SAP MM Bootcamp

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    1

    SAP MM BootcampSAP MM Bootcamp

    (Insert session dates here)(Insert session dates here)

    DAY 1DAY 1

    SAP Materials Management (MM)SAP Materials Management (MM)

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    At the end o* the corse+ participants ,i-- be ab-e to:

    Explain SAP Materials Management (MM) functionality and how the module integrates with other modules

    Describe the MM organiation structure! master data! and common business transactions

    Perform basic MM business transactions

    Perform basic MM configuration

    Introduction

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    .rond.rondR-esR-esParticipate " As# $uestions%Participate " As# $uestions%

    &earn 'rom Eeryones *omments&earn 'rom Eeryones *omments

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    -onour +ime Schedule-onour +ime Schedule

    .elax and -ae 'un%.elax and -ae 'un%

    Introdce Yorse-*Introdce Yorse-*

    /ame! ,perating 0roup! &ocation/ame! ,perating 0roup! &ocation

    our SAP MM 2ootcamp ,b3ectie4sour SAP MM 2ootcamp ,b3ectie4s

    Introduction

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    Re*erence Materia-sSAP 'amiliarisation 0uide

    SAP /aigation Assistance

    SAP 5uic# .eference 0uide

    Proides transaction codes and description

    SAP +able Structure ,eriew

    Introduction

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    /here does the corse *it in De-i0ery Method (ADM) *or SAPhttps:methodo-o2y!accentre!com*inderScenarioshomepa2em3accentrede-i0erymethods!asp4sap32rop!5m-

    6177 Design Application6177 Design Application

    Introduction

    https://methodology.accenture.com/finder/Scenarios/homepage/m_accenturedeliverymethods.asphttps://methodology.accenture.com/finder/Scenarios/homepage/m_accenturedeliverymethods.asp
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    Basic Procrement Day 1

    Introdction to SAP + Materia- Master+ 6endor Master Day 1

    Re7isition+ Prchasin2+ Basic con*i2ration+ A2reements+

    R8#+ #otation Day 9

    #ota Arran2ements+ Re-ease Strate2ies+ Ser0ice

    Procrement Day

    6a-ation+ Acc! Determination+ In0entory M2mt Day ;

    Specia- Procrement Day : Supplier *ontact=?hen one or more suitable suppliers hae been identified! .e$uests for 5uotes (.'5)!

    .e$uests for Proposals (.'P)! .e$uests for 8nformation (.'8) or .e$uests for 2ids

    (.'2) may be adertised! or direct contact may be made with the suppliers:

    6: 2ac#ground .eiew=.eferences for product4serice $uality are consulted! and any re$uirements for follow"

    up serices including installation! maintenance! and warranty are inestigated:

    Samples of the products or serices being considered may be examined! or trials

    underta#en:

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    Basic Procurement Philosophy

    +he Procurement &ifecycle (9*ntd)@: /egotiation=

    /egotiations are underta#en! and price! aailability! and customisation possibilities are

    established: Deliery schedules are negotiated! and a contract to ac$uire the products

    or serices is completed:+he contract is a mutually binding legal document:

    : 'ulfilment=Supplier preparation! shipment! deliery! and payment for the products or serices are

    completed! based on contract terms: 8nstallation and training may also be included:

    B: *onsumption! Maintenance and Disposal=During this phase the company ealuates the performance of the products or serices

    and any accompanying serice support! as they are consumed:

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    Basic Procurement Philosophy

    +he Procurement &ifecycle (9*ntd)C: .enewal=

    ?hen the products or serices hae been consumed and4or disposed of! the contract

    expires! or the product or serice is to be re"ordered! company experience with the

    products or serices is reiewed: 8f the products or serices are to be re"ordered! the

    company determines whether to consider other suppliers or to continue with the same

    supplier:

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    Basic Procurement Philosophy

    2asic Procurement Actiities?hat Materials or Serices are re$uired

    +he form or electronic transmission used to informthe purchasing department that purchased items or

    serices are needed for a business purpose

    ?hen the re$uisition is approed it becomes aPurchase ,rder: A P, typically includes item!

