Sap Project

Business Blueprint

Module : Human Resource Date : 01.06.2007

BUSINESS BLUEPRINT

(Human Resource)

Phase –I

Prism Cement Ltd, Satna

Business Blueprint


Document Name Business Blueprint – Human ResourceAuthor NIIT Technologies LimitedFile Name & Path Create the Hyperlink for the File Name

Created 01-June-2007Last Edited 01-June-2007Printed on 01-June-2007

Version Revision Date Revision Description Author Sign-off1.1 01-June-2007 Blue Print by NTL for Phase-II NTL HR team

Document Approval

Role Name Signature DateProject Manager - PCL Naresh GuptaProject Manager - PCL JS BhatiaProject Manager - NTL Arvind BindalProject Coordinator -NTL Aarti Bakshi

Distribution List

Role Name Signature DateProject Manager - PCL Naresh GuptaProject Manager - PCL JS BhatiaProject Manager - NTL Arvind BindalProject Coordinator -NTL Aarti Bakshi

Business Blueprint


Table of Contents1. Objective..................................................................................................................................... 42. Introduction................................................................................................................................ 43. Enterprise Structure.................................................................................................................. 4

3.1 Personnel Area and Personnel Sub Area..............................................................54. Personnel Structure:................................................................................................................. 6

4.1 Employee Group and Employee Sub Group..........................................................65. Organisation Management........................................................................................................86. Master data............................................................................................................................... 12

6.1 Master Data Upload for Active Employees..........................................................126.2 Employee Number...................................................................................................................137. Business Process.................................................................................................................... 28

7.1 Actions.............................................................................................................287.2 Time Management.............................................................................................347.3 Payroll Staff......................................................................................................417.4 Payroll Workers................................................................................................567.5 Corporate Payroll..............................................................................................647.6 PD (KRA) and Training information...................................................................64

Change management issues........................................................................................................648. To – Be Flow Charts................................................................................................................65

8.1 Organization Objects and relations....................................................................658.2 Time Management: Work schedule.....................................................................658.3 Payroll: Process details.....................................................................................668.4 Off cycle Payroll:..............................................................................................66

9. Integration................................................................................................................................ 6710.Form List.................................................................................................................................. 6711.Transactions............................................................................................................................ 6812.Report List................................................................................................................................ 6913.Data Conversion...................................................................................................................... 70

13.1 Master Data......................................................................................................7113.2 Transaction data...............................................................................................72

14.Annexure.................................................................................................................................. 72

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1. Objective

The HR a document details the business processes of Prism Cement Ltd and its mapping in mySAP ERP. The Human Resource process including the Time Management and Payroll process available in mySAP ERP will be used to best map the process of PCL’s business requirements.

2. Introduction

Human Resource Processes Primarily being executed using a Legacy system, which is developed in house using FoxPro. The Training and Personnel Development Functions are taken care using Excel.

This Business Blue Print Document describes the following:

Enterprise Structure of Prism Cement Ltd

Business requirements as given by the Prism Cement Ltd Key Users

Suggestions by NTL IT consultants wherever mySAP features are found to be useful to PCL’s business functionality

To-Be Process on mySAP system suggested by NTL IT Consultants

Comments whether the requirement can be realized on the mySAP system or not.

Gaps which are at different stages of exploration

The following codes are given to each module that is within the scope of the agreement:

3. Enterprise Structure

Company: The smallest organizational unit for which individual financial statements are created according to the relevant legal requirements. A company can include one or more company codes.All of the company codes within a company must use the same chart of accounts and fiscal year. However, each company code can have a different local currency. If the fiscal year is different for different co. code then different fiscal year variant will be used and consolidation of accounts will not be possible. Consolidation of Accounts will be done manually outside the system. However, all the relevant data for consolidation will be available in the system.

Company Description

PCL1 Prism Cement Ltd

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Company Code: Smallest organizational unit of external accounting for which a complete, self-contained set of accounts can be created. This includes the entry of all transactions that must be posted and the creation of all items for legal individual financial statements, such as the balance sheet and the profit and loss statement.

The company code is the central organizational unit of external accounting within the SAP System. You must define at least one company code before implementing the Financial Accounting component. The business transactions relevant for Financial Accounting are entered, saved, and evaluated at company code level.

Company Code Description

PCL1 Prism Cement Ltd.

3.1 Personnel Area and Personnel Sub Area

In order to take care of administrative issues in SAP, the Enterprise Structure is set up. The enterprise structure comprises of Personnel Area and Personnel Sub area.

Personnel Area:

A personnel area is an organizational entity representing an area within an enterprise defined by specific aspects of personnel administration, time management and payroll. Personnel area is subdivided into personnel sub-areas.

The personnel area is only used in Personnel Administration (PA) and is unique within a client and will be assign each personnel area to a company code.

Personnel Area Code Description

1000 Corporate office2000 Satna Plant3000 Allahabad Pkg Plant4000 Marketing office

Personnel Sub area:

A Personnel Sub area is a sub division of Personnel Area and it is used to define public holiday calendar, work schedule rules and to define absence types. This is the lowest level where an employee will be physically located

Personnel Sub Area Code Description

1001 Mumbai2001 Satna Plant3001 Allahabad Pkg Plant

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4001 Allahabad4002 Satna4003 Jabalpur4004 Sagar4005 Waihdan4006 Rewa4007 Chhattarpur4008 Gwalior4009 Katni4010 Jabalpur4011 Sultanpur4012 Bareilly4013 Moradabad4014 Banda4015 Etawah4016 Jhansi4017 Kanpur4018 Bahraich4019 Faizabad4020 Lucknow4021 Muzaffarpur4022 Varanasi4023 Patna4024 Mirzapur4025 Arrah4026 Begusarai4027 Chhapra4028 Gaya4029 Motihari4030 Siwan4031 Rudrapur

In customization, each Personnel Area and Personnel Sub area would be defined with a four-digit alpha -numeric identification.

4. Personnel Structure:

4.1 Employee Group and Employee Sub Group

Personnel Structure refers to the employee categories in the enterprise, which is used for Payroll and other processes. The administrative Personnel Structure is made up of two elements: Employee Group and Employee Subgroup.

Employee Group:

Employee groups represent a primary subdivision of personnel. An employee group defines the extent to which its employees place their labour at the disposal of the enterprise.

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Employee Subgroup:

The Employee Group is broken down into Employee Subgroups, which are used for further grouping and classification in Payroll and Time.

In customization, each employee group would be defined with a one-digit alpha-numeric identification, and Employee Subgroup would be defined with a two-digit alphanumeric identification.

The customization of all sub modules of HR especially Time Management, Payroll Management, would be based on these employee group and employee subgroup.

Employee Code Description Employee Subgroups Code Employee Subgroups

1 Active L1 Director

2 Retiree/pensioner L2 President

3 Early retiree L3 VP

4 Trainees L4 General Manager

5 Terminated L5 Manager

6Inactive employee L6 Officer

7 Temp/Seasonal L7 Staff Trainee

8 Ex-patriate L8 Workmen

9External employee LT OJT

A Left Employee LW OJW

Payroll Area

The payroll area is an organizational entity that groups employees together so that you can run payroll. Employees are grouped together according to organizational assignment criteria.

All employees, for whom payroll is run on the same day and in the same frequency (such as monthly), are grouped in the same payroll area. The following essential organizational functions can be carried out using the employee Pay Roll Area.

It groups the personnel numbers that are to be accounted in the same period. It defines the exact date of the payroll period.

The following Locations have been identified for use as Pay Roll Area.

Code Payroll Area Text Description

01 PCL - Monthly for Staff02 Monthly-PCLWRK for Workmen03 Corporate Salary For Mumbai Corporate Staff

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5. Organisation Management

Organization Plan is a representation of the task-related, functional structure of your enterprise.

This activity involves creation of the Organization Structure using Organization Units, assignment of positions to the organization units, identification of jobs and tasks and assigning them to the suitable positions.

Create Organization Structure –

1. Organization Units 2. Position & Job3. Reporting Structure4. Account Assignment 5. Create Vacancy

The required manpower is planned on the basis of the functions/process of the department.

Departments, Designations, Cost Centres etc at Corporate Office &Plant level would be mapped as per SAP standards.

Objects:

The implementation of the different objects into the Organization module makes it possible to assign a person to a position and so to answer to all questions related to the organizational structure of the company, the positions, the hierarchic relations between positions, etc.

O = Organizational unitThe organizational division of the company structure defined in different units.

S = Position The person can occupy a position at any given time.

Conceptually a position is a link between function (or Job) and organizational unit: e.g.

Organizational Unit: HR Function (Job): Manager Position: HR Manager

Using jobs as a basis normally positions are created. Positions and Jobs share characteristics, and so it makes sense to create positions by copying a job. For example, if Prism Cement Limited has 5 employees who hold the job of Manager, you would create the 5 positions by making 5 copies of the job Manager. You would then edit the individual positions so that they reflect any additional or unique requirements to the position eg. HR Manager. It is possible to create positions WITHOUT using jobs, however it is highly recommended that you DO NOT do so. Using jobs as a basis for positions saves you data entry time and ensures consistency among positions.

C =Jobs Grouping of positions of same nature. Normally, it is advisable to consolidate all the different jobs within the organization and groups all the similar jobs based on their functions and tasks.

K = Cost Centre

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Cost centre is determined in SAP-CO application. A Cost Centre can be assigned to a Parent Organization Unit and its entire child Organization Unit and Positions will inherit the Cost Centres (unless its inheritance is overwritten by an assignment of Cost Centre at the child Organization Unit. Hence, you only need to assign the Cost Centre only once at the Parent or higher Organization Unit.

P = PersonA physical person to which all people relevant data will be attached.

OM is integrated with PA, assignment of the person in the organizational structure will be executed in PA through Personnel Action (it will be reflected in PA Infotype 0001 Organizational Assignment). In case of new assignment, user will enter the position number and system will automatically provide Job, and Cost Centre.

Existing Relations in the Data Model:

Together with the defined objects, the relations between these objects determine the data model. Here we define the different relations of our model and give a brief explanation. For each relation, the inverse relation is established automatically by the system.

Object Type Relationship Related Objects

O Org Unit A 002 reports (L) to O Org UnitO Org Unit B 002 is line supervisor of O Org Unit

Every Organizational unit has to report to just one other Organizational unit in a hierarchical way. MD will be the highest reporting level.

O Org Unit A 003 incorporates S PositionS Position B 003 belongs to O Organizational Unit

Every position has to be part of exactly one Organizational unit. No position can be in more than one Organizational unit.

O Org Unit A 011 cost centre allocation K Cost centreS Position A 011 cost centre allocation K Cost centre

Either the Organizational unit (most cases) or the position is linked to a cost centre. The Organizational unit can only be linked to only one cost centre (time constraint 1).The position can be linked to a multiple of cost centres, which are defined in the same company (constraint 3). There is no inverse relation defined in the system.

S Position B 007 is described by C JobC Job A 007 describes S Position

Each position is described by just one Job.Every job can describe a large number of positions.

S Position B 003 incorporates A Work CentreA Work Centre A 003 belongs to Position

Each Position incorporates only one Work Centre.Every Work centre belongs to a large number of Positions.

S PositionA 002 Reports to S Position

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S Position B 002 Is a line supervisor to S Position

Each Position can report only to one superior Position.Each superior Position can be a line supervisor of many subordinate Positions.

S PositionA 008 is held byP PersonP Person B 008 holds S Position

Every person holds exactly one position. Assignment of a person to more than 1 position should be avoided since integration with PA might affect the wrong Cost centre or Position. However, if a person holds 2 different positions, FB will assign the cost centre to be charged and the distribution at Cost Distribution (IT0027). For Temporary Staff, BA, and seconded in, and re-employed retired officers – One position would be assigned to one or more holders.

S Position A 012 manages O Org unitO Org unit B 012 is managed by S Position

Each position can only manages one Organizational unit at one timeAn Organizational unit can only be managed by one Position

The departments and designations mentioned in the Requirement would be mapped as per the SAP standard.

Procedure

1. The HR Department will take the (MSR)/Manpower Sanction Request Note from the HODs of the respective departments and then fill the vacancy if it is an approved vacancy by the top management.

2. If the vacancy is an unapproved one, then the HR dept. will first take the approval of the functional head in creating the position and then mark it as a vacancy and then fill the vacancy.

The procedure for Manpower Sanction Request at PCL is illustrated below:

Step Procedure SAP/Non SAP

1. Manpower Planning at the organizational level by Functional Head and Management through HRD

Non SAP

2. Manpower Planning at the Departmental level and identification of new manpower requirements by HOD

Non SAP

3. The HOD puts up his manpower requirement to the Management for sanction through HRD

Non SAP

4. Based on the sanctioned requirements, the new positions are created by the HR Department.

SAP

5. For any additional requirements HOD put forth a requisitions This is normally routed through HRD then get an approval from Management. both for replacement and additional requirement .

