SAP Navigation Course
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Transcript of SAP Navigation Course
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SAP Overview and
Navigation
Christian Marhuenda, Business Consultant
Date: 15.01.01!
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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS *
Module Overview
+el#o"e to the "odule on SAP Overview andNavigation
SAPstands -or Sste"s, A%%li#ations and
Produ#ts in Data Pro#essing.
/his "odule will #over the -ollowing %oints:
ntrodu#tion to ERPand SAP
Advantages o- SAP
ogging on and o2 the SAPsste"
34 ele"ents o- the SAPsste"
So"e o- the #o""onl %er-or"ed tass, su#h as, sear#hing a transa#tion #ode, sto%%ingtransa#tions, sear#hing and sorting data
Sa"%le o- e6e#uting a tas using SAP 7CC 8.0
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ntrodu#tion to 79P
Enterprise Resource Planning(ERP) is a #on#e%t o- %lanning,
e6e#uting, and re%orting a#ross
"ulti%le usiness -un#tions or
usiness units.
ERPintegrates all de%art"ents and
-un#tions a#ross an organisation on
to a single sste" that #an serve
%arti#ular needs o- di2erent
de%art"ents.
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ntrodu#tion to SAP
SAP is one o- the leading 79P so-twaresolution %roviders.
/he latest version o- SAPis ERP
Central Component (ECC) 6.0, whi#h is
ased on SAP 9$( ar#hite#ture.
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SAP
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Advantages o- SAP
/he advantages o- SAPare: Centralised data storage ; "anages data e%art so-tware and
there o2ering #o"%atiilit -or an industr>s%e#i %ro#esses. SAPo2ers industr>s%e#i solutions whi#h serve as a %lug and %la o2ering.
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SAP Modules
SAPstrea"lines all usiness %ro#esses o- an organisation. So"e o- the SAP"odules
are dis%laed in the -ollowing diagra".
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R/3
Client-Server
SAP
SDSales &
Distribution
MMMaterials
Management
PPProduction
Planning
CSCustomer
Service
PMPlant
Maintenance
HRHuman
Resources
ISIndustry
Solutions
WFWorkflo
PSPro!ect
System
AM"i#ed $ssets
Management
COControlling
FI"inancial
$ccounting
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ogging on to the SAP Sste"
ogging on to the SAPsste" involves the -ollowing ste%s:1. /o log on to an SAPserver, do one o- the -ollowing:
Cli# the Start"enu and sele#t All Programs SAP "ront End SAP#ogon.
Doule>#li# SAP #ogonshort#ut dis%laed on our desto%.
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ogging on to the SAP Sste"
.
On the SAP #ogon $%0s#reen, sele#t the server ou need to log on to and #li##og On.
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ogging on to the SAP Sste"
(. 7nter the re=uired details in the a%%ro%riate &elds and #li# or %ress Enter.
Note&
ou "ust #hange the %assword a-ter the &rst login.
- ou leave the #anguage&eld lan, the sste" #onsiders the de-ault language,7nglish.
/o log on with a s%e#i language, ou "ust enter the a%%ro%riate e.
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ogging on to the SAP Sste"
/he SAP Eas' Accesss#reen a%%ears.
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34 o- the SAP Sste"
So"e o- the 34 ele"ents o- a t%i#al SAP s#reen are highlighted in the -ollowing
s#reenshot.
.
01$$15 1Status bar
Navigation area
Application toolbar
Title bar
Menu bar
Standard
toolbar
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34 7le"ents o- the SAP Sste"
/he -ollowing tale lists the 34 ele"ents availale on the SAP Eas' Accesss#reen.
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* Element +escription
Menu ar Provides o%tions to e6e#ute #o""on#o""ands. )or e6a"%le, #reating sessionsand logging o2 -ro" the SAP sste".
Standard toolar Contains uttons -or %er-or"ing #o""on
a#tions, su#h as save and enter./itle ar Dis%las the title o- an SAP s#reen.
A%%li#ation toolar Provides the short#ut uttons -or the "ost#o""onl %er-or"ed a#tivities o- a s%e#itas.
Navigation area 7nales ou to navigate a#ross the-un#tional areas, the "odules within the
-un#tional areas, and the tass within the"odules.
Status ar Dis%las the in-or"ation related to SAP andthe tas ou are %er-or"ing.
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34 7le"ents o- the SAP Sste"
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* Element +escription
/a 7nales ou to enter, dis%la, and alternateetween "ulti%le s#reens. ou #an %ro#eed-ro" one ta %age to the ne6t without#o"%leting all the data -ro" the &rst %age.