    $uantity! price! discounts! endor information! andship"to information

    +he material is receied: *ondition and $uality areerified 4 +he inoice is receied from the endor:

    Determination of.e$uirement

    .e$uisition

    Purchase ,rder

    0oods .eceipt 48noice .eceied

    8noice erification 4endor Payment

    .econciliation of the inoice and the purchaseorder is accomplished 4+he endor is paid

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    Basic Procurement Philosophy

    Direct s: 8ndirect Procurement2ased on the consumption purposes of the ac$uired goods and serices!

    procurement actiities are often split into two distinct categories: +he first

    category being direct! production"related procurement and the second being

    indirect! non"production"related procurement:

    Direct procurement occurs in manufacturing settings only: 8t encompassesall items that are part of finished products! such as raw material!

    components and parts: Direct procurement! which is the focus in supply

    chain management! directly affects the production process of

    manufacturing firms:

    8ndirect procurement actiities concern ;operating resources< that a

    company purchases to enable its operations: 8t comprises a wide ariety ofgoods and serices! from standardised low alue items li#e office supplies

    and machine lubricants to complex and costly products and serices li#e

    heay e$uipment and consulting serices:

    /ote= +erms Direct48ndirect procurement are not always used as cited aboe: -oweer! the aboe is an industry standard:

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    Agenda Day 1%PI$ IM=

    Course Introduction 09:00 09:30

    Basic Procrement Phi-osophy >?:> @ 1>:>>

    Procrement in I Systems 1>:>> @ 1>:>

    BREAK 10:30 10:45

    he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>

    Introdction to SAP 11:>> @ 11:1

    Introdction to IM. 11:> @ 11:;

    LUNCH 12:30 13:15

    Master Data %0er0ie, 1:1< @ 1:;

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    Procurement

    Determination of

    re$uirement

    Selection ofendors from

    the endordatabase

    P, processingP, Monitoring

    0oods.eceipt

    8noice

    erification

    Payment

    0eneral cycle of actiities=

    Procurement in IT SystemsProcurement in IT Systems

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    1! Determination o* Re7irements

    Materials re$uirements are either identified by users or automatically by the 8+ system of the organiation F passed on to the Purchasingdepartment ia Purchase re$uisitions:

    >: Source Determination

    +he 8+ System helps you identify potential sources of supply based on old orders and existing longer"term agreements with the endor: +his

    speeds the process of creating re$uests for $uotation (.'5s)! which can be sent to endors:

    ! 6endor Se-ection and $omparison o* #otations

    After receiing the 5uotations from the inited endors! the purchasing department compares them and chooses the most appropriate endor tocomplete the order:

    ;! Prchase %rder Processin2

    +he Purchasing system ta#es up input data from the re$uisition and the $uotation to help the user create a purchase order: As with purchasere$uisitions! the user can generate P,s or hae the system generate them automatically:

    Procurement in IT Systems

    .ecapping 0eneral cycle of actiities=

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    Prchase %rder Monitorin2

    he byer (or Prchasin2 %**icer) can chec the stats o* the P% i!e! i* the 2oods or in0oices ha0e been recei0ed! .enera--y Procrement I systems can a-so becon*i2red to atomatica--y chec P% pro2ress and to isse reminders or e5pediters at prede*ined inter0a-s!

    .oods Receipt

    .oods recei0in2 personne- (norma--y ,arehose personne-) can con*irm the receipt o* 2oods simp-y by enterin2 the P% nmber into the system! By speci*yin2permissib-e to-erances+ byers can -imit o0er" and nder de-i0eries o* ordered 2oods!

    In0oice 6eri*ication

    6endor in0oices are checed *or accracy o* prices and contents! Byers can a-so speci*y permissib-e 0a-e to-erances *or in0oices!

    Payment Processin2

    Based on the in0oice 0eri*ication+ the Acconts Dept Acconts Payab-e norma--y dea-s ,ith 0endor payments!

    Procurement in IT Systems

    .ecapping 0eneral cycle of actiities= (9*ntd)

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    Procurement in IT Systems

    ypes o* ProcrementProcurement for Stoc# s: *onsumption

    External s: 8nternal Procurement

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    Procrement *or Stoc

    A stoc materia- is a materia- that is ept in stoc! hese materia-s are ept in stoc once recei0ed *rom the 0endor! he stoc o* this materia- eepson increasin2 or decreasin2 based on amont o* the 7antity recei0ed or issed!

    o order a materia- *or stoc+ the materia- !ust"ha0e a master record in the system!

