Saving and Preparing School Finance Data from GEMS Expenditures Paul Taylor, OPI School Finance.
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Transcript of Saving and Preparing School Finance Data from GEMS Expenditures Paul Taylor, OPI School Finance.
1. Select the “all box” 2. Right click and choose Format Cells
3. Clear the box Merged Cells
4. Click OK
1. Select the “all box”2. Hover between 2 columns until you get the two-way arrow and slide the column width to a reasonable width.
1. Type this formula into cell A:2 if your Fund data is in cell B:2; otherwise adjust this formula =IF(B2<>"",B2,A1)
1. Hardcode column A by highlighting column, right clicking and choosing text. Then delete column B.
1. Set up your Pivot Table like this by dragging items from the fields area.
A bigger version is on the next slide
1. If the values for FY20XX are not Sum use the dropdown and choose Value Field Settings and choose Sum.
1. Next year, download the newest set of data and prepare it like slides 1-3
2. Once prepared paste the new data over your current data on sheet 1.