SAP

6. Once the Additional requirements are sanctioned the new positions are created by the HR Department

Non SAP

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Step Procedure SAP/Non SAP

7. The new positions are marked as vacant and are open for recruitment immediately. In such cases all attributes related to vacancy shall need to be defined i.e. job, etc.

SAP

8. In case of replacements, the Head of the concerned Department will send a Requisition to the HR for replacement.

SAP

9. HR will mark the corresponding position as vacant, effective from the proposed last working day of the current position holder or any other suitable date as per the Department’s requirement.

Non SAP

10. In case the position vacated is obsolete, the HR shall mark the positions as obsolete on being receiving this intimation from the Head of the concerned Department with the approval of the Top Management.

SAP

Vacancy Management

A vacancy is defined as an open position in a company, which must be filled. A vacancy gets created as per the manpower planning process defined above. The need for the requisition can happen due to the following reasons:

Additional manpower required for the business

New manpower requirements due to expansion plans

A resignation / retiring of a staff member

A transfer of a staff member

Separation/replacement/new position

System will close the vacancy as filled once the person joins. Vacancy will be deemed to be open until a person joins. However a vacancy may also be closed if the need for the vacancy disappears,

Suggestion

Manpower Requisition Form (MSR) to be used to put forth Manpower Requirement. MSR would be a means to get information on the new vacancy in a standard format. This form should be available with all HODs.

Minimum data to be mentioned in the MSR form

Position/Designation i.e. Job for which MSR is raised

Reporting to

No. of Positions requisitioned

Reason for Request

Job Profile

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VACANCY CREATION

Based upon the Manpower Sanction Request and Manpower Budgets, the HR department shall create vacancies in the system. The following details need to be captured for each vacancy:

Eight digit number (System Generated)

Validity Period - From - To (31.12.9999)

Short Text, Long text (Designation)

Job

Vacancy status (OPEN)

HR administrator responsible for that vacancy

Organization Unit to which it belongs

PA/PSA/EG/ESG - account assignment if associated with the vacancy

Cost Centre

6. Master data

6.1 Master Data Upload for Active Employees

Action information for Data Upload

Action information will maintain only 2 records per employee.

1. Joining Information with default 9999999 position.2. Action runs in the organization on 1st April 2007 like ‘Promotion’ information with current position,

current grade, & Level.

3. All other Action data for the Employees will be uploaded in CTC Data ZTables. Report formats will be decided.

In the Human Resource Management System the information units used to enter master data are called Info types.

These info types record employee data for administrative, time recording, and payroll purposes and are of primary importance for master data administration in HR.

Info types are used to group related data fields together. They provide structured information, facilitate data entry, and enable you to store data for specific periods.

You must change and complete these info types in order to keep the employee data up to date and to take into account changes and developments that have taken place since the employee has entered the enterprise.

To access employee data, you must enter the employee’s Personnel Number and the Info type whose data records need to be maintained.

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When you view the Employee’s Personnel file, the system displays all of the data stored on an employee in the various info types. The info types are displayed in ascending numerical order, and the records stored in the info types are displayed according to their validity periods. The same display order applies to info subtypes. Info subtype records are displayed after Info type records.

Employee Personnel history with respect to Promotions, Increments, etc. including Employee Separation shall be maintained in SAP. The Standard HR Info types Required by PCL will be provided.

6.2 Employee Number

When an employee is hired either directly through Personnel Administration or through a personnel number is to be assigned to him.

This Personnel Number, which is nothing but the Employee Number as per Prism Cement Ltd, uniquely identifies an employee in the organization.

Personnel Number will be system generated (Internal)

Employee Category Range

Staff / Trainee 101000 to 499999

Workers 503000 to 999999

Consultants, Apprentices and Contract worker details are not taken in HR. They are maintained as vendors in Finance Module and payment is also through Finance.Trainees will have Staff Number RangeOJT and OJWs will have Workers Number Range.

For Promotions from workmen to Staff the Original employee number will continue.

Info types and Menus

In SAP, users may access HR master data info types by selecting either "Maintain" or "Display" on the SAP Easy Access menu. When either transaction is selected, the user is presented with a series Infotype Menus. These menus group info types by type of data, for ease of access by a user.

Following Info types will be used for PCL to capture current database fields and future requirements.

Few new info types will be enhanced and developed to cater for specific needs of PCL.

Sl No Info types Descriptions

01 0000 Actions

02 0001 Org assignment

03 0002 Personal Data

04 0003 Payroll Status

05 0004 Challenge

06 0006 Address

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07 0007 Planned working Time

08 0008 Basic Pay

09 0009 Bank Details

10 0014 Recurring Payments/Deductions

11 0015 Additional Payments

12 0016 Contract Elements

13 0019 Monitoring of Tasks

14 0021 Family member/Dependents

15 0022 Education

16 0023 Previous employer

17 0026 Company Insurance

18 0028 Internal Medical Service

19 0032 Internal Data

0037 Insurance

20 0040 Objects on Loan

21 0041 Date specifications

22 0050 Time recording Info

23 0077 Additional Personal Details

24 0105 Communication

25 0185 Personnel IDS PAN

26 0222 Company Cars

27 0302 Additional actions

28 0580 Previous. Employment Tax Details

29 0581 Housing (HRA)

30 0582 LTA

31 0583 Conveyance/car

41 0584 Income from other sources

42 0585 Sec 80 Deduction

43 0586 Sec 88

44 0587 PF

45 0588 ESI/PF

46 0589 Individual Reimbursement

47 0590 Long Term Reimbursement

48 0591 Nominations

49 2001 Absences

50 2002 Attendances

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51 2005 Over Time

52 2006 Absence quota

53 2007 Attendance Quota

54 2013 Quota corrections

55 9000 Land Seller\Land Details

Action (IT 0000)

The Actions info type is the first of the Personnel Action Info types. This info type logs the personnel actions run for the applicant. You can also specify a reason for the action in this info type. In addition, you can assign a reference personnel number, if the person to be hired has more than one type of employment relationship in the company (several personnel numbers). The status indicator is assigned by the system and cannot be maintained by you. You can assign the person to be hired to a position in this info type.

Field Name

Personnel No.

Start date - End Date Action TypeReason for ActionEmployment StatusPositionPersonnel AreaEmployee GroupEmployee Subgroup

Organizational Assignment (IT 0001)

This Organizational Assignment Infotype IT 0001 is used to store information related to Personnel and Enterprise Structure.

This includes Personnel area, Personnel sub area, employee group, employee sub group. Company Code & Cost Centre: Values default from entries in Org Management.

Personnel Area: Value defaults from entry made in IT0000 Actions.

Employee Groups and Employee Subgroups: Values default from the entries made in IT000 Actions.

Payroll area: Depending on the personnel area and personnel sub area, Payroll area gets defaulted.

Personnel Administrator: is responsible for the employees assigned to him/her This can be used in authorization check.

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Time Administrator: is responsible for the employees assigned to him/her This can be used in authorization check

Payroll Administrator: Is responsible for the employees assigned to him/her

Field Name

Personnel No.Start date - End Date Company CodePersonnel AreaPersonnel Sub areaCost CentreEmployee GroupEmployee SubgroupPayroll AreaPositionPercentageOrganizational Unit Job KeyOrganizational KeyAdministrator GroupPersonnel AdministratorTime Administrator

Personnel Data (IT 0002)

Personal Data info type is used to store all Personal data of an employee

Field Name

Form of addressFirst NameLast NameGender Date of BirthPlace of BirthCity of BirthCommunication LanguageGenderMarital statusNo of childrenNationalityReligionInitial

Payroll Status (IT 0003)

The system automatically creates this info type when the employee is hired. The system stores the date of the last payroll run performed for the employee in this info type

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Challenge (IT 0004)

This info type is used to store the type of handicap for the employees

Field NamePersonnel noStart date - End DateChallenge GroupDisability Degree of ChallengeType of Challenge

Challenge group and type of challenge type that is maintained

0A Mid (up to 40%)0B Moderate (40% to 74%)0C Severe (75% to 99%)0D Profound /Total (100%)

Address (IT 0006)

This info type is used to store the address data for an employee/Applicant. You can use sub types to store different types of addresses.

E.g.: subtype 1 – For Permanent address

Subtype 2 – For Temporary address

Subtype 3 – For Emergency Address

Field NameAddress typeStreet/House No City

1) Village2) Post Office3) Thana4) Tehsil5) City

Planned Working Time (IT 0007)

This info type is used to store the working schedule for an employee. By assigning a work schedule rule in the planned working time info type, you ensure that the system can determine the employees planned working time

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Work Schedule rule is used to calculate the employees planned working time.

Time management status should be defined for time evaluation with or without.

Field Name

Work Schedule RuleTime management Status

Basic Pay (IT 0008)

This info type is used to store the Basic Pay details for an employee you get an overview of the employee’s payroll history using the info type history

Pay scale type denotes the sector of industry. For PCL, only one pay scale type 01 – PCL Pay scale type will be defined

Pay scale area denotes the area in which the collective agreement is valid.

Pay scale group is used to store various wage groups.

Pay scale level will be same for all pay scale groups since salary structure is same across wage group

Field NameReasonPay scale TypePay Scale areaPay scale groupPay scale levelWage types

Bank Details (IT 0009)

This info type is used to store the Bank details of an employee.

Bank details will be created by Finance people..

Field Name

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Bank details TypeBank CountryBank KeyBank account NumberPayment method

Recurring Payment / Deductions (IT 0014)

Recurring Payments/Deductions are wage elements which are paid or deducted in every payroll period In contrast to additional payments; recurring payments/deductions are paid or deducted within a defined periodicity.

Field Name

Start DateEnd Date

Wage Type Amount

Number/unit1st payment period1st payment date

Interval/Unit

Additional Payments (IT 0015)

Additional payments are wage elements which are paid/ deducted in a certain period in contrast to recurring payments and deductions which are paid or deducted within a defined periodicity.

Field Name

Wage TypeAmountDate of Origin

Contract Elements (IT0016)

In the Contract Elements infotype (0016), you can store data related to the employee’s employment contract. With the Contract type field, you can subdivide employment contracts in accordance with the planned duration of the work relationship and the employee’s legal status. For temporary work relationships, you must enter the contract’s expiry date

Here, you can store the following:

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Probation period length

Notice periods

Date on which the work permit expires

Employee Bond details

Field Name

Contract TypeProbationary PeriodNotice Period for ERNotice Period for EE

Monitoring of Tasks (IT 0019)

The automatic monitoring of tasks for all HR activities that have follow-up activities.

Field NameTask TypeTask Date

Family Details (IT 0021)

You store data concerning the employee’s family members and other related persons in the Family Members/Dependents info type (0021).

Field NameLast NameFirst NameDate of BirthGender

Education Details (IT 0022)

You can store an employee or applicant’s educational details in info type Education (0022).

If you want to depict an employee or applicant’s complete educational history, create the info type record with the relevant educational period.

Enter the following data for each educational history:

Educational establishment (e.g. primary school, college)

Name and location of the relevant educational establishment (e.g. Boston College)

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Country in which the educational institute is located

Field NameEducation establishmentEducation/TrainingInstitute/LocationCountry keyCertificateDuration of courseBranch of study 1Branch of study 2

Previous Employer (IT 0023)

You can store information concerning where an employee or an applicant (in a sideline job) works, or worked prior to starting work with your company in the Other/Previous Employers info type (0023).

If you want to store information about more than one of an employee’s or applicant’s employers, you have to create many data records within this info type, each with their respective validity period.

You have to specify the employer’s name and the country for each employer. You can also store the following details about an employer:

Location

Industry sector

Activity that the employee or applicant carried out or carries out

Field NameStart DateEnd dateEmployerCountry keyCTCIndustryJob

Medical Services (IT 0028)

This info type is used to store information about employee’s blood group, RH factor etc.

Field NameSub typeExamination Date

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Internal Data (IT 0032)

In the Internal Data info type (0032), you can store the employee’s internal control data.

This info type is used to store information about previous employee numbers.

Field NameStart DateEnd datePrevious Employee NumberWork Centre

Membership Fees (IT 0057)

In the info type Membership Fees (0057), you can record the membership fees for each employee. These can be membership fees for a union, a works council, a sports club, or another organization.

The Membership Fees (0057) info type is used in payroll. An employee’s membership contributions are either indirectly determined in payroll, or you can enter them directly in the Membership Fees info type (0057).

