non-participating students Trip details and expectations have been communicated to parents and students
Details:
Safety: Safety Plan has been completed
Potential safety risks and safety plans have been reviewed with parents, students and chaperones (Section 2.5) Information regarding prohibited substances has been provided to students and trip supervisors (Section 2.4) Supervision expectations have been reviewed with trip supervisors (Section 2.3) Appropriate adult supervision has been arranged
Conduct:
Expectations for student conduct have been reviewed with:
o Students (Date/s): (Section 3.1)
o Parents/Supervisors (Date/s): _(Section 3.2) Plans to address unacceptable conduct are in place and have been reviewed with supervisors and parents (Section 2.3.f; 3.3)
Chaperones: Have been selected based on the criteria for selection (Section 4.2) All chaperones have received orientation information (Section 4.4) Expected conduct has been reviewed with all chaperones (Section 2.2 – 2.4)
International Trips:
An educational rationale has been provided for this trip A commercial company will be used to help facilitate the planning for this trip
o Company Name:Added safety risks inherent in such a trip have been reviewed with students, parents, and supervisors
Financial: Financial obligations (including TOC time) of this trip have been made clear to all participants, parents and supervisors Assistance is available for those unable to pay (Section 5.2) A complete accounting of funds will be made available to interested parties at the end of the trip
Fundraising possibilities will make this trip accessible to all interested participants (Section 5.1)
Principal’s Signature Date:
February 28February 28
None
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
FIELD TRIP SAFETY PLAN
PLAN OVERVIEW OF POTENTIAL RISK ELEMENTS
Site Characteristics
□ Is site suitable to meet the aims and objectives of the field trip?□ Levels of risk assessed:
o terraino water hazard
o weather changeo wild animalso traffico remoteness
o access to medical careo other
□ Measures have been taken to complete site assessment
Activities
□ Activity is age appropriate□ Potential of an activity to expose students to injury□ Special skills/knowledge students/supervisors will require to minimize any potential risk□ Equipment that will be required to ensure safety
(Please note that schools should not justify a site/activity selection based solely on a history of past success. Ongoing re- assessment is necessary as sites change and each trip presents a new set of variables to be accounted for)
Emergency Preparedness □ Access to First Aid support
o First Aid Kit (at the very least, a basic first aid kit should accompany every trip)o Supervisor/chaperone with current First Aid certification
□ Access to medical care (Where is the closest facility?)□ Communication accessibility in the event of an emergency□ Plans to address injury/illness of the leader□ Responding to student injury
o How will the student get to the hospital?o Who will accompany him/her?o How will parents/school be contacted?o Is there a medical form handy for each student?
□ Plan to address a student who has gone missing/been left behind
o Who will wait for the student?o Where?o When will police/school/parents be contacted? By whom?
□ Review behavioural expectations with students and supervisors/ chaperones
Students
□ Special group characteristics that might pose a safety hazard on the trip.□ Special needs students who will require special consideration to ensure safety.□ Students must have the necessary skills, knowledge and abilities to participate safely in the trip
□ Students must be advised of the risks inherent in the trip and of the behaviours expected of them to helpminimize these risks.
Communication
□ A detailed trip itinerary/route left at the school that includes information on how to contact trip supervisorsduring the trip
□ List of participating students, contact numbers and medical concerns must be available in the office□ Parents should receive sufficient information to make an informed decision regarding student participation
□ A pre-trip information meeting for parents is required for out-of-province trips, wilderness activities, and tripsinvolving an activity with a significant degree of risk. Parents who are unable to attend must be contacted bya trip supervisor who will review the pertinent information with them
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Expanded Trip Purpose
The students of Penticton Robotics registered for a regional event and fundraised over $23,000. They
then built and tested a robot weighing 138 Lbs. We competed in the regional event and were selected
for the Rookie All Star award which is the most prestigious award a rookie team can win. This award also
qualifies us for the world championships. The students have shown excellent team work and incredible
problem solving skills. Unlike most sporting events, FIRST is a collaborative effort. After having been
selected as a member of the #2 alliance, all three teams were working on our robot.
