SAP Mobile Documents LEARN IT - TRY IT - USE IT Mobil… · SAP Mobile Documents LEARN IT - TRY IT...

SAP Mobile Documents

LEARN IT - TRY IT - USE IT !

Michael Sambeth, CoE Mobile Solutions, SAP (Schweiz) AG

Thursday, February 13th 2014, Lausanne

© 2013 SAP AG. All rights reserved. 2 This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement

Mobile security A strong foundation makes mobile successful

Enterprise Integration

Devices

SAP Afaria

Applications

SAP Mobile App Protection

by Mocana

Content

SAP Mobile

Documents

Enterprise Mobility Management System

SAP Mobile Secure

On-Premise Hybrid Cloud

© 2014 SAP AG. All rights reserved. 3

Status quo: Today

Everyday,

employees…


Status quo: Today

Share Present Review Store

Travel

Prepare Mobilize Read

Write

Convince

Learn

Show

Sell

View


Status quo: Today

HTTP XML

iWork

…using a million files…


…a thousand devices…

Status quo: Today


…resulting in countless

risks.

redundancies.

efforts.

questions.

Status quo: Today


The facts: The demand for secure content is critical

1. BusinessWire.com “New Survey Finds Over Half of Employees Use Unauthorized Consumer Based File-Sharing Apps at Work” (SkyDox survey) (June 2012)

IT departments must

provide a Mobile Content

Management to their

end-users

Free solutions pose a risk 77%

use personal mobile

devices/tablets for

work1

66%

use free file-sharing

platforms to share

corporate documents

55% don’t

alert IT1

80%

employees who

need access to

work documents

outside the office1

http://www.businesswire.com/news/home/20120607005125/en/Survey-Finds-Employees-Unauthorized-Consumer-Based-File-Sharing


How this Impacts Your business

Evaluate security

gaps that exist today

Define a mobile

content management

strategy

Embed secure mobile

content in mobile apps

with SDK

You have highly mobile workers who expect

to access content from anywhere, at any

time.

You may be discovering that employees are

using consumer-grade solutions (without IT

approval) that don’t meet strict security

guidelines.

You are working on an end-to-end mobility

strategy and realize the need to securely

access content from within your mobile

applications.


How do you know if you need mobile content management?

Are you concerned about your company content being at risk?

Do you already have an enterprise content management system?

Do employees need to share files with colleagues and partners?

Do employees use free file sharing/syncing products?

Do employees need access to content including presentations, documents, spreadsheets, videos, to successfully

do their jobs?

Do employees need to present files from mobile devices?


My Files - Any Device

Access personal content instantly

on your laptop or any mobile device.

Mobilize Enterprise Content

Discover and access content from

corporate document management

systems.

Share My Files

Share files with teams, colleagues,

and business partners from

anywhere.

Introducing SAP Mobile Documents

HTTP XML

iWork

SAP Mobile Documents is designed for enterprise deployments where collaboration, security and control of

business content is critical. Users enjoy anytime, anywhere access to view and collaborate on personal and

corporate content, in an easy-to-use, native mobile app.


Key Enterprise Features

Security/Compliance

Meet the highest security

standards including document

level security and compliance

management with SAP Afaria.

Share documents that are

password & time protected.

App Integration

Secure data transfer via app

to app integration. Embed

content in mobile

applications via an SDK.

Centralized Control

Centralized authentication,

controlled access to

repositories, reporting and

auditing controls* to ensure

data loss prevention.

Cloud and

On Premise

Choice of deployment

options: cloud, on-premise or

hybrid* (access your on-

premise data utilizing SAP

NetWeaver Cloud services)

Standards Based

Utilize industry standard

CMIS to ensure broad

interoperability. Integrate with

SAP and non-SAP solutions

using a CMIS based SDK.

*Priority features to be added in future releases.

Features vary between cloud and on-premise versions.