Field NameStart DateEnd dateColony ClubWage TypeAmountPayee Key

Communication (IT 0105)

This info type can be used to store Telephone/mail id details for an employee

Field NameStart DateEnd dateTypeID Number

Personal ID’s (IT 0185)

This info type is used to store the PAN Number details of an employee

Field NameStart Date

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End dateID TypeID Number

Absences (IT 2001)

This info type can be used to store absence details of an employee.

Absences are times when employees are not at work. Employees are absent if their planned working time, as stipulated in their work schedules, is not fully worked. Types of absences include:

Leave

Illness

Health

Lateness

Field NameStart DateEnd dateAbsence TypeAbsence Hours

Sub types of Absences are identified as follows

Attendances (IT 2002)

This info type can be used to store attendance details of an employee

Field NameStart DateEnd dateAttendance TypeAttendance hours

Sub types of Attendances are identified as follows

Office Duty, Training

Absence Quota (IT 2006)

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You use this info type to manage time accounts that represent employees’ absence entitlements or time credits. The time accounts contain a particular number of days or hours, during which time employees are permitted to be off work.

You can use the info type to manage the following time accounts, for example:

Employees’ annual leave

Time in lieu accounts, containing hours of overtime for which employees are permitted to claim time in lieu

Paid and unpaid absence entitlements, such as for illness or other life events

Field NameAttendance TypeValid FromValid To

Attendance Quota (IT 2007 )

You use this info type to manage time accounts that represent employees’ attendance approvals.

Employees’ working times affect costs. You can therefore use the Attendance Quotas infotype (2007) to specify how many hours an employee is permitted to work, and at what times. The SAP System monitors how these time accounts are accrued and deducted.

You can use the info type to manage the following time accounts, for example:

Approvals for an employee to use a set number of days each year for further training

Field NameStart DateEnd dateAttendance TypeQuota Number

Objects on Loan (IT 0040)

Uniform details, shoe housing quarters can be captured in Objects on loan info type

Field NameObject On LoanNumber

Date Specifications (IT 0041)

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Increment date, PDA month, Annual advance month can be captured in date specification (0041) infotype

Field NameDate TypeDate

Insurance (IT 0037)

The employee’s insurance data in the Insurance info type

Field NameInsurance TypeInsurance numberInsurance CompanyInsurance Tariff

Nominations (IT 0591)

This info type stores the nomination details of employees for the following benefits:

· Employee State Insurance· Gratuity· Maternity Act· Provident Fund· Pension

Field NameNomineeRelation

For each Nomination will have SUB TYPE

Absence quota correction (IT 2013)

Field NameStart DateEnd dateAttendance TypeQuota Number

Prev. Employment Tax Details (IT 580)

Field NameSalary As per provision u/s 17 (i)Value of prequisites Profits in lieu of salary

Housing (HRA) (IT 581)

Field Name

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Accommodation TypeCity CategoryRent Amount

Exemptions (IT582)

Field NameDate of OriginExemption AmountTrip/Exemp CountJourney Start DateJourney Start PlaceJourney DestinationMode of travelClass of TravelTicket Numbers

Conv/Car (IT 583)

Field NameStart DateEnd dateConveyance Type

Income from other sources (IT584)

Field NameDed.-Interest u/s 24Loan typeDedn. Int Start A/C MonthInt. LimitLoan Sequence NumberDedn. Int End A/C Month

Provident Fund Contribution (IT587)

Field NameStart dateEnd dateProvident Fund Trust IDPension Trust IDProvident Fund NumberPension NumberVPF Percentage

Other Statutory Deductions (IT588)

Field Name

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Start DateEnd dateTemp Certificate No.ESI numberESI dispensary

Customized IT (9000) Land Seller\Land Details

Field NameLand Seller Y/NDate of Purchase of landKhasra NumberKhasara areaUnit of Measurement Family Member employed at Prism NameRelation of Family memberEmployee number of Family memberRemarks

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7. Business Process

Organization Plan is a representation of the task-related, functional structure of your enterprise.

This activity involves creation of the Organization Structure using Organization Units, assignment of positions to the organization units, identification of jobs and tasks and assigning them to the suitable positions.

Manpower is planned on basis of Manpower Planning Policy

Create Organization Structure –

6. Organization Units 7. Position & Job8. Reporting Structure9. Account Assignment

Create Vacancy Vendor Selection

Through the price comparison screen mySAP ranks all the quotations based on the price. The other details such as delivery date and related information is also displayed. The entire quotation of the vendors also can be viewed from the same screen.

The decision to select a vendor or a reject a vendor can be based on the price comparison list generated by the system and by checking the vendor’s technical competency (specifications, delivery terms), which will be done outside the system.

Once the vendor is selected, the price can be updated in the Info record from the price comparison list by selecting the info record indicator. By selecting the relevant info record indicator field you can also reject quotations.

7.1 Actions

The personnel actions function groups all of the Info types together that will be maintained when a particular human resource process is performed, such as when an employee is hired, or when an organizational reassignment occurs.

Each personnel action contains the Info types for which data will be entered for the human resource process in question, and displays them one after the other for you to maintain. This ensures that all of the information relevant to the process is entered in the system.

This function ensures that all the core data is entered into the system. This function also facilitates entering data, as you do not need to access each info type within the personnel action individually. The system can maintain reason codes for each personnel action. For instance, employment termination reasons can include: assault, failure to report to work, violation of safety rules, unsatisfactory performance etc.

Business Blueprint


Currently as per PCL requirements, the following personnel actions will be configured with appropriate reason codes and Info types to satisfy each business processes. The core team will identify the necessary Info types for each action.

The following actions were identified as needed for PCL.

Action Action Description

Hiring To be executed when a person is hired at an PCL company for the first time

Transfer To be used when a person is already working In PCL and will be posted to another location in the same company

Promotion To be used when a person is moved from one position to another higher position

Confirmation After hiring, (6 months/1year), employee gets increment and eligible for some allowances. Change employee group from probation to Permanent -, Update basic pay

Rehire To be used when rehiring a person who has worked at the PCL company before on a contract. The person now will be hired as an employee

Salary Revision This action is to record changes in pay and work schedule only. E.g. for

salary revision purposes.

Transfer Change position Action should be used when a person moves within the company. In this Action you can change Employee group and subgroup, as well as position.

Early retirement/ retirement To be used when the employee is leaving PCL for retirement. This can be both for normal retirement, as well as for an early retirement.

Separation To be executed when the employee is leaving PCL. Suspension Regular salary should get stopped and only subsistence allowance needs to be paid( 50% of the basic to be paid)

Termination To be executed when the employee is terminated from PCLReasons : Death Dismissal

Disciplinary Action This Action is used to record the employees Disciplinary Action

To-Be process flow description

The process redefined to maintain the employee master data with date driven and maintains the history as to when the events or creation of the record occurred and its validity period.

7.1.1 Hiring

This action is to be used for entering data for an employee who has just been hired.

Business Blueprint


7.1.2 Transfer

INTER UNIT

This action is to be used for entering data for an employee who has just been transferred. This action is to be used for the internal transfers from one PCL unit to other PCL unit.

The following Info types were identified as needed for PCL Transfer Action Info Group.

Info type Description0000 Action

0001 Organizational Assignment0002 Personal data0006 Address

Info type Description0000 Action0001 Organizational Assignment0002 Personal data

0004 Challenge

0006 Address

0007 Planned Working Time

0009 Bank Details

0022 Education

0023 Previous Experience

0028 Medical service

0105 Communication

0008 Basic Pay

0014 Recurring Payments

0015 Additional Payments

Business Blueprint


0007 Planned Working Time0008 Basic Pay



7.1.3 Promotion

To be used when a person is moved from one position to another higher position

The following Info types were identified as needed for PCL Promotion Action

Infotype Description0000 Action

0001 Organizational Assignment0007 Planned Working Time0008 Basic Pay



7.1.4 Rehire

To be used when rehiring a person who has worked at the PCL Company before. The person has left the company for some reason and is now returning.

The following Info types were identified as needed for PCL Rehire Action Info Group.


0001 Organizational Assignment

0007 Planned working time

0009 Bank Details

0008 Basic pay

7.1.5 Change in Pay

Increment is usually given on January or July every year. For executives in the 1st year Increment is given on Confirmation

Based on the increment rate, all the employees Basic salary will be updated manually

Business Blueprint


This action is to record changes in pay and work schedule only. E.g. for salary revision purposes.

The following Info types were identified as needed for PCL Change In Pay Action Info Group.



0007 Planned working time

0008 Basic pay

7.1.6 Retirement

To be used when the employee is leaving PCL on retirement.

The following Info types were identified as needed for PCL Retirement


0008 Basic Pay

7.1.7 Separation

To be executed when the employee resigns from PCL.

The following Info types were identified as needed for PCL Leaving Info Group.



0008 Basic Pay

7.1.8 Suspension

Suspension is carried out mainly because of misconduct. Disciplinary action is updated in the system, and status is changed to Suspension. Based on the management decision, salary data is updated.

To be executed when the employee suspended from the Employment. (Regular salary should get 50% of the actual )

Business Blueprint


The following Info types were identified as needed for PCL Suspension



0008 Basic Pay



7.1.9 Termination

Termination is carried out mainly because of misconduct. Disciplinary action is updated in the system, and status is changed to Termination. As per the rules of the company, payment dues to employee is calculated

To be executed when the employee is terminated from PCL.

The following Info types were identified as needed for PCL Termination



0008 Basic Pay

7.1.10 Long Term Absence

Every month, based on the AWL leave data, Stop pay indicator is updated, based on the approval from the Personnel Dept.

This action is to record long-term absences. This action changes the employee status from active to inactive. Payroll will not be processed.

When the employee returns from long-term absence, use the action Relocate Employee (change status) for reactivation.

The following Info types were identified as needed for PCL Long Term Absence


Business Blueprint



Dynamic Action Overview

In the Blueprint session for HR processes, the info types which appear in each of the actions were determined. A separate session was convened to determine where an info type needs to be maintained only if the employee's data meets a specific condition. In these situations, the dynamic action can be used to insert another info type, to default values into a field or to call an external or internal routine.

Use of the dynamic action will ensure that the appropriate data is updated by presenting an info type to the user only when needed, and by defaulting the correct value into a specific field. To save entry by the user, an info type may also be inserted and saved in the background; that is, it is not displayed to the user.

In the Blueprint session for dynamic actions, all the HR processes were reviewed to determine where the dynamic action will be used. Some examples are:

■ When terminating an employee with the reasons for retiree, update Employee Group and Subgroup to "Retiree".

■ When Hiring and employee , automatically insert the hire date in Date Specifications

7.2 Time Management

The Processes covered are:

7.2.1 Time Machine Process7.2.2 Holidays and Holiday Calendar7.2.3 Shift Timings and break 7.2.4 Attendance, Absence and Leave types7.2.5 Leave Encashment7.2.6 Overtime

7.2.1 Time Machine Process

Swipe Card Time recording machine would be integrated with SAP system.

Attendance would be recorded for each shift. The existing working schedule at Corporate Office

and Factory for all the shifts would be well defined in SAP.

Time Recording shall allow entering employee time data for Attendance, Absent, Leave, Off etc

into the field provided by SAP.

This data shall be entered as clock times or in hours.

The feature has integration with time evaluation for evaluating employee’s working time with

shift planning for planning and recordings working times.

Business Blueprint


The end user in HRD department shall enter the employee number and month to get the

position of Attendance, Absent, Leave and off.

The user shall update the attendance record manually in SAP for marketing people and the

data is transferred for payroll.

7.2.2 Holidays and Holiday Calendar

Holiday calendars are as follows:

1. corporate offices Mumbai

2. Satna, Allahabad and marketing locations.

This is because the Personnel Sub Areas are located in different states and the employees working there

follow the Holiday calendar from their respective reporting office.

The Holidays in Holiday Calendars would be mapped as per the requirement given in Business

Requirement.

S. No. Holiday Calendar Code for Holiday Calendar in SAP

1. Holiday Calendar for Corporate office

Mumbai

HC

2. Holiday Calendar for Satna, Allahabad &

and Marketing Office

HP

7.2.3 Shift Timings and break

At Corporate Office:

Working Days:

SN Category From - To

1. Workdays Monday – Saturday

3. Workdays ½ day Saturday

4. Weekly Off Sunday

Breaks:

SN Break Code Break Text No. Break Time Paid/Unpaid For time

1 WBSC Lunch Break 01 13:00 to 13:30 Paid Fully Paid

Business Blueprint


1. For the shift running at Corporate Office, Break Schedule would be prepared.

2. Here the Break would be a “Fixed” and “Paid”.

Working Shift:

One Shift with following checks would be mapped for employees working at Corporate Office:Working Shift would be made on the basis of Daily Work Schedule (DWS).

