Company Code : It is an independent Legal Entity responsible for the profit/loss statement of the organization

Sales Organization : Distributing Goods and Services, Negotiating Sales Condition, product liability and right of recourse.

Dist.Channel : Is a means through which sales materials reach the customer, Achieve flexible pricing, differentiate sales statistics.

Division : Individual product lines are separated using Division.

Plant : Delivering plant is from where the materials and services are distributed and corresponds to a dist center.

Shipping Point : Where the shipping activities are controlled, Each outbound delivery is processed by one Shipping point.

Shipping point can be assigned to Plants of different company codes

Delivering Plant Determination CMIR

Customer Master - Ship to Party

Material master

USEREXIT

Shipping point Determination Delivering Plant

Shipping Condition- Sold to party

Loading Group-Material master

Customizing in Sales document type

Route Determination Departure Zone of Shipping Point

Transportation Group - Mat. Master

Shipping condition – Sold to Party

Transportation zone of Ship to Party

Weight Group

Item Category Determination Sales Document Type

Item category group

Item Usage

Higher Level Item Category

Schedule Line Category Determination MRP Type from material master

Item Category

Or

NO MRP Type

Item Category

Account Determination Sales Organization

Chart of Accounts

Material A/c Assignment Group

Payer A/c Assignment Group

Account Key

Picking/Storage. Location

Determination

MALA RULE

Shipping Point

Delivering Plant

Storage Condition

Door & Staging Area Determination (Header)

Storage Location of Ship to Party

Route Schedule

Staging Area Determination (Item

level) Storage Location of Ship to Party

Route Schedule

Storage Condition

Tax Determination Departure country

Destination Country

Material Liable for Tax

Customer liable for Tax

Pricing Procedure Determination Sales Area

Customer Pricing Procedure

Document Pricing Procedure

Business Area Determination Plant and Item Division

Sales Area

Sales Org/Dist Channel/Item Division

Prerequisite for Rebates Sales Organization

Billing Type

Payer

Route Schedule consist of Departure Date and time

Ship to Parties

Route

Itinerary (Option)

Source of Data to Sales Order Master Data

Existing Document

Customizing

Hard Coded Data

Output Type Dependency Transmission Medium

Time

Language

Partner Function

Effects of PGI Updates the Quantities in Inventory management

Updates Value Change in Balance sheet for inventory accounting

Billing due list will be generated/updated

Generates additional accounting document

Update the status of Sales relevant documents

Effects of Billing Debit posting in customer receivable account

Credit Posting in Revenue account

SIS updated

Customer Credit is revised

Status is updated in all sales relevant document

Availability Check Dates & Times Dates :Order Date, Mat Availability Date,

Transportation Planning Date, Loading

Date, PGI Date and Delivery Date

Backward : Req. Delv. date

Forward : Conf. Delv. date

Times : Pick pack time, Loading

time(Shipping Point) Transportation lead

time, Transit time(Route)

Salient Feature of Cash Sale Sales Document Type CS

Delivery doc type CS

Order Related Billing

Immediate Delivery is created

automatically (X)

Invoice printed while delivery using

RD03

No invoice printed while billing

Revenue posting in petty cash

account(EVV is the a/c key)

Salient Feature of Rush Order Sales Document Type RO

Delivery doc type DF

Delivery Related Billing

Immediate Delivery is created

automatically(X)

Picking and PGI done later after physical

movement of material from stores.

Consignment Processing Fill up Order, Delivery, Picking, PGI and NO Billing

Plant Valuated Stock will not reduce. Stock will be maintained in

special stock

Document type : CF ,

Movement Type : 631

Item Cat : KBN

Consignment Processing Issue Order, Delivery, PGI and Billing

Plant valuated Stock reduces.

Document type : CI ,

Movement Type : 633

Item Cat : KEN

Consignment Processing Pickup Order, Inbound Delivery, and PGR

Document type : CP

Movement Type : 632

Item Cat : KAN

Consignment Processing Returns Order, Inbound Delivery, ,PGR and Billing

Increases the special stock

Document type : CONR

Movement Type : 634 Item Cat : KRN

Business Data from Sold to Party Pricing

Incoterms

Shipping conditions

Business Data from Bill to Party Billing Address

Business Data from Ship to Party Goods receiving hours

Ship to Address

Tax

Business Data from Payer Terms of Payment

Credit limit Check

Cancelling PGI The Goods issue posting in reset.

Reverse the inventory posting based on cancelled

quantities and values with reversed +/- sign.

The cancellation document created during

cancellation is entered in the document flow for the

outbound delivery.

The goods movement status is reset to “Not Yet

Started”

The delivery requirement recreated.

Incase if it is billed, then first bill to be canceled and

then PGI

Sales Document Function

Default Values

Mandatory Fields

Enhancement to Contracts

Number Range

Checks

Item Category Controls

Billing , BOM

Completion Rule

Delivery relevance

Pricing

Schedule line allowed

Separate Business Data

Delivery Doc Type Function

Number , Output, Text Partners

Route Redetermination

Relevance for Transportation

Reference to Order

Delivery split based on Warehouse No.

Delivery Item Cat Controls

Minimum Delivery qty ,Over Delivery

Qty

Batch Determination

Packing , Availability Check

Relevance for Picking , Text

Picking Location determination

Schedule Line Function

Goods Movement

Delivery relevance

Purchasing

Availability Check

Requirement Transfer

Billing Doc Type Controls

Text ,Output ,Partner

Special Interface with FI

Posting Block , Invoice list

Number range , Cancellation of Invoice

Account Determination , Rebates

Free Goods : Referred from Free Goods Master

record. Inclusive: Same Material, Same Unit. Not included in

invoice. Customer orders for 5 eggs , charge him only for

4 eggs. 4eggs Item cat - TAN , 1egg item cat – TANN

Exclusive : Not necessarily Same Material and unit .Not

typically included in invoice. Customer orders for 5 eggs,

charge him for 5 eggs and give one duck free.

