SBI INFRA MANAGEMENT SOLUTIONS PVT LTD (WHOLLY …€¦ · Hyderabad – 500 095 INVITES ... SBIIMS...

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RATE CONTRACT TENDER FOR BATTERIES Signature of the applicant with seal Page 1 of 15 SBI INFRA MANAGEMENT SOLUTIONS PVT LTD (WHOLLY OWNED SUBSIDIARY OF SBI) Ground floor, SBI LHO Campus, Bank Street, Koti, Hyderabad 500 095 INVITES RATE CONTRACT TENDER FOR SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF 26AH/ 42AH/ 65AH/ 75AH/ 100AH/ 120AH/ 150AH SMF (VRLA TYPE) BATTERIES THROUGH E- PROCUREMENT (E-REVERSE AUCTION) FOR BRANCHES/OFFICES IN THE STATE OF TELANGANA UNDER HYDERABAD CIRCLE The Senior Vice president, SBI Infra Management Solutions Pvt. Ltd. Ground Floor, SBI LHO Campus, Bank Street, Koti, Hyderabad 500 095 040- 23466343/48; NIT NO 244/18 DATE 08.11.2018

Transcript of SBI INFRA MANAGEMENT SOLUTIONS PVT LTD (WHOLLY …€¦ · Hyderabad – 500 095 INVITES ... SBIIMS...

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RATE CONTRACT TENDER FOR BATTERIES

Signature of the applicant with seal Page 1 of 15

SBI INFRA MANAGEMENT SOLUTIONS PVT LTD (WHOLLY OWNED SUBSIDIARY OF SBI)

Ground floor, SBI LHO Campus, Bank Street, Koti,

Hyderabad – 500 095

INVITES

RATE CONTRACT TENDER FOR

SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF 26AH/ 42AH/ 65AH/ 75AH/ 100AH/ 120AH/ 150AH SMF (VRLA TYPE) BATTERIES THROUGH E-

PROCUREMENT (E-REVERSE AUCTION) FOR BRANCHES/OFFICES IN THE STATE OF TELANGANA UNDER HYDERABAD CIRCLE

The Senior Vice president, SBI Infra Management Solutions Pvt. Ltd.

Ground Floor, SBI LHO Campus, Bank Street, Koti,

Hyderabad – 500 095 040- 23466343/48;

NIT NO 244/18

DATE 08.11.2018

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NOTICE INVITING TENDER (NIT)

SBIIMS invites rate contract tender from Manufacturers/ distributors/ dealers of M/s. Amar raja, M/s. Exide, M/s. Rocket (Korean Make) and M/s. Panasonic makes for supply, installation, testing and commissioning of 26ah/ 42ah/ 65ah/ 75ah/ 100ah/ 120ah/ 150ah SMF (sealed maintenance free) batteries through e-procurement (e-reverse auction) for branches/offices in the state of Telangana under Hyderabad circle. Vendors’ having offices and service facilities in Hyderabad / Secunderabad is mandatory and preferable at Nalgonda, Warangal & Nizamabad in the Telangana state.

1. Scope of the work Supply, Installation, testing and commissioning of 26ah/ 42ah/ 65ah/ 75ah/ 100ah/ 120ah/ 150ah SMF (sealed maintenance free) VRLA (Valve Regulated Lead Acid batteries of 20 HR rated capacity electrolyte in paste form are accepted) of M/s. Amar raja, M/s. Exide, Rocket (Korean Make) and M/s. Panasonic make to SBI Branches and Offices in various cities across the Telangana state. Providing technical support under warranty period for batteries and allied equipments.

2. Cost of Tender Documents

Rs.1,000/- (Rupees One Thousand Only) DD drawn in favour of “SBI Infra Management Solutions Pvt. Ltd, Hyderabad”.

3. EMD (earnest Money Deposit)

Rs. Fifty thousand (50,000) only DD drawn in favour of “SBI Infra Management Solutions Pvt. Ltd, Hyderabad”.

4. Initial Security Deposit Rs.2,00,000/- (including EMD) to be deposited by the successful bidders after e reverse auction. The same will be converted to BG at a later date.

