Saving lives and money by implementing the CLOCS National Standard Derek Rees Project Director, CLOCS Chief Executive, SECBE

www.CLOCS.org.uk

Content

1. How bad is the problem? 2. Cost of action & inaction 3. About CLOCS 4. CLOCS Site Compliance

checklist and monitoring 5. Mulalley – a CLOCS

Champion’s experience 6. Taking action to help

yourselves and others

7. Questions? During & at end

Summary of 2013-15 VRU KSIs involving HGVs

Pedestrians Cycles Motorcyles Total

each year share

East Midlands 13.7 34% 8.3 21% 18.0 45% 40Eastern 17.0 36% 10.7 22% 20.0 42% 48London 40.7 49% 22.0 27% 19.7 24% 82North East 7.3 43% 5.0 29% 4.7 27% 17North West 22.0 40% 16.3 30% 16.0 29% 54South East 34.0 37% 23.7 26% 34.0 37% 92South West 15.7 33% 11.7 24% 20.7 43% 48West Midlands 18.7 51% 9.3 25% 8.7 24% 37Yorkshire/Humberside 15.7 37% 11.7 28% 15.0 35% 42Wales 7.3 42% 3.3 19% 6.7 38% 17

192 40% 122 25% 163 35% 477

KSI/year/ million population

8.82

8.1510.07

6.55 7.70 10.62 9.08

6.558.015.66

Your family? Your colleague? Your company?

And its going to get worse without action ……..

• Government policies to tackle emissions, congestion & obesity

= x5 increase non-vehicle journeys

• Population Growth

= More homes & infrastructure

= more HGV journeys

• Plan for road safety

• Procure safe companies

• Construction Logistics Plans

• Safe routing • Delivery

management • Site conditions • Vehicle choice • Driver training

You can prevent injury by simple actions

Costs and benefits

Benefits of action: • Ethical & legal duties to

protect • Staff • Suppliers • Community

• Win more work • Protect reputation • Cut costs

• Vehicle utilisation • Insurance premiums

Cost of inaction: • Site operators

• Risk injury • Refusal

• Fleet operators • Reputation • Exclusion

• Communities • Disruption

• Families • Tragedy

Industry team driving CLOCS adoption & implementation across UK

Walking the talk….. now every champion has an implementation plan

Annual self-assessment & forward planning

Assurance model

Site/project compliance

Corporate plan/journey

Considerate Constructors Scheme CLOCS monitoring

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CLOCS monitoring

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CLOCS monitoring is designed to establish whether the client/principal contractor is achieving compliance with the CLOCS National Standard. The Standard itself includes a number of requirements, some of which are mandatory (designated by ‘shall’ within the Standard) while others are recommended or optional (designated by ‘should’ and ‘may’). As well as looking to establish compliance, the monitoring process aims to recognise those sites going beyond compliance and share best practice with the aim of raising standards across the industry.

CLOCS monitoring checklist

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Checklist based on the CLOCS National Standard looking specifically at sections 3.4.1 to 3.4.7. The shaded questions highlighted in bold indicate the compliance requirements of the Standard, while the non-bolded questions look to establish and capture performance beyond these minimum requirements.

CONSTRUCTION LOGISTICS PLAN (3.4.1)

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Clients shall ensure that a Construction Logistics Plan is in place and is fully complied with. Clients should approach this in a spirit of partnership with fleet operators who may have valuable views on how to achieve safety goals Is there evidence of an approved Construction Logistics Plan (CLP) that includes measures to

minimise vehicle trips, and reduce opportunities for collisions with vulnerable road users e.g. sites near schools.

Does it appear that the CLP is being fully complied with?

Have fleet operators been consulted in the development of the CLP?

Is there evidence that the CLP is regularly reviewed and revised?

SUITABILITY OF SITE FOR VEHICLES FITTED WITH SAFETY FEATURES (3.4.2)

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Clients shall ensure conditions of site are suitable for vehicles fitted with safety features and side under-run protection Does gradient appear to be acceptable for vehicle fitted with safety features and side under-run

protection?

