sap

Dealer Business Management

Purchase from Local Vendors (Non-Leyparts)

Document Change Control

ReleaseDescriptionCreated byDateReviewed byDateApproved byDateRemarks

1.0InitialThangadurai27/10/2011

2.0RevisedUday23/12/2011

3.0RevisedVamsi Krishna21/01/2012Removed instructions to Create Local Material

4.0RevisedVamsi Krishna04/02/2012

Glossary

Sl. No.DescriptionFull Form

1DBMDealer Business Management

2OEMOriginal Equipment Manufacturer

3SDSales and Distribution

4FI & COFinancial and Controlling

5MMMaterials Management

6HRHuman Resources

7SOSales Order

IconMeaning

Caution

Example

Note

Recommendation

Syntax

Information

1. Create a Vendor Master.SAP menuSAP Easy Access (Logistics (Material Management (Purchasing (Master Data ( Vendor ( Central ( Create

Transaction codeXK01

1.1 On the Create Vendor Master screen, make the following entries

Field nameUser Action &Sample ValuesComment

Vendor External Vendor (Name of Ext. Vendor)

Company Code0020L007Select from F4 list

Purchasing OrganizationL007Select from F4 list

Account GroupZEXVSelect from F4 list

1.2 Make the following entries Vendor Data View.Field nameUser Action &Sample ValuesComment

TitleCompany

NameExtven1

Search ItemExtven1

Street/ House Number, Street 2, Postal Code, City, Telephone Number, E-Mail ID

CountryINSelect from F4 list

1.3 Make the following entries Company Code View.Field nameUser Action &Sample ValuesComment

Recon. Account 12120001

Select the relevant Reconcile Account from the Input Help List (F4)

1.4 Make the following entries Purchasing Data.


Order CurrencyINRSelect from F4 list

Terms of Payment 0001Select from F4 list

Incoterms FOB ( Free On Board )

Schema Group Vendor L2Select from F4 list

Click on save icon or press Ctrl + S. External vendor is created.2. Create a Condition Record.SAP menuSAP Easy Access (Logistics (Material Management (Purchasing (Master Data (Conditions(Other( Create

Transaction codeMEK1

2.1 On the Create Condition Record for Gross, make the following entries


Condition Type ZLPBSelect from F4 list

Key Combination Material Info Record

2.2 Make the following entries


Vendor Extven1 Select from F4 list

Material Extmat1Select from F4 list

Purchasing Organization L007Select from F4 list

Info Type 0 [ Standard ]Select from F4 list

Amount 1200

Valid From & ToEnter if required (Other wise default Valid From value is present date & Valid to is 31.12.9999)

Click on save icon or press Ctrl + S to save the Condition Record Created.

2.3 On the Create Condition Record for Discount, make the following entriesField nameUser Action &Sample ValuesComment

Condition Type ZLL1Select from F4 list

Key Combination Order Type / Material

3. Make the following entries


VendorEXTVEN1Select from F4 list

Material EXTMAT1Select from F4 list

Purchase OrganizationL007Select from F4 list

Info Record Category0Select from F4 list

Order TypeZLLPSelect from F4 list

Amount 10

Valid From & ToEnter if required (Other wise default Valid From value is present date & Valid to is 31.12.9999)

Click on save icon or press Ctrl+S to save the Condition Record.

4. Create an Info Record.SAP menuSAP Easy Access (Logistics ( Material Management (Purchasing (Master Data ( Info Record ( Create

Transaction codeME11

4.1On the Create Info Record, make the following entries





4.2 Make the following entries Purchase Organization View.


Planned Delivery Time4

Purchase GroupLP1Select from F4 list

Standard Qty1

Tax CodeV4(Relevant Tax code)Select from F4 list

Net Price1250

Click on save icon or press Ctrl+S to save the Info Record

5. Create a Purchase Order.SAP menuSAP Easy Access (Logistics ( Material Management (Purchasing (Purchase Order ( Create ( Vendor / Supply Plant Known

Transaction codeME21N

5.1On the Create Purchase Order, make the following entries




Document TypeZLLPSelect from F4 list

Purchase Group LP1Select from F4 list

Company Code L007Select from F4 list


PO Quantity100Select from F4 list

Plant 1120Select from F4 list

Storage LocationDM01Select from F4 list

Click on save icon or press Ctrl+S to save the Purchase Order.

5.1. Display a Purchase Order.SAP menuSAP Easy Access (Logistics ( Material Management (Purchasing (Purchase Order ( Create ( Vendor / Supply Plant Known

Transaction code ME23N

To view the Total cost of the PO placed, Select Conditions tab from the

To view the Tax amount for the placed PO, Select Invoice tab from the

Click on Taxes button

6. Release the Purchase Order

SAP menuSAP Easy Access (Logistics ( Material Management (Purchasing (Purchase Order --> Release -->Individual Release

Transaction code ME29N

Click on to release the POClick on save icon or press Ctrl+S to save the Purchase Order.

7. Goods Receipt against Purchase Order.

SAP menuSAP Easy Access (Logistics ( Material Management (Purchasing (Inventory Management ( Goods Movement ( Goods Movement ( MIGO) )Vendor / Supply Plant Known

Transaction codeMIGO

7.1On the Create GR against Purchase Order, make the following entries


Purchase Order 4500001452Select from F4 list

Delivery NoteSupplier delivery note / Invoice Number

Quantity can be changed from Quantitiy tab.Click on Item Ok and Enter & and 8. Invoice Verification.SAP menuSAP Easy Access (Logistics ( Material Management (Logistics Invoice Verification (Document Entry ( Enter Invoice

Transaction codeMIRO

8.1On the Create Invoice Verification, make the following entries


Transaction Invoice Select from F4 list

Invoice Date29.10.2011Select from F4 list

Purchase Order NO4500001452Select from F4 list

Calculate TaxV4Select from F4 list

Amount 126562.50

ReferenceSupplier Invocie numberRead from Invoice doc.

Click on save icon or press Ctrl+S to save the Incoming invoice1. Purchase orderClick Give Purchase order number

Click on Clock symbol then you will get the then you will get the purchase order output.

1. Parts Purchase Receipt

Click on

and give Material Document Number as follows.

Click to get the Parts Purchase Receipt.

Dealer Business Management

User Manual

Purchase from Local Vendors (Non-Leyparts)

Procedure

12123

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