SCHOOL ASSESSMENT COORDINATOR(SAC)

TRAINING

Optional Local Purpose Assessment (OLPA)

MCAIII MathematicsSeptember 30 – October 16, 2013

AND

January 22 – February 13, 2014Grades 3-8

Who Takes The OLPA-grades 3-8• ALL Grade 3-8 students

May use Text-to-Speech (TTS)• Accommodations for some grade 3-8 students

ONLY Accommodated Text-to-Speech (ATTS) for ELs and Special Ed students with ATTS listed in their IEPs for the OLPA or MCAs may use ATTS.

No paper scripts No paper, large print or Braille tests No MTAS or Math-Modified tests

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Results: AIR Online Report System

• Results are available immediately after test is completed

• Who can access the results? Principals SACs Homeroom teachers AND Mathematics teachers

• DACs will notify SACs when rosters are available in AIR Online Reporting System (ORS)

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American Institutes for Research(AIR)

• Minnesota Assessments Portal

• http://www.mnstateassessments.org/

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• One username & password for all secure sites within the portal

• May be accessed from any computer

• Use only Firefox browser!

Used by: (everyone!)• District Assessment Coordinators (DAC)

• School Assessment Coordinators (SAC)

• Test Monitors

• Technology Coordinators

• Families and Students (Item Samplers, Tutorials, Learning Point Navigator)

Gateway site to all assessment tasks

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Online Assessments Responsibilities: • Information Technology is responsible for the

hardware & software that will be used for online assessments. IF you have technology problems, Create an ONLINE TESTING ticket Contact your DAC and explain the problem

• School Assessment Coordinators are responsible for scheduling, organizing, starting and closing test sessions.

• Monitors (and/or SACs) are responsible for starting the tests, actively monitoring students during the test and closing a test session.

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Minnesota Assessments PortalHome Page

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School Assessment CoordinatorMain Page

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TIDE - Test Information Distribution Engine SACs Only

• Access online administrative functions• View/print students who have been uploaded to the system• Create authorized users for online administrations

Use TIDE to:

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Username: SPPS email addressPassword: Emailed to SACs

To reset a password

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Watch for an email from the MNHelpDesk with‘User Account Information’ in the subject line.

Choose the test administration from the drop down menu.

TIDESelect Test Administration

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TIDENon-Disclosure Agreement

Note: Non-disclosure Agreement is available in TIDE.

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TIDENon-Disclosure Agreement

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TIDEGeneral Resources

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TIDEGeneral Resources-voice pack

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TIDEStudent Information from CAMPUS > MARSS

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TIDEStudent Information: Individual Student

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TIDEStudent Information: Grade Lists

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TIDEManage Users

• School Assessment Coordinator (SAC) access is created by DAC

• DAC must create your back-up user with SAC permissions

• SAC creates Test Monitor with Reporting (TMR) access for your building 19

Manage Users - Add monitors

SACs give monitors user rightsbased on the

User Roles and Access toMinnesota Assessments SystemsProvided by AIR (2013–2014)

Located in AIR Resources: General Resources section20

Usernames and Passwords for AIR

• SAC/Monitor's computer ('Testing Server’ is not required) mnstateassessments.org

Go to TIDE Manage Users

Username is always the SPPS e-mail address

Temporary password is whatever AIR sends via e-mail to the new user/monitor

From: MNHelpDesk, Subject: User Account Information

Monitor will receive instructions in an email for how to change their password

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TIDE - Invalidationsmust be entered by DACs with MDE permission

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Contact your DAC if you have questions about an invalidation.

TIDE - Upload RosterONLY DISTRICT staff may upload rosters

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Online Test System Where SACs manage and run the tests

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Data Entry InterfaceStaff will enter student responses for accommodatedMCA tests and MTAS in the spring – NOT for OLPA

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Online Reporting SystemView Results, Test Management

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Learning Point NavigatorStudent resources using test results

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Test Item Samplers - not securePublic can run on Firefox OR staff on secure browser

Audio can only be heard on the Secure Browser.

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Test Monitor Training SiteGood practice for SACs, monitors & students

Staff may set up practice test sessions in the computer testing lab and studentsmay login and take the Item Samplers using the Test Monitor Training Site.Recommended!

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Online Test Monitor Certification CourseRequired

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School Assessment Coordinator Test Monitor Certification• What is it? - - Interactive course to certify test monitors

• Loads and runs directly from A.I.R. site

• Roughly 20 minutes in length

• REQUIRED for ALL test monitors

• AIR tracks who is certified to monitor the tests

• Must be 'certified' & complete Non-Disclosure in TIDE in order to run the tests! 31

ResourcesManuals, tutorials, calculator practice, user guides

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Resources

ResourcesGeneral ResourcesUser GuidesStudent ResourcesTechnical Resources

Title 1 AssessmentsTitle 1 (MCA) ManualsTitle 1 Test Monitor DirectionsMTAS Resources

Diploma AssessmentsDiploma (GRAD) Resources

TrainingAIRMDEMDE Assessment Conference

FAQsTechnology FAQsOnline Reporting FAQs

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Resources General Resources Manuals

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Resources Student Resources Calculators, Tutorials, Formula Sheets

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Resources Student Resources Student Tutorials

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AIR Math Item SamplersHighly Recommended

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AIR Math Item SamplersHighly Recommended cont.