5. Date and Time for issue of forms

From 12-11-2018 to 04-12-2018 up to 3:00PM

6. Date and time of Pre-bid meetings at our Office:

27-11-2018 Up to 3:30PM Prior to pre bid meeting any clarifications can be sought through mail to [email protected];

7. Last date and time of submission of Bid

04-12-2018 Up to 3:00PM

8. submission of Technical Bid physically at:

SBI Infra Management Solutions Pvt. Ltd. Ground Floor, SBI LHO Campus, Bank Street, Koti, Hyderabad – 500 095

9. Contact person /telephone no/email address.

Contact: Asst.Vice President. 040- 23466343/48. “[email protected];

10. Online e-reverse auction will be conducted from

the technically qualified vendors

through online portal:

“https://etender.sbi” .Through our e tendering consultant e-Procurement Technologies Ltd. | AuctionTiger |

www.auctiontiger.net | www.procuretiger.com , B-705, Wall Street -

II, Opp. Orient Club, Ellisbridge, Ahmedabad – 380006, State Gujarat, India E:[email protected] | D: +91 79 68136815/6824 | M: +91 9879996111

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11. Validity Period of Empanelment

I) Three years for the Vendor’s Empanelment, subject to yearly review.

II) One year for the rate contract (From the date of Finalization subject to further

extension as per the requirement of the bank)

12. Minimum Average Annual Turnover for last 3 years

Not less than 30 lakhs from the sale of battery only.

13. Terms of payment of Bills

i. No advance is payable. ii. On receipt of complete materials at the site 80% of

cost will be paid after recommendations by SBIIMS.

Further 15% will be paid on completion of Testing, commissioning and installations. 5% will be released on completion of warranty period of three years or against a suitable Bank guarantee of equal amount and period.

14. Eligible Taxes A) Income Tax will be deducted at source as per Govt. Guidelines. B) Reimbursement of GST will be made only on submission of proper GST invoice as per applicable GST provision. The contractor should comply with the following;

1. Contractor should have GST Registration Number 2. Invoice should specifically/separately disclose the

amount of GST levied at applicable rate as per GST provision

3. In case of Correction in the bills after scrutiny, contractor should submit fresh bills for payment

4. Contractor should timely file his GST return in accordance with GST provisions to enable the bank to claim the credit of GST paid to the contractor

5. The GST Number of State Bank Of India For Telangana State -36AAACS8577K1ZQ

15. Electronic Payment Payment shall be made by way of Electronic fund transfer and the bill will be paid by LHO / Branches /Offices. Firm should furnish details of the bank, a/c no, IFSC code.

16. Warranty 3 years from the date of commissioning of battery and all other equipments supplied by the bidder.

In case the date of submission of bid is declared as a holiday, the bids can be submitted on the next working day at the same time.

SBIIMS has the right to accept/reject any/all bid without assigning any reasons.

Technical Bid to be submitted physically at Our Office. Online e-reverse auction will be

conducted from the technically qualified vendors through online portal.

SR. VICE PRESIDENT, SBIIMS PVT. LTD

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CRITERIA FOR PRE-QUALIFICATION The following are the Mandatory eligibility conditions:

1. Supply, Installation, testing and commissioning of 26ah/ 42ah/ 65ah/ 75ah/

100ah/ 120ah/ 150ah SMF (sealed maintenance free) VRLA (Valve Regulated

Lead Acid) batteries of 20 HR rated capacity electrolyte in paste form are

accepted.

2. Battery should not be more than two months old at the time of supply.

3. The SMF battery Manufacturers/ Distributors/ Dealers of M/s. Amar raja, M/s.

Exide, M/s. Rocket (Korean Make) and M/s. Panasonic only will be considered.

The Vendor has to submit the proof.

4. The applicant should have sufficient number of technical and administrative

employees, and service setup for after sale service.

5. The applicant should submit a list of employees with contact details.

The applicant should be registered with other organizations like PSU/ Govt.

Dept. /Semi Govt. Dept. / Nationalized Banks.

6. The firm should be minimum 5 years old as on 1st November, 2018.The copy of

company’s certificate of registration should be enclosed.

7. The applicant must have valid PAN and GST No.

8. The applicant should have supplied similar rated capacity in PSU/ Nationalized

Bank’s/ State and Central Govt. Organizations/ Insurance companies. The work

order must be in the name of the applicant and not through the dealers. The

applicant must submit the completion certificate and order copies from clients.

7. Minimum average annual turnover of last three years ending as on 31.03.2018

must not be less than Rs.30 lakhs from the sale of batteries only. The sale

proceeds of other equipments shall not be considered.

8. The firm must have valid ISO certification .In case of a dealer/ distributors the

principle should have the ISO certification.

9. The applicant must have a full fledged office and service centers in Hyderabad/

Secunderabad is mandatory and preferably at Nalgonda, Warangal &

Nizamabad with technically qualified service technicians to provide prompt

services.