SN DWS Code No. DWS Text In Time StartTolerance

OutTime

EndTolerance

1. DWSC 01 DWS for Corporate 09:30 10Min. 17:30 N/A2. DWSH 02 DWS for Half day 09:30 10 Min. 12:30 N/A3. DWSO 03 DWS for weekly off NA NA NA NA

Working Shift at Satna

Working Days

SN Category From - To

1. Workdays Monday – Sunday

3. Weekly off On Rotation basis

4. Weekly Off Sunday

Breaks:

Break would be provided only for those who worked in General Shift.


1 WBSP Lunch Break 01 12:30 to 13:30 Unpaid Unpaid

1. For the shift running at Satna Allahabad & Marketing Location, Break Schedule would be

prepared.

2. Here the Break would be a “Fixed” and “Unpaid”.

3. There is no Break in Shift A, B & Shift C.

Shifts applicable:

Four Shifts with following checks would be mapped for employees working at Satna, Allahabad, and Marketing locations.Working Shift would be made on the basis of Daily Work Schedule (DWS). SN DWS Code No. DWS Text In Time Start

ToleranceOut

TimeEnd

Tolerance1. A 01 DWS A shift 06:00 10Min. 14:00 NA

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2. B 02 DWS B Shift 14:00 10 Min. 22:00 NA3. C 03 DWS C Shift 22:00 10 Min 06:00 NA4. G 04 DWS G Shift 08:00 10 Min. 17:00 NA5. D 05 DWS D Shift 08:00 10 Min. 16:00 NA6. N 06 DWS N Shift 20:00 10 Min. 04:00 NA7. WO 06 DWS for weekly off NA NA NA NA

Working shifts for Mines :


OutTime

EndTolerance

1. A1 01 DWS A1 shift 05:30 10Min. 13:30 NA2. B1 02 DWS B1 Shift 13:30 10 Min. 21:30 NA3. C1 03 DWS C1 Shift 21:30 10 Min 05:30 NA4. A2 04 DWS A2 Shift 08:00 10 Min. 17:00 NA5. B2 05 DWS B2 Shift 13:00 10 Min. 21:00 NA6. C2 06 DWS C2 Shift 21:00 10 Min. 05:00 NA7. A3 07 DWS A3 Shift 06:00 10 Min. 17:30 NA8. WO 08 DWS for weekly off NA NA NA NA

Lunch Break for A3 Shift:


1 WBA3 Lunch Break 01 11:00 to 14:30 Unpaid Unpaid

Shift for Security:


OutTime

EndTolerance

1. AS 01 DWS AS shift 07:00 10Min. 15:00 NA2. BS 02 DWS BS Shift 15:00 10 Min. 23:00 NA3. CS 03 DWS CS Shift 21:30 10 Min 05:30 NA4. GS 04 DWS GS Shift 09:00 10 Min. 21:00 NA8. WO 08 DWS for weekly off NA NA NA NA

Shifts for Medical Services:


OutTime

EndTolerance

1. M1 01 DWS M1 shift 08:00 10Min. 19:00 NA2. M2 02 DWS M2 Shift 9:30 10 Min. 18:00 NA

Break for M1 AND M2 Shift :


1 WBM1 Lunch Break 01 13:00 to 16:00 Unpaid Unpaid

2 WBM2 Lunch Break 02 14:00 to 14:30 Unpaid Unpaid

Working Shift at Allahabad :

Business Blueprint


SN DWS Code No. DWS Text In Time Start

Tolerance

Out

Time

End

Tolerance

1. AA 01 DWS A shift 06:00 10Min. 14:00 NA

2. BA 02 DWS B Shift 14:00 10 Min. 22:00 NA

3. CA 03 DWS C Shift 22:00 10 Min 06:00 NA

4 GA 04 DWS G Shift 09:00 10 Min. 17:30 NA

5. WO 06 DWS for weekly off NA NA NA NA

Working Shift at Marketing Location:

SN DWS Code No. DWS Text In Time Start

Tolerance

Out

Time

End

Tolerance

1. MKT 01 DWS for Marketing. 09:00 10Min. 18:00 NA

2. Weekly off Sunday

Work Break Schedule:

SN Break Code Break Text No. Break Time Paid/Unpaid

1 WBSM Lunch Break 01 13:00 to 14:00 Unpaid

7.2.4 Attendance, Absence and Leave types

Two digit alpha codes would be given to the types of Attendance, Absence, leaves and off.

A. Attendance Types:

SN Attendance Type Code Attendance Type Text Infotype

1 PR Present 2002

3 OD On Duty 2002

B. Absence Types:

SN Absence Type Code Attendance Type Text Infotype

1 AB Absent 2001

2 PUAB Punching Absent 2001

C. Leave Types:

SN Leave Type Code Leave Type Text Infotype

1 EL Earned Leave 2001

Business Blueprint


2 CL Casual Leave 2001

3 SL Sick Leave 2001

4 ESIL (Allahabad only) ESI Leave 2001

5 AC Accident Leave 2001

6 LV Leave Information 2001

7 LWP Leave without Pay 2001

8 MT Maternity Leave 2001

9 ML Leave on Medical Ground 2001

10 PH Paid Holiday 2001

11 RH Restricted Holiday 2001

12 SP Special Leave 2001

13 SS Suspended 2001

D. Off Types:

SN Attendance Type Code Attendance Type Text Infotype

1 CO Compensatory Off 2001

2. WO Weekly Off 2001

No Entitlement (Quota) exists for the following Leave types:

1. Present

2. on Duty

3. Absent

4. ESI Leave

5. Accidental Leave

6. Leave information

7. Leave without pay

8. Leave on Medical Ground

9. Paid Holiday

10. Punching Absent

11. Special Leave

12. Compensatory Off

13. Suspended

14. Weekly off (52)

Validity of Entitlement (Quota):

Business Blueprint


Entitlement would be based on Calendar year i.e. From January to no December for both Staff and workers.

7.2.5 Leave Encashment

Calculation of leave:

1. CL is not granted combine with any kind of leave.

2. Weekly off days and holidays which fall within the leave period, shall be counted as part of leave

in the case of PL only (for Staff) and Trainee

3. Weekly off days and holidays which fall within the leave period, shall not be counted as part of

leave in the case of PL only (for workers) , OJT and OJW

4. Weekly off days and holidays which fall within the leave period, shall be counted as part of leave

in the case of SL & CL only (for workers), OJT and OJW

5. The leave can either be suffixed or prefixed with holidays and weekly off.

Deduction of Entitlement:

Deduction of Leave from the Quota would be made between the calendar year i.e January to December.

7.2.6 Overtime

Overtime Amount & Encashment of Leaves (IT 2005)

A. Calculation of Overtime Hours:

Time worked in addition to an employee's planned working time as defined in the employee's contract, collective agreement, or by legal regulations is termed as Overtime.

Formula for Overtime calculation (worker){(Base Salary /26) / 8} * No. of Overtime Hours

Note:A BDC would be provided which would pick the overtime hours and convert this overtime hour into Overtime Amount.

B. Carry forward & Encashment of leave:

B.1. Carry forward of Earned leave:

Only unused Earned Leaves would be carried forwarded to the next year subjected to a maximum balance of 300 days (staff).

Business Blueprint


Earned Leaves would be carried forwarded to the next year subjected to a maximum balance of 120 days (Workers), OJT and OJW

Casual leave is converted in to Earned leave (if remain) at the time of year ending in case of worker, OJT & OJW.

Sick leaves would be carried forwarded to the next year subjected to a maximum balance of 36 days.

B.2. Encashment of Earned Leave:

For Staff:

Unused Earned Leave up to 300 days are enchased and paid once in a year for an equal number of days as leave availed subjected to maximum encashment.

Formula for Leave Encashment: Staff {(Base Salary) / 30} * Number of unused EL above 60

For Workers:

Unused Earned Leave up to 120 days are enchased and paid once in a year for an equal number of days as leave availed subjected to maximum encashment.

Formula for Leave Encashment: Worker {(Base salary) / 26} * Number of unused EL above 60Maximum 30 days in a year and minimum 6 days.

7.3 Payroll Staff

SAP HR ‘s India Payroll is a comprehensive module with flexibility and user friendly features with integration to FICO- PM , Statutory compliance and Rich Reports that makes it world wide acceptable a package of Highest standard.

The component uses data from other areas of SAP HR for calculating all statutory and non-statutory additions and deductions for the employees. SAP HR Payroll (India) offers a number of standard reports used in payroll, leave, and advance payments and taxation.

In addition, SAP HR Payroll (India) supports retroactive accounting. This function automatically recalculates payroll in the event of changes to master data and time data in periods for which payroll has already been completed.

Moreover, R/3 Payroll provides cutting-edge functions that ensure that we comply with legal regulations when running payroll for the employees. In addition, SAP continuously updates the payroll procedure to reflect any changes made to payroll legislation. Thus, we will be sure we are running payroll in accordance with the principles of good payroll practice.

SOLUTIONING

Payroll for Staff and Workers will be Processed Centrally

PAYROLL FOR STAFF WILL BE BASED ON THE PAYROLL DAYS

Business Blueprint


I.E ALL CALCULATION FOR PAYROLL WILL FOR A MONTH

SAP PAYROLL (INDIA)

Payroll demands the highest degree of accuracy and flexibility possible. Reliability, flexibility and top-quality performance are the trademarks of SAP HR Payroll. SAP HR Payroll’s country-specific versions will handle not only all of the current legal regulations and collective agreement specifications but also comply with constant changes in these areas.

The SAP HR Payroll system provides an efficient and reliable payroll solution. Lock mechanism ensures that data relevant to payroll run will not be changed during the run and at the same time they allow we to enter and edit data relevant for future runs. With SAP HR Payroll’s comprehensive security and check mechanisms, one will be confident of correct results every time. One will quickly and efficiently correct errors in master data or time data. The system automatically organizes and includes retroactive accounting changes. Integrated security mechanisms prevent the R/3 system from inadvertently remunerating an employee twice in the one payroll period.

R/3 Payroll consists of components for gross payroll, net payroll, final payroll processing, and reporting. R/3 Payroll provides state-of-the-art functions for all aspects of payroll in India. The key features and the main functionality’s that are part of the product along with the relevant legal reporting are as follows:

Wage Types / Wage Elements

Any number of wage elements will be created and used for administering compensation. These will be regular monthly wage elements or periodic wage elements or annual/one-off wage elements. The wage elements will be assigned to various employee groups depending on their characteristics. The characteristic of the wage element will also be set as to whether it is:

WAGESTYPES SOLUTIONING

A SET OF WAGESTYPES WILL BE MADE FOR STAFF WHICH WILL CALCULATE THE REQUIRED AMOUNT BASED ON PAYROLL DAYS

An Allowance, a Reimbursement, a Perquisite,

SOLUTIONING

THE WAGE TYPES LIKE

Taxed or not-taxed

Payable or not to be paid to the employee

A Payment or a Deduction from the employee and so on

Indirect Valuation

Business Blueprint


This has been enhanced for the Indian HR solution to address certain common methods of administering wage elements in India. The methods that have been provided to calculate any Wage Type amount could be a Fixed amount, or Percentage of one or more wage elements and the combination of both. The wage element will be configured to be applicable without change to all the employees satisfying a set of parameters or can be set to be modified or deleted for specific employees.

Factoring SOLUTIONING

Factoring is done on PAYROLL days for Staff.

Pay details from previous employers

When a new employee joins organization in between the financial year, some pay details must be carried over from the previous employer and recorded in the current organization’s payroll system. These pay details are a must so that statutory requirements are complied with. Those components are useful for the correct computation of Tax in the current financial year, by capturing the salary, exemption, and contribution and deduction details of the employee pertaining to the previous employment in the current financial year.

Housing

The Housing component enables to identify the housing types and calculates the perquisite value attached to the benefit, of employer provided accommodation. This component also calculates exemptions on the house rent paid by the employee, based on the rent receipt provided by the employee. Housing comprising House Rent Allowance (HRA), Company Leased Accommodation (CLA) and Company Owned Accommodation (COA) among others, is a benefit offered by the employer to meet the employee’s accommodation needs. R/3 Payroll will compute the taxable amount of this component of pay by processing relevant details such as rent, fair rental value and type of city (metro/non-metro). In addition, if the value of the accommodation is more than the eligibility of the employee, the system will deduct the difference from his pay and the taxable pay value will be adjusted accordingly.