    Procrement *or Direct $onsmption

    /hen procrement is *or direct consmption+ the ser mst speci*y the consmption prpose! By enterin2 an accont assi2nment (*or e5amp-e+ acost center)!

    o order a materia- *or consmption+ the materia- !#$"ha0e a master record in the system!

    +ypes of ProcurementProcurement for Stoc# s: *onsumption

    Procurement in IT Systems

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    Procurement forStoc#

    ?ith Mat:Master.ecord

    AccountAssignment

    AutomaticAcc:Assgt

    Data from Mat:Master

    Stoc# Account

    Procurement for*onsumption

    ?ith Mat:Master

    .ecord

    Enter Acc: Ass:*ategory

    Manual Acc: AssgnData Entry .e$uired

    *onsumption Acc:*ost *entre

    Asset

    ?ithout Mat:

    Master .ecord

    Procurement in IT Systems

    +ypes of ProcurementProcurement for Stoc# s: *onsumption (9*ntd)

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    Materia- &mber can be sed+

    bt is not mandatory

    Accont Assi2nment $ate2ory

    mandatory

    Postin2 to $onsmption Accont

    In0entory #antity ,i-- not be pdated

    Procurement for Stoc Procurement for !onsumption

    Materia- &mber is Re7ired

    &o Accont Assi2nment $ate2ory

    Postin2 to Stoc Accont

    In0entory #antity ,i-- be pdated

    Procurement in IT Systems

    +ypes of ProcurementProcurement for Stoc# s: *onsumption

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    =5terna- Procrement

    Is the process o* procrin2 2oods or ser0ices *rom e5terna- 0endors!

    Interna- Procrement

    Re*ers to trade happenin2 bet,een the di**erent entities o* the same or2aniCation!

    +ypes of ProcurementExternal s: 8nternal Procurement

    Procurement in IT Systems

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    +here are 6 basic forms of external procurement generally supported by the Purchasing component of 8+ systems:

    ,ne"time purchase orders

    &onger"term contracts with the subse$uent issue of release orders

    &onger"term scheduling agreements and deliery schedules

    Procurement in IT Systems

    +ypes of ProcurementExternal s: 8nternal Procurement (9*ntd)

    External Procurement

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    %ne"ime Prchase %rder

    Yo se one"time orders *or materia-s or ser0ices that yo order irre2-ar-y!

    Yo can re*erence a prchase re7isition+ R8#+ or another P% ,hen creatin2 a

    one"time order!

    $ontract and Re-ease %rders

    8or materia-s that are bein2 ordered re2-ar-y and in -ar2e 7antities+ ,e can ne2otiate

    a dea- ,ith the 0endor *or pricin2 or conditions E record then in a contract!

    In a contract yo a-so speci*y the 0a-idity date!

    Sched-in2 A2reement

    I* a materia- is ordered on a re2-ar basis and is to be de-i0ered accordin2 to an e5act time sched-e+ then yo set p a sched-in2 a2reement! his method o*

    procrement is

    typica--y sed ,hen Fst"in"ime de-i0eries are re7ired *rom the 0endor (*or e5amp-e+ in the atomobi-e indstry)!

    Procurement in IT Systems

    +ypes of ProcurementExternal s: 8nternal Procurement (9*ntd)

    External Procurement

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    Procurement in IT Systems

    Sometimes companies a-so need to record and monitor stoc mo0ements bet,een its o,n entities e!2! prodction *aci-ities!

