SAPC BAIO 062 Roadmap Implementation

ASAP Focus MethodologyImplementation Roadmap

CSE Portfolio and Operations

Objectives

At the end of this presentation you will: Understand the major activities and accelerators of the

Implementation Roadmap

ASAP Focus Methodology: Unit Overview Diagram

Realization Phase

ASAP Focus Methodology Evaluation

Introduction

Preparation Phase

Final Preparation Phase

Go Live Phase

3 Key Components of Implementations

Migration tools tested Started pre-project Can be supported with

back office specialistsGet the people ready

Focus for Consultants

Get the system ready

Commodity Mostly done in

Week 1

Get the data

ready

ASAP Focus Methodology Overview

RealizationFinal

PreparationGo Live & Support

EvaluationPre-Project Activities

Delta Requirements

Evaluation Roadmap Implementation Roadmap

time

Project Preparation

Customer Qualification

Position Solution & Services

Delta Requirements

Sessions

Create Preliminary

Proposal

Finalize Proposal

Customer Signs offBlueprint

Assemble Statement of

Work

General Project Management

Data MigrationWorkshopActivities

Project Team Training

Position OCM

Set Up System Environment

Project Standards & Procedures


ConductKick off Meeting

DEV Infrastructure

Setup


Review ProjectPreparation

Phase

QAInfrastructure

Setup

Validate Org.Structure &General Settings

Delta Realization

Validate Solution

Organizational Change

Management

Integration &Acceptance

Tests

Prepare Cutover & Production

Support

Review Realization

Phase


End User Training

Check Org.Change

Readiness

Create & StaffHelp Desk

Check SystemReadiness

Cutover toProduction

ProductionSupport


Project Closing

Customerqualified

StartContractsignature

Projectkick-off

Go-Live

Go Live Readiness

Check

SAP ASAP Focus Methodology - Implementation


Realization Phase


Introduction

Preparation Phase


Go Live Phase

Project Preparation Phase : Roles & Accelerators

0 2 4 6 8 10 12 14 16

Go Live & Support

Final Preparation

Realization

Project Preparation

Role Responsibilities

Consultant • Install pre-determined solution, tools and documentation• Attend internal kick-off meeting

Project Manager • Ensure availability of scheduled resources• Define and agree on project standards• Completes Project Charter (Plan, Scope, Organization, etc.) & Schedule• Ensure installation of DEV & QA infrastructure• Organize and run Kickoff meeting

Customer • Input to project charter• Agree on project standards• DEV & QA setup• Run Initial Data Migration programs test

Roadmap: A Closer Look – Project Preparation phase

Project Preparation Phase – Exercise

Task Review the activities and accelerators of the “Project preparation” phase.

Discuss it in your group and be ready to present to the class the activities and accelerators you deem to be most important for getting the project of the right track and the reasons why.

Time 10 min review + 10 min discussion + 10 min presentation

Presentation to the class: 2 min per group

Project Preparation Phase

Project Preparation Phase – Exercise 1

Task Review the activities and accelerators of the “Project preparation” phase.

Discuss it in your group and be ready to present to the class the activities and accelerators you deem to be most important for getting the project of the right track and the reasons why.



Deliverables of Preparation Phase

Work Package

Deliverable Description Accelerators / Tools


Project Standards & Procedures

Project Charter signed off

The purpose of a Project Charter is to define at a high level what the Project Team will deliver, what resources are needed, and why it is justified. It comprisesMission StatementGoals and Objectives of the project Project ScopeProject Plan & Project ScheduleProject Standards and Procedures

Project Charter Framework

Project Plan

Project Schedule

Project Communication Plan

Change Request Management Plan

DEV Infrastructure setup

Development System and Solution Installed

Install all Software components required on development system

Technical Install

Solution Manager

QA Infrastructure setup

Quality Assurance System

Set up Quality Assurance SystemTechnical Install

Project Preparation Phase – Exercise 2

Task Review the activities in “General Project Management” and “Project Standards and Procedures” work packages.

Identify the activities and the accelerators that will help you to assemble a Project Charter.

