Scanning & document management
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Scanning & Document Managementg g
EWORKS Consultants Co., Ltd.,
Registered Office : 17/19 Moo-10, Monthon 3, Nongkhangplu, Nongkhaem, Bangkok – 10600 THAILAND
Sales Office :35, Tawewatthana Road, Nongkhangplu, Nongkhaem, Bangkok - 10160 THAILANDTel: 02-421-8986HP : +66 844 23 9945HP : +66 844 23 9945,http://www.eworkscorp.net
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O iOverview
Scanning (optional scanning component)
• Kodak capture technology• Outsourced scanning services• High volume scanning
Document ManagementDocument Management• Web based document management
Multi document format support• Multi-document format support• Low cost, quick ROI, Server licensing,
unlimited usersunlimited users
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Go GREEN Go PaperlessGo GREEN = Go Paperless
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Wh d I d thi ?Why do I need this ?
• Do you generate lots of paper documents every day ? • Do you want to search data within these documents ?• Do you want to access such documents easily over your intranet ?• Do you want to access such documents easily over your intranet ?• Do you want to free up office space ?• Do you want to reduce you daily running costs of using paper ?• Do you want to implement a green technology ?
If you answered YES to any one question above, Read ON …
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K d k C t PRO E S iKodak Capture PRO : Easy ScanningElectronic Paper based High speed Scanning Electronic Documents
Paper based Documents
High-speedScanner*
Scanning Result
DUPLEX Mode- 40 ppm- 80 ipm
Metadata
- 80 ipm
DUAL STREAMMode –- 40 ppm Metadata- 160 ipm
Scanned E-Doc
* Scanner speeds shown are MINIMUM, they go up higher models
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S i V l D t b l kScanning Value : Database lookup
Scanned document data can be looked up against a database to extract related data. Scanned document data can be looked up against a database to extract related data. Example – Scan – INVOICE NUMBER, get Invoice Item Details.
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S i V l A t d t filiScanning Value : Auto document filingAuto analyse user Auto-analyse user dropped documents
KODAKCapture PRO
Feed Auto-exportAutoE-doc filing
Auto-exportData to XpressDOCS
User generatedDocument
Document Data
p
User
Document
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: Simple Document Management
StoreRetrieveSearchSea cCheck in – outIndexReviseDocument CartDownloadZip-DownloadEmailShareCopyAnd much more…
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D t A C t lDocument Access ControlEngineering
Production
1 : M
Document NumberDepartmentControl ManagerInternal / External
Customer
1 : 1 1 : M Engineering
User User RoleCustomer Service
Class 1
1 : M
ViewReviseUploadDropPurge
ViewCopyShareLInkCheck in / outU l dClass 2Purge
Add FolderUploadReviseDownload
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B i U it S tiBusiness Unit SeparationM l i Multi-company setupRoot folder assignment for each business unit
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St D t TStorage - Document Types
• Category for • Category for document types
• Control department • Control department wise document storagestorage
• Control document numberingnumbering
• Control document ownershipownership
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Document Types Assignment Document Types Assignment
Setup with Type ownership Setup with Type ownership Document Types control document numbering, multi-document sets and internal / external control separation
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St D t ClStorage – Document Class
• Access Class for • Access Class for document security
• Control document • Control document handling
• Allows same • Allows same document to be handled differentlyhandled differently
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Storage –Document ClassStorage –Document Class
Setup document level permission controlA / P i i t l ti t d t l l k l Access / Permission control separation at document level works along with role permissions at User Role level
*xpressdocs uses certain server side components to utilize document level permission control. However, use of the application is possible without these components as well with reduced control over file view and file these components as well, with reduced control over file view and file download permissions.
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User AccessUser Access
User access to the document repository is available through a simple browser based interfacebrowser based interfaceNo third party client-side components required to access
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Customized Document AccessCustomized Document AccessXpressdocs UI is customized for its users (highlighted areas below)-
Additional document access Additional document access Data integration with external systems such as ERP, Product Control
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D t R i i & C t lDocument Revision & ControlXpressdocs allows complete control over document revisions by-Xpressdocs allows complete control over document revisions by
Create unlimited document revisionsDocument class members are automatically notified of pending reivision
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D t UtilitiDocument UtilitiesTools & Utilities that makes xpressdocs user-friendlyTools & Utilities that makes xpressdocs user friendly
Add multiple documents to cart and download and download as ZIP fileUser download can be controlled as number of files / data limit
Complete user activity audit trail and file-download audit trail available in admin panel
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Document UtilitiesDocument UtilitiesTools & Utilities that makes xpressdocs user-friendly
Fully integrated outlook-styled internal messaging system which Fully integrated outlook styled internal messaging system which users can use for – Internal messaging, Automated alerts regarding document revision, check-in/out etc.
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Data Audit TrailsData Audit TrailsAudit trails to show user & document download logs
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M lti f t C bilitiMulti-format Capabilities
Supports a variety of popular document formats making it a ready to use
ts*
s
Supports a variety of popular document formats, making it a ready-to-use format. *some formats require additional component use
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Additi l I f tiAdditional InformationPRODUCT DEVELOPMENT - We have a continuous product enhancement roadmap for which we are currently working on providing additional features –
Create customized document metadata depending on document typesCreate electronic document generation such as – legal contracts / tendersCreate electronic document generation such as legal contracts / tendersImproved UI for easier document access for users.
CURRENT CLIENTELE –Manufacturing Trading businesses in Thailand & IndonesiaManufacturing, Trading businesses in Thailand & Indonesia
LICENSING –xpressdocs is provided under server-based licensing mechanism – with
unlimited access to users.
TECHNOLOGY –xpressdocs uses the Microsoft.net 3.5 framework and users SQL Server 2005+ xpressdocs uses the Microsoft.net 3.5 framework and users SQL Server 2005
as its database
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Thank You
For more information on our solutions and services, please contact -contact
Keson KunthasenKeson KunthasenSales & Marketing Manager
EW k C lt t C LtdEWorks Consultants Co., Ltd.35, Tawewatthana Road, Nongkhangplu, NongkhaemBangkok - 10160 THAILANDTel: 02-421-8986
66 8 23 99HP : +66 844 23 9945Email : [email protected] URL : http://www.eworkscorp.net
SAP C l i S f D l D M SAP Consulting | Software Development | Document Management