SCHOOL DISTRICT NO. 35 (LANGLEY) REGULAR MEETING OF … · AMENDED ANNUAL BUDGET BYLAW 2016/2017 A...
Transcript of SCHOOL DISTRICT NO. 35 (LANGLEY) REGULAR MEETING OF … · AMENDED ANNUAL BUDGET BYLAW 2016/2017 A...
SCHOOL DISTRICT NO. 35 (LANGLEY)REGULAR MEETING OF THE BOARD OF EDUCATION
AGENDA
Tuesday, February 21, 2017
7:00 p.m.
Langley School Board Office (www.sd35.bc.ca)
Pages
1. CALL TO ORDER
2. REPORT FROM "IN CAMERA"
3. CHANGE IN ORDER
4. CONSIDERATION OF AGENDA
Recommendation:
That the Agenda be approved as presented.
5. SECRETARY TREASURER'S REPORTS
5.1 ACTION ITEM
5.1.1 AMENDED BUDGET BYLAW 2016/2017 1 - 19
Recommendation:
That the Board of Education approves staff to appropriate (unrestrict) thefollowing restricted surplus amounts:
•$500,000 internally restricted for infrastructure replacement•$450,000 District initiative to support schools•$297,942 school surpluses
Recommendation:
That the School District No. 35 (Langley) Amended Annual Budget Bylaw2016/2017 in the amount of $212,638,877 be given first reading.
Recommendation:
That the School District No. 35 (Langley) Amended Annual Budget Bylaw2016/2017 in the amount of $212,638,877 be given second reading.
Recommendation:
That the Board of Education of School District No. 35 (Langley) approvehaving all three readings of the Amended Annual Budget Bylaw 2016/2017 inthe amount of $212,638,877, at tonight’s meeting.
Recommendation:
That the School District No. 35 (Langley) Amended Annual Budget Bylaw2016/2017 in the amount of $212,638,877 be given third reading, passed andadopted on this 21st day of February 2017.
6. INTERNATIONAL STUDENT PROGRAM TUITION CHANGE 20 - 20
Recommendation:
That the Board of Education receives the report on the International Student Program TuitionChange for information as presented.
7. EDUCATION COMMITTEE REPORT - DOUGLAS PARK COMMUNITY SCHOOL CALENDAR 21 - 22
Recommendation:
That the Education Committee recommends that the Board of Education approves the Districtundertake a community consultation on an alternate calendar for Douglas Park CommunitySchool and report back to the Board of Education at the Regular Meeting on March 7, 2017.
8. TRUSTEE COMMENTS
9. QUESTION PERIOD
Question Period is provided at Board meetings for the public to ask questions of clarification. TheBoard welcomes questions from the public and wants to ensure that those wishing to askquestions can do so.
The following will help the public develop questions for Question Period at a Board meeting thatis keeping with the goal of a respectful and focussed meeting.
Questions..1. Need to be directed to the Chair and not to staff;2. Need to be related directly to the topic on the agenda;3. Need to be succinct, focussed and not be a statement;4. May not be asked that are related to personnel or directed at an individual trustee; and,5. May not be asked that are related to contract negotiations.
All of the above are directions provided for in Board Policy No. 1204 - Bylaws of the Board. TheChair may answer, may defer to staff or indicate a question may not be in keeping with the aboveguidelines.
The Board appreciates the public's interest and wants to ensure a professional meeting isconducted, with Question Period focussed on providing guests with the clarification they seek.
Trustees also welcome questions from members of the public apart from Question Period. Theircontact information is available on the school district website.
10. ADJOURNMENT
Recommendation:
That the meeting be adjourned at __ p.m.
Agenda 2
The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: February 21, 2017
TO: Board of Education
FROM: J. David Green, Secretary Treasurer
RESOURCE: Brian Iseli, Assistant Secretary Treasurer
SUBJECT: Amended Annual Budget Bylaw 2016/2017
RECOMMENDED MOTIONS:
That the Board of Education approves staff to appropriate (unrestrict) the following restricted surplus
amounts:
$500,000 internally restricted for infrastructure replacement
$450,000 District initiative to support schools
$297,942 school surpluses
That the School District No. 35 (Langley) Amended Annual Budget Bylaw 2016/2017 in the amount of
$212,638,877 be given first reading.
That the School District No. 35 (Langley) Amended Annual Budget Bylaw 2016/2017 in the amount of
$212,638,877 be given second reading.
That the Board of Education of School District No. 35 (Langley) approve having all three readings of the
Amended Annual Budget Bylaw 2016/2017 in the amount of $212,638,877, at tonight’s meeting.
That the School District No. 35 (Langley) Amended Annual Budget Bylaw 2016/2017 in the amount of
$212,638,877 be given third reading, passed and adopted on this 21st day of February 2017.
BACKGROUND:
A draft of the Amended Annual Budget Bylaw 2016/2017 is attached.
Boards of Education are required to submit an Amended Annual Budget Bylaw in accordance with sub-
section 113 (2) of the School Act if the Minister amends the operating grant to a district as per sub-section
106.3 (6) of the School Act. The annual re-calculation of a district’s operating grant in December
constitutes an amendment by the Minister and districts are given 60 days per the School Act to file a
Agenda 1
The Board of Education of School District No. 35 (Langley)
certified amended bylaw. In the Amended Annual Budget Instructions provided by the Ministry, the filing
deadline is specified to be February 28 of the following calendar year, even though this date is normally
beyond the 60 day period described in the School Act.
In order for the Board to give the Amended Annual Budget Bylaw 2016/2017 third and final reading at the
same meeting as the first two readings, unanimous approval of the Board is required as per sub-section
68 (4) of the School Act, referring to the passage of bylaws.