9adio utton 7nales ou to sele#t onl one o%tion.
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34 7le"ents o- the SAP Sste"
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* Element +escription
Che# o6 7nales ou to sele#t "ulti%le o%tions.
Dialog o6 /he SAP sste" dis%las the dialog o6when it:re=uires additional in-or"ation e-ore%ro#eeding -urther.%rovides "essages or s%e#i in-or"ationaout our tas.
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Sste" Messages
/he -ollowing tale lists the sste" generated "essages that a%%ear either in thestatus
ar on in the dialog o6 de%ending on the user settings.
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,essage*con
,essage +escription
ndi#ates an 7rror "essage.
ndi#ates an n-or"ation "essage.
ndi#ates a +arning "essage.
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Multi%le Sessions
A session is an e6e#ution o- a %arti#ular transa#tion. SAPenales ou to e6e#ute
"ulti%le sessions. Eowever, ou #an e6e#ute onl si6 sessions at a ti"e using the
-ollowing short#ut es:
Note&7nter the short#ut es in the Command !elddis%laed on the Menu ar.
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S-ortcute'
"unction
$o /o #reate a new session./o start a new session without #losing the #urrent session, enter F$oG-ollowed a transa#tion #ode. )or e6a"%le: $o""0(
$n /o e6it the #urrent session./o start a new session #losing the #urrent session, enter F$nG -ollowed a transa#tion #ode. )or e6a"%le: $n""0(
$ /o delete the #urrent session.
$ne6 /o e6it -ro" the sste".
$nend /o log o2 a session.
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On>s#reen Buttons
/he -ollowing tale lists the uttons dis%laed on a t%i#al SAPs#reen.
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/utton S-ortcute'
Name +escription
7nter 7nter Con&r"s the data ou entered on the s#reen.
None Co""and )ield 7nales ou to enter #o""ands, su#h as a transa#tion#ode.
Ctrl H s Save Saves the data ou entered or the a#tion ou %er-or"ed
on the s#reen.
)( Ba# 9eturns ou to the %revious s#reen without saving ourdata.
Shi-t H )( 76it 76its the session without saving and returns to the initials#reen.
)1 Can#el Does not save the data ou entered or the a#tion ou%er-or"ed on the s#reen.
Ctrl H % Print Prints data -ro" the #urrent s#reen.
Ctrl H - )ind Sear#hes -or data re=uired in the #urrent s#reen.
Ctrl H g )ind ne6t Per-or"s an e6tended sear#h -or data re=uired in the#urrent s#reen.
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On>s#reen Buttons
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/utton S-ortcut e' Name +escription
Ctrl H Page 4% )irst %age S#rolls to the &rst %age.
Page 4% Previous %age S#rolls to the %revious %age.
Page Down Ne6t %age S#rolls to the ne6t %age.
Ctrl H Page Down ast %age S#rolls to the last %age.
None Create session Creates a new SAP session.
None Create short#ut 7nales ou to #reate a desto% short#ut to anSAP re%ort, transa#tion, or tas.
)1 )1 Eel% Provides hel% on the &eld where ou have%ositioned the #ursor.
Alt H )1 aout "enu 7nales ou to #usto"ise the dis%la o%tions.)or e6a"%le, te6t -onts and #olours.
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ou #an &nd transa#tion #odes using:
StatusI o%tion
Status Bar
Settings o%tion
)inding /ransa#tion Codes
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)inding /ransa#tion Codes
ou #an &nd transa#tion #odes using:
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Ste%s to view transa#tion #odes using the Settingso%tion:1. 3o to the Etras"enu and sele#t the Settings
o%tion.
/he Settingsdialog o6 a%%ears.. Sele#t the +ispla' tec-nical names#he# o6.(. Cli# .
+hen ou drill down to a transa#tion using SAPmenu,
ou #an see the transa#tion #ode -ollowed thetransa#tion na"e.
/he advantage o- using this o%tion is ou #an viewtransa#tion #odes o- all the transa#tions listed underSAP menu.
Settings o%tion
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)inding /ransa#tion Codes
ou #an &nd transa#tion #odes using:
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Ste%s to view a transa#tion #ode using the Status ar:1. On the Status ar, #li# .. Sele#t the 1ransactiono%tion.
/he Status ar dis%las the transa#tion #ode o- the
e6istingtransa#tion.