10. The applicant must have a valid digital certificate.

11. Open Circuit Voltage of all the batteries shall be recorded before installation and

same to be submitted with installation report without which no payment will be

released.

12. BUYBACK: the Vendors should have valid license for buy back of old batteries

UNDER TAKING BY THE VENDOR:

1. We have read and understood the Press notice, Pre-qualification Notice & this

Application form along with Annexure and my/our firm fulfills the eligibility

described in the Pre-qualification Notice.

2. We are authorized to sign and submit these documents for pre-qualification.

3. We understand that if any stage it is found / noticed by the Bank that any

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information thus provided by us is untrue / incorrect partly or fully and in case of

receipt of adverse / unsatisfactory report from other clients / Bankers, the

SBIIMS may not consider our application and / or may de-list us and / or may

take any appropriate action against us.

4. We also understand that partly / wrongly filled application and / or applications

not on prescribed pro-forma and or applications not accompanying relevant

documents / enclosures / annexed documents are liable to be summarily

rejected by the Bank.

5. We understand that this is merely an application & does not entitles me /us to

be necessarily pre-qualified by the Bank and Bank reserves the right to reject all

and / or any application without assigning any reason whatsoever.

6. We hereby confirm and certify that the information given above is correct and

true and the enclosures annexed herewith are genuine to the best of my / our

knowledge.

Interested and eligible firms may submit the applications dully filled with self attested copies of all the necessary certificates and documents in a sealed envelope superscripted with legend “Application for Empanelment of BATTERY VENDORS FOR SBI, HYDERABAD CIRCLE” to the undersigned on or before the stipulated date and time. The Bank reserves the right to accept or reject any or all applications without assigning any reason thereof. Date: Place:

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RATE CONTRACT TENDER FOR

SMF BATTERY MANUFACTURERS/ DEALERS/ DISTRIBUTORS OF 26AH/ 42AH/

65AH/ 75AH/ 100AH/ 120AH AND 150AH CAPACITIES FOR SBI OFFICES &

BRANCHES IN THE STATE OF TELANGANA UNDER HYDERABAD CIRCLE.

S No PARTICULARS TO BE FURNISHED BY THE TENDERER

1 Name of Tenderer/Firm

2 Postal Address

3 E-mail address

4 E-mail address for communications.

5 Name, designation, address, contact number and Email of the representative of the tenderer to whom all references shall be made.

6 Year of establishment

7 Nature of the firm (Individual/Partnership/Consortium /Public/Private Ltd /Ltd. Co. /Public Sector, attach attested copy of registration & Partnership deed/ Memorandum of Association.

8 Annual Turnover (from the sales of battery) for last three years i.e. 2015-16, 2016-17, 2017-18 (enclose the proof.)

10 PAN NO (copy to be enclosed)

11 GST No. (copy to be attached)

12 Has the tenderer/firm ever been debarred by any institution for undertaking any work

13 Any other information attached by the tenderer (Details of Annexure/ page no. where its enclosed)

14 Any relatives working in Bank if yes state the Name and Designation?

Note: Please enclose separate sheets for additional information, photographs, and documents. PARTICULARS IN RESPECT OF MAJOR WORK ORDERS FOR THE LAST 3 YEARS (WORK ORDERS & WORK COMPLETION CERTIFICATE TO BE ENCLOSED)

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Sr. No

Details of project with address

Description of work executed

Name and address of the clientele

Total cost of Project

Time of completion with date

1 2 3 4 5

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NAME AND ADDRESS OF SERVICE CENTRES WITH STAFF DETAILS (Mandatory in Hyderabad/ Secunderabad, preferable in other centers)

S No City Service center with address Details of Technical staff

Name & Contact details

Designation & Qualification

1 Hyderabad

2 Secunderabad

3 Nalgonda

4 Warangal

5 Nizamabad

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2. General Conditions:

a. Vendors’ empanelled earlier by the SBI, Hyderabad Circle need to apply afresh. b. The Bank’s officials or their authorized representatives will visit manufacturing

unit(s)/factory of the vendors to assess the facilities available for manufacturing and testing of the Batteries and other infrastructures, before finalizing for empanelment. The applicant shall agree and authorize the SBIIMS/Bank to obtain the confidential report from the clients to verify the work executed by them.

c. This empanelment shall be valid for the state of Telangana under Hyderabad circle of SBI, for a period of Three years for Vendor and One year for the rate from the date of empanelment. May be extended as per the requirement of the bank. The SBIIMS/Bank may review/ update the panel during its validity period at any time(s) and may exclude/ de-list any firm from the empanelled list depending upon the instances warranting such exclusion at the sole discretion of the Bank.