Are regular reviews of the topography of the site completed and, where necessary, are diversions implemented as the site landscape changes?

Is the ground graded where the construction phase allows?

SITE ACCESS AND EGRESS (3.4.3)

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Clients shall ensure that access to and egress from the site is appropriately managed, clearly marked, understood and clear of obstacles. Is the access to and egress from the site appropriately managed, clearly marked, understood

and clear of obstacles?

Has the site attempted to eliminate hazards by design, e.g. one way systems, traffic lights and calming measures?

Where visibility is restricted or where it is deemed necessary, is a trained traffic marshal available to assist with vehicle manoeuvring?

Has the site considered the use of additional equipment such as blind-spot safety mirrors to aid the driver’s view of the road?

Can the site demonstrate suitable traffic marshal training has been carried out for all appropriate personnel?

VEHICLE LOADING AND UNLOADING (3.4.4)

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Clients shall ensure that vehicles are loaded and unloaded onsite as far as is practicable.

Are vehicles loaded and unloaded on site as far as is practicable?

Is there a stable, graded surface on-site for vehicle loading and unloading?

Is an appropriate trained person nominated to manage all deliveries and collections to site and supervise the loading and unloading process?

Has a suitable ‘off-loading area’ been identified with approved loading and unloading plans in place where it is not possible to unload on site?

Where loading/unloading takes place offsite, is this properly managed and segregated from the public?

TRAFFIC ROUTING (3.4.5)

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Clients shall ensure that a suitable risk-assessed vehicle route to the site is specified and that the route is communicated to all contractors and drivers. Clients shall make contractors and any other service suppliers aware that they are to use these routes at all times unless unavoidable diversions occur. Has a suitable, risk assessed vehicle route been specified?

Has the route been communicated to all contractors [fleet operators] and drivers and have they been advised that the route must be used at all times unless unavoidable diversions occur?

Are the circumstances (if any) under which drivers may deviate from the specific route such as road closures, or road traffic accidents clearly specified?

Have steps been taken to minimise left hand turns where possible and appropriate?

Are maps or any other vehicle routing information issued to companies and drivers accessing the site?

Are route deviations checked, recorded and analysed and are appropriate route issues communicated to operators, e.g. accidents, road closures, etc.

Where appropriate, has the site considered the use of additional equipment such as blind spot safety mirrors or LED indicator trailer lights at high risk junctions in the vicinity of the site?

CONTROL OF SITE TRAFFIC PARTICULARLY AT PEAK HOURS (3.4.6)

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Clients shall consider other options to plan and control vehicles and reduce peak hour deliveries. Has consideration been given to other options to plan and control vehicles and reduce peak

hour deliveries?

Does the CLP demonstrate the options that they have considered and acted upon to reduce the amount of trips to site during peak hours e.g. web/paper based delivery booking systems, consolidation centres, vehicle holding areas, off-peak deliveries or alternative modes?

Where restrictions are imposed on delivery times, are these being adhered to?

SUPPLY CHAIN COMPLIANCE (3.4.7)

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Clients shall ensure contractor and subcontractor compliance with requirements 3.1.1 to 3.3.2 Are procedures in place to ensure that contractors and subcontractors comply with CLOCS

National Standards 3.1.1 to 3.3.2?

Is vehicle compliance being checked at the gate?

Do discussions with the gate staff demonstrate that checks are being made in line with procedures?

If non-compliance is identified, is corrective action taken, including notification of the non-compliance issue to both driver and the fleet operator?

Has confirmation been sought from the fleet operator that appropriate remedial action has been undertaken?

Scoring

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Each of the seven sections of the Checklist will be individually scored to reflect the level of performance established by the monitoring process.