Cloud

Runtime and Data in SAP

NetWeaver Cloud

Choice of deployment scenarios

SAP NW Cloud


Hybrid

Runtime in SAP NetWeaver Cloud

/ Data On Premise


On Premise

Runtime and Data

On Premise

Customer

Intranet

Customer

Intranet


SAP NW Cloud


Critical issues to consider

* planned functionality

Encryption Documents need to be encrypted

Authentication Users must be authenticated through Identity management (IdM)

Data loss prevention Remote wipe capability with Afaria

Personal and business

document isolation Separate personal and business content

Rights-controlled sharing* Classify content as confidential, internal, customer, public

Assign specific security policies

Reports and auditing* Track content usage and management, and remain in compliance

Group-based collaboration* Push updated content to teams for version and access control


Feature requirements for an MCM system

Simplifies access to enterprise content

management platforms

Adapts to cloud, onsite, and hybrid* data

environments

Built on open, interoperable systems

Ability to leverage content in workflows and

mobile applications

Secures access to corporate content and

personal files

Ensures control over corporate data

Provides exceptional user experience

Supports market-leading mobile devices and

operating systems

Enables and promotes team collaboration

Delivers visibility and insight into mobile

content usage*


Demo


Key Benefits of SAP Mobile Documents

Solve the “Dropbox” problem – users using a variety of consumer grade products at work

Reduce the cost and complexity of accessing personal and corporate data on mobile devices

Gain efficiencies by always having a ‘single source of truth’

Increase accessibility by always having vital corporate content at your fingertips

Reduce risk by integrating with content stored in current data sources

Gain full control enforcing your security policies. Choose the deployment model that fits best to your company

needs

Choose a product that is based on open-standards, that can be extended by you and SAP partners


Product road map overview

Corporate Security

and Compliance

Highest security standards for business practice

Centralized security configuration

Usage reporting and statistics

My Documents

Access your

documents instantly

on any device (PC,

Laptop, Smart-

phone and Tablet)

Publish and Share

Documents

Share your documents with colleagues or business partners

Mobilize Business

Content

Discover and access

content from

corporate document

management system

(e.g. Microsoft

SharePoint, Alfresco

or SAP NetWeaver

Portal)

Cloud and On-

Premise

Free choice of

deployment options:

cloud, on-premise or

hybrid (access your

on-premise data

utilizing SAP HANA

Cloud Platform

Standards Based

Utilize industry

standard CMIS to

ensure broad

interoperability


TODAY Planned Innovations Future Direction

Product road map overview

This is the current state of planning and may be changed by SAP at any time.

User Productivity

Access documents on any device

Present from mobile app

Documents available offline

Share files with partners (Publish)

Enterprise Features

Multiple deployment options: On Premise,

Cloud and Hybrid

Certificate and Basic Authentication

Security policies prevent data leakage

Usage reporting & statistics

Custom Branding for iPad/iPhone

Corporate & Business Content

MS Sharepoint, SAP NetWeaver Portal KM,

Alfresco

Platforms

Desktop Client for Windows/Mac

Mobile App for iOS, Android

HTML5 Web App

User Productivity

Team Sharing

Edit & Annotate on mobile device

Corporate Content and Team

Sharing on Desktop/Web App

MS Outlook integration

Enterprise Features

Push content to mobile devices (notification

and synchronization)

Custom Branding for all clients

Extended reporting

Extended Afaria integration


OpenText, IBM

SAP Gateway integration for SAP Business

Applications

SAP Jam

Platforms

Android native app for tablet

Responsive HTML5 UI (SAP Fiori)

User Productivity

Use SAP Mobile Documents as central

access point for all document related

business tasks

Get additional value from specialized

third-party apps based on SAP Mobile

Documents

Enterprise Features

Enhanced encryption mechanism based

on customer-owned keys

Customer/third-party plug-in support for

all clients


Broader business app integration

Platforms

Support upcoming platforms


Best practices when adopting an MCM solution

1. Assess your current situation

2. Be afraid of the unknown

3. Don’t rip and replace; maintain your existing investment in systems like SAP Portal or Microsoft

SharePoint

4. Establish file-sharing policies that make sense for your industry

5. Consider the impact of BYOD

6. Avoid lock ins by adopting standards

7. Regularly audit content usage and corporate-distributed content

8. Train users in the importance of securing content, and how to share content safely

Thank You!

Contact Information:

Michael Sambeth

CoE Mobile Solutions

SAP (Schweiz) AG

[email protected]

M +41 79-5246098

mailto:[email protected]

mailto:[email protected]


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