Note&/he Status ar also dis%las the -ollowing in-or"ation:
Message area ; Dis%las an error, warning, or in-or"ative"essage.
Status &elds ; t in#ludes three &elds:
)irst &eld ; Dis%las one o- the -ollowing in-or"ation ata ti"e: Sste", Client, 4ser, Progra", /ransa#tion, or9es%onse ti"e.
Se#ond &eld ; Dis%las the server na"e to whi#h ouare #onne#ted.
/hird &eld ; Dis%las our data entr "odes: OverJOK9L or nsert JNSL.
Status ar
Message area
Status fields
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ou #an &nd transa#tion #odes using:
Ste%s to view a transa#tion #ode usingthe
Status2o%tion:1. 3o to the S'stem"enu and sele#t
the
Status2 o%tion. /he S'stem& Statusdialog o6a%%ears.
. Keri- the transa#tion #ode in the1ransaction&eld.
/he Status2o%tion dis%las thetransa#tion #ode o- the e6isting
transa#tiononl.
)inding /ransa#tion Codes
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StatusI o%tion
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Creating )avourites
)avourites is a "enu that enales ou to #reate or delete a
short#ut -or a transa#tion or an other oe#t, su#h as 49.
Ste%s to #reate a -avourites list #ontaining transa#tionna"es:
1. 4nder the Navigation area, drill down to a transa#tionna"e that needs to e added in a -avourites list.
. Do one o- the -ollowing:
a. 3o to the "avorites "enu and sele#t the Addo%tion.
. n the Applicationtoolar, #li# .
#. Drag the transa#tion na"e -ro" SAP menuand dro%it under "avoritesin the Navigation area.
A-ter adding a transa#tion na"e in a -avourites list, ou #an
o%en the transa#tion s#reen in one ste% without entering the
transa#tion #ode in the Command&eld or drilling down to a
transa#tion in the Navigation area.01$$15 5
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Deleting )avourites
Ste%s to delete a transa#tion na"e listed under
"avorites
in the Navigation area:
1. Sele#t a transa#tion na"e -ro" "avorites that needsto e re"oved.
. Do one o- the -ollowing:
a. 3o to the "avorites"enu and sele#t the +eleteo%tion.
. n the Applicationtoolar, #li# .
/he transa#tion na"e is deleted -ro" the -avourites list.
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Sear#hing -or n%ut Kalues
/o sear#h in%ut values -or a %arti#ular &eld, %la#e the #ursor in
that
&eld and %ress "3.
Eample&
Assu"e that ou are #reating a %ur#hase order -or a %arti#ular
%ur#hasing organisation and ou need to enter a #ode -or that
organisation in the Purc-asing Org.&eld.
Ste%s to enter the #ode in the Purc-asing Org.&eld:
1. Pla#e the #ursor in the Purc-asing Org.&eld and %ress "3.
/he dialog o6 a%%ears with the %ur#hasing organisation
entries %resent in the sste".
. Sele#t the a%%ro%riate #ode -ro" the %ur#hasingorganisation list and #li# .
/he sele#ted #ode a%%ears in thePurc-asing Org. &eld.
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Sorting Data
SAP enales ou to sort the in%ut values -or so"e o- the
&elds, su#h as sorting vendors list #o"%an #ode,
"aterial, or #ountr.
Eample&
Consider that ou are #reating a %ur#hase order and ou
need to enter a vendor na"e assigned to a %arti#ular
#o"%an #ode in the 4endor&eld.
Ste%s to sort the vendor na"es #o"%an #ode:
1. Pla#e the #ursor in the 4endor&led and %ress "3 or#li# ne6t to the 4endor&eld./he dialog o6 a%%ears with the #riteria to sort the
vendor na"es.
. Cli# %la#ed at the to% right>hand side o- thedialog o6 and sele#t the 4endors 5' compan'codeo%tion.
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Sorting Data
(. Pla#e the #ursor in the Compan' Code&eld and
#li# . .
!. Sele#t the desired #o"%an #ode and #li# .
5. /he sele#ted #ode is %o%ulated in the Compan' Code&eld.
8. Cli# to start the sear#h.
/he sear#h result dis%las the vendors list sorted #o"%an
#ode.
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76%orting Data
SAP enales ou to e6%ort data in the -ollowing -or"ats:
76#el
E/M
9i#h /e6t )or"at
Ste%s to e6%ort data in the re=uired -or"at:
1. O%en the SAP transa#tion s#reen that in#ludes thein-or"ation ou need to e6%ort.
. On the #ist"enu, #li# the Eport #ocal !le2o%tion.