Employees having Company Accommodation are not eligible for HRA.

EMPLOYEES ARE PAID AN HRA OF FIXED 150 RS PERMONTH and the same had been deducted as rent paid in the deduction collum, the same will be configured in the system, the HRA will be exempted from tax, based on tax slabs.

Car & Conveyance

This perquisite relates to the scheme that offers an employee a company vehicle, or provides for coverage under a car scheme, facility for company transport, or other options for conveyance. R/3 Payroll computes the taxable perk value or the tax exemption arising out of each of these options. The eligibility of an employee for a model of car will limits on the age and the cost of the car will also be imposed.

Employees Having Company car are not eligible for Conveyance allowance

Solution:

Business Blueprint


800 rs Per month is exempted from tax, hence the same has been configured

The car schemes has not been considered.

Furnishing Scheme

Based on the employee’s eligibility, assets will be allocated and taxed as ‘Perk Value of Furniture’.

Calculation of Income Tax

Employee’s tax on income is calculated as per the prescribed Act and rules. R/3 Payroll computes the appropriate exemptions, deductions and rebates as applicable. Total taxable income is computed till the current period and projected over the balance number of months. In the event of resignation, termination or retirement of an employee, the tax projection is adjusted accordingly and salary computation is done only till the last day of employment.

SAP provides details of the tax slabs, tax rates, and the surcharges in accordance with the changes in the law so that the payroll is in accordance with the country’s laws and regulations.

The income tax will be checked in the system for perfection, the income tax will be deducted based on monthly basis and will not be awaited, the proposed and actuals data will be taken from the infotype 0585 and 0586.

Income from Other Sources

R/3 Payroll also covers any other type of income apart from salary, reported by the employee during the financial year. Income from the other sources are normally classified as under

Income from other sources has not been configured in the system as it was not part of AS IS requirement.

Income from House Property

Other incomes

R/3 Payroll will also compute the deductions allowed taxes applicable, and the tax to be deducted at source (TDS).

Bonus

This handles the statutory computation as per the payment of Bonus Act as well as company specific practices for ex-gratia payments. Monthly provisions for bonus will also be handled.

Solution: bonus will be calculated once in a year or once in month the there are 2 options made available in the system

Business Blueprint


For annual calculation we are using % based calculation or we can set it for government rule based calculation.

Nomination

The employee will record his nominees for the benefits under various heads such as Employees’ State Insurance (ESI) Act, Maternity Benefit Act, Pension Act, Employees’ Provident Fund (PF) Act, and Gratuity Act. This will capture the names, addresses, relationship and share of multiple nominees in each benefit.

The nomination facility is available in the system for all employees.

Loans

This will include basic loan processing with the maintenance of balances, computation of interest and monthly instalment repayment. Loan repayment and interest calculation are automatically processed in Payroll and, according to the entries, withheld from the employee’s salary. The loan accounting data is saved together with the payroll results.

Solution:

As per the discussion with Finance the loans will be paid by finance department only requires will be made through HR, hence all the recoveries list will be sent from FI to HR department in the form of Excel before 25th of the month which will be up loaded in to 0015 infotype for particular deduction.

Provident Fund

This covers employee’s normal and voluntary PF contributions and the employer’s PF and pension contributions. Associated contributions such as Employee Deposit linked Insurance (EDLI); EDLI Admin and PF Admin charges will also be included. As per the Act, options to limit the pension contribution (Rs.541 /-) are also catered to.

Employees could be member of either Trust of RPFC.

PCL is having two types of PF

1. PCL PF TRUST2. RPFC

RPFC: MP/JBP/9014Trust: Prism Cement Limited Executive Staff Provident Fund.

1. PCL PF TRUST

BASE SALARY= BASIC

Business Blueprint


Staff: If BASIC is > 6500( at the Joining Time) then the Employee is eligible for PF Trust membership.This is not applicable for Trainees.Trainees have to be enrolled with RPFCEmployees share: 12%Employer’s share: 12%

VPF:Employee can contribute to VPF. This is optional.Employee can contribute 12 %.No other charges applicable

2. RPFCBASE SALARY= BASIC If BASIC is <= 6500(at the time of Joining) then the Employee is eligible for RPFC.

Employees share: 12%Employer’s share: 12% (= 8.33 % Pension fund and 3.67% Employee PF)

PF Admin Charges = 1.10%(Total PF able sal Amount) *1.10% EDLI = 0.50% 0.50% is calculated on 6500 with cap limit of Rs.33/- per month.If BASE Salary is <= 6500 then EDLI is calculated on that amount.I.e. Amount * 0.50%

EDLI Admin Charges = 0.01% (Total EDLI able sal Amount) *0.01%

Pension Fund: 8.33% is calculated on 6500 with Cap Limit of Rs.541.If BASE Salary is <= 6500 then Pension fund is calculated on that amount.I.e. Amount * 8.33%

VPF - RPFC Employee can contribute to VPF. This is optional.

Employee can contribute 12 %.VPF Admin Charges = 1.10%(Total PF able salary Amount) *1.10%

Solution : required Provident trust will be configured in the system, which ever the trust is being assigned to that employee the amount will be deposited in to that account

Professional Tax

This caters to the eligibility, computation, deduction, frequency and the returns to be filed depending on the state that the employee is in. The frequency is monthly (Maharashtra, Karnataka, Gujarat, West Bengal, Andhra Pradesh), half yearly (Tamil Nadu, Kerala) and Yearly (Madhya Pradesh). Differential treatment for arrears handling is also provided for the states of Karnataka and West Bengal as per the Acts.

Business Blueprint


For Staff and Worker Payroll: Even though the employees are posted in different locations across the country, the PAX is deducted as per the rules of MP and deposited.

For corporate Payroll: For Mumbai employee, PTAX is deducted in corporate office as per rules of Maharastra and Deposited accordingly.

Solution:

Professional tax for the state of madya prdesh had been taken from the department and had been configured and will be divided in 10 equal instalments for future procedures.

Employee State Insurance (ESI)

This caters to the employee and employer contributions to be made, the eligibility under the Act, the 6 month contribution periods and the returns to be filed half yearly (Form 6 and Form 7). The payroll system will also determine which employees have become/ceased to be eligible under ESI.

This is applicable for One employee in Allahabad.

Solution

ESI will be made available for employee working for alahabad

Other Retirement Benefits

These relate to Gratuity and Superannuation benefits provided by the employer. These provide for processing choices based on the number of years of service, multiple trusts and different contribution factors.

Gratuity and superannuation has been made available for all employees in the organisation for staff it will be calculated based on payroll days

Gratuity and superannuation

I.e. basic+da+fda+sda+PDA/30*15*number of years worked.

Final settlement

This allows for different types of employee cessation – Resignation, Retirement, or Voluntary Retirement. This computes the terminal benefits due to the employee such as gratuity and leave encashment. Any balance dues and recovery like Medical, LTA, etc. will be taken care. Any recovery for payments due the employee such as fines will be entered here. The payment of gratuity, leave encashment and voluntary retirement compensation will be taxed as per the relevant sections.

When an employee leave the organisation the full and final settlement will be done through transaction

PC00_m40_term, which will in turn created the batch process, the full and final settlement consists of Gratuity, superannuation and other allowance which has to paid or recovered from the employee.

Business Blueprint


Off-Cycle Payroll Processing

As an addition to regular payroll, which carries out payroll at fixed regular intervals, this function enables to carry out specific off-cycle payroll activities for individual employees on any day.

Compensation Structure

Compensation structure of an employee is to be maintained in several Infotypes to figure out the correct calculation and disbursement of the salary and the benefits.

The following Info types will be used to achieve the desired results:

Basic Pay (Info type 0008)

In the info type Basic Pay (0008) we will store the employee’s basic pay.

Pay Scale Type

The pay scale type is the area of economic activity like a line of business (LOB) for which a pay scale is valid.

Pay scale Type Pay scale Text01 Cement Industry

Pay scale AreaThe pay scale area is the geographical area in which a pay scale or collective agreement is valid. The combination of Pay scale types and Pay scale areas are used to create various valid combinations of pay scales.

Pay scale area Pay scale area Text

01 PCL

The default values for pay scale types and groups are linked to the personnel sub area. These default values are suggested when we create a record in info type 0008 Basic Pay

Pay Scale Group and Pay Scale Level

Pay scale groups and pay scale levels are the criteria used to classify data for job evaluations and indirect valuations. Pay scale levels are subdivisions of pay scale groups.

PS Grpg LEVELDIR D1PRS P1,P2VP V1,V2,V3GM G1,G2,G3,G4,G5MGR M1,M2,M3,M4,M5

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OFF O1,O2,O3,O4,O5TRE T1,T2,T3,T4,T5,T6,C1,C2,C3,C4,C5OJT OTOJW OW

WORWA,WB,WC,WD,WE,TC, S1,S2,S3,S4,S5,S6,S7

Basic Pay (Info type 0008): Wages Types in Basic Pay

In the info type Basic Pay (0008) we will store the employee’s Salary Components which are Fixed in Nature.

Component Short Text Earn / Ded Validity

STIPEND STIPEND E 31.12.9999 01.01.1900

BASIC BASIC E 31.12.9999 01.01.1900

HRA HRA E 31.12.9999 01.01.1900SPECIAL PAY SPLPAY E 31.12.9999 01.01.1900DA DA E 31.12.9999 01.01.1900CONVEYANCE ALLOWANCE CONVALL E 31.12.9999 01.01.1900EDUCATIONAL ALLOWANCE EDUALL E 31.12.9999 01.01.1900LTA LTA E 31.12.9999 01.01.1900MEDICAL ALLOWANCE MEDALL E 31.12.9999 01.01.1900

CAR RUNNING AND MAINTENANCE REIMBURSEMENT. CARMAINT E31.12.9999 01.01.1900

PERSONAL PAY PERSPAY E 31.12.9999 01.01.1900DRIVER WAGES DRIVER E 31.12.9999 01.01.1900ADHOC ALLOWANCE ADHOC E 31.12.9999 01.01.1900PERFORMANCE PAY PERPAY E 31.12.9999 01.01.1900SPECIAL Allowance SPLALL E 31.12.9999 01.01.1900

Bank Details (Info type 0009)

In the info type Bank Details (0009) we enter the payee of the net pay from the payroll and the bank details. When we create a new record, the Employee’s/applicant’s name will be taken from the info type Personal Data (0002) for the payee’s name.

Recurring Payments and Deductions (Info type 0014)

Recurring Payments and Deductions represent additional wage/salary elements that are not always paid or deducted in every payroll period, but are paid and deducted at specified intervals unlike those of Additional Payments.

The info type Recurring Payments and Deductions (0014) is subdivided into different subtypes. Each subtype represents a wage type.

In conjunction with the Wage type we must either maintain the field Amount or the fields Number and Unit. The system checks the combination that we have entered.