d. Any Vendors de-listed earlier by the Bank are in-eligible and they need not apply.

e. SBIIMS/SBI conducts tendering in two bid form through e-tendering from the short listed empanelled vendors and no separate notification will be published in the news paper. Technically qualified vendors from e-tendering through Bank’s website ‘etender.sbi’ are only allowed to participate in e-reverse auction for the finalization of rates for batteries of various ratings through Bank’s Empanelled agency.

f. SBIIMS is not responsible for the late receipt due to postal delay, strikes or any other reasons. The incomplete application is liable to be rejected summarily.

g. In case discrepancies are found in the information submitted, the application shall be considered unsatisfactory and the tenderer will not be eligible to bid. The SBIIMS/SBI will not enter into any correspondence with tenderer except seeking clarification when necessary. The decision of the SBIIMS to accept or reject any application for pre-qualification will be final and binding on the vendors.

h. Since SMF batteries are Maintenance free, there will be no AMC agreement with the Battery vendor but, the vendor has to provide support when ever asked by the branch/ offices during the Warranty period of three years. Failing which the bank will get the work done by other agency and the expenses involved will be deducted from retention amount. This will be binding on vendor.

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Typical Technical Specifications for 26/42/65/75/100/120/150 AH SMF BATTERIES

1. Battery set A. SMF Batteries (To be installed in ventilated/ cooled rooms only)

i) Complete with self standing cubicle or cabinet ii) Make like: Exide/ Panasonic/ Amararaja (iii) Note: Only Valve Regulated Lead Acid (VRLA) type SMF batteries of 20 HR rated capacity electrolyte in paste form are acceptable. Any other type including calcium batteries are not acceptable.

Minimum VAH required as per details as under:

UPS Capacity (KVA) Minimum VAH and Back up period required

30 Minutes

60 Minutes 120 Minutes

1 1176 1980 3324

2 2364 3960 6648

3 3540 5952 9960

5 5904 9912 16608

7.5 8868 14868 24912

10 11820 19824 33216

15 17724 29736 49824

20 23628 39636 66432

25 28920 48504 97020

30 34704 58212

40 46272 77616

50 57840 97020

60 69408 116424

80 92544 155232

100 115680 194028

The Battery vendors should specify, the make of battery, they have to submit detailed literature of battery and battery manufacturers capability etc.

S No.

UPS Rating

DC Voltage Battery AH Nos. Total VAH Make

a) The back-up time at full load shall be 30 Minutes/ 60 Minutes/ 120 Minutes Note (strike out whichever is not applicable). b). Battery set details to be indicated by the supplier: i). D.C. Terminal voltage ii). No. of batteries and each battery voltage iii). Ampere-Hour capacity of each battery c). End cell voltage for cut off shall be considered as 1.75 / cell

27 If required , the third party Testing shall be carried out and certified by the manufacturer and by the agencies specified here under (a). SAMEER (b).ETDC

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(c).ERTL (d) CPRI (e) ERDA Vadodara (f) I.I.T.s (g) NITs h) National Research & Technology Consortium, Parwanoo (H.P.), i) repute Engineering colleges ( discretion with LHO) j) Regional Testing Centre ( E.R.), Govt. Of India, Kolkata, (k) SV University Tirupati/ JNTU, Hyderabad/ L D College of Engineering Ahemadabad (l) Electronics Quality Development Centre, Gandhinagar, (m) Nisaki Technology services, Bangalore as per sampling below:

Battery Rating % Sampling in lot

26AH and 42AH 25% of total supply subject to certain minimum numbers at SBIIMS

discretion

65AH and 75 AH 50% of total supply subject to certain minimum numbers at SBIIMS

discretion

100 AH and above 100% of total supply subject to certain minimum numbers at SBIIMS

discretion in presence of Bank’s Engineer at Factory.

Testing: i) the supplier shall have facilities to carry out all the tests at factory will have to be satisfactorily carried out before acceptance.

(ii) If the battery does not conform to specifications either during factory test or at site, the Bank reserves the right to reject the same. The successful tenderer shall then have to remove at no extra cost to the Bank the same at his cost from site and supply a new batteries conforming to the specifications.

iii). The Bank reserves the right to randomly decide to carry out testing of a few batteries at site (maximum say up to 10%) after installation at the cost of the vendor, who will be required to arrange for all the requisite variacs, maters, loads etc. and carry out the tests through vendor’s personnel in the presence of Bank’s Officials.

