Scholarships for Disadvantaged Students (SDS) February 6, 2020

HRSA-20-006 Technical Assistance Call Health Careers Pipeline Branch Division of Health Careers and Financial Support (DHCFS) Bureau of Health Workforce (BHW) Health Resources and Services Administration (HRSA)

Agenda

• Overview

• Eligibility

• Funding Considerations

• Summary of Funding

• Application Content

• Review Criteria

• Award Notice

• Post Award

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Legislative Authority

Scholarships for Disadvantaged Students Program

• Established by the Disadvantaged Minority Health Improvement Act of 1990 (P.L. 101-527).

• This program is authorized by Section 737 of the Public Health Service Act (42 U.S.C. 293a).

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Legislative Requirements

• Scholarships may be expended only for tuition expenses, other reasonable educational expenses and reasonable living expenses (administrative costs are not allowed)

• At least 16 percent of the SDS funding will be designated for schools of nursing as required by the Public Health Service Act Section 740(a).

• Preference to students for whom the costs of attending schools would constitute a severe financial hardship

• Must be currently carrying out a program for recruiting and retaining students who are members of racial and ethnic minority groups

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Purpose

This program promotes diversity among the health professions by providing awards to eligible health professions and nursing schools, for schools to provide scholarships to students from disadvantaged backgrounds who have demonstrated financial need and are enrolled full-time in a health profession or nursing program.

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Goals and Objectives

SDS Program aims to increase the:

• Number of graduates practicing in primary care • Retention of full-time students from disadvantaged backgrounds

including students who are members of racial and ethnic minority groups, and

• Number of graduates working in Medically Underserved Communities (MUCs).

Objectives

• Improve distribution, diversity, and supply of primary care providers • Improve and strengthen the health profession and nursing

workforce • Improve quality and access to healthcare to individuals in MUCs.

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Eligibility Criteria

Eligible Program Disciplines:

Medicine DentistryOptometryPodiatryPharmacyVeterinaryPhysical TherapyChiropracticBehavioral and Mental Health Public Health Allied Health NursingPhysician Assistant (Graduate)

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Eligibility Criteria

For-profit nursing and physician assistant schools are eligible to apply under the SDS Program. All other applicants must be public or non-profit private schools. Domestic faith-based and community-based organizations, tribes, and tribal organizations are eligible to apply if all other eligibility requirements are met.

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Scholarships for Disadvantaged Students

Eligibility Requirements:

• For the most recent three-year period, at least 20 percent of the school’s full-time enrolled students and graduates must be from disadvantaged backgrounds.

Newly established schools are not subject to the three years of data requirement. Newly established schools are required to provide at least two years of student enrollment (9/1/17-6/30/19) and at least one year of graduation data that demonstrates at least 20 percent of the total enrollment and graduates are from disadvantaged backgrounds.

• Applicants must be carrying out a program to recruit and retain students from disadvantaged backgrounds, including racial and ethnic minority groups.

• All institutional programs must be accredited by the recognized, major accrediting body for each specific health discipline. If not, the institution must be accredited by the relevant accrediting body recognized by the U.S. Department of Education

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Scholarships for Disadvantaged Students

Additional Requirements:

• Multiple applications from an organization with the same Dun and Bradstreet Data Universal Numbering System (DUNS) are allowable; however, only one application may be submitted per one health profession degree program

• A maximum of three applications per institution may be funded.

• Collaborative proposals are not allowed.

• Must obtain National Provider Identifier numbers to aid long-term assessment of the program’s impact

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Scholarships for Disadvantaged Students

The SDS program gives funding priority to health professions and nursing schools that have at least:

• 15 percent of underrepresented minorities enrolled full-time for the discipline for which the school is applying (the definition for use in calculating this priority point is contained within the HRSA Workforce Glossary, please see the link on page 4 of the NOFO).

• 15 percent of their graduates practicing in primary care.

• 10 percent of their graduates working in medically underserved communities.

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Scholarships for Disadvantaged Students

Beneficiary Eligibility

• Enrolled or accepted for enrollment at an eligible health professions or nursing school as a full-time student in a program leading to a degree in a health profession or nursing.

• From a disadvantaged background (economically OR educationally/environmentally)

• Demonstrate financial need

• U.S. citizens or lawful permanent resident of the U.S, the District of Columbia, the Commonwealth of Puerto Rico, the Northern Mariana Islands, the U.S. Virgin Islands, Guam, American Samoa, the Republic of Palau, the Republic of the Marshall Islands or the Federated States of Micronesia.