When the Annual Budget was approved, a motion was made to appropriate $850,000 of the District’s
unrestricted surplus to balance the budget. In the development of the Amended Annual Budget, District
staff propose to appropriate a further $1,247,942 of restricted surplus amounts in order to balance the
Amended Budget. A breakdown of these appropriations is as follows:
Infrastructure Replacement $ 500,000
Initiatives to Support Schools $ 450,000
School Surpluses $ 297,942
$1,297,942
Combined with the previously approved $850,000, these further appropriations will offset the $2,097,942
deficit in the Amended Annual Budget.
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Agenda 17
Agenda 18
AMENDED ANNUAL BUDGET BYLAW 2016/2017
A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO.35 (Langley) (called the "Board") to adopt the Amended Annual Budget of the Board for the fiscal year 2016/2017 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").
1. The Board has complied with the provisions of the Act respecting the Amended Annual Budget adopted by this bylaw. 2. This bylaw may be cited as School District No.35 (Langley) Amended Annual Budget Bylaw
2016/2017. 3. The attached “Statement 2” showing the estimated revenues and expense for the 2016/2017 fiscal
year and the total budget bylaw amount of $212,638,877 for the 2016/2017 fiscal year was prepared in accordance with the Act.
4. Statement 2, Statement 4 and Schedules 1 to 4 are adopted as the Amended Annual Budget of the
Board for the fiscal year 2016/2017. READ A FIRST TIME THE 21ST DAY OF FEBRUARY, 2017; READ A SECOND TIME THE 21ST DAY OF FEBRUARY, 2017; READ A THIRD TIME, PASSED AND ADOPTED THE 21ST DAY OF FEBRUARY, 2017.
Trustee Robert McFarlane Board Chair J. David Green, CPA, CA Secretary Treasurer I HEREBY CERTIFY this to be a true original of School District No. 35 (Langley) Amended Annual Budget Bylaw
2016/2017, adopted by the Board the 21st day of February, 2017.
J. David Green, CPA, CA Secretary Treasurer
Agenda 19
The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: February 21, 2017
TO: Board of Education
FROM: Gord Stewart, Acting Superintendent
RESOURCE: J. David Green, Secretary Treasurer
Mark Leiper, District Principal of International Student Programs
SUBJECT: International Student Program Tuition Change
RECOMMENDED MOTION:
That the Board of Education receives the report on the International Student Program Tuition Change for
information as presented.
BACKGROUND:
Board Policy No. 7002 – Admission of International Students requires the Superintendent of Schools to
inform the Board of the International Student Program fee structure once yearly. The Policy also requires
that International Student Program students must have comprehensive health and medical insurance for
the duration of their stay in Canada. Students registered in the program are required to submit a
premium to cover the cost of the medical insurance. Up until the start of 2017, that coverage was
provided in two forms: a policy (Guardme) that covered the student during the waiting period to enrol in
Medical Services Plan (MSP) and the Medical Services Plan coverage.
Effective January 1, 2017, the province no longer required minors and dependent minors be charged MSP
premiums after the initial waiting period. This change also related to International students. The District
decided at this point to provide an enhanced program of medical coverage, using Guardme, which
provided additional coverages beyond what had previously been provided during the waiting period to
enrol in MSP. The District has accepted this enhanced coverage as an additional cost of operation.
When this change occurred, neighbouring districts who had been charging $12,500 for tuition and
requiring a $1,000 deposit to pay for medical insurance, increased their tuition to $13,500 which now
includes medical insurance. Langley has adopted the same approach.
Agenda 20
The Board of Education of School District No. 35 (Langley)
EDUCATION COMMITTEE REPORT
DATE: February 21, 2017
TO: Education Committee
FROM: Gord Stewart, A/Superintendent of Schools
RESOURCE: Woody Bradford, Assistant Superintendent
SUBJECT: Douglas Park Community School Calendar
RECOMMENDED MOTION:
That the Education Committee recommends the Board of Education approves the District undertake a
community consultation on an alternate calendar for Douglas Park Community School and report back to
the Board of Education at the Regular Meeting on March 7, 2017.
BACKGROUND:
At the Education Committee meeting on Wednesday, February 15, 2017, the Committee received a
request from Assistant Superintendent Woody Bradford and the Principal of Douglas Park Community
School to begin a community consultation regarding aligning the school’s calendar with the rest of the
elementary schools in the District, commencing September 2017.
Douglas Park Community School’s calendar currently extends in the summer for a two-week period
through the inclusion of two one-week intercession breaks in the months of November and May where
students at-risk and English Language Learners are provided an opportunity for extra instruction; this
calendar structure has been in place since 2003. While many of the school’s population takes advantage
of the two-week extension into the summer, others do not as they choose to begin summer holidays
and/or end early due to their older siblings attending other District schools whose calendar does not
extend into the summer months.
The District is proposing to host a community consultation regarding an alternate calendar proposal as
follows:
A 10-month calendar that aligns with the District calendar and is accessible by all Douglas Park
Community School students;
Full day spring sessions over one week of the annual two-week spring break with emphasis on
remedial literacy for mainstreams students and language learning for linguistic learners (i.e.,
English Language Learners). Up to 55 students may participate.
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The Board of Education of School District No. 35 (Langley)
On-site, three-week July summer school sessions, that operate half days with an emphasis on
physical wellness and project-based learning opportunities. All Douglas Park Community School
students would have equal access to summer school sessions. The summer session will align with
the District’s other summer programming.
Proposed Process for Consultation
February: Presentation to Education Committee
Meeting with PAC Executive
Presentation at PAC Meeting
Community Consultation (including survey)
March: Final Report and Recommendation to the Board of Education
Agenda 22