MM Configuration Documentation

Table of Contents 1PURPOSE OF THE DOCUMENT................................................................................................................5 ENTERPRISE STRUCTURE - DEFINITION...............................................................................................6 1.1 DEFINE VALUATION LEVEL...........................................................................................................................6 1.2 DEFINE PLANT...............................................................................................................................................6 1.3 MAINTAIN STORAGE LOCATION....................................................................................................................7 1.4 MAINTAIN PURCHASING ORGANIZATION.......................................................................................................8 ENTERPRISE STRUCTURE ASSIGNMENTS.............................................................................................9 1.5 ASSIGN PLANT TO COMPANY CODE..............................................................................................................9 1.6 ASSIGN PURCHASING ORGANIZATION TO COMPANY CODE............................................................................9 1.7 ASSIGN PURCHASING ORGANIZATION TO PLANT.........................................................................................10 1.8 ASSIGN STANDARD PURCHASING ORGANIZATION TO PLANT.......................................................................11 GENERAL LOGISTICS ...............................................................................................................................12 1.9 ASSIGN FIELDS TO FIELDS SELECTION GROUPS..........................................................................................12 1.10 MAINTAIN FIELD SELECTION FOR DATA SCREENS...................................................................................12 1.11 MAINTAIN COMPANY CODES FOR MATERIALS MANAGEMENT................................................................13 1.12 DEFINE ATTRIBUTES OF MATERIAL TYPES...............................................................................................14 1.13 DEFINE NUMBER RANGES FOR EACH MATERIAL TYPES............................................................................16 1.14 DEFINE ATTRIBUTES OF SYSTEM MESSAGES.............................................................................................17 1.15 DEFINE MATERIAL GROUPS.......................................................................................................................17 1.16 DEFINE EXTERNAL MATERIAL GROUPS....................................................................................................18 1.17 INITIALIZE PERIOD.....................................................................................................................................18 MATERIALS MANAGEMENT CONSUMPTION BASED PLANNING.............................................20 1.18 ACTIVATE MRP FOR MRP AREAS............................................................................................................20 1.19 DEFINE MRP AREAS.................................................................................................................................20 MATERIALS MANAGEMENT PURCHASING......................................................................................21 1.20 DEFINE ATTRIBUTES OF SYSTEM MESSAGES............................................................................................21 1.21 DEFINE PURCHASING VALUE KEYS...........................................................................................................21 1.22 ENTRY AIDS FOR ITEMS WITHOUT A MATERIAL MASTER........................................................................22 1.23 CREATE PURCHASING GROUPS..................................................................................................................23 1.24 DEFINE DOCUMENT TYPES (RFQ/QUOTATION)........................................................................................23 1.25 DEFINE TEXT TYPES FOR HEADER TEXTS (RFQ/QUOTATIONS)...............................................................25 1.26 DEFINE COPYING RULES FOR HEADER TEXTS (RFQ/QUOTATIONS)..........................................................25 1.27 DEFINE DOCUMENT TYPES (PURCHASE REQUISITIONS).............................................................................26 1.28 RELEASE PROCEDURE WITH CLASSIFICATION (PURCHASE REQUISITIONS)...............................................27 1.29 DEFINE NUMBER RANGES (PURCHASE ORDERS)......................................................................................32 1.30 DEFINE DOCUMENT TYPES (PURCHASE ORDERS).....................................................................................33 1.31 SET TOLERANCE LIMITS FOR PRICE VARIANCE........................................................................................35 1.32 RELEASE PROCEDURE FOR PURCHASE ORDERS........................................................................................36 1.33 DEFINE SCREEN LAYOUT AT DOCUMENT LEVEL......................................................................................39 1.34 DEFINE TEXT TYPES FOR HEADER TEXTS (PURCHASE ORDERS)..............................................................40 1.35 DEFINE COPYING RULES FOR HEADER TEXTS (PURCHASE ORDER)..........................................................41 1.36 DEFINE TEXT TYPES FOR ITEM TEXTS (PURCHASE ORDERS)...................................................................41 1.37 DEFINE COPYING RULES FOR ITEM TEXTS (PURCHASE ORDER)................................................................42 1.38 DEFINE DOCUMENT TYPES (CONTRACTS).................................................................................................43 1.39 DEFINE SCREEN LAYOUT AT DOCUMENT LEVEL (CONTRACTS)...............................................................45 1.40 DEFINE TEXT TYPES FOR HEADER TEXTS (CONTRACTS)..........................................................................46

1.41 DEFINE COPYING RULES FOR HEADER TEXTS (CONTRACTS)....................................................................47 1.42 DEFINE TEXT TYPES FOR ITEM TEXTS (CONTRACTS)...............................................................................47 1.43 DEFINE COPYING RULES FOR ITEM TEXTS (CONTRACT)...........................................................................47 1.44 DEFINE EXTERNAL CONFIRMATION CATEGORIES.....................................................................................49 1.45 DEFINE INTERNAL CONFIRMATION CATEGORIES......................................................................................49 1.46 SET UP CONFIRMATION CONTROL............................................................................................................50 1.47 DEFINE ACCESS SEQUENCE.......................................................................................................................51 1.48 DEFINE CONDITION TYPES........................................................................................................................52 1.49 DEFINE CALCULATION SCHEMA................................................................................................................54 1.50 DEFINE SCHEMA GROUP............................................................................................................................56 1.51 DEFINE SCHEMA DETERMINATION............................................................................................................57 1.52 DEFINE TRANSACTION EVENT KEYS..........................................................................................................59 1.53 MAINTAIN CONDITION TABLE...................................................................................................................60 1.54 DEFINE GRID FOR QUANTITY VARIANCES................................................................................................61 1.55 DEFINE GRID FOR DELIVERY DATE VARIANCE.........................................................................................61 1.56 DEFINE WEIGHING KEYS............................................................................................................................61 1.57 DEFINE CRITERION (VENDOR EVALUATION).............................................................................................62 1.58 DEFINE SCOPE OF LIST (VENDOR EVALUATION)......................................................................................63 1.59 MAINTAIN PURCHASING ORGANIZATION DATA........................................................................................63 1.60 DEFINE PERMISSIBLE PARTNER ROLES PER ACCOUNT GROUP.................................................................65 1.61 DEFINE PARTNER SCHEMAS (VENDOR MASTER)......................................................................................66 1.62 ASSIGN PARTNER SCHEMAS TO ACCOUNT GROUPS..................................................................................67 1.63 DEFINE PARTNER SCHEMAS (PURCHASING DOCUMENTS)........................................................................67 1.64 ASSIGN PARTNER SCHEMAS TO DOCUMENT TYPES..................................................................................68 MATERIALS MANAGEMENT EXTERNAL SERVICES MANAGEMENT......................................70 1.65 DEFINE SERVICE CATEGORY.....................................................................................................................70 1.66 DEFINE NUMBER RANGES.........................................................................................................................70 1.67 DEFINE NUMBER RANGE FOR SERVICE ENTRY SHEETS............................................................................71 1.68 DEFINE ATTRIBUTES OF SYSTEM MESSAGES.............................................................................................71 MATERIALS MANAGEMENT INVENTORY MGMT. & PHYSICAL INVENTORY.....................73 1.69 PLANT PARAMETERS..................................................................................................................................73 1.70 DEFINE NUMBER ASSIGNMENT FOR ACCOUNTING DOCUMENTS..............................................................73 1.71 DEFINE NUMBER ASSIGNMENT FOR MATERIAL AND PHYSICAL INVENTORY DOCUMENTS......................76 1.72 DEFINE NUMBER ASSIGNMENT FOR RESERVATIONS.................................................................................77 1.73 FIELD SELECTION FOR GOODS MOVEMENT/INITIAL HEADER SCREENS...................................................77 1.74 FIELD SELECTION FOR MIGO....................................................................................................................78 1.75 FIELD SELECTION PER MOVEMENT TYPE..................................................................................................79 1.76 SETTINGS FOR TRANSACTIONS AND REFERENCE DOCUMENTS.................................................................80 1.77 CREATE STORAGE LOCATION AUTOMATICALLY.......................................................................................81 1.78 SET MANUAL ACCOUNT ASSIGNMENT......................................................................................................82 1.79 DEFINE SCREEN LAYOUT...........................................................................................................................82 1.80 MAINTAIN COPY RULES FOR REFERENCE DOCUMENTS............................................................................83 1.81 SET UP DYNAMIC AVAILABILITY CHECK..................................................................................................84 1.82 GENERATE PHYSICAL INVENTORY DOCUMENTS FOR GOODS MOVEMENTS.............................................87 1.83 CHECK TOLERANCE LIMITS.......................................................................................................................87 1.84 CREATE STORAGE LOCATIONS AUTOMATICALLY.....................................................................................88 1.85 SET MANUAL ACCOUNT ASSIGNMENT......................................................................................................89 1.86 DEFINE SCREEN LAYOUT...........................................................................................................................90 1.87 MAINTAIN COPY RULES FOR REFERENCE DOCUMENTS............................................................................91 1.88 SET DYNAMIC AVAILABILITY CHECK.......................................................................................................92 1.89 SET DELIVERY COMPLETED INDICATOR................................................................................................93 1.90 SET EXPIRATION DATE CHECK..................................................................................................................94