5eggs item cat- TAN , 1 Duck item cat – TANN

Free Goods Calculation Rule

Prorated : Free goods is given on

prorate basis

Unit-Related : Only within the range the

Free goods is given

Whole Unit : Exact quantity to match to

avail free goods

Free Goods Transferring to

COPA 1. Revenue from Free Goods is

Cumulated.

2.Revenue from Free goods is

shown and discounted 100%.

3.Cost of Free goods is added to

main items cost.

BOM Item Cat group : ERLA ; MI cat : TAQ, SI Cat : TAE

Main item priced , Sub items not priced.

BOM Item Cat group : LUMF ; MI cat : TAP, SI Cat : TAN

Main item not priced , Sub items priced.

Copy Controls : Data Transfer Routines, Switches, Copying requirements. Maintained at Item Level & Header Level

Item Level Completion Rule A : Gives Completed Status at first reference itself.

Item Level Completion Rule B : Gives Completed Status only full qty is referred, otherwise gives status as “Partially referred”.

Scheduling Agreements Contains Fixed Delivery date and Quantities valid for certain

period of time

Directly create Delivery from Scheduling agreement

Every time the system adds up the total qty ordered so that the

targeted qty or agreed qty is not exceeded.

Periodic invoicing is possible if customer needs so

Contracts Agreement with customer for certain period of time, contains NO

schedule. line, delivery qty or delivery dates.

Customer fulfills the contract with individual release Order.

The release order is processed like standard order. Prices are

copied from contracts. List of Valid material for the specific

contract can be maintained. We can define a validity period for

each material.

Quantity Contract : Total qty of items are defined in contract

and customer can give any number release order till the defined

quantity is reached.

Value Contract : Total Value is Defined in contract and

customer can give any number release order till the defined value

is reached.

Doc type :WK1 : General Value Contract for different materials

and services. Item Cat WKN.

Doc type :WK2 : Material related Value Contract for exactly

one material. Item Cat WKC.

Billing can be either order or delivery related Billing

Several partners may be authorized to release against the

contract. Partners authorized to release are only checked at

header level.

Determining Dates in Contract Rules for Determining start and end of the contract

Duration Category

Subsequent activities

Cancellation Procedure

Material Listing Material Listed are the only material that a specific customer

CAN order. Maintained at master record and uses condition

technique.

Material Exclusion Material Listed are the material that a specific customer

CANNOT order. Maintained at master record and uses condition

technique.

Precise Scheduling in Shipping point uses times in hours/min

Daily Scheduling in shipping point uses Days

Transfer order includes information like Material Number

Quantity to be Moved

Source and Destination storage bin

WM Function not included in Lean Warehouse Mgmt Storage section, reserve storage bins, strategies for putaway and

picking, replenishment, inventory at storage bin level

Batches : Specified in Material master (Stor.1 and Purchasing)

We must Specify a batch before PGI. Delivery split incase of

material taken from two different batches .Re pricing can be

carried out at Billing incase of two different batches and two

different prices.

Serial Number : We can assign a unique Sr.No to each Material.

This allows to monitor goods movement for individual material.

Maintain sr.no. profile in Material master (Sales/Gen Plant).

Serial No. must be specified before PGI.

Quality Management : Specified in Material Master whether

the material needs quality inspection. In outbound delivery the

system automatically creates Inspection lot for the delivery items

that are relevant for inspection.

POD : Designed to support process of creating an invoice once

the customer confirms the arrival of goods. The system creates

the billing document based on the verified or customer confirmed

quantity. POD is activated at Customer Master.

Pricing in outbound delivery : Shipping costs and Postage are

priced at outbound delivery and transferred to Billing. Pricing

can be manual or using condition techniques. It is a header level

condition applies to all items in the delivery.

Splitting an existing delivery : We can split a existing delivery

into several smaller delivery ( If no enough space in 1 truck).

When we split , we create more new delivery called results and

remainders.

Split profiles are assigned at delivery types.

Packing Material : Packing Materials are grouped together in

Packaging Material types ( Cartons or Containers)

Material for Packing : Materials that have similar packing are

grouped as Material grouping for Packing material.

Pricing Conditions : Pricing, Discounts/Surcharge, Freight & Tax Condition Record: Maintains discounts, Validity date and

manual changes limit

Condition Type : Defines category of condition and how it is used.

+/- need to be set to show whether surcharge or discount.

Pricing Procedure : Condition types permitted are contained

in Pricing procedure in sequence .

Access Sequence: It’s a search strategy defined for each condition

type. Header and Manual condition are exception.

Excluding Condition: A condition can be linked to

requirements and excluded a condition type if exclusion

indicator is set.

Header Condition : They are entered at the document header and

are valid for all items . Header Conditions are manually entered and

does not have Acc Seq.ex.RB00(Even dist) & HB00 (Proportionate)

Combine several orders into one single

outbound delivery Shipping point, delivery due date, Ship-to

Party, Route, Incoterms.

Combining several outbound deliveries

into a group of transfer orders Warehouse number should be the same.

Combine outbound deliveries into a

single billing document Payer, billing due date and Destination

country should be common

Criteria for collective processing for

Goods issue Shipping point

Selection date

Forwarding agent

Route

Billing Plans

Down payment