Discuss it in your group and be ready to present to the class the importance and the purpose of each one of the documents that you will insert into your project charter




Realization Phase


Introduction

Preparation Phase


Go Live Phase

Realization Phase : Roles & Accelerators

0 2 4 6 8 10 12 14 16

Go Live & Support

Final Preparation

Realization

Project Preparation


Consultant • Refine organizational structure and validate global settings • Run business process validation workshops and adjust system• Develop possible delta solutions • Test and review migration programs• Assist customer with integration testing

Project Manager • Plan End-user training • Manage project, scope, delta-realization and sign-off process• Assist in Organizational Change Management activities • Plan for cutover activities

Customer • Adapt / document Business Process Procedures (BPP’s)• Approve data migration / interface tests• Prepare and run integration tests• Prepare training and conduct organizational change management

Roadmap: A Closer Look – Realization phase

• General Project Management

• Validate Organizational Configuration & General Settings

• Delta Realization

• Validate Solution

Realization Phase

Realization Phase – Exercise 1

Task Review the activities and accelerators of the “Delta Realization” and “Validate Solution” work packages.

Discuss it in your group and be ready to present to the class the Challenges/Risks associated with this work package and the reasons why.




• Organizational Change Management

• Integration and Acceptance tests


Task Review the activities and accelerators of the “Organizational Change Management” work package.

Discuss it in your group and be ready to present to the class the activities and accelerators you deem to be most important for getting the people ready and the reasons why.




Task Review the accelerators Business Process Master List and Test Plan. Compare them with the Solution map

Discuss it in your group and be ready to present to the class the relationship between those three documents. Demonstrate how you would use them during an implementation project and explain what would be their value for you




• Prepare Cutover & Production Support

• Review Realization Phase


Task Review the activities and accelerators of the “Planning Cutover & Production Support” work package.

Discuss it in your group and be ready to present to the class the Challenges/Risks associated with this work package and the reasons why.



Deliverables of Realization Phase

Work Package Deliverable Description Accelerators / Tools


Cutover Plan The purpose of the cutover plan is to determine tasks, timing, and resources and the process of converting and validating the legacy data in the SAP ERP production environment.

Cutover Plan

Cutover Schedule

Validate Org. Structure & General Settings

Delta Realization

Validate Solutions

Business Scenarios Validated

Prove that the system including all additional delta developments function works

BPML

Business Process Procedures

Integration and Acceptance Test

Integration test plan

Data Migration completed

Solution tested and signed off by users.

System accepted by customer

Integration Test Plan

BPML

FRICE Master List

Busines Process ProceduresSolution Manager


Realization Phase


Introduction

Preparation Phase


Go Live Phase

Final Preparation Phase : Roles & Accelerators

0 2 4 6 8 10 12 14 16

Go Live & Support

Final Preparation

Realization

Project Preparation


Consultant • Ensure solution readiness• Conduct system tests • Support customer with migrations

Project Manager • Manage issue resolution• Support cutover execution, plan for long-term support • Verify organization readiness• Manage sign-off process

Customer • Perform final cut-over steps, data loads and manual data entry• Deliver end-user training• Confirm production readiness• Set up Help Desk & support group

Roadmap: A Closer Look - Final Preparation Phase

Final Preparation Phase – Exercise

Task Review the chapter “Early Warning Signs” in the accelerator “OCM Monitoring Checklist”.

Discuss it in your group and be ready to present to the class the most probable warning sign per category and the associated risk.



Deliverables of Final Preparation Phase


End User Training End Users are trained

End user training plan

Business Process Documents

Create & Staff Help Desk

Help Desk Help Desk to support the productive operations

Help desk white paper

Cutover to Production Productive system set up

Productive system is ready to start productive operations

Cutover plan

Cutover schedule

Go live Readiness Check

Go live Confirmation Confirm that all activities requried for Go live were established

Go live Readiness Checklist


Realization Phase


Introduction

Preparation Phase


Go Live Phase

Go Live & Support Phase : Roles & Accelerators

0 2 4 6 8 10 12 14 16

Go Live & Support

Final Preparation

Realization

Project Preparation


Consultant • Open Issues resolution• Provide Go Live support

Project Manager • Open Issues resolution • Manage transition to ongoing support • Obtain final sign-off and close project

Customer • Monitors transaction accuracy• Confirm project closure • Continue change management

Roadmap: A Closer Look - Go Live & Support Phase

Go Live & Support Phase

Deliverables of Go Live&Support


Project Closing Project is closed Resolve all remain Open issues and officialy hand over project to customer

Project Sign-off Form

Summary

In this Session you learned:

What is the purpose and goals of the Implementation Roadmap

Which are the phases that the Implementation Roadmap comprises, and their deliverables

Which are the critical activities and accelerators of the Implementation Roadmap

Sophia Ersi FilaktouCSE Portfolio and Operations

ASAP Focus Mailbox

Contact

SAPC BAIO 062 Roadmap Implementation

Documents

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