/he Save list in !le2dialog o6 a%%ears.
(. Sele#t the -or"at in whi#h the data "ust e saved and
#li# .
!. 7nter the &le lo#ation and &le na"e, and #li#in the dialog o6.
/he re=uired data is saved in the sele#ted -or"at.01$$15 (0
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Printing Data
Ste%s to %rint data:
1. O%en an SAP %rinting transa#tion s#reen and enter the do#u"ent nu"er, su#h as, %ur#haseorder nu"er or sales order nu"er.
. Cli# ./he sste" dis%las the re#ords o- all the out%ut t%es triggered.
(. Cli# Output messageto %rint the data.
Note&ou #an #li# +ispla' messageto veri- the data e-ore %rinting.
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%utut tye
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Sto%%ing /ransa#tion
Ste%s to sto% a transa#tion:
1. Cli# dis%laed at the to% le-t>hand side o- an SAPs#reen.
. Sele#t the Stop 1ransactiono%tion.
ou #an use the Stop 1ransaction o%tion when a transa#tiontaes
long ti"e to e6e#ute or when the Command&eld is noto%erational.
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4sing ui# Cut and Paste O%tion
/o trans-er the #ontent o- one &eld to other &eld, use the
uic7 Cut and Pasteo%tion availale underCustomi8e
#ocal #a'outJ L.
Ste%s to #ut and %aste the #ontent on an SAP s#reen:
1. On an SAP s#reen, #li# and sele#t the uic7 Cutand Pasteo%tion.
. O%en the desired SAP s#reen and sele#t the #ontento- the &eld ou need to #o%.
/he sele#ted te6t is highlighted.
(. Pla#e the #ursor in the &eld where ou need to %astethe #ontent and right>#li#.
/he #ontent is %asted in that &eld.
Note&/o turn o2 the uic7 Cut and Pasteo%tion,re%eat
Ste% % -ro" the aove %ro#edure.
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ogging o2 the SAP Sste"
/o log o2 -ro" the SAPsste", sele#t the #og o9o%tion -ro" the S'stem"enu.
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Module Su""ar
n this "odule, ou learned the -ollowing:
ERP#an e use-ul in enter%rise wide integration and in dail usiness transa#tions.
4se the SAP sste" to %er-or" di2erent usiness %ro#esses ee%ing the roaderorganiational goals in "ind.
/he 34 ele"ents o- a t%i#al SAP s#reen are:
Menu ar
/ile ar
Standard toolar
A%%li#ation toolar
Status ar
Navigation area
/as, 9adio uttons, #he# o6es, and dialog o6es
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7valuation /est
ou have #o"%leted the "odule on SAP
Overview
and Navigation.
/ae this "odule assess"ent to test our learning.
/here are total o- %0=uestions in this "odule and
ou need to atte"%t all o- the". /here are no
negative %oints -or in#orre#t answers.
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'valuation(e
st
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uestion 1
/he a#ron" SAP stands -or :
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a. Sste"s, A##ounting and Pro#esses in Data Pro#essing
. Sste"s, A##ounting and Produ#ts in Data Pro#essing
#. Sste"s, A%%li#ations and Pro#esses in Data +arehousing
d. Sste"s, A%%li#ations and Produ#ts in Data Pro#essing
Click the appropriate option.
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uestion 1
/he a#ron" SAP stands -or :
01$$15 !0
a. Sste"s, A##ounting and Pro#esses in Data Pro#essing
. Sste"s, A##ounting and Produ#ts in Data Pro#essing
#. Sste"s, A%%li#ations and Pro#esses in Data +arehousing
d. Sste"s, A%%li#ations and Produ#ts in Data Pro#essing
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uestion
ou are generating a re%ort -or the "aterial do#u"ent list -or the %eriod o- !thMar#h 011 to 5thA%ril 011.
ou entered onl Posting end date as 0;.03.:0%%and #li#ed . A%art -ro" adding Posting end date, ou
have to now enter Posting start date and there-ore ou need to sto% this transa#tion.
+hi#h o- the -ollowing ste% "ust e %er-or"ed to sto% the transa#tion
01$$15 !
a. 3o to the S'stem "enu and sele#t the Stop 1ransactiono%tion.
. Cli# to e6it the session and return to the initial s#reen.
#. 3o to the Program"enu and sele#t the End 1ransactiono%tion.
d. Cli# dis%laed at the to% le-t>hand side o- an SAP s#reen and
sele#t the Stop 1ransactiono%tion.