1.91 CREATE STORAGE LOCATION AUTOMATICALLY FOR AUTOMATIC MOVEMENTS.......................................94 1.92 SET MANUAL ACCOUNT ASSIGNMENT FOR AUTOMATIC MOVEMENTS.......................................................96 1.93 DEFINE SCREEN LAYOUT FOR AUTOMATIC MOVEMENTS..........................................................................97 1.94 GENERATE PHYSICAL INVENTORY DOCUMENTS FOR GOODS MOVEMENTS.............................................97 1.95 DEFINE DEFAULT VALUES FOR RESERVATIONS........................................................................................98 1.96 MAINTAIN COPY RULES FOR REFERENCE DOCUMENTS............................................................................99 1.97 SET DYNAMIC AVAILABILITY CHECK FOR RESERVATIONS......................................................................99 1.98 DEFAULT VALUES FOR PHYSICAL INVENTORY.......................................................................................102 1.99 RECORD REASONS FOR GOODS MOVEMENTS..........................................................................................103 1.100 COPY, CHANGE MOVEMENT TYPES.......................................................................................................103 MATERIALS MANAGEMENT VALUATION AND ACCOUNT ASSIGNMENT...........................105 1.101 SPLIT VALUATION..................................................................................................................................105 1.102 CONFIGURE SPLIT VALUATION..............................................................................................................105

1 Purpose of the Document This document captures in detail the steps required to configure the SAP system to meet the business requirements as envisaged in the ITZ Process Definition Documents of Business Blueprint phase. The configuration steps have mappings to the corresponding menu path where the configuration has been done in the IMG (Implementation Guide). The descriptive procedure along with rationale of all configurations is also provided. The documentation provides visibility to all project teams members on the proposed system settings and changes. This is very important due to the highly integrated nature of SAP. All future changes or updates to the system should be done based on this document and the documentation updated accordingly. This customisation manual outlines the way, how the Materials Management Module has been configured for ITZ as per the requirement of their business scenarios and should be seen in conjunction with the KDS document. This document explains the settings done i.e. Configurations done for the present implementation only and not all the nodes available. Other Nodes are kept as standard (as delivered by SAP)

Enterprise Structure - Definition 1.1 Define Valuation Level Menu path Implementation Guide for R/3 Customizing (IMG) Enterprise Structure Definition Logistics general Define Valuation Level Transaction Code OX14 Configuration Description Here we specify the level at which material stocks are valuated. We have used the Plant level since the application component Production Planning (PP) and Costing are being used. Depending on the valuation level chosen, accounting data (in particular the valuation price) is maintained for each plant or for each company code in the material master record. If material stocks are valuated at company code level, all plant stocks of a material are managed in a joint stock account for each company code. If material stocks are valuated at plant level, the material stocks for each plant can be managed in different accounts. We can define a separate account determination for each plant. 1.2 Define Plant Menu path Implementation Guide for R/3 Customizing (IMG) Enterprise Structure Definition Logistics general Define, copy, delete, check plant Transaction Code SPRO Configuration Description As a part of the Logistics Organizational Structure, Plants are defined in SAP. The Plant is an operating area or a branch or a location within a company. Each 'Plant' is assigned to a single 'company code'. A 'company code' can have several 'Plants'. In case of ITZ Pvt. Ltd., the various 'Plants' are assigned to a each 'company code'. Configuration of One Plant is depicted here, (for list of all please refer to MM KDS Document)

1.3 Maintain Storage Location Menu path Implementation Guide for R/3 Customizing (IMG) Enterprise Structure Definition Materials Management Maintain Storage Location Transaction Code OX09 Configuration Description A storage location is the place where stock is physically kept within a plant. There may be one or more storage locations within a plant. A storage location has the following attributes: A storage location has a description and at least one address. It is possible to store material data specific to a storage location. Stocks are managed only on a quantity basis and not on a value basis at storage location level. Physical inventories are carried out at storage location level. Configuration of Storage Locations under One Plant is depicted here, (for list of all please refer to MM KDS Document)

1.4 Maintain purchasing organization Menu path Implementation Guide for R/3 Customizing (IMG) Enterprise Structure Definition Materials Management Maintain Purchasing Organization Transaction Code SPRO Configuration Description At this node we configure the Purchasing Organization .The purchasing organization is the highest level of aggregation (after the organizational unit "client") for purchasing statistics. In case of ITZ One single Purchase Organization is created as under :

Enterprise Structure Assignments 1.5 Assign Plant to Company Code Menu path Implementation Guide for R/3 Customizing (IMG) Enterprise Structure Assignment Logistics general Assign Plant to Company Code Transaction Code SPRO Configuration Description A Plant needs to be assigned to one of the Company Codes, the relation is always one to one i.e. One Plant can be assigned to only one company code All the plants cant be shown here(for complete list refer MM KDS document) 1.6 Assign purchasing organization to company code Menu path Implementation Guide for R/3 Customizing (IMG) Enterprise Structure Assignment Logistics general Assign purchasing organization to company code Transaction Code SPRO Configuration Description In this node we assign the Purchasing Organization to the company code under which it works. In case of ITZ the Purchasing Organization is Central, so it is not assigned to any Company Code

1.7 Assign purchasing organization to Plant Menu path Implementation Guide for R/3 Customizing (IMG) Enterprise Structure Assignment Logistics general Assign purchasing organization to Plant Transaction Code SPRO Configuration Description In this step we assign purchasing organizations to the plants for which they are responsible. In case of ITZ since it operates with Centralized Purchasing Org. we have assigned the Purchasing Org. to all the plants defined as of now