• Maintain good academic standing as defined by the institution

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Scholarships for Disadvantaged Students

General Requirements for Calculating Financial Need:

• Use Needs Analysis procedure approved by the Department of Education

• Parental income must be used to determine a student’s financial need in all cases except where the student is considered independent by being at least 24 years old and not listed on his/her parents’ income tax for at least three or more years

General Requirements for Calculating Cost of Attendance:

• Total amount it will cost a student to go to college

• Tuition and fees

• Room and board

• Allowances for books, supplies and transportation

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Scholarships for Disadvantaged Students

When Calculating Total Scholarship Participant Support Costs:

• Use the three year average for “Total Full-Time Disadvantaged Background Enrollment by Class Year for Students in your Program” (from section D in the Program Specific Form)

Multiplied by:

• The three year average student financial need as calculated via the Free Application for Federal Student Aid (FASFA) for those reported in the bullet above, not to exceed the cap of $40,000 per student award per year.

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Scholarships for Disadvantaged Students

Calculating Total Scholarship Participant Support Costs example:

• Average Total Full-Time Disadvantaged Background Enrollment = 20 • Average student financial need = $15,000

20 Students x $15,000 = $300,000

• Budget Request would equal $300,000 per year

Summary of Available FY 2020 Funding

5-Year Project July 1, 2020 to June 30, 2025 Period

Anticipated Estimated 79 Awards # of Awards

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Summary of Available FY 2020 Funding

Total Annual Budget Estimated $48.2M per year

Award Ceiling per Estimated up to $650,000 per year Applicant per awardee

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Funding Restrictions

• Indirect costs are not allowable (scholarships only)

• Administrative costs and child care expenses are not allowable.

• Awards to support projects beyond the first budget year will be contingent upon Congressional appropriation, satisfactory progress in meeting the project’s objectives and a determination that continued funding would be in the best interest of the Federal government.

• Up to $650,000 per award

• Scholarships must be half the cost of the annual tuition up to $40,000

• Scholarships may not exceed a recipients cost of attendance or financial need

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Project Abstract

• A brief overview of the project as a whole • Specific, measurable objectives that the project will

accomplish • How the proposed project will be accomplished, i.e., the

"who, what, when, where, why and how" of a project • Identification of the Program Discipline for which you are

applying • If applicable, identify the clinical priorities (opioid abuse,

mental and behavioral health) that will be addressed by theproject

• Single-spaced and limited to one page in length • Name of School, State

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Project Narrative

Use the following section headers for the Project Narrative:

• Purpose and Need

• Response to Program Purpose a. Work Plan b. Methodology/Approach c. Resolution of Challenges

• Impact a. Evaluation and Technical Support Capacity b. Project Sustainability

• Organizational Information, Resources, and Capabilities

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Project Narrative Purpose and Need: Brief statement of the purpose of the proposed project:

- Describe commitment to the education of students from disadvantaged backgrounds, including underrepresented minorities (URM’s) (includes three year trend data and current recruitment and retention activities already in place)

Underrepresented minorities means, with respect to a health profession, racial and ethnic populations that are underrepresented in the health profession relative to the number of individuals who are members of the population involved. Asian individuals shall be considered by the various subpopulations of such individuals (other than Chinese, Filipino, Japanese, Korean, Asian Indian, or Thai).

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Project Narrative Purpose and Need: Brief statement of the purpose of the proposed project:

• Applicants who wish to include sub-populations of Asian American student data in their calculation for priority points, should submit the student information as an attachment.

Asian subpopulations (other than Chinese, Filipino, Japanese, Korean, Asian Indian, or Thai). https://www.aamcdiversityfactsandfigures2016.org/report-section/section-2/ - Acceptable data source for calculating Asian subpopulations

Note: Applicants should only include an attachment if the addition of the subpopulation students will qualify them for at least 1 priority point.

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Project Narrative Purpose and Need: Brief statement of the purpose of the proposed project:

- Describe commitment to increasing the number of graduates who practice as primary care providers.

- Describe commitment to increasing graduates working in MUC’s.

- Describe how strategic partnership activities would be encouraged. (includes connection to the HRSA Health Workforce Connector)

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Project Narrative Response to Program Purpose: Work Plan

Strategies, activities, methods, or steps to achieve each of theactivities proposed in the Methodology section (below):

• Activities • Timeline and staff • Support and collaboration • Goals of the project (including objectives and sub-objectives) • Anticipated impact and contingency plans for

expected obstacles • Resources, key staff, and personnel responsibilities for

program activities • Proposed evaluation outcome measures

A link for a sample Work Plan provided in the NOFO (page 21)

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Project Narrative Response to Program P urpose: Methodology/Approach

• Describe the project objectives that will be used to meet each of the program requirements and expectations of this notice of funding opportunity

• Describe the proposed recruitment and retention activities for students from disadvantaged backgrounds, including members of racial and ethnic minority groups

• Describe how your school will increase educational support and training opportunities for students from disadvantaged backgrounds, including URM’s and encourage students to enter primary care and serve in MUCs.