The trip to Houston Texas is a continuation of this amazing opportunity. It is a chance to represent our
schools (as the team is a collaboration between Penticton Secondary and Princess Margaret) on the
international stage in a sporting event. This brings students together across grades and genders. Our
team leader is Nicola Thompson, a grade 11 from Pen Hi. We currently have 3 females on a team of 17
in high profile roles and they are excelling. At the last event, Nicola was offered a scholarship to the
University of Victoria.
This trip also exemplifies all of the STEM principles which are needed to prepare a student to be
competitive in a modern world.
Mentor and sponsor
Josh Walker
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Field Trip Safety Plan for First Robotics Competition
Site Characteristics George R. Brown Convention Center
Address: 1001 Avenida de Las Americas, Houston Tx. Postal Code: 77010
Phone: 1-713-853-8000, Toll Free: 1-800-427-4697
The site for the First Robotics Championship is held at the George R. Brown Convention Center which is 19 minutes from the Memorial Hospital. We will be traveling to and from the Convention Center on public transit as recommended by a team who went last year. The competition has strict safety rules that must be adhered to or else teams could be disqualified. We will be out of the elements while the competition is underway, so we don’t expect weather to be of any concern. We are traveling by plane. Due to the Corona Virus, we will be following the CDC procedures at all times as per FIRST regulations. We will be staying at The Crowne Plaza Hotel which is 7.8 Miles away from the Convention center. The competition is designed to be as safe as possible; all safety conditions must be met for teams to be considered fit to compete.
Activities There is an incredibly low potential for students to be at risk. Some of the students from each team will be in the “pit” for their teams (5 max at a time). They will be separated from the competition by a large fence and must wear safety equipment while being in the pit at all times. I will be providing the safety equipment (safety glasses) for all students, and everyone will have closed toed shoes during competition time. This activity is designed for students and will absolutely be appropriate. Neither teachers, supervisors nor students will require any special training to be able to participate. However, everyone in the building will need to listen to an initial announcement regarding safety before the competition starts.
Emergency Preparedness Mr. Walker will have a first aid kit at all times in his backpack. None of the teachers or chaperones will have any current safety certifications but there will a first aid attendants on site. The Memorial Hospital is 19 minutes away. Mr. Walker will be accessible by cell phone at all times Josh Walker: 1-250-718-6628 Mr. Walker will have all student emergency contact numbers at all times in case we need to contact their relatives for any reason. If a student is injured or sick, they will be taken to the hospital by Mr. Walker where we will stay with them for the duration of their visit. We will use our phones to contact student’s parents if this happens.
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If a student goes missing, either Mr. Walker or one of the chaperones will wait at the Convention Center or wherever the student was last seen until the student is found and we will call police immediately after searching the grounds. At this time, we will also immediately call the parents to inform them of the situation. We will be sure to talk with students about expectations prior to arriving at the hotel and at the Convention Center. We will talk about safety hazards, muster stations, protocols for injury or sickness, and where to meet if someone goes missing.
Students We do not have any concerns about special group characteristics, and we have no students with limiting designations that will affect their participation. We will be sure to talk to all students’ guardians about medications, epi pens, inhalers and all other medical devices that are necessary to bring on the trip. Mr. Walker has a detailed list of which students require what medical devices and prescriptions along with proper schedules for medications. Students will need to get health insurance, passports and a guardian letter signed.
Communication We will be travelling to Vancouver and then will be taking a plane to Houston Texas on April 13th. We will provide a detailed itinerary and leave it will the clerical staff and administrators. We will also provide a copy of this plan to all parents/guardians along with our emergency contact information so that they can contact us at any time. We will provide a detailed student list and leave it at both Pen Hi and Maggie as we have students from both schools participating.
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March 2020
Recognition of Student Success
School District No. 67 (Okanagan Skaha)
extends congratulations to the following students | groups
for these outstanding examples of success
Okanagan Valley
Concert Band
Festival
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