1.8 Assign standard purchasing organization to plant Menu path Implementation Guide for R/3 Customizing (IMG) Enterprise Structure Assignment Logistics general Assign standard purchasing organization to plant Transaction Code SPRO Configuration Description If several purchasing organisations procure for a certain plant, we can define one of them as the standard purchasing organization for the transactions "pipeline procurement", "consigmnent" and "stock transfers". In source determination for stock transfers and consignent, the system automatically utilizes this standard purchasing organization. In the case of goods issues of pipeline materials, the purchasing info records of the standard purchasing organization are read. In ITZ, we have not defined this Setting as we are using single Purchasing Organisation

General Logistics 1.9 Assign Fields to Fields Selection Groups Menu path Implementation Guide for R/3 Customizing (IMG) Logistics - General Material Master Field Selection Assign Fields to Fields Selection Groups Transaction Code OMSR Configuration Description Assignment of Material Master Fields is required to define whether a field is hidden or displayed, or whether an entry is mandatory or optional in material master maintenance, it is always advisable to work with Standard SAP settings, but for few business requirement some assignments are changed to new field selection groups defined as per reserved name space. in case of ITZ, some of the list of changed entries is as given below: Field Name Description Changed Field Grp MVKE-MVGR1 Material group 1 211 MVKE-MVGR2 Material group 2 211 MVKE-MVGR3 Material group 3 211 1.10 Maintain Field Selection for Data Screens Menu path Implementation Guide for R/3 Customizing (IMG) Logistics - General Material Master Field Selection Maintain Field Selection for Data Screens Transaction Code OMS9 Configuration Description In this step we define the nature of a Field belonging to a particular Field Selection Group wrt the Screen Reference of a Material Type. Steps involved are : Selecting the field selection group. Select the field selection option (hide, display, required entry, or Optional entry) for each field reference as required.

1.11 Maintain Company Codes for Materials Management Menu path Implementation Guide for R/3 Customizing (IMG) Logistics - General Material Master Basic Settings Maintain Company Codes for Materials Management Transaction Code OMSY Configuration Description This activity is done for making a Company Code relevant for materials Management and to define the starting posting period This is a prerequisite for creating a Material Master

1.12 Define Attributes of Material Types Menu path Implementation Guide for R/3 Customizing (IMG) Logistics - General Material Master Basic Settings Material Types Define Attributes of Material Types Transaction Code OMS2 Configuratio n Description Material type is analogous to the family of a material master; all the important attributes of a material are governed by settings in the material type. To be precise it governs : 1. Number range pattern and nature (external/internal) 2. Hide/optional fields in the material master 3. Valuation Control at valuation area level (ultimately used to derive G/L) 4. Control on Production/Purchase

1.13 Define Number Ranges for each material types Menu path Implementation Guide for R/3 Customizing (IMG) Logistics - General Material Master Basic Settings Material Types Define Number Ranges for each Material Types Transaction Code MMNR Configuration Description In this step, we have defined the type of number assignment and the number range intervals for material master records. When creating a material master record, system must assign it a unique number. There are two ways of doing this: internal number assignment In this case, a number within the number range interval allowed is assigned by the SAP system. external number assignment Here, the user assigns a number within the number range interval allowed. We can define the intervals for external number assignment numerically and alphanumerically. We have defined the number range intervals for so-called groups. We assign one or more material types to each group. If we assign just one material type to a group, we can define both an internal and an external number range interval for the material type. If we group together more than one material type, we can define an internal and an external number range interval here too. This allows several material types to have the same number range intervals.

1.14 Define Attributes of system messages Menu path Implementation Guide for R/3 Customizing (IMG) Logistics - General Material Master Basic Settings Define Attributes of system messages Transaction Code OMT4 Configuration Description When processing material master records, the system issues a number of system messages containing important user information. In this activity, we define how the SAP system handles these messages. We have the following options: The message can be suppressed. The message can be displayed as a warning. The message can be displayed as an error message. (cant be surpassed) For ITZ requirement Message Numbers MM189 & 312 are changed as Error message We are using Standard SAP Messages. 1.15 Define Material Groups Menu path Implementation Guide for R/3 Customizing (IMG) Logistics - General Material Master Settings for Key Fields Define Material Groups Transaction Code OMSF Configuration Description Here we define the Groups for Materials & Services, This Grouping shall be defined keeping in mind the reporting requirement of the company for analysing Purchases, Consumptions, Stocks etc, Setting is just a table entry, few records are shown in the screen shot, for complete list refer to the MM KDS document or the actual system node

1.16 Define External Material Groups Menu path Implementation Guide for R/3 Customizing (IMG) Logistics - General Material Master Settings for Key Fields Define External Material Groups Transaction Code SPRO Configuration Description Here we define the Groups for giving an extra key for filtering, sorting the list of materials from a criterion other than Material grouping In case of ITZ we have not used External Material Groups 1.17 Initialize Period Menu path Implementation Guide for R/3 Customizing (IMG) Logistics - General Material Master Tools Initialize Period Transaction Code MMPI Configuratio n Description This Transaction can be used to initialize the period in materials management , i.e. it opens the already closed period (thru Txn : MMPV), but opening a period has serious implications on data consistency in SAP so as recommended by SAP Follow the instructions in Note 487381 before initialization

Materials Management Consumption based Planning 1.18 Activate MRP for MRP Areas Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Consumption-based Planning Master Data MRP Areas Activate MRP for MRP Areas Transaction Code SPRO Configuration Description This setting is required if we want to have planning at a level other than plants i.e. either of Storage location / at Subcontractor level. An MRP area represents an organizational unit for which we can perform material requirements planning separately. An MRP area can include one or several storage locations of a plant or a subcontractor. We can define MRP areas in a plant. For ITZ Ltd., we have not used MRP Areas. 1.19 Define MRP Areas Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Consumption-based Planning Master Data MRP Areas Define MRP Areas Transaction Code SCAL Configuration Description Here we define the MRP areas for a plant for which we would like to carry out material requirements planning separately. When creating an MRP area, we enter the number, which must have at least 5 digits to avoid any overlapping with the plant MRP area, the description and the MRP area type In case of ITZ we have not defined MRP area Important : If MRP area is activated Conversion of Planning file entries needs to be run in every new System Client through Report RMDBVM00 in Txn : SE38 The conversion report causes the system to create a new planning file. In addition, the system creates MRP area for the existing plants. These MRP areas do not, however, affect the way material requirements planning is carried out. The number for plant MRP areas is identical to the plant number and therefore consists of four digits. The conversion of the current planning file (table MDVM) to the new planning file (table DBVM) is a prerequisite for carrying out material requirements planning with MRP areas.