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Project Narrative

Response to Program Purpose: Methodology/Approach In the proposal, the applicant must address the following:

• Describe how gaps in recruitment and retention will be addressed to further the goals of the program

• Propose retention supports • Describe proposed activities that provide educational/clinical services

preparation • Describe activities to ensure adequate instruction regarding MUC and URM

populations • Demonstrate opportunities for training and employment in MUCs

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Project Narrative

Response to Program Purpose: Methodology/Approach In the proposal, the applicant must address the following:

• Describe how proposed plan will increase URM students graduation, increase graduates practicing in primary care, and increase graduates working in MUCs

• Describe the proposed SDS funding disbursement strategies and processes

The methodology components should also be summarized in a logic model

• One-page diagram that presents the conceptual framework for a proposed project and explains the links among program elements.

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Project Narrative

Logic Model Resources

Information on developing logic models can be found at the following website: https://www.cdc.gov/eval/tools/logic_models/index.html

Information on how to distinguish between a logic model and work plan can be found at the following website: https://www.cdc.gov/eval/tools/programmanagement/index.html

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Project Narrative Impact: Evaluation and Technical Support Capacity

A plan for the program evaluation must address:

• Monitoring and evaluating the progress and outcomes associated with the proposed project

• Provide outcomes of implemented activities and curriculum, and progress toward meeting grant goals and objectives

• Describe the systems and processes that will support your organizations collection of HRSA’s performance measurement requirements for this program.

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Project Narrative Impact: Evaluation and Technical Support Capacity

A plan for the program evaluation must also address:

• Evaluation plan that achieves performance improvement that must, at a minimum, incorporate a rapid cycle quality improvement (RCQI) method to assess and monitor program objectives and make adjustments as needed to improve program outputs and outcomes over the project period

• Describe your capacity to collect and report data regarding the program on an annual basis

• Document the procedure for assuring data collection, management, storage and reporting of National Provider Identifiers (NPI)

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Project Narrative Impact: Project Sustainability

Sustainability plan must include:

• A description of specific actions that will be taken after the period of federal funding ends:

Description of specific actions to: (a) Highlight key elements of the grant projects, e.g.,

training methods or strategies, and best practices (b) Obtain future sources of potential funding (c) Provide a timetable for becoming self-sufficient

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Project Narrative Organizational Information, Resources and Capabilities

The applicant should provide the following information:

• Applicant organization’s current mission, structure, scope of current activities and an organizational chart

• Information on the program’s resources and capabilities to support provision of up-to-date information on culturally and linguistically competent health care, and health literacy services

• Staffing plan, job descriptions for key faculty/staff, and biographical sketches (Attachment 2)

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Attachments The following items are required to complete the content of theapplication:

Attachment 1: Work Plan (Required) Attachment 2: Staffing Plan and Job Descriptions for Key Personnel and

Biographical Sketches (Required) Attachment 3: Letters of Agreement, Memoranda of Understanding

(MOU), and/or Description(s) of Proposed/ExistingContracts (project-specific)

Attachment 4: Project Organizational Chart (Required) Attachment 5: Tables, Charts, etc. Attachment 6: Maintenance of Effort Documentation (Required) Attachment 7: Request for Funding Priority (as applicable) Attachment 8: Accreditation Documentation (required) Attachment 9: Other Relevant Documents (as applicable)

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Biographical Sketches • Biographical Sketches must be uploaded under attachment 2 not the SF-424

RESEARCH & RELATED Senior/Key Person Profile form

• Biographical Sketches must include • Senior/key personnel name • Position Title • Education/Training • Section A (required) Personal Statement. • Section B (required) Positions and Honors • Section C (optional) Peer-reviewed publications or manuscripts in press • Section D (optional) Other Support

• In addition, each biographical sketch must include; • Project Role • Organization name • Department • Address • Phone number • Fax number • Email

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HRSA-20-006 Application Review Criteria

Criterion

1 Purpose and Need (30 points)

2 Response to Program Purpose (25 points) • Work Plan (8 points) • Methodology/Approach (9 points) • Resolution of Challenges (8 points)

3 Impact (25 points) • Evaluation and Technical Support Capacity (10 points) • Project Sustainability (15 points)

4 Organizational Information, Resources and Capabilities (10 points)

5 Support Requested (10 points)

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Crosswalk This table provides a bridge between the narrative language and where each section

falls within the reviewcriteria.

