Scan Strategy

Scan Scenario 1 - All

• Practical in small practices/implementations (thin charts)

• All documents immediately available in EMR

• No paper chart

• Work effort/cost is exponential

• Effort spent on documents/charts which may never be used

Scan Scenario 2 – Scan from Go Live Forward

• No upfront cost/work effort

• No effort spent on patients who don’t return

• No effort spent on documents which aren’t referenced

• Paper chart still exists for short-mid future

• No immediate benefit from information at Go-Live being accessible

Scan Scenario 3 – Schedule Scanning

• Schedule Patients eCharts have immediate accessible documentation

• Effort minimized to only scan charts of patient who are returning

• No information readily available for 1st visit unscheduled patients

• Additional work effort prior to Go-Live in pulling charts

Filing Scenario 1 – Scan All, File all to Document Type

• Every document is in the EMR filed under the paper document title

• Information more easily referenced

• No consensus of tabs necessary amongst practices

• Less build setup time per practice

• Chart Structure is enterprise wide

• Takes scan staff more time to file

Filing Scenario 2 – Scan All, Partial Document Filing

• Minimizes work effort• Frequently reference

documents are easily accessible

• Documents that aren’t filed to document level can always be filed to document level later

• Documents that aren’t expected to be referenced aren’t filed to the document title initially

How Bar Coding Can Help – Future Documents

• Filing to document type is automatic based on bar code

• Master forms and master documents can include bar code

• Consideration – bar codes need to be implemented on forms

How Bar Coding Can Help – Existing Documents

• Practices can choose what documents they bar code

• Document type filing is automatic to the scan process for documents that are stickered

• Frequently referenced documents are immediately available upon Go-Live

• Cost and effort to sticker existing documents

• Documents that practice choose not to bar code will have to be filed manually