Materials Management Purchasing 1.20 Define Attributes of System Messages Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Environment Data Define Attributes of System Messages Transaction Code SPRO Configuration Description In Purchasing, certain system messages containing important information for users may be issued from time to time In this step, we can specify whether the SAP System: Suppresses the relevant information Issues it as a warning message Issues it as an error message In the case of an error message, processing cannot be continued until user input has been corrected For ITZ requirement, messages (as a change from standard) are configured as given below: 1.21 Define Purchasing Value Keys Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Material Master Define Purchasing Value Keys Transaction Code SPRO Configuration Description With Purchasing value key we can control following functions by using it in the material master purchasing view, purchasing value key governs: The issue of reminders and urging letters (expediters) with respect to nearly due and overdue deliveries The admissibility of over- and under deliveries ("overages" and "under ages") Order acknowledgment requirements for PO items Shipping/packaging instructions This data appears as default data in purchasing documents and is taken from the material master record (unless a purchasing info record exists,

in which case it is taken from the info records). 1.22 Entry Aids for Items without a Material Master Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Material Master Entry Aids for Items Without a Material Master Transaction Code SPRO Configuration Description In this step we assign In this step, we can assign a purchasing value key and a valuation class to a material group. The assignment of a purchasing value key default values for reminder levels etc. in purchase order items without a material master record and without an info record. The assignment of a valuation class to a material group enables the system to determine different accounts for the individual

material groups. For ITZ we have maintained Valuation Classes in the accounting view of the materials. 1.23 Create Purchasing Groups Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Create Purchasing Groups Transaction Code SPRO Configuration Description Its a key for a buyer or group of buyers responsible for certain purchasing activities. useful in accessing information, controlling authorizations, setting up release strategies etc. for ITZ s Requirement following groups are configured, configuration is a simple table entry but purchasing group has a comprehensive use in all purchasing transactions/ documents 1.24 Define Document Types (RFQ/Quotation) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing RFQ/Quotation Define Document Types Transaction Code SPRO Configuration Description SAP manages RFQs and quotations as documents which are grouped into different document types., in this step we have : Created new document types Defined item interval Defined admissible follow-on document types Assigned document types to a number range group Defined number range interval Chosen type of number assignment - internal - external Chosen update group The update group determines how the data from the document header is updated in the statistics file.

Linkage determines which PR document types can be referenced for creating a particular RFQ document type

1.25 Define Text Types for Header Texts (RFQ/Quotations) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing RFQ /Quotations Define Text Types for Header Texts Transaction Code SPRO Configuration Description In this step we define different Texts which appear in RFQ/Quotation Headers, which are used to store information applicable for a particular RFQ document We have standard Header Text Types. 1.26 Define copying rules for Header Texts (RFQ/Quotations) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing RFQ /Quotations Define copying rules for Line Texts (RFQ/Quotations) Transaction Code SPRO Configuration Description In this step we define copying rules for different header Texts which appear in RFQ/Quotation Line Items Copying rules are used to determine which texts can be adapted from other objects (for example, vendor master records, contracts) to the header text of the RFQ. We link text types in the RFQ with text types in other objects. System can adopt header texts from the following objects: RFQ / Quotation Contract Scheduling agreement Vendor master We can also specify whether the adopted text can be edited in the destination document or not. This type of setting is more useful in PO Header Texts

1.27 Define document types (Purchase Requisitions) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Purchase Requisitions Define document types (Purchase Requisitions) Transaction Code SPRO Configuration Description SAP manages Purchase Requisitions as documents which are grouped into various document types., in this step we have : Created new document types Defined item interval Defined admissible follow-on document types Assigned document types to a number range group Defined number range interval Chosen type of number assignment - internal - external Chosen update group The update group determines how the data from the document header is updated in the statistics file.

Above linkage governs which type of PO can be created using PR of a particular type 1.28 Release Procedure with Classification (Purchase Requisitions) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Purchase Requisitions Release Procedure Procedure with Classification Set Up Procedure with Classification Transaction Code SPRO Configuration Description In this step, we have set up the release procedure with classification. Purchase Requisition release is the process in which Purchase Requisition is approved and released by HOD of concern department for request of required material or services specified in Purchase Requisition. Once the Purchase Requisition is approved and released then Purchase Order or RFQ will be created for that material or services against same Purchase Requisition. Configuration involves following elements in sequence: Release Group: Specify for the release group either "overall release" or "item-wise release"

Release codes: The Release Code is a two-character ID allowing a person to release (approve) a requisition.(analogous to approver code) Release Indicators: A release indicator shows the release status of a purchase requisition

Release Indicators also involve: Field selection key via the field selection key, we can specify which fields in a purchase requisition with this release indicator can be changed or must be populated Changes after start of release process With the Changeability indicator, we can specify the effects of changes to a requisition. For example, certain changes may require a new release strategy to be determined for the requisition. Via the Value change field, we can cause the release strategy to be re- started if the value of a purchase requisition item is increased by more than a certain percentage (e.g. 10%). To do so, set the Changeability indicator to "4 - Changeable, new release in case of new strategy or value change" and enter a percentage in the Value change field. Release Strategy The Release Strategy defines the approval process for Purchase Requisitions. The strategy specifies the release codes which are necessary and the sequence in which releases have to be affected. We can define a maximum of eight release codes i.e. 8 Levels of approval. Release Prerequisites indicate the sequence in which a Purchase Requisition must be approved via the release codes. (In ITZ case release is parallel(either / or so indicators are kept blank)

Release Status indicates the affect after the release by a particular release code Release Values These values need to be maintained in every client manually, this forms the basis on which release strategy is triggered for a PR. An important prerequisite for this is to create Class & Characteristics in class type 032 Characteristics for Release Strategy Create the Characteristics required for release strategy as master data thru transaction CT04, here the most important setting is to attach the characteristics to corresponding field of structure CEBAN

attach it to the structure Class for Release Strategy Create the class as master data thru transaction CL02

and attach the Characteristics created earlier to the class 1.29 Define Number Ranges (Purchase Orders) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Purchase order Define Number Ranges Transaction Code OMH6 Configuration Description In this step we define number ranges for Purchase order document types, (defined separately in customizing), this setting also includes number ranges for other external purchasing documents i.e. for

Contracts/Scheduling Agreements and RFQs. There are two ways of doing this: internal number assignment In this case, a number within the number range interval allowed is assigned by the SAP system. external number assignment Here, the user assigns a number within the number range interval allowed. We can define the intervals for external number assignment numerically and alphanumerically. In case of ITZ all the documents are assigned with internal number ranges with the exception for document type Legacy Open P.O, as it was required to retain the legacy P.O number for this case. go in change mode and define the intervals as shown: 1.30 Define Document types (Purchase Orders) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Purchase Orders Define document types Transaction Code SPRO Configuration SAP manages Purchase Orders as documents which are grouped into

Description various document types., in this step we have : Created new document types Defined item interval Define allowable item categories Defined admissible follow-on document types Assigned document types to a number range group Defined number range interval Chosen type of number assignment - internal - external Chosen update group The update group determines how the data from the document header is updated in the statistics file.

Above linkage governs which type of PR can be referenced created while creating a particular Contract document type 1.31 Set Tolerance Limits for Price Variance Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Purchase order Set Tolerance Limits for Price Variance Transaction Code SPRO Configuration Description When processing a purchase order, the system checks whether the effective price of a PO item shows variances compared with the valuation price stored in the material master record. In addition, it checks whether the specified cash discount value is admissible. Variances are allowed within the tolerance limits. If a variance exceeds a tolerance limit, the system issues a warning or error message. In SAP, the types of variance are represented by the tolerance keys. For each tolerance key, we can define percentage and value-dependent upper and lower limits per company code. PE Price variance, Purchasing o Tolerance limit for system message no. 207. This message appears if the specified effective price exceeds the predefined tolerances when compared with the material price. SE Maximum cash discount deduction, Purchasing o Tolerance limit for system message no. 231. This is a warning message, which appears when the specified cash discount percentage exceeds the predefined tolerances.