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Component Short Text Earn/Ded Validity

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WASHING ALLOWANCE WASHALL E 31.12.9999 01.01.1900HEAVY DUTY ALLOWANCE HEAVYDUTY E 31.12.9999 01.01.1900ADDITIONAL SPECIAL ALLOWANCE ADDSPLALL E 31.12.9999 01.01.1900NIGHT SHIFT ALLOWANCE NIGHTALL E 31.12.9999 01.01.1900ADDITIONAL ALLOWANCE ADDALL E 31.12.9999 01.01.1900DUST ALLOWANCE DUSTALL E 31.12.9999 01.01.1900HEAT ALLOWANCE HEATALL E 31.12.9999 01.01.1900PERIODICAL ALLOWANCE PERIODIC E 31.12.9999 01.01.1900HOLIDAY AMOUNT HAMOUNT E 31.12.9999 01.01.1900OTHER EARNINGS OTHEARN E 31.12.9999 01.01.1900


FIELD ALLOWANCE FIELDALL E 31.12.9999 01.01.1900PERSONAL PAY PERSPAY E 31.12.9999 01.01.1900FLAT ALLOWANCE FLATALL E 31.12.9999 01.01.1900 ADDITIONAL HRA ADDHRA E 31.12.9999 01.01.1900DRIVER WAGES DRIVER E 31.12.9999 01.01.1900ADHOC ALLOWANCE ADHOC E 31.12.9999 01.01.1900Performance Pay PERPAY E 31.12.9999 01.01.1900SPECIAL Allowance SPLALL E 31.12.9999 01.01.1900SETTLEMENT BENEFIT SBEN E 31.12.9999 01.01.1900EXTRA ALLOWANCE EXALL E 31.12.9999 01.01.1900PF PF D 31.12.9999 01.01.1999VPF VPF D 31.12.9999 01.01.1999PTAX PTAX D 31.12.9999 01.01.1999ITAX ITAX D 31.12.9999 01.01.1999LWF LWF D 31.12.9999 01.01.1999ESI ESI D 31.12.9999 01.01.1999LIC LIC D 31.12.9999 01.01.1999CLUB MEMBERSHIP CLUBMEM D 31.12.9999 01.01.1999CLUB OTHERS CLUBOTH D 31.12.9999 01.01.1999WELFARE CLUB WELFARE 31.12.9999 01.01.1999COLONY RENT DEDUCTION RENTDED D 31.12.9999 01.01.1999TELEPHONE DEDUCTION TELDED D 31.12.9999 01.01.1999CELL PHONE DEDUCTION CELLDED 31.12.9999 01.01.1999SERVICE CHARGES ELECTRICITY D 31.12.9999 01.01.1999SALARY ADVANCE SALADV D 31.12.9999 01.01.1999HOSPITAL DEDUCTION HOSPDED D 31.12.9999 01.01.1999TRAVEL ADVANCE TRAVELADV D 31.12.9999 01.01.1999COUPON DEDUCTION COUPAN D 31.12.9999 01.01.1999PLANT MESS DEDUCTION PMESSDED D 31.12.9999 01.01.1999ONE DAY SALARY DEDUCTION OSALDED D 31.12.9999 01.01.1999TRANSPORTATION RECOVERY TRANSREC D 31.12.9999 01.01.1999DEN MESS DEDUCTION DMESSDED D 31.12.9999 01.01.1999PACKING PLANT MESS DEDUCTION GPLANT D 31.12.9999 01.01.1999SECURITY MESS DEDUCTION SMESS D 31.12.9999 01.01.1999UNION MEMBERSHIP DEDUCTION UNION D 31.12.9999 01.01.1999ADVANCE EXPENSES ADVEXP D 31.12.9999 01.01.1999MISC RECOVERY MISCREC D 31.12.9999 01.01.1999OTHER DEDUCTION1 OTHDED1 D 31.12.9999 01.01.1999OTHER DEDUCTION2 OTHDED2 D 31.12.9999 01.01.1999

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OTHER DEDUCTION - EXEMPTED OTHDED3 D 31.12.9999 01.01.1999Spl Loan Ded SPLLOAN D 31.12.9999 01.01.1999LIC Housing Loan Ded LICLOAN D 31.12.9999 01.01.1999Furniture Loan Deduction FURNLOAN D 31.12.9999 01.01.1999Vehicle Loan Deduction VEHLOAN D 31.12.9999 01.01.1999Canara Bank Loan CANLOAN D 31.12.9999 01.01.1999SBI Loan SBILOAN D 31.12.9999 01.01.1999HDFC Loan Deduction HDFLOAN D 31.12.9999 01.01.1999

Additional Payments (Infotype 0015)

In this infotype Additional Payments (0015), we will enter an amount and/or a value and a unit of measurement for a wage type that are always paid or deducted in a specific period during payroll accounting.

The infotype Additional Payments (0015) is subdivided into different subtypes. Each subtype represents a wage type.

Components Short text Earn/Ded Validity DateADDITIONAL SPECIAL ALLOWANCE ADDSPLALL E 31.12.9999 01.01.1900NIGHT SHIFT ALLOWANCE NIGHTALL E 31.12.9999 01.01.1900ADDITIONAL ALLOWANCE ADDALL E 31.12.9999 01.01.1900DUST ALLOWANCE DUSTALL E 31.12.9999 01.01.1900HEAT ALLOWANCE HEATALL E 31.12.9999 01.01.1900HOLIDAY AMOUNT HAMOUNT E 31.12.9999 01.01.1900OTHER EARNINGS OTHEARN E 31.12.9999 01.01.1900FIELD ALLOWANCE FIELDALL E 31.12.9999 01.01.1900EXTRA ALLOWANCE EXALL E 31.12.9999 01.01.1900CLUB MEMBERSHIP CLUBMEM D 31.12.9999 01.01.1999CLUB OTHERS CLUBOTH D 31.12.9999 01.01.1999WELFARE CLUB WELFARE D 31.12.9999 01.01.1999TELEPHONE DEDUCTION TELDED D 31.12.9999 01.01.1999CELL PHONE DEDUCTION CELLDED D 31.12.9999 01.01.1999SERVICE CHARGES ELECTRICITY D 31.12.9999 01.01.1999SALARY ADVANCE SALADV D 31.12.9999 01.01.1999HOSPITAL DEDUCTION HOSPDED D 31.12.9999 01.01.1999TRAVEL ADVANCE TRAVELADV D 31.12.9999 01.01.1999COUPON DEDUCTION COUPAN D 31.12.9999 01.01.1999PLANT MESS DEDUCTION PMESSDED D 31.12.9999 01.01.1999ONE DAY SALARY DEDUCTION OSALDED D 31.12.9999 01.01.1999TRANSPORTATION RECOVERY TRANSREC D 31.12.9999 01.01.1999DEN MESS DEDUCTION DMESSDED D 31.12.9999 01.01.1999PACKING PLANT MESS DEDUCTION GPLANT D 31.12.9999 01.01.1999SECURITY MESS DEDUCTION SMESS D 31.12.9999 01.01.1999UNION MEMBERSHIP DEDUCTION UNION D 31.12.9999 01.01.1999ADVANCE EXPENSES ADVEXP D 31.12.9999 01.01.1999MISC RECOVERY MISCREC D 31.12.9999 01.01.1999OTHER DEDUCTION1 OTHDED1 D 31.12.9999 01.01.1999

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OTHER DEDUCTION2 OTHDED2 D 31.12.9999 01.01.1999OTHER DEDUCTION - EXEMPTED OTHDED3 D 31.12.9999 01.01.1999Bonus -Off cycle BONUS E 31.12.9999 01.01.1998Leave Encashment LENCASH E 31.12.9999 01.01.1999Notice Pay NOTICEPAY E 31.12.9999 01.01.1998Ex Gratia-off cycle EXGRATIA E 31.12.9999 01.01.1998

Company Loans (Info type 0045)

In this info type Company Loans (0045), we enter the master data for employer loans. This info type contains the data on the following: Loan conditions, approval, loan status. Payroll uses the data from the info type Company Loans to calculate the loan deductions and the interest as well as the tax. The info type Company Loans (0045) is subdivided into loan types. A subtype represents each loan type.

Loans Available:

Temporary Loan LoanFurniture LoanVehicle LoanSBI LoanCanabank LoanSpecial Loan

a. TEMPORARY LOANThis is Interest free Loan.Recovered in 4 equal Instalments.This is stopped for the month if required and should be recovered in the subsequent month.

b. LoanThis is Interest free Loan.Recovered in 12 equal Instalments.

This is stopped for the month if required and should be recovered in the subsequent month.

c. Special Loan- used for Emergencies.This is Interest free Loan.Recoverable in 120 monthly Instalments.

d. Furniture LoanGrade wise Fixed, but the amount to be entered manually.3% Per annum Interest Perqs. Will be calculated.Recovery: in 10 equal half yearly Instalments.Instalment: To be modified when required.

e. Vehicle LoanGrade wise Fixed, but the amount to be Entered manually.3% Per annumInterest Perqs. Will be calculated.Recovery: in 10 equal half yearly Instalments.Instalment: To be modified when required.

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f. SBI LOAN

The loans are taken by the employees from SBIThe statement comes through Accounts Department. The statement specifies the Loan account no, amount for Deduction per month.This is a master amount and is recovered from Salary till Closure of the Loan.There can be premature closing of the LoanNo perqs.

g. CANARABANK LOANThe Properties are same as SBI LOAN.No perqs.

Personal Ids (Info type 0185)

In info type 0185, we will enter data defining the details of the employee’s membership in Superannuation/ Gratuity Trust. This is also used to capture the employees PAN Number.

Previous Employment Tax details (Infotype 0580)

This infotype is used to capture the details of an employee who has prior experience and joins the organization, we capture the tax exempt availed in the past experience.

Housing (HRA/CLA/COA) (Infotype 0581)

This is used to determine:

Whether the employee avails of HRA, lease or self-lease depending on his eligibility as per his pay scale grouping for allowances.

Whether the HRA is to be taxed or not based upon the submission of rent receipts.

Whether the employee stays in a metro or non-metro city for the computation of taxability.

Whether any amount is due to or from the employee based on the difference in his eligibility and the lease rent paid by the company

Exemptions (Infotype 0582)

This infotype has two sub types one for Leave Travel allowance and one for Medical reimbursement. The infotype is not for payment of LTA or Medical benefit but for the exemption under these heads.

Car & Conveyance (Infotype 0583)

This infotype is used to determine:

The type of conveyance availed by the employee

Additional data relating to vehicle provided to the employee or used by the employee

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Drivers provided to estimate the perquisite value for taxability.

Income from Other Sources (Infotype 0584)

This infotype is used to capture the amount of the benefit that the employee will avail of under “Loss from House Property” for the interest paid for construction/ purchase of self-occupied residential house property. Any other income that has been declared by the employee will also be captured.

Section 80 Deductions (Infotype 0585)

This infotype is used to capture the investments actually made/ proposed by the employee for tax savings through deductions from income under Section 80.

Investment Details (Section 88) (Infotype 0586)

This infotype is used to capture the investments actually made/ proposed by the employee for tax rebate under Section 88. Provident Fund contributed by the employee is automatically updated under Section 88 when it is processed.

Provident Fund Contribution (Infotype 0587)

This infotype is used to capture the details relating to.

The PF trust that the employee belongs to.

The pension trust that the employee belongs to.

Voluntary PF contribution by the employee as a percentage of PF wages or as a fixed amount.

Employer’s contribution to PF and its basis.

PF Number:

For PF Trust: Employee no is considered as PF No. Format: 9999

For RPFC: PF No = As allotted by Personnel Dept. Format : XX/XXX/999999/999999

Other Statutory deductions (Info type 0588)

This info type is used to capture the details relating to statutory deductions from the employees salary for:

ESI, Professional Tax for the relevant states, Labour Welfare Fund

Long Term Reimbursements (Infotype 0590)

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This infotype is used to capture the details of any long term benefits like Hard furnishings and appliances assigned to the employee and any other amount that is provided to the employee and is to be claimed over a period greater than a year are stored over here.

Nominations (Infotype 0591)

This infotype is used to capture nominations for various statutory benefits, such as ESI, Gratuity, Maternity, PF, Pension etc. Multiple nominees will be captured for each benefit. The nominees are not necessarily from the declared list of family members. The share of benefit that will go to each nominee will be specified.

One-Time Payments Off-Cycle (Infotype 0267)

Infotype One-Time Payments Off-Cycle (0267) is used to make payments through off-cycle payroll run, such as Bonus, Gratuity and claims payments.

Off cycle run to be used for

1. Bonus Payment2. F&F Processing3. Year End Processing

a. Bonus

Eligibility

All Staff/Trainees/WKR/OJW's and OJT's are eligible for Bonus/Exgratia as per present practiceThose employees who have performed 30 days duty during the financial year are be eligible for Bonus/ExgratiaThose employees who have been getting payment up to Rs.3500/- p.m. (Ceiling Amount) during the financial year will be eligible for Bonus Those employees who have been getting payment up to and more than Rs.3500/- p.m. during the financial year will be eligible for Exgratia

Calculation method

Bonus/Exgratia calculation amount Rs.2500/- (Maximum limit amount)Minimum percentage of Bonus/Exgratia is 8.33% and maximum is 20% or as per the Company’s ruleMinimum Bonus/Exgratia payment is Rs.2500/- and maximum is Rs.6000/- per annum or as per the company’s rule (if full payable days)

Gratuity

Eligibility

All Staff/Trainees/WKR/OJW's and OJT's are eligible for Gratuity as per the present practiceThose employees who have competed 5 years of service from the date of joining are be eligible for GratuityIf any employee’s expired (without completion of 5years service) during the period of service, his dependents eligible for gratuity payment up to the retirement age of employee’s.

Calculation method:

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Maximum limit of gratuity payment is Rs.350000/- at the time of leaving the services or more benefit as per the company’s ruleCalculation method i.e. Last drawn salary/Wages (Basic + Special Pay + Fixed Dearness Allowance + Variable Dearness Allowance + Percentage Dearness Allowance + Special Dearness Allowance fixed per month)*no. of year service*15/26= Gratuity payable amount (25000*20*15*/26=288462/-)

Processor for claming of Gratuity

If any employee’s left the services of company after completion of 5 years service, he will apply for gratuity payment in prescribed formatIf any employee’s dies during the period of service, his nominee/legal heir will apply for gratuity payment in prescribed format.