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uestion (
Eow "an %arallel sessions does the SAP sste" allow to e6e#ute
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a. !
. 8
#.
d. None o- the aove
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uestion (
Eow "an %arallel sessions does the SAP sste" allow to e6e#ute
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a. !
. 8
#.
d. None o- the aove
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uestion !
+hi#h o- the -ollowing short#ut e "ust e used to #reate a new session;F3oods
9e#ei%tG with the transa#tion #ode M3O while ee%ing the e6isting session o%en
01$$15 !5
a. $oM3O
. $iM3O
#. $nM3o
d. $e6M3O
Click the appropriate option.
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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * !8
uestion !
+hi#h o- the -ollowing short#ut e "ust e used to #reate a new session;F3oods
9e#ei%tG with the transa#tion #ode M3O while ee%ing the e6isting session o%en
01$$15 !8
a. $oM3O
. $iM3O
#. $nM3o
d. $e6M3O
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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * !?
uestion 5
/o %rint the 9e=uest -or uotation J9)L data, ou entered the transa#tion #ode ,E
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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * !
uestion 5
/o %rint the 9e=uest -or uotation J9)L data, ou entered the transa#tion #ode ,E
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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * !
uestion 8
Mat#h the 34 ele"ents with their des#ri%tion.
01$$15 !
Status ar
Standardtoolar
A%%li#ation
toolar
Provides S$P related information)
Includes buttons for erforming common
actions* suc+ as creating a s+ortcut key)
Provides t+e s+ortcut buttons for t+e most
commonly erformed activities of a secific
task)
Drag the GUI elements and place them to the empty boxes on the right, against the
correct description.
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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * 50
uestion 8
Mat#h the 34 ele"ents with their des#ri%tion.
01$$15 50
Status ar
Standard
toolar
A%%li#ationtoolar
Provides S$P related information)
Includes buttons for erforming common
actions* suc+ as creating a s+ortcut key)
Provides t+e s+ortcut buttons for t+e most
commonly erformed activities of a secific
task)
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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * 51
uestion ?
7nter%rise 9esour#e Planning J79PL is:
01$$15 51
a. A sste" designed to integrate all usiness units
. An a%%li#ation used to e6e#ute tass o- usiness -un#tions
#. A "ethod o- e6e#uting all usiness units
d. A %ro#ess o- integrating all usiness -un#tions
Click the appropriate option.
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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * 5
uestion ?
7nter%rise 9esour#e Planning J79PL is:
01$$15 5
a. A sste" designed to integrate all usiness units
. An a%%li#ation used to e6e#ute tass o- usiness -un#tions
#. A "ethod o- e6e#uting all usiness units
d. A %ro#ess o- integrating all usiness -un#tions
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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * 5(
uestion
denti- the ene&ts that our organisation #an derive de%loing SAP.
01$$15 5(
a. "%roves #oordination a"ong di2erent usiness units
. "%roves #usto"er satis-a#tion
#. Manages data e
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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * 5!
uestion
denti- the ene&ts that our organisation #an derive de%loing SAP.
01$$15 5!
a. "%roves #oordination a"ong di2erent usiness units
. "%roves #usto"er satis-a#tion
#. Manages data e
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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * 55
uestion
+hi#h o- the -ollowing "odule is i"%le"ented Cargote#
01$$15 55
a. Plant Maintenan#e
. )i6ed Assets Manage"ent
#. Custo"er Servi#e
d. Produ#tion Planning
Click the appropriate option.
ti
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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * 58
uestion
+hi#h o- the -ollowing "odule is i"%le"ented Cargote#
01$$15 58
a. Plant Maintenan#e
. )i6ed Assets Manage"ent
#. Custo"er Servi#e
d. Produ#tion Planning
uestion 10
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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * 5?
uestion 10
+hat is a session
01$$15 5?
a. A -un#tionalit used to sear#h a re#ord
. A tas o- e6e#uting an SAP transa#tion
#. An a%%li#ation used to analse data
d. A %rogra" used to e6e#ute a#tivities
Click the appropriate option.
uestion 10
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No" du #lient $ %ied de %age Con&dentiel. ' 01( BearingPoint )ran#e SAS * 5
uestion 10
+hat is a session
01$$15 5
a. A -un#tionalit used to sear#h a re#ord
. A tas o- e6e#uting an SAP transa#tion
#. An a%%li#ation used to analse data
d. A %rogra" used to e6e#ute a#tivities
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