1.32 Release Procedure for Purchase Orders Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Purchase Order Release Procedure for Purchase Orders Transaction Code SPRO Configuration Description In this step, we have set up the release procedure for Purchase Orders(this also covers the process for other external purchasing documents e.g. contracts/scheduling agreements) Purchase Order release is the process in which PO is approved and released by HOD of concern department for request of required material or services specified in PO. Once the Order is approved and released then GR can be created against the PO

In case of ITZ, Release strategy is used in case of all purchases. Configuration involves following elements in sequence: Release Group: Release groups are created for each type of purchasing Release codes: The Release Code is a two-character ID allowing a person to release (approve) a requisition.(analogous to approver code)

Release Indicators: A release indicator shows the release status of a Purchase Order Release Indicators also involve: Changeability Indicator With the Changeability indicator, we can specify the effects of changes to a PO document. For example, certain changes may require a new release strategy to be determined for the requisition. Via the Value change field, we can cause the release strategy to be re- started if the value of a purchase order is increased by more than a certain percentage (e.g. 10%). To do so, set the Changeability indicator to "6 - Changeable, new release in case of new strategy or value change" and enter a percentage in the Value change field. Release Strategy The Release Strategy defines the approval process for PO. The strategy specifies the release codes which are necessary and the sequence in which releases have to be affected. We can define a maximum of eight release codes i.e. 8 Levels of approval. Release Prerequisites indicate the sequence in which a Purchase Requisition must be approved via the release codes. (In ITZ case release is by a single authority so there are no prerequisite involved) Release Status indicates the affect after the release by a particular release code Release Values

These values need to be maintained in every client manually, this forms the basis on which release strategy is triggered for a PO. An important prerequisite for this is to create Class & Characteristics in class type 032 Characteristics for Release Strategy Create the Characteristics required for release strategy as master data thru transaction CT04, here the most important setting is to attach the characteristics to corresponding field of structure CEKKO And attach it to the structure Class for Release Strategy Create the class as master data thru transaction CL02 and attach the Characteristics created earlier to the class 1.33 Define Screen Layout at Document Level Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Purchase Orders Define Screen Layout at Document Level Transaction Code SPRO Configuration Description In this step we define the attributes of various fields contained in a field selection key (defined for a document type) inside which various fields are grouped into fields selection groups.Steps involved in the process are : Selecting the field selection key (defined for a document type) Select the field selection option (hide, display, required entry, or Optional entry) for each field inside a field selection group reference as required. Select a field selection key and set the attributes inside as shown:

get inside a field group and choose the attributes settings can be made similarly for other fields in various other groups as & when required 1.34 Define Text Types for Header Texts (Purchase Orders) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Purchase Order Define Text Types for Header Texts Transaction Code SPRO Configuration Description In this step we define different Texts which appear in Purchase order header, these are used to store information applicable for a particular PO document

1.35 Define copying rules for Header Texts (Purchase Order) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Purchase Orders Define copying rules for Header Texts Transaction Code SPRO Configuration Description In this step we define copying rules for different header Texts which appear in Purchase Order Headers Copying rules are used to determine which texts can be adapted from other objects (for example, vendor master records, contracts, RFQ) to the header text of the Purchase Order. We link text types in the PO with text types in other objects. System can adopt header texts from the following objects: RFQ / Quotation Contract Scheduling agreement Vendor master Purchase Requisition We can also specify whether the adopted text can be edited in the destination document or not. Currently we are not maintaining any copying rule for header texts 1.36 Define Text Types for Item Texts (Purchase Orders) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Purchase Order Define Text Types for Item Texts Transaction Code SPRO Configuration Description In this step we define different Texts which appear in Purchase order item level, these are used to store information applicable for a particular PO document line

item 1.37 Define copying rules for Item Texts (Purchase Order) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Purchase Orders Define copying rules for Item Texts Transaction Code SPRO Configuration Description In this step we define copying rules for different item Texts which appear in Purchase Order ITEM Copying rules are used to determine which texts can be adapted from other objects (for example, vendor master records, contracts, RFQ) to the header text of the Purchase Order. We link text types in the PO with text types in other objects. System can adopt header texts from the following objects: RFQ / Quotation Purchase Requisition Purchase Info record Contract Material master We can also specify here whether the adopted text can be edited in the destination document or not.

maintain the rules for a text as under 1.38 Define Document Types (Contracts) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Contracts Define Document Types Transaction Code OMH6 Configuratio n Description SAP manages Contracts as documents which are grouped into various document types., in this step we have : Created new document types Defined item interval Define allowable item categories Defined admissible follow-on document types

Assigned document types to a number range group Defined number range interval Chosen type of number assignment - internal - external Chosen update group The update group determines how the data from the document header is updated in the statistics file. In case of ITZ, use of Contracts and Scheduling agreements is very minimal so we have retained and used standard SAP document types Above linkage governs which type of PR can be referenced created while creating a particular Contract document type

1.39 Define Screen Layout at Document Level (Contracts) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Contracts Define Screen Layout at Document Level Transaction Code SPRO Configuratio n Description In this step we define the attributes of various fields contained in a field selection key (defined for a document type) inside which various fields are grouped into fields selection groups.Steps involved in the process are : Selecting the field selection key (defined for a document type) Select the field selection option (hide, display, required entry, or Optional entry) for each field inside a field selection group reference as required. Select a field selection key and set the attributes inside as shown: get inside a field group and choose the attributes

settings can be made similarly for other fields in various other groups as & when required 1.40 Define Text Types for Header Texts (Contracts) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Contracts Define Text Types for Header Texts Transaction Code SPRO Configuration Description In this step we define different Texts which appear in Contract header, these are used to store information applicable for a particular Contract document

1.41 Define copying rules for Header Texts (Contracts) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Contracts Define copying rules for Header Texts Transaction Code SPRO Configuration Description In this step we define copying rules for different header Texts which appear in Contract Headers Copying rules are used to determine which texts can be adapted from other objects (for example, vendor master records, Contract, RFQ) to the header text of the Contract. We link text types in the PO with text types in other objects. System can adopt header texts from the following objects: RFQ / Quotation Contract Vendor master We can also specify whether the adopted text can be edited in the destination document or not. We are maintaining Standard Text and copying Rules for Header Texts 1.42 Define Text Types for Item Texts (Contracts) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Contracts Define Text Types for Item Texts Transaction Code SPRO Configuration Description In this step we define different Texts which appear in Contract item level, these are used to store information applicable for a particular Contract document line item 1.43 Define copying rules for Item Texts (Contract) Menu path Implementation Guide for R/3 Customizing (IMG) Materials

Management Purchasing Contracts Define copying rules for Item Texts Transaction Code SPRO Configuration Description In this step we define copying rules for different item Texts which appear in Contract Headers Copying rules are used to determine which texts can be adapted from other objects (for example, vendor master records, contracts, RFQ) to the header text of the Contract. We link text types in the Contract with text types in other objects. System can adopt header texts from the following objects: RFQ / Quotation Purchase Requisition Contract Purchase Info record Material master We can also specify here whether the adopted text can be edited in the destination document or not. maintain the rules for a text as under

1.44 Define External Confirmation Categories Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Confirmations Define External Confirmation Categories Transaction Code SPRO Configuration Description Notification from the vendor to the recipient regarding the status of a purchase order., In case of ITZ , CONFIRMATIONS are not being used Confirmation categories are defined to symbolize the key for a type of confirmation 1.45 Define Internal Confirmation Categories Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Confirmations Define Internal Confirmation Categories Transaction Code SPRO Configuration Description In this step, we assign an external confirmation category to each internal confirmation category. Internal Categories are for system controls.