Narrative Section Review Criteria

Purpose and Need (1) Purpose and Need Response to Program Purpose: (2) Response to Program Purpose (a) Work Plan (a) Work Plan (b) Methodology/Approach (b) Methodology/Approach (c) Resolution of Challenges (c) Resolution of Challenges Impact: (3) Impact: (a) Evaluation and Technical Support Capacity (a) Evaluation and Technical Support Capacity (b) Project Sustainability (b) Project Sustainability

Organizational Information, Resources and (4) Organizational Information, Resources and Capabilities Capabilities

Budget and Budget Narrative (5) Support Requested

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Objective Review and Selection Process

• The Division of Independent Review (DIR) is responsible for managing objective reviews within HRSA.

• Applications will receive an objective and independent review performed by a committee of external experts qualified by training and experience.

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Objective Review and Selection Process

FY 2020 Objective Review

Each SDS Program applicant should consider recommending individuals who are familiar with the SDS Program, but not currently employed by one and are free of any other potential conflict of interest, to serve as a reviewer for the FY 2020 competitive cycle.

Apply to become a HRSA grant reviewer at: http://www.hrsa.gov/grants/reviewers/index.html

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Funding Considerations

Section 740(a) of the PHS Act requires HRSA to distribute at least 16 percent of the SDS program funding to nursing schools

Up to 25 percent of available funds will be designated for graduate programs in behavioral and mental health

Up to 25 percent of available funds will be designated for schools of allied health

No less than $2,500,000 of the funding will be awarded for the purpose of educating midwives to address the national shortage of maternity care providers, and specifically to address the lack of diversity in the maternity care workforce

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Award Notices

• Each applicant will receive a summary of strengths and weaknesses of the application.

• The Notice of Award (NoA) is sent to the applicant’s Authorized Organization Representative (AOR) prior to the award start date.

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Application Format/Process

Applications must be submitted electronically through • http://www.grants.gov

Obtain a Data Universal Numbering System (DUNS) number • http://www.dnb.com/duns-number.html)

Register with the System for Award Management (SAM) • https://www.sam.gov

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Application Format/Process

• Identify the organization’s E-Business Point of Contact (E-Biz POC)

• Register and approve an Authorized Organization Representative (AOR)

• Obtain a username and password from the grants.gov Credential Provider

• Refer to and read the Grants.gov Applicant User Guide http://www.hrsa.gov/grants/apply/applicationguide/sf424rrguidev2.pdf

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Application Format/Process

• 70 page limit application when printed at HRSA

• Includes abstract, project and budget narratives, and attachments (e.g. bio-sketches, accreditation documentation, proof of non-profit status etc.)

• Standard Forms ( e.g. SDS Program Specific Form)

• Scholarships for Disadvantaged Students Program Specific Data Forms Instructions https://www.grants.gov/web/grants/forms/r-r-family.html

• HRSA’s Electronic Submission Application Guide http://www.hrsa.gov/grants/apply/applicationguide/sf424rrguidev2.pdf

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Application Format/Process Midwife Applicants • ALL Non-nursing accredited midwifery programs please select the

Nursing DIPLOMA option on the SDS Program Specific form from the discipline dropdown box.

• ALL Nursing accredited midwifery programs please select the applicable Nursing degree option on the SDS Program Specific form from the discipline dropdown box.

Accreditation • Accreditation expiration dates entered in the SDS Program Specific

form must be after 7/1/YYYY of the current FY for which you are applying. If the date is prior, please enter 7/1/YYYY in the field and email the program office at sdsprogram@hrsa.gov to provide accreditation expiration details and justification.

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Logistics

How can I access the PowerPoint slides from today’s call?

• If you would like a copy of today’s presentation, please download them from the File Share Area of your screen (bottom right-hand corner of your screen).

• For instant replay of today’s call: (available one hour after webinar)

• Dial-in: 888-296-6948 • Passcode: 2620 • Replay Expires: MAY-06-20 11:59 PM (CT)

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Next Technical Assistance Call

Date: February 20, 2020 2:00pm (EST)

• Dial-in: 888-455-2923 • Passcode: 8103807

Questions must be submitted prior to the call atSDSProgram@hrsa.gov

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Contact Information

Denise Sorrell Senior Public Health Analyst Division of Health Careers and Financial Support Bureau of Health Workforce (BHW) Health Resources and Services Administration (HRSA) Email: SDSProgram@hrsa.gov Web: bhw.hrsa.gov

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Contact Information

Curtis Colston Grants Management Specialist Division of Grants Management Operations Health Resources and Services Administration (HRSA) Email: CColston@hrsa.gov

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Questions

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