Place: Date:

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ARTICLES OF AGREEMENT

(On non-judicial Stamp Paper of Rs. 200/-)

ARTICLES OF AGREEMENT made the ______________ date of

_______ between State Bank of India, having its office at Hyderabad

hereinafter called "the Bank" of the One Part and

_______________________________________________________

______

__________________________________________________________

______________

WHEREAS the Bank is desirous of

__________________________________________

__________________________________________________________

______________

And has caused drawings and specifications describing the work to be

done to be prepared by SBI Infra Management Solutions Pvt. Ltd.

AND WHEREAS the said Drawings numbered _____________________

to _______________ inclusive, the Specifications and the Schedule

of Quantities have been signed by or on behalf of the parties hereto.

AND WHEREAS the vendor has agreed to execute upon and subject to

the Conditions set forth herein and to the Conditions set forth herein

in the Special Conditions and in the Schedule of Quantities and

Conditions of Contract (all of which are collectively hereinafter

referred to as “the said conditions”) the works shown upon the said

Drawings and/or described in the said Specifications and included in

the Schedule of Quantities at the respective rates therein set forth

amounting to the sum as therein arrived at our such other sum as

shall become payable there under (hereinafter referred to as “the said

Contract Amount”)

NOW IT IS HEREBY AGREED AS FOLLOWS:

1) In consideration of the said Contract Amount to be paid at the times

and in the manner set forth in the said Conditions, the vendor shall

upon and subject to the said Conditions execute and complete the

work shown upon the said Drawings and described in the said

Specifications and the priced Schedule of Quantities.

2) The Employer shall pay to the vendor the Contract Amount, or such

other sum as shall become payable, at the times and in the manner

specified in the said Conditions.

3) The said Conditions and Appendix thereto shall be read and

construed as forming part of this Agreement, and the parties hereto

shall respectively abide by submit themselves to the said Conditions

and perform the Agreements on their part respectively in the said

Conditions contained.

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4) The Plans, Agreements and Documents mentioned herein shall form

the basis of this Contract.

5) The vendor shall handover to the SBI all the spare parts which have

been removed from the UPS due to fare wear and tear for their

record.

6) This Contract is a fixed lump-sum contract to carry out the work in

respect of the entire project to be paid on monthly/ quarterly or on the

basis of mutual agreed terms.

7) The vendor shall afford every reasonable facility for carrying out all

works relating to UPS maintenance and other ancillary works in the

manner laid down in the said Conditions, and shall make good any

damages done to walls, floors, etc. after the completion of his work.

8) The Employer/SBIIMSPL reserves to itself the right of altering the

drawings and nature of the work by adding to or omitting any items of

work or having portions of the same carried out without prejudice to this

Contract.

9) Time shall be considered the essence of this Contract and the vendor

hereby agrees to commence the work soon after the Site is handed over

to him or from the date of issue of formal work order as provided for in

the said Conditions whichever is earlier and to complete the entire work

as specified in the tender.

10) All payments by the Employer under this Contract will be made by

the branches/ offices of the SBI where the work is to be carried out.

11) All disputes arising out of or in any way connected with this

Agreement shall be deemed to have arisen at Hyderabad and only the

Courts in Hyderabad shall have jurisdiction to determine the same.

11) That the several parts of this Contract have been read by the Contractor and fully understood by the Contractor.

IN WITNESS WHREOF THE EMPLOYER and the Contractor have set

their respective hands to these presents and two duplicates hereof the

day and year first hereinabove written.

SIGNATURE CLAUSE

SIGNED AND DELIVERED by the

_______________________ By the

(Employer)

Hand of Shri ___________________

______________________________ (Signature of

Employer)

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(Name and Designation)

In the presence of:

1) Shri / Smt. ___________________ (Signature of Witness)

Address ___________________

___________________

(Witness)

2) Shri / Smt. ___________________ (Signature of Witness)

Address ___________________ ___________________ (Witness)

SIGNED AND DELIVERED by (If the Contractor has signed by the hand of Power of Attorney, whether a Company or Individual)

Individual, should be signed by all partners or by duly authorized person on behalf of all partners)

(1)

Address

(2)

Address (Witness)

THE COMMON SEALOF was hereinto affixed pursuant to the resolution By Board of Directors at the Meeting held on (If the Contractor signs under its common seal, the Signature Clause should tally with the sealing clause in the Articles of Association)

SIGNED AND DELIVERED by

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(1)

(2)

1) Address

(2) Address (Witness)

SIGNED AND DELIVERED by (If the Contractor has signed by the hand of Power of Attorney, whether a Company or Individual)

(1)

Address

(2)

Address (Witness)