1.46 Set Up Confirmation Control Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Confirmations Set Up Confirmation Control Transaction Code SPRO Configuration Description In this step, we assign an external confirmation category to each internal confirmation category. Internal Categories are for system controls. As shown all the conformation categories are relevant for MRP, but the last one is relevant to GR also, which means that when a GR is made against the P.O line

item it will get defaulted with qty of last conf. category 1.47 Define Access Sequence Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Conditions Define Price Determination Process Define Access Sequence Transaction Code SPRO Configuratio n Description Access sequence is an important element of pricing determination. It is the Order in which the system searches through the condition tables when searching for particular condition records. The search order goes from specific condition records to general condition records. E.G. Access sequence is made up of condition table (the level at which data is stored) In the access sequence shown system will search for the record from first to last

table in sequence. (e.g. if Custom duty % for a material is maintained at all the three levels i.e. Incoterms-plant-maerial / Plant-Material / Plant-Material Type level , then system will take the record from 1st available level only i.e. Incoterms- plant-maerial in this case) Each condition table is defined as an combination of fields for data access and is assigned to different condition types ( In case of ITZ , we are not maintaining any access sequence), 1.48 Define Condition Types Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Conditions Define Price Determination Process Define Condition Types Transaction Code M/06 sConfiguratio n Description In this step we have defined condition types. The condition types are used to represent pricing elements such as prices, discounts, surcharges, taxes, or delivery costs in the SAP. These are stored in the system in condition records. For condition types for which we want to maintain conditions with their own validity period we have specified an access sequence. (e.g. for all import duty conditions

Important Settings Condition type include: Condition Class: Defines nature of condition as Prices / surcharge / discounts etc. Calculation type: Defines nature of condition unit i.e. Amount type / Percentage / Qty etc Condition Category : e.g. Packaging, Cost , Tax, Delivery Costs(requiring extra vendor at condition level) Access Sequence : Allows condition records to be maintained Header Condition : Allows usage at Header level of Purchasing document Accruals : Makes a condition irrelevant to net price calculation i.e. excluded from tax base 1.49 Define Calculation Schema Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Conditions Define Price Determination Process Define Calculation Schema Transaction Code M/08 Configuratio n Description In this step, we have defined the calculation schemas. In MM area, a calculation schema is a framework of steps used to calculate pricing in as purchasing document Analogous to this is referred to in the Sales and Distribution (SD) area as a pricing procedure. In the calculation schema (pricing procedure), we specify which condition types are to be taken into account in which sequence. In the price (or cost) determination process, the SAP System automatically determines which calculation schema is valid for a business transaction and takes into account, one after another, the condition types it contains. In case of ITZ we have defined schemas all starting with Z*, these will get derived in different types of purchasing documents as per the rule explained in Schema determination configuration

Select one of the schema and see the control data as shown below: Important keys in defining Schema are as under: Step No. & Counter: For determination the sequence of conditions and to act as a base for calculations with in condition From- To : Base for calculation of condition value, this is only relevant for % type

of conditions Statistical: Makes a condition non-relevant to account postings Subtotal: Used to pass the condition value in to fields of P.O item tables and other pricing structure Requirement : Used for validating Condition value determination using small ABAP written formulae Base Type: Here a Formula for determining the condition basis as an alternative to the standard. Accrual key: for deriving a separate account during GR / Invoice postings 1.50 Define Schema Group Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Conditions Define Price Determination Process Define Schema Group Transaction Code SPRO Configuration Description Every External Purchase document derives Calculation Schema from a combination of Purchasing Organization and Vendor, to simplify data maintenance for this process SAP works with grouping concept. So all the purchasing org. are grouped in to a Schema group and Vendors requiring same pricing stricture are grouped into a Schema group , now for the combination of these , system derives the pricing schemas Click on a row to enter :

the other part i.e. vendors are assigned with schema group in vendor master 1.51 Define Schema Determination Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Conditions Define Price Determination Process Define Schema determination Transaction Code SPRO Configuration Description In this step we have defined the determination of Pricing schema for different type of Purchasing documents and for Stock transport orders For standard purchase orders (depending on the schema group of the vendor and the purchasing organization) For stock transport orders (depending on the supplying plant, the document type and the schema group of the purchasing organization)

select first item , and second item

1.52 Define Transaction Event keys Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Conditions Define Price Determination Process Define Transaction Event keys Transaction Code SPRO Configuration Description In this step, we have defined transaction/event keys for condition types involving provisions. This enables the system to find the relevant account for provisions (for accrued delivery costs or miscellaneous provisions, for example), We have assigned these transaction/event key to each condition type that is relevant to provisions in the step Define Calculation Schema. Select the 1st row Select second row, it displays the usage of key in schema

1.53 Maintain Condition Table Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Conditions Define Price Determination Process Maintain Condition Table Transaction Code SPRO Configuration Description In this step, we create custom tables, these table are used to store condition records for different condition types , for this these tables should be a part of access sequence With help of this we can derive prices, discounts and surcharges dependent on almost all the fields in a purchasing document. In a condition table, we specify the combination of fields for which we can create condition records. As per SAP recommendation we should not change the condition tables that are included in the standard version of the SAP System. Check the extent to which we can use the condition tables that are supplied with the standard SAP System, for our tables we can only choose names between 501 and 999. If we make no entry, the system will automatically assign a consecutive number. For ITZ we have not defined any tables: Steps: For creating new condition tables. copy a similar condition table and proceed as follows: Enter the name of the table we wish to create. Note that we can only choose names between 501 and 999. If we make no entry, the system will automatically assign a consecutive number. Specify whether we wish to create the table with or without a validity period.

Enter the type of condition table (for example, transparent table). Enter a description for the condition table. From the list of allowed fields that are included in the field catalog and which can be extended there, choose the desired fields for the condition table. Generate the new condition table. IMP: All the fields that shall be used to pick up any condition value must be part of Header/Key field in the condition table. 1.54 Define Grid for Quantity Variances Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Statistics Define Grid for Quantity Variances Transaction Code SPRO Configuration Description For Purchasing information system for vendor performance the statistics is managed on the amount of quantity variances of vendors. The delivery quantity variance specifies in percent the variance between the purchase order quantity and the quantity actually delivered. This key figure is determined if an order item is completed and is updated for the entry date of the goods receipt or for the entry date of purchase order change. In this step we can determine four interval limits for every purchasing organization. Five intervals are then available to we for evaluation of vendors 1.55 Define Grid for Delivery Date Variance Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Statistics Define Grid for Delivery date Transaction Code SPRO Configuration Description Delivery date variance data is used in statistics for evaluating vendor performance. The delivery date variance specifies the difference in days the difference between the statistically relevant delivery date and the date of the goods receipt. This key figure is updated during the goods receipt for the entry date. In this step we can determine four interval limits for every purchasing organization. Five intervals are then available to we for evaluation of vendors 1.56 Define Weighing keys Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Vendor Evaluation Define Weighing keys Transaction Code SPRO Configuration In vendor evaluation criteria are weighted according to their importance through

Description Weighing key. For example, the overall evaluation of a vendor is calculated from the scores awarded for the main evaluation criteria "price," "quality," and "delivery." The latter comprises "on-time delivery performance" and "quantity reliability." If we consider a vendor's price to be more important than quality, and quality to be more important than delivery, we can assign weights to the criteria in a ratio of three for price, two for quality, and one for delivery. This ratio is recorded in a weighting key. 1.57 Define Criterion (Vendor Evaluation) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Vendor Evaluation Define Criterion Transaction Code SPRO Configuration Description Here we have defined the criteria by which the system computes scores for vendors and specify whether the scores for the subcriteria are computed manually, semi-automatically, or automatically. Select One of the criterion and drilldown to sub criterion

1.58 Define Scope of List (Vendor Evaluation) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Vendor Evaluation Define Scope of List Transaction Code SPRO Configuration Description In this step we define various types of list, each representing different main criteria or the same main criteria in a different order. In the standard system, the scope-of-list parameters 'standard' and 'version 1' are supplied as an example: The parameter Standard provides the user with a ranking list of vendors by overall score. The main criteria are arranged in the order "Price", "Quality", "Delivery", "General service/support and "Externally performed service/work". The parameter Version 1 yields a ranking list of vendors sorted according to the score for the main criterion "Price". Then follow the overall evaluation and the main criteria "General service/support", "Quality", "Delivery", and "Externally performed service/work". check the details of list inside 1.59 Maintain Purchasing Organization data Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Vendor Evaluation Maintain Purchasing Organization data Transaction Code SPRO

Configuration Description Select a row and displays criterion for Purchasing Organization Sub criterions for main criterion

Weighing for a Purchasing Org. We have provided Equal Weighting to the Criteria as we have different weighing parameters for ITZ Point scores for a Purchasing Org. 1.60 Define Permissible Partner Roles per Account Group Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Partner Determination Partner Roles Define Permissible Partner Roles per Account Group Transaction Code SPRO Configuration Description Here we can specify for each account group of the vendor which roles the vendor may assume. Example we can specify that certain vendors may only serve as an ordering address, not as an invoicing party.