B. F&F Processing

Employee Resigns and sends a letter to the Department The letter goes to HOD, who forwards this to the President who approves this.Personnel and Personnel/HRD issues the No due Certificate to Employees.Employee gets signed from respective Departments for no dues.

F&F Process starts TDS is calculated Amount is calculated

Prepare Cheque & handed over to HR

Prepare Income computation sheet

Cheque handed over to Personnel Department along with fill & final statement.

Leave Encashment

Leave Encashment is done on Current month MASTER BASE Salary.

Formula = (MASTER BASE SALARY /30) * No of Leave Days

Taxable = YRounding = N

Leave Encashment Exemption u/s 10

This is given to the Employees, who have completed 10 months in the company.Previous 10months Average salary is taken.

E.g. Month SALARY (MASTER BASIC+ MASTER DA)

Nov’05 21783Dec’05 21783Jan’06 21783

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Feb’06 21783Mar’06 21783Apr’06 21783May’06 21783Jun’06 21783Jul’06 21783Aug’06 21783

---------------------AVG Sal 217830

Leave to be en cashed = 59.50Amount = (21783 /30) * 59.90 = 43,203

Posting to Accounts

The payroll results contain information that is relevant for Accounting. For this reason, they must be evaluated for posting to Accounting. The “Posting to Accounting” component performs this task.

Posting will be done separately for:

Staff

Workers and

Corporate Payroll

7.4 Payroll Workers

Worker will have a different payroll area and the payroll will be based on calendar days. A separate set of wage types will be configured for workers.

Pay Scale Group and Pay Scale Level

Pay scale groups and pay scale levels are the criteria used to classify data for job evaluations and indirect valuations. Pay scale levels are subdivisions of pay scale groups.

PS Grpg LEVELOJT OTOJW OW

WORWA,WB,WC,WD,WE,TC, S1,S2,S3,S4,S5,S6,S7

Basic Pay (Infotype 0008)

In the info type Basic Pay (0008) we will store the employee’s Salary Components which are Fixed in Nature.

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Component Short Text Earn/Ded Validity DateSTIPEND STIPEND E 31.12.9999 01.01.1900BASIC BASIC E 31.12.9999 01.01.1900HRA HRA E 31.12.9999 01.01.1900SPECIAL PAY SPLPAY E 31.12.9999 01.01.1900DA DA E 31.12.9999 01.01.1900FDA FDA E 31.12.9999 01.01.1900VDA VDA E 31.12.9999 01.01.1900PERCENTAGE DA PERCDA E 31.12.9999 01.01.1900SPL DA SPLDA E 31.12.9999 01.01.1900CONVEYANCE ALLOWANCE CONVALL E 31.12.9999 01.01.1900EDUCATIONAL ALLOWANCE EDUALL E 31.12.9999 01.01.1900LTA LTA E 31.12.9999 01.01.1900MEDICAL ALLOWANCE MEDALL E 31.12.9999 01.01.1900


PERSONAL PAY PERSPAY E 31.12.9999 01.01.1900DRIVER WAGES DRIVER E 31.12.9999 01.01.1900ADHOC ALLOWANCE ADHOC E 31.12.9999 01.01.1900Performance Pay PERPAY E 31.12.9999 01.01.1900SPECIAL Allowance SPLALL E 31.12.9999 01.01.1900

Bank Details (Info type 0009)

In the info type Bank Details (0009) we enter the payee of the net pay from the payroll and the bank details. When we create a new record, the Employee’s/applicant’s name will be taken from the info type Personal Data (0002) for the payee’s name.

Recurring Payments and Deductions (Infotype 0014)

Recurring Payments and Deductions represent additional wage/salary elements that are not always paid or deducted in every payroll period, but are paid and deducted at specified intervals unlike those of Additional Payments.

The infotype Recurring Payments and Deductions (0014) is subdivided into different subtypes. Each subtype represents a wage type.

In conjunction with the Wage type we must either maintain the field Amount or the fields Number and Unit. The system checks the combination that we have entered.

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Component Short Text Earn/ Ded Validity DateWASHING ALLOWANCE WASHALL E 31.12.9999 01.01.1900HEAVY DUTY ALLOWANCE HEAVYDUTY E 31.12.9999 01.01.1900ADDITIONAL SPECIAL ALLOWANCE ADDSPLALL E 31.12.9999 01.01.1900NIGHT SHIFT ALLOWANCE NIGHTALL E 31.12.9999 01.01.1900ADDITIONAL ALLOWANCE ADDALL E 31.12.9999 01.01.1900DUST ALLOWANCE DUSTALL E 31.12.9999 01.01.1900HEAT ALLOWANCE HEATALL E 31.12.9999 01.01.1900PERIODICAL ALLOWANCE PERIODIC E 31.12.9999 01.01.1900HOLIDAY AMOUNT HLMOUNT E 31.12.9999 01.01.1900OTHER EARNINGS OTHEARN E 31.12.9999 01.01.1900CAR RUNNING AND MAINTENANCE REIMBURSEMENT. CARMAINT E

31.12.9999 01.01.1900FIELD ALLOWANCE FIELDALL E 31.12.9999 01.01.1900PERSONAL PAY PERSPAY E 31.12.9999 01.01.1900FLAT ALLOWANCE FLATALL E 31.12.9999 01.01.1900 ADDITIONAL HRA ADDHRA E 31.12.9999 01.01.1900DRIVER WAGES DRIVER E 31.12.9999 01.01.1900ADHOC ALLOWANCE ADHOC E 31.12.9999 01.01.1900Performance Pay PERPAY E 31.12.9999 01.01.1900SPECIAL Allowance SPLALL E 31.12.9999 01.01.1900SETTLEMENT BENEFIT SBEN E 31.12.9999 01.01.1900EXTRA ALLOWANCE EXALL E 31.12.9999 01.01.1900PF PF D 31.12.9999 01.01.1999VPF VPF D 31.12.9999 01.01.1999PTAX PTAX D 31.12.9999 01.01.1999ITAX ITAX D 31.12.9999 01.01.1999LWF LWF D 31.12.9999 01.01.1999ESI ESI D 31.12.9999 01.01.1999LIC LIC D 31.12.9999 01.01.1999CLUB MEMBERSHIP CLUBMEM D 31.12.9999 01.01.1999CLUB OTHERS CLUBOTH D 31.12.9999 01.01.1999WELFARE CLUB WELFARE 31.12.9999 01.01.1999COLONY RENT DEDUCTION RENTDED D 31.12.9999 01.01.1999HRA RECOVERY HRAREC D 31.12.9999 01.01.1999TELEPHONE DEDUCTION TELDED D 31.12.9999 01.01.1999CELL PHONE DEDUCTION CELLDED 31.12.9999 01.01.1999SERVICE CHARGES ELECTRICITY D 31.12.9999 01.01.1999SALARY ADVANCE SALADV D 31.12.9999 01.01.1999HOSPITAL DEDUCTION HOSPDED D 31.12.9999 01.01.1999TRAVEL ADVANCE TRAVELADV D 31.12.9999 01.01.1999COUPON DEDUCTION COUPAN D 31.12.9999 01.01.1999PLANT MESS DEDUCTION PMESSDED D 31.12.9999 01.01.1999ONE DAY SALARY DEDUCTION OSALDED D 31.12.9999 01.01.1999TRANSPORTATION RECOVERY TRANSREC D 31.12.9999 01.01.1999DEN MESS DEDUCTION DMESSDED D 31.12.9999 01.01.1999PACKING PLANT MESS DEDUCTION GPLANT D 31.12.9999 01.01.1999SECURITY MESS DEDUCTION SMESS D 31.12.9999 01.01.1999UNION MEMBERSHIP DEDUCTION UNION D 31.12.9999 01.01.1999

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ADVANCE EXPENSES ADVEXP D 31.12.9999 01.01.1999MISC RECOVERY MISCREC D 31.12.9999 01.01.1999OTHER DEDUCTION1 OTHDED1 D 31.12.9999 01.01.1999OTHER DEDUCTION2 OTHDED2 D 31.12.9999 01.01.1999OTHER DEDUCTION - EXEMPTED OTHDED3 D 31.12.9999 01.01.1999Spl Loan Ded SPLLOAN D 31.12.9999 01.01.1999LIC Housing Loan Ded LICLOAN D 31.12.9999 01.01.1999Furniture Loan Deduction FURNLOAN D 31.12.9999 01.01.1999Vehicle Loan Deduction VEHLOAN D 31.12.9999 01.01.1999Canara Bank Loan CANLOAN D 31.12.9999 01.01.1999SBI Loan SBILOAN D 31.12.9999 01.01.1999HDFC Loan Deduction HDFLOAN D 31.12.9999 01.01.1999

Additional Payments (Infotype 0015)

In this infotype Additional Payments (0015), we will enter an amount and/or a value and a unit of measurement for a wage type that are always paid or deducted in a specific period during payroll accounting.

The infotype Additional Payments (0015) is subdivided into different subtypes. Each subtype represents a wage type.

Components Short text Earn/Ded Validity DateADDITIONAL SPECIAL ALLOWANCE ADDSPLALL E 31.12.9999 01.01.1900NIGHT SHIFT ALLOWANCE NIGHTALL E 31.12.9999 01.01.1900ADDITIONAL ALLOWANCE ADDALL E 31.12.9999 01.01.1900DUST ALLOWANCE DUSTALL E 31.12.9999 01.01.1900HEAT ALLOWANCE HEATALL E 31.12.9999 01.01.1900HOLIDAY AMOUNT HLMOUNT E 31.12.9999 01.01.1900OTHER EARNINGS OTHEARN E 31.12.9999 01.01.1900FIELD ALLOWANCE FIELDALL E 31.12.9999 01.01.1900EXTRA ALLOWANCE EXALL E 31.12.9999 01.01.1900CLUB MEMBERSHIP CLUBMEM D 31.12.9999 01.01.1999CLUB OTHERS CLUBOTH D 31.12.9999 01.01.1999WELFARE CLUB WELFARE D 31.12.9999 01.01.1999TELEPHONE DEDUCTION TELDED D 31.12.9999 01.01.1999CELL PHONE DEDUCTION CELLDED D 31.12.9999 01.01.1999SERVICE CHARGES ELECTRICITY D 31.12.9999 01.01.1999SALARY ADVANCE SALADV D 31.12.9999 01.01.1999HOSPITAL DEDUCTION HOSPDED D 31.12.9999 01.01.1999TRAVEL ADVANCE TRAVELADV D 31.12.9999 01.01.1999COUPON DEDUCTION COUPAN D 31.12.9999 01.01.1999PLANT MESS DEDUCTION P_MESSD D 31.12.9999 01.01.1999ONE DAY SALARY DEDUCTION ONEDED D 31.12.9999 01.01.1999TRANSPORTATION RECOVERY TRANSREC D 31.12.9999 01.01.1999DEN MESS DEDUCTION DMESSDED D 31.12.9999 01.01.1999PACKING PLANT MESS DEDUCTION GPLANT D 31.12.9999 01.01.1999SECURITY MESS DEDUCTION SMESS D 31.12.9999 01.01.1999

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UNION MEMBERSHIP DEDUCTION UNION D 31.12.9999 01.01.1999ADVANCE EXPENSES ADVEXP D 31.12.9999 01.01.1999MISC RECOVERY MISCREC D 31.12.9999 01.01.1999OTHER DEDUCTION1 OTHDED1 D 31.12.9999 01.01.1999OTHER DEDUCTION2 OTHDED2 D 31.12.9999 01.01.1999OTHER DEDUCTION - EXEMPTED OTHDED3 D 31.12.9999 01.01.1999Bonus -Offcycle BONUS E 31.12.9999 01.01.1998Leave Encashment LVNCASH E 31.12.9999 01.01.1999Notice Pay NOTICEPAY E 31.12.9999 01.01.1998Ex Gratia-offcycle EXGRATIA E 31.12.9999 01.01.1998

Company Loans (Info type 0045)

In this info type Company Loans (0045), we enter the master data for employer loans. This info type contains the data on the following: Loan conditions, approval, loan status. Payroll uses the data from the info type Company Loans to calculate the loan deductions and the interest as well as the tax. The info type Company Loans (0045) is subdivided into loan types. A subtype represents each loan type.

Loans Available:

Temporary Loan LoanFurniture LoanVehicle LoanSBI LoanCanarabank LoanSpecial Loan

Personal Ids (Info type 0185)

In info type 0185, we will enter data defining the details of the employee’s membership in Superannuation/ Gratuity Trust. This is also used to capture the employees PAN Number.

Previous Employment Tax details (Infotype 0580)

This infotype is used to capture the details of an employee who has prior experience and joins the organization on any date other than 1st April.