Go to: mnstateassessments.org > Item Samplers > Online Item Samplers > Online Item Samplers > click ‘Sign In’ > choose Grade > choose Sampler > choose Settings if needed

• Hands on experience using online tools – i.e. strikethrough, highlight, etc.

• Technology enhanced items on MCAs – i.e. drag and drop, graphing, etc.

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AIR Math Item SamplersHighly Recommended cont.

Three methods of administration using Firefox • Without audio from any computer - Item

Samplers or Family/Student

• With text-to-speech audio using the AIR secure browser in the testing lab at schools

• Using the Test Monitor Training Site in AIR if you are monitoring tests

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TEST SECURITY ISSUES• Nondisclosure Agreements

Everyone with secure access to AIR must complete the online nondisclosure form in TIDE.

Test Monitors & data entry personnel must accept the agreement in TIDE or they will not be able to monitor tests or enter student responses.

Everyone with access to the test items but who does not have secure access to AIR needs to sign a paper version of the Nondisclosure Agreement.

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TEST SECURITY ISSUES cont.• ITEMS ARE SECURE AND MAY NOT

BE REPRODUCED IN ANY WAY BY ANYONE!! No cell phone cameras to take pictures of items! No emails or discussions in online social media about

items! No discussions of items with any fellow staff members! No exceptions! Provide this information to all school staff

even if they are not directly involved with testing.

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TEST SECURITY ISSUES cont.

• Monitors have to be impartial observers

• Monitors may not read the items

• Monitors must be trained in security procedures

• Monitors should take questions about an item to the SAC, the SACs should contact their DAC

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Computer Glitches & Restarts

If a student is kicked off the system:• Browser shuts down after 20 minutes of inactivity• Student simply logs back in with current session ID

If SAC or Monitor session is stopped or logged off:• SAC/Monitor starts a new session and students log back in using the new session code. • The test will pick up where student left off. • The student's test and responses are linked to their MARSS number, not to the session code.

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Training Test Monitors

• Determine Test Monitor Tasks Turn on student computers & login using

• username: air and password: air Click on on student's desktop Login students using MARSS # and first name as it

appears on CAMPUS or AIR Student Information

• Test Session Monitoring Creating a session Approving students to begin their tests Troubleshooting

• Review Test Monitor Directions

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Training Test Monitors• Test Session Security

Provide student MARSS numbers and first name as it is on CAMPUS/AIR

MARSS numbers are secure information and must be collected and shredded

Maintain test security during entire test session

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Training Test MonitorsDistrict Policies & Procedures

• What are the procedures for starting and ending the testing sessions?

• What is the policy regarding a student who may need additional testing time?

• What is the policy regarding students when they have finished testing (e.g., return to class, read a library book)?

• What is the policy for restroom breaks and illness?

• What is the policy for fire drills or weather-related issues?

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Install the new secure browser on student computers

• AIR Secure Browser 6.2 - - NEW! Must be installed on student computers

Replaced by….X

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Install the new secure browser on student computers, cont.

To install A.I.R. Secure Browser 6.2 icon, login to each student computer with:Username: airPassword: air

Wait…then look for the icon on the student desktop.This could take a few minutes (5-10?).

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Run diagnostic test for your labon one of the student computers

Run Diagnostic

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Diagnostic Screen

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SAC Check List___Install the new secure browser on the student computers

___Run System Diagnostics from one student login screen within the secure browser - one computer, one time

___Know your username (email address) and password

___Create user accounts for Monitors & data entry personnel

___SAC, monitors & data entry personnel MUST complete the online Non-Disclosure agreement

___Create class lists with student names and MARSS numbers from AIR TIDE or CAMPUS

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WEB ADDRESSESMinnesota Assessments Portal (AIR)http://www.mnstateassessments.org/

SAC’s ‘Gateway’ Site to all assessment tasks using AIR

REA Test Coordinator Sitehttp:www.rea.spps.org/Test_Coordination2.html

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DISTRICT ASSESSMENT COORDINATORS (DACs)

Robin LaneOffice: 651-767-8257Cell: 651-335-3594E-mail: robin.lane@spps.org

Michael WirtzOffice:651-632-3776Cell: 651-261-0045E-mail: michael.wirtz@spps.org

Rennie ZimmerOffice: 651-632-3777Cell: 612-281-3753E-mail: rennie.zimmer@spps.org

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