1.61 Define Partner Schemas (Vendor Master) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Partner Determination Partner settings in Vendor Master records Define Partner Schemas Transaction Code SPRO Configuration Description Partner schemas allow us to group various partner roles. We can specify that certain roles in a schema are mandatory, i.e. cannot be changed after entry. For ITZ, Schema groups Z1 is defined select a schema to detail the allowed partner functions

1.62 Assign Partner Schemas to Account Groups Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Partner Determination Partner settings in Vendor Master records Assign Partner Schemas to account groups Transaction Code SPRO Configuration Description Here we assign the already defined schema groups to vendor account groups 1.63 Define Partner Schemas (Purchasing Documents) Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Partner Determination Partner settings in Purchasing documents Define Partner Schemas Transaction Code SPRO

Configuration Description Partner schemas allow us to group various purchasing documents for partner determination. We can specify that certain roles in a schema are mandatory, i.e. cannot be changed after entry. For ITZ, Schema group Z001 is defined Select a Schema to detail the partner function allowed 1.64 Assign Partner Schemas to Document Types Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Purchasing Partner Determination Partner settings in Purchasing documents Assign Partner Schemas to document types Transaction Code SPRO Configuration Description In this step, we have assigned the partner schemas to the various types of purchasing document. As a result, only the roles of the schema in question can be maintained in documents of the relevant types.

Materials Management External Services Management 1.65 Define Service Category Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management External Services Management Service Master Define Service Category Transaction Code SPRO Configuration Description In this step, we define the service category. The service category is the most important criterion for structuring Service master records. It provides a default value for the valuation Classes. Service master records can be assigned to number ranges on the basis of the service category. 1.66 Define Number Ranges Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management External Services Management Service Master Define Number Ranges Transaction Code SPRO Configuration Description In this step, we define Number Ranges for each service category.

1.67 Define Number Range for Service Entry Sheets Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management External Services Management Service Master Define Service Category Transaction Code SPRO Configuration Description In this step, we define the service category. The service category is the most important criterion for structuring Service master records. It provides a default value for the valuation Classes. Service master records can be assigned to number ranges on the basis of the service category. 1.68 Define Attributes of System messages Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management External Services Management Service Master Define Service Category Transaction Code SPRO Configuration Description In External Services Management, a number of system messages containing important information for users may be issued. Users can process this information further. In this step, we can define whether the SAP System Suppresses this information Issues it in the form of a warning Issues it in the form of an error message For ITZ requirement, additional messages no. SE 346 / 347 / 361 is activated as Error along with other additional Standard SAP Messages

Materials Management Inventory Mgmt. & Physical Inventory 1.69 Plant Parameters Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Inventory Management and Physical Inventory Plant Parameters Transaction Code SPRO Configuratio n Description In this step, we make the general plant settings for Inventory Management. All settings are also contained in the individual steps of the Implementation Guide for Inventory Management. If we have created a plant in the enterprise structure using the Copy plant function, we do not need to make any settings. If we have created a plant manually, we have to create a new entry for the plant parameters. 1.70 Define Number Assignment for Accounting Documents Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Inventory Management and Physical Inventory Number Assignment Define Number Assignment for Accounting Documents Transaction Code OMBA

Configuratio n Description In this step, we set the number ranges for the accounting documents which are created when goods movements or inventory differences are posted. For accounting-relevant goods movements, the system creates two different documents: material document accounting document Both the material documents and the accounting documents have their own document numbers. When inventory differences are posted, the system also creates an accounting document for the physical inventory document. In this step, we only maintain the number assignment for accounting documents. Accounting documents are split into document types to allow differentiated document number assignment, which is the basis for distinguishing between the various accounting operations. A number range is assigned to each document type. In a company code, we have to define number intervals for each number range and fiscal year. In inventory management, the transaction determines which document type is used. Goods Issue Document Type TCode Transaction text Type Description MB05 Subseq. Adjustmt: Act.Ingredient Mat WE Goods receipt MB11 Goods Movement WA Goods

issue MB1A Goods Withdrawal WA Goods issue MB1B Transfer Posting WA Goods issue MB26 Picking list WA Goods issue MBSU Place in Stor.for Mat.Doc: Init.Scrn MIGO_GI Goods Movement WA Goods issue MIGO_T R Transfer Posting WA Goods issue Goods Receipt Document Type TCode Transaction text Typ e Description MB01 Post Goods Receipt for PO WE Goods receipt MB04 Subsequ.Adj.of "Mat.Provided"Consmp. WE Goods receipt MB0A Post Goods Receipt for PO WE Goods receipt MB1C Other Goods Receipts WA Goods issue MB31 Goods Receipt for Production Order WE Goods receipt MBNL Subsequent Delivery f. Material Doc. MBRL Return Delivery for Matl Document MBSF Release Blocked Stock via Mat. Doc. WE Goods receipt MBSL Copy Material Document MBST Cancel Material Document MIGO_G O Goods Movement WE Goods receipt MIGO_G R Goods Movement WE Goods receipt MIGO_G S Subseq. Adjust. of Material Provided WE Goods receipt Automatic Movements Document Type TCode Transaction text Type Description BMBC Batch Information Cockpit WA Goods issue BORGR GR Automotive WE Goods receipt BORGR_B GR Automotive: Posting WE Goods receipt BORGR_C GR Automotive: Clearing WE Goods receipt CAT5 Data Transfer CATS -> PS WA Goods issue CAT9 Data Transfer CATS -> PM/CS WA Goods issue CIP2 CC2: Update PDC messages WA Goods issue CIP3 CC3: Update PDC messages WA Goods issue CIP4 CC4: Update PDC messages WA Goods issue

CIP5 CC5: Update PDC messages WA Goods issue CIPV Posting PDC records WA Goods issue Physical Inventory Document Type TCod e Transaction text Type Description MI07 Process List of Differences WI Inventory document MI08 Create List of Differences with Doc. WI Inventory document MI10 Create List of Differences w/o Doc. WI Inventory document 1.71 Define Number Assignment for Material and Physical Inventory Documents Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Inventory Management and Physical Inventory Number Assignment Define Number Assignment for Material and Phys.Inv Documents Transaction Code OMBT Configuratio n Description In this step, we maintain the number assignment for the following documents: material documents physical inventory documents The number assignment for these documents is not to be confused with the number assignment for accounting documents which we completed in the step Define number assignment for accounting documents. The number assignment for accounting documents depends on the document type which is allocated to the transaction. The number assignment for material documents and physical inventory documents depends on the transaction/event type which is also allocated to each transaction in Inventory Management. The transaction/event types are divided into groups of number ranges. A number range interval has to be defined for each group. No From no. To number Status Ext 01 0100000000 0199999999 0 02 4900000000 4999999999 4900002419 03 5000000000 5999999999 5000000219 04 0200000000 0299999999 0 Note We cannot change the transaction/event types. However, we can change the number range intervals or we can allocate transaction/event types to new groups. SPRO-> IMG-> Materials Management-> Inventory Management and Physical Inventory-> Number Assignment-> Define Number Assignment for Material and Phys. Inv. Docs Her you ned to maintain the number ranges for the group attched to the key. If you want to maintain new number range intervals for an existing group: a) Choose Group -> Maintain. b) Select a group and choose Interval -> Maintain. c) Choose Edit -> Insert year. d) Maintain the number interval for the new fiscal year.