Housing (HRA/CLA/COA) (Infotype 0581)

This is used to determine:

Whether the employee avails of HRA, lease or self-lease depending on his eligibility as per his pay scale grouping for allowances.

Whether the HRA is to be taxed or not based upon the submission of rent receipts.

Whether the employee stays in a metro or non-metro city for the computation of taxability.

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Whether any amount is due to or from the employee based on the difference in his eligibility and the lease rent paid by the company

Exemptions (Infotype 0582)

This infotype has two sub types one for Leave Travel allowance and one for Medical reimbursement. The infotype is not for payment of LTA or Medical benefit but for the exemption under these heads.

Car & Conveyance (Infotype 0583)

This infotype is used to determine:

The type of conveyance availed by the employee

Additional data relating to vehicle provided to the employee or used by the employee

Drivers provided to estimate the perquisite value for taxability.

Income from Other Sources (Infotype 0584)

This infotype is used to capture the amount of the benefit that the employee will avail of under “Loss from House Property” for the interest paid for construction/ purchase of self-occupied residential house property. Any other income that has been declared by the employee will also be captured.

Section 80 Deductions (Infotype 0585)

This infotype is used to capture the investments actually made/ proposed by the employee for tax savings through deductions from income under Section 80.

Investment Details (Section 88) (Infotype 0586)

This infotype is used to capture the investments actually made/ proposed by the employee for tax rebate under Section 88. Provident Fund contributed by the employee is automatically updated under Section 88 when it is processed.

Provident Fund Contribution (Infotype 0587)

This infotype is used to capture the details relating to. The PF trust that the employee belongs to.

The pension trust that the employee belongs to. Voluntary PF contribution by the employee as a percentage of PF wages or as a fixed amount.

Employer’s contribution to PF and its basis.

Whether the employer contributes towards pension component or the entire contribution I towards PF.

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PF Number:

For PF Trust: Employee no is considered as PF No.Format: 9999

For RPFC: PF No = as allotted by Personnel Dept.Format: XX/XXX/999999/999999

Other Statutory deductions (Info type 0588)

This info type is used to capture the details relating to statutory deductions from the employees salary for: ESI, Professional Tax for the relevant states, Labour Welfare Fund

Long Term Reimbursements (Infotype 0590)

This infotype is used to capture the details of any long term benefits like Hard furnishings and appliances assigned to the employee and any other amount that is provided to the employee and is to be claimed over a period greater than a year are stored over here.

Nominations (Infotype 0591)

This infotype is used to capture nominations for various statutory benefits, such as ESI, Gratuity, Maternity, PF, Pension etc. Multiple nominees will be captured for each benefit. The nominees are not necessarily from the declared list of family members. The share of benefit that will go to each nominee will be specified.

One-Time Payments Off-Cycle (Infotype 0267)

Infotype One-Time Payments Off-Cycle (0267) is used to make payments through off-cycle payroll run, such as Bonus, Gratuity and claims payments.

Off cycle run to be used for:

a. Bonus Paymentb. F&F Processingc. Year End Processing

Posting to Accounts

The payroll results contain information that is relevant for Accounting. For this reason, they must be evaluated for posting to Accounting. The “Posting to Accounting” component performs this task.

Pay slip to be used:

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[Employee wise and Department wise]

For workers: OT Hours and OT Amount to be displayed at the end of the Pay slip.Pay slips to be printed and distributed as per the current Process.Form16 Portion to appear in Pay slip.

For Staff: Pay slip will be sent through mail. The mail will be sent individually as per the mail id defined in IT105-10. This is a customized Development.Form16 Portion to appear in Pay slip.

Other Payroll Reports Required

1.Tax Computation sheet2. Earning statement cost code wise.3. Earning statement – Employee wise.4. Earning statement – Department wise

5. Cost code wise OT Statement.

6. Employee wise OT Statement.

7. Bank statement- detailed.8. Bank wise summary report.

9. PF Statement- Trust: Detailed10. PF Statement – Trust: Cost centre wise11. PF Statement – RPFC: Detailed12. PF Statement – RPFC: Cost centre wise12a. Loan statement – Bank wise (Canara bank and SBI)14. LIC Statement

15. PTAX Statement – Detailed and Summary16. LWF Statement

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17. All Deduction Report – Monthly.18. OT Hours and OT Amount and Gross amount Report – Annual Report (Employee wise and Department wise – to appear for all the months separately)

19. Paid days Report for Bonus

20. Salary Certificate- workers

21. Man Days Annual Report

7.5 Corporate Payroll

Corporate Payroll will be configured in SAP. This might be used for Processing Payroll subsequently. The wage types will be similar to that of Staff payroll. The rules and properties of the Wage types are of similar nature as that of the Staff Payroll.

7.6 PD (KRA) and Training information

ZTables will be created to store the information.

Customized Reports will be created to retrieve the Data.

Changes & Benefits

Change management issues

If the need for the vacancy is lost, the Head of the concerned Department must intimate the HR Department and the HR Department will close the vacancy with the approval of the Top Management.

If a position becomes obsolete, it must be marked as obsolete in the system, to prevent a vacancy being created for the same. The HR Department does this after getting the approval from the Top Management

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8. To – Be Flow Charts

8.1 Organization Objects and relations

8.2 Time Management: Work schedule

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8.3 Payroll: Process details

8.4 Off cycle Payroll:

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Key Design Elements

9. Integration

The Human Resource management in mySAP is closely integrated with the other modules in mySAP. The following diagram illustrates the integration touch points with the various modules.

Other Modules Human Resource Other Modules

`

Only integration point with HR is that with FICO.

Integration to Finance/General LedgerThe Payroll results must be posted to Finance, using the standard PY to FI posting transactions.

No other integration is required for SAPHR Module.

There will be No CATS (Cross Application Time sheet) Configuration.

10. Form List

Payslip

Pay slips to be printed and distributed as per the current Process.Form16 Portion to appear in Pay slip.

Pay slip will be sent through mail. The mail will be sent individually as per the mail id defined in IT105-10. This is a customized Development.Form16 Portion to appear in Pay slip.

Form 16 Form16 will be Configured as per Income Tax Act

Form 24 Form24 will be Configured as per Income Tax Act

FICO Payroll None

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11. Transactions

Process :TCode Description Notes / Remarks1.1 Maintenance of org unitPPOC_OLD To Create organization unitPPOM_OLD To Change org unit1.2 Maintenance of JobPPOC_OLD To Create JobPPOM_OLD To Change Job1.3 Maintenance of PositionPPOC_OLD To Create PositionPPOM_OLD To Change Position1.4 Account assignmentPP01 Account assignment to org unit1.5 Vacancy assignmentPO13 Vacancy assignment to position2.1 Personnel ActionPA40 To perform Personnel action2.2 Maintain HR Mater DataPA30 To maintain HR master data

Display HR Master DataPA20 To display HR master data2.3 Personnel FilePA10 To display Personnel File1 Time ManagementPA30 (IT 2006) Maintaining Absence QuotaPT60 Maintaining Time EvaluationPT_QTA10 Display Absence quota informationPA30(IT 2001) Maintaining Absence record2 PayrollPA03 Released PayrollPC00_M40_CALC Start Payroll

Salary RegisterPC00_M40_CEDT Remuneration StatementPC00_M40_CLSTR Payroll ResultsPC00_M40_CDTA Post Payroll (DME)

Bank/Cash statementPA03 Exit PayrollPC00_M99_CIPE Posting to AccountingPCP0 Posting Run

Generate Pay slip & send mail3SQ01 SAP Query

12. Report List

Following are the reports available in HR mySAP-

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Sr. No PAYROLL Reports Reports1 Salary slip of Staff/Workmen2 Negative salry report3 Monthly Earning statement4 Monthly Deduction Statement5 Cost center wise Earning Statement6 Cost center wise OT Statement7 Monthly Over Time detail dept wise 8 Bank Statement for staff/workmen/ - Four banks are maintained9 Bank summary Report

10 Payment mode wise report -cheqe, DD11 Ptax detail report12 Ptax summary report13 LWF detail Report14 LWF Summary Report15 Employee wise OT Statement16 Arrears Detailed Report for all Components17 Employee wise Detailed LIC Report-LIC Copy18 Salary Check list - Before Processing

19Employee wise detailed LIC Statement- To a/c Deptt from Time office

20 Master Earning statement - For Special Loan sanction Purpose21 Bank Loan Application Letter22 Earnings and Deduction Report for Aprentice23 Monthly Transaction sheet - control report24 GPA Report Detailed : Employee wise Contract Workers Reports

25 Payslip - contractors26 PF Statement27 Register of Wages with Acknowledge column28 Payment statement29 Over time Details for Contract workers30 Register of Wages - Contractor wise Provident Fund

31 12A - Summary32 PF Statement-RPFC - Summary33 PF Statement-Trust - Summary34 5A - Summary35 PF Summary - Summary36 10A - Summary37 PF Challan - Summary38 3A - Yearly 39 6A - Yearly40 Non Reckonable service Income Tax

41 Form 1642 Form 24 Other Annual Reports

43 Annual Summary Report for OT (Month wise) for workmen44 Annual Report - Monthly wages and OT Report - for workmen

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Sr.No Time Management

Reports (Worker PCL)1 Daily Attendance Report 2 Annual Attendance report3 Daily Punching Report4 Odd Punching Report5 Miss punching Report6 Zero Hours Report7 Punching Report (Monthly)8 Early Going 9 Late Comer

10 Monthly shift Schedule 11 Change Monthly shift Schedule 12 Attendance Report (Monthly)13 Details of Overtime (Monthly)14 Department wise Summary of Overtime15 Daily OT sheet16 Excess OT Report17 Duplicate OT Report18 Wrong Shift Report19 Absenteeism Daily 20 Absenteeism Letter21 Absenteeism Monthly22 Annual Leave Report23 Daily Irregular24 Entry wise report25 Shift Schedule26 Wrong Shift Report27 Daily Arrival28 Joining report29 Blood group report30 Details of Holidays31 Leaving report (Monthly)32 Annual Retiree Report

13. Data Conversion

Data Conversion is carried out to transfer the existing data from the legacy system to mySAP environment. The Data Conversion is done for the Master data and the transaction data to bring forward the balances in mySAP.

The Following Master Data and Transaction data will be transferred from the Legacy system to mySAP. The detailed strategy will be delivered during the realisation Phase.

13.1 Master Data

Employee Master existing in the legacy system

Master

Master

Source List

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13.1.1 Data Migration Tools

The following data migration tools have been identified for deployment during migration of Master Data from legacy systems to SAP system:

Batch Data Conversion (BDC)Legacy System Migration Workbench (LSMW)Mid Year Payroll Go Live Tool

The following is a brief on various tools that have been identified and the broad plan for their deployment:

6.2 Batch Data Communication (BDC)

BDCs are automated data updation programs, which use standard transactions, go through SAP screens, and validated for all checks and balances built in for such data upload. The input for updation will need to be provided in a specified format as a text tab delimited file. For example, a BDC program for updation of leave availed (infotype 2001) will use transaction PA30, select the employee no., select infotype 2001 & the specified subtype, update the leave information contained in input file. In this process, if there are system checks for leave combinations and leave weekly off combinations, the same will take effect and accordingly the system will allow or restrict updation of data contained in input file.

BDCs are proposed to be used for updation of identified infotypes like Absences (2001).

6.3 Legacy System Migration Workbench (LSMW)

The LSM Workbench is an SAP R/3 based tool that supports the one-time or periodic transfer of data from non-SAP systems ("legacy systems") to SAP systems. The LSM Workbench helps to organize data migration project and guides through the process by using a clear sequence of steps.

The most common conversion rules are predefined. Reusable conversion rules assure consistent data conversion for different data objects.

The LSM Workbench covers the following steps:

Read the legacy data from one or several files (e.g. spreadsheet tables, sequential files). Convert the data from source format to target format. Import the data using standard interfaces (Batch Input, Direct Input, BAPI, IDoc).

LSMW is planned to be deployed for upload of opening balances of leave quotas / leave availed details / company loans etc.

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13.2 Transaction data

Actions.

Shifts Generation

14. Annexure

Documents Attached Sno Document Name Doc type

1 Full and Final Statement Excel2 Pay slip Word3 Earning and Deduction statement Word4 Cost code wise OT Statement TXT5 Employee wise OT Statement. TXT6 Bank wise summary report Word7 Professional Tax Report Excel8 LWF Report Excel9 OT Hours and OT Amount and Gross amount Report TXT

10 Paid days Report for Bonus Excel11 Salary Certificate- workers TXT

Sap Project

Documents

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