Descriptor Explanation of score descriptor Score

Non-compliance Indicates that there was no evidence at all of the Standard being met 0

Minor non-compliance

Indicates that although the Standard is not being fully met, there is evidence that efforts are being made albeit with room for improvement 1

Compliance Indicates that the compliance requirements of the Standard are being met 2

Beyond Compliance Indicates performance beyond the compliance requirements of the Standard are being met, and that additional best practice processes, activities or initiatives were witnessed 3

Therefore a total of 21 point are available.

Additionally, each site will be rated as compliant or non-compliant with a compliant rating only awarded where all seven sections are found to be compliant.

Arranging visits and fees payable

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CLOCS visits can be booked when registering a project with the Considerate Constructors Scheme.

• A fee of £200+VAT is payable where only 1 CLOCS visit is required • A fee of £350+VAT applies where 2 CLOCS visits are wanted.

These visits will be aligned to the standard CCS monitoring visits to reduce travel costs.

A registered site can also book a CLOCS visit at any time but if scheduled separately to a normal CCS visit, a higher fee of £250+VAT applies due to the increased travel costs incurred.

A non-registered site can also request CLOCS visits and these are available at £300+VAT per visit due to the additional administrative work required.

Jess Wiles, Image of Construction Conference 21/09/17

Who I am: ◦ 3.5 years experience in CLOCS

◦ LB Camden CLOCS trial – procurement and

planning

◦ Joined Mulalley to assist implementation

What I will cover: ◦ Our CLOCS journey

◦ Progress to date

◦ Benefits and challenges

◦ Experience of checklist

◦ Recommendations

FORS: bronze 2014 – gold achieved Jan 2017

CLOCS awareness: press and contractual requirement

CLOCS Champion status: board adoption and resourcing

CLOCS implementation plan: 25% sites by end of 2017; 75% of sites by end of 2018

Addition of CLOCS to Contract Plan templates

CLOCS in procurement orders and letter to supply chain

Engagement with sites and training

Creation of electronic CLOCS checklist template

2 x monitoring visits by CCS

Committed to reducing WRRR

Mitigating risk

Enhanced reputation and reduced community impact

Construction logistics

Complementary to other initiatives: ◦ Considerate Constructors Scheme founder member ◦ British Safety Council award (23 consecutive years) and RoSPA Gold Medal

winners (past 4 years) ◦ Carbon neutrality and sustainability

Comprehending CLOCS requirements

Implementing CLOCS into processes

Training staff

Supply chain knowledge of CLOCS

Herbrand Estate, Camden:

◦ Compliant: “The team have enthusiastically embraced CLOCS putting time and energy into ensuring that rigorous processes are in place.”

◦ Recommendation for improved signage/ identification of traffic marshals

Chauncy ultra-site, Herts:

◦ Compliant - scored 19/21

◦ Following construction logistics plan

◦ Gate checks taking place

◦ Recommendations being adopted

Get buy-in and start small ◦ Convey risks and benefits of complying ◦ Start with one flagship project

Use free templates, resources and training: ◦ CCS e-learning on vulnerable users and CLOCS

video ◦ CLOCS toolkit can be adapted/ company

branded ◦ CLP course and free FORS e-learning/ courses

Communications and efficiency ◦ Key points, simplicity ◦ Use risk-based approach ◦ Utilise technology

Actions for all

1. Adopt CLOCS National Standard as your standard

2. Communicate internally & externally

1. Ensure understanding & commitment at every level

2. Key partners and their supply chain

3. Implement on all projects – new sites and existing sites where practicable

4. Get involved in CLOCS development – ensure it becomes even more relevant and helpful to your business to protect your staff, suppliers, community and your reputation

5. Collect and share data and best practice – inform and accelerate industry progress towards zero incidents and accidents from construction traffic

Walking the talk….. now every champion has an implementation plan

https://www.surveymonkey.co.uk/r/LVY6N

https://www.surveymonkey.co.uk/r/LVY6NLC

www.CLOCS.org.uk

Saving lives and money by implementing the CLOCS National Standard Derek Rees Project Director, CLOCS Chief Executive, SECBE