1.72 Define Number Assignment for Reservations Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Inventory Management and Physical Inventory Number Assignment Define Number Assignment for Reservations Transaction Code OMJK Configuratio n Description In this step, we set up number assignment for reservations. The number assignment applies to all plants in the client. Note If we create reservations with method CreateFromData1 (function module BAPI_RESERVATION_CREATE1), we can use the number range RB for an external number assignment. 1.73 Field Selection for Goods Movement/Initial Header Screens Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Inventory Management and Physical Inventory Field Selection for Goods Movement/Header Screens Transaction Code OMJN Configuratio n Description In this step, we define the field selection for goods movements initial and header screens. Note that the field selection for the item screens depends on the movement type and is configured in separate steps.

In this step, we specify whether the fields are input, mandatory, display or hidden. 1.74 Field Selection for MIGO Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Inventory Management and Physical Inventory Settings for Enjoy Transactions Settings for Goods Movements Field Selection for MIGO Transaction Code OMJX Configuratio n Description Here we can: Hide the header data completely or hide particular fields that we do not require Hide pushbuttons that we do not require Define the Delivery note and Bill of lading fields as mandatory entries if we use evaluated receipt settlement Show the GR/GI slip (GOHEAD-XABLN) field if we use GR/GI slip numbers (only necessary in certain countries) Show the Plant (GODYNPRO-PO_WERKS) field if we require the ordering-plant name for purchase-order-related goods movements as a selection criterion in addition to the purchase order number and item number Hide the print indicator if we do not want to print out GR/GI slips in Inventory Management

1.75 Field Selection per Movement Type Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Inventory Management and Physical Inventory Settings for Enjoy Transactions Settings for Goods Movements Field Selection per Mvt Type Transaction Code SPRO Configuratio n Description In this step, we maintain all the settings for field selection by movement type. This step replaces the activity Define Screen Layout for the Enjoy transactions. The settings from Define Screen Layout are adopted in these settings automatically so that we do not need to maintain new entries here.

We can specify for each field whether it is an optional entry or a mandatory entry. In the table, we see all fields that are visible. We can access the setting Field Invisible by deleting the appropriate entry from the table. There is no distinction between different special stock indicators in these entries. Special stock fields are always suppressed automatically. 1.76 Settings for Transactions and Reference Documents Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Inventory Management and Physical Inventory Settings for Enjoy Transactions Settings for Goods Movements Settings for Transactions and Reference Documents Transaction Code SPRO

Configuratio n Description We can limit the number of selectable transactions (goods receipt, goods issue, and so on) and reference documents (material document, delivery note), and we can specify the movement type that the system is to propose for every reference document. If we need only certain transactions (for example, goods receipts or goods issues), we can choose from the following preset transactions: MIGO - Used to enter all goods receipts. MIGO_GR - Used to enter goods receipts from external procurement. MIGO_GO - Used to enter goods receipts for production orders. MIGO_GI - Used to enter goods issues. We can always display material documents. Transaction MIGO; Actions Mentioned in the table Action Act ive Action Active A01 A08 A02 A09 X A03 X A10 A04 X A11 A05 A06 A07 X Reference Document Types (For details go to the path mentioned) Ref. Activ e MvT Ref. Activ e MvT R01 X 101 R02 X R04 X 101 R03 X R05 101 R01 X 351 R06 101 R08 X 261 R07 101 R09 X 201 R08 X 101 R10 X 201 R09 501 R09 X R10 X 511 R10 X 301 R02 X R10 X 303 R03 X R02 X R02 X R10 X 305 R02 X R01 X R02 X 1.77 Create Storage Location Automatically Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Inventory Management and Physical Inventory Goods Issue/Transfer Postings Create Storage Location Automatically Transaction Code OMB2 Configuration Description In this step, we specify whether the automatic creation of storage location data is allowed for goods issues and transfer postings. This is advisable if we work with negative stocks and a material's first

movement may be an outward movement. Note that the reversal movement for a goods issue, for example, movement type 202 or 262, is not considered as an issue but as a receipt. If we only use the automatic creation of storage location data for reversals of goods issues, we do not have to allow negative stocks. We have to allow automatic creation per plant first of all. We then have to explicitly allow the creation of storage location data for each movement type. The storage location data is only created if the quantity is posted to 'standard' storage location stock. It is not created for receipts into a special stock (for example, into sales order stock).We are using standard movement types for automatic Storage Location Creation 1.78 Set Manual Account Assignment Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Inventory Management and Physical Inventory Goods Issue/Transfer Postings Set Manual Account Assignment Transaction Code OMB6 Configuratio n Description In the R/3 System, account assignment is predefined via the automatic account determination facility. When we enter material movements that are assigned to a cost account, we can enter the account number manually. In doing so, we change the account assignment predefined as offsetting entry for inventory posting. MvT Acct MvT Acct 201 309 - 202 310 - 292 311 - 301 - 312 - 302 - 313 - 303 - 314 - 304 - 317 - 1.79 Define Screen Layout Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Inventory Management and Physical Inventory Goods Issue/Transfer Postings Define Screen Layout Transaction Code OMBW Configuratio n Description In this step, we set the field selection for the movement types including goods issues and transfer postings. When creating a goods movement, the field selection determines which fields can be filled ( optional entry) must be filled (required entry) are suppressed fields

In Inventory Management, the field selection depends on the movement type. The field selection defined for a movement type is valid for entering goods movements and reservations. Note We do not maintain the input features of the G/L account and Reason fields here, but in the following steps: Manual account assignment (for the G/L account field) Reason (for the Reason field) Caution The field selection for the movement type must correspond with the following field selections: field status definition of the G/L account to which postings are made (through the field status group) field selection of the posting key We must take care that a mandatory entry in the G/L account is also defined as a mandatory entry for the movement type. 1.80 Maintain Copy Rules for Reference Documents Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Inventory Management and Physical Inventory Goods Issue/Transfer Postings Maintain Copy Rules for Reference Documents Transaction Code SPRO Configuration Description In this step, we configure whether the items of the reference document are proposed as selected on the item selection list when entering a document with reference, or not. The user can delete the check marks manually on the item selection list if

she/he does not want to adopt some items. TCode Transaction text Prsl MB11 Goods Movement X MB1A Goods Withdrawal X MB1B Transfer Posting X 1.81 Set up Dynamic Availability Check Menu path Implementation Guide for R/3 Customizing (IMG) Materials Management Inventory Management and Physical Inventory Goods Issue/Transfer Postings Set up Dynamic Availability Check Transaction Code OMCP

Configuration Description In this step, we configure the dynamic availability check. In Inventory Management, two types of availability check are carried out. avail