    Key acti0ities:

    *reating a stoc# transport order in the receiing entity

    0enerating a deliery document in the deliering entity

    Pic#ing the material in the deliering entity

    Posting an issuing document in deliering entity

    Posting a receipt document in receiing entity

    +ypes of ProcurementExternal s: 8nternal Procurement (9*ntd)

    8nternal Procurement

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    Agenda Day 1%PI$ IM=

    Course Introduction 09:00 09:30

    Basic Procrement Phi-osophy >?:> @ 1>:>>

    Procrement in I Systems 1>:>> @ 1>:>

    BREAK 10:30 10:45

    he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>

    Introdction to SAP 11:>> @ 11:1

    Introdction to IM. 11:> @ 11:;

    LUNCH 12:30 13:15

    Master Data %0er0ie, 1:1< @ 1:;

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    Agenda Day 1%PI$ IM=Course Introduction 09:00 09:30

    Basic Procrement Phi-osophy >?:> @ 1>:>>

    Procrement in I Systems 1>:>> @ 1>:>

    BREAK 10:30 10:45

    he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>

    Introdction to SAP 11:>> @ 11:1

    Introdction to IM. 11:> @ 11:;

    LUNCH 12:30 13:15

    Master Data %0er0ie, 1:1< @ 1:;

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    Is the process that inc-des *rom the re7isition determination nti- the payment o* the correspondent in0oice! It is comprised by the *o--o,in2 SAPdocments:

    Material Management (MM)Material Management (MM)

    Accounts Payable (AP)Accounts Payable (AP)

    Moduleim

    pacted

    Moduleim

    pacted

    0eneral &edger (0&)0eneral &edger (0&)

    Pro3ect System (PS)Pro3ect System (PS)

    PPPP

    Re7!Re7!

    Determ!Determ!

    PrchasePrchase

    Re7isitionRe7isition

    PrchasePrchase

    %rder%rder

    .oods.oods

    ReceiptReceipt

    In0oiceIn0oice

    6eri*ication6eri*ication

    PaymentPayment

    The SAP "e#uisition to Pay process

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    Is the process ,hich he-ps sers determine the materia-ser0ices re7irements! Re7irements can be based on cstomer

    demand+ ,hich dri0es the prodction p-annin2 process+ or re7ests *rom ,ithin the or2aniCation!

    Material Management (MM)

    Accounts Payable (AP)

    0eneral &edger (0&)

    Pro3ect System (PS)

    PPPP

    Re7!Re7!

    Determ!Determ!

    Prchase

    Re7isition

    Prchase

    %rder

    .oods

    Receipt

    In0oice

    6eri*icationPayment

    The SAP "e#uisition to Pay process

    Moduleim

    pacted

    Moduleim

    pacted

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    A Prchase Re7isition is a re7est to Prchasin2 to procre a certain 7antity o* a materia- or a ser0ice so that it is a0ai-ab-e at a certain point in

    time! It is not essentia- *or creatin2 a P%! It can a-so be created atomatica--y by rnnin2 the MRP in the PP mod-e!

    Material Management (MM)Material Management (MM)

    Accounts Payable (AP)

    0eneral &edger (0&)

    Pro3ect System (PS)Pro3ect System (PS)

    PP

    Re7!

    Determ!

    PrchasePrchase

    Re7isitionRe7isition

    Prchase

    %rder

    .oods

    Receipt

    In0oice

    6eri*ication

    Payment

    The SAP "e#uisition to Pay process

    Moduleim

    pacted

    Moduleim

    pacted

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    A Prchase %rder is a *orma- re7est to a 0endor to spp-y or pro0ide 2oods or ser0ices at a certain point in time ,ith a certain 7antity+ nder the

    a2reed terms and conditions!

    Material Management (MM)Material Management (MM)

    Accounts Payable (AP)

    0eneral &edger (0&)

    Pro3ect System (PS)Pro3ect System (PS)

    PP

    Re7!

    Determ!

    Prchase

    Re7isition

    PrchasePrchase

    %rder%rder

    .oods

    Receipt

    In0oice

    6eri*ication Payment

    The SAP "e#uisition to Pay process

    Moduleim

    pacted

    Moduleim

    pacted

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    .oods Receipt is the term sed to describe an increase in ,arehose stoc de to receipt o* 2oods *rom e5terna- 0endors o* *rom interna- stoc

    trans*ers!

    Material Management (MM)Material Management (MM)

    Accounts Payable (AP)

    0eneral &edger (0&)0eneral &edger (0&)

    Pro3ect System (PS)Pro3ect System (PS)

    PP

    Re7!

    Determ!

    Prchase

    Re7isition

    Prchase

    %rder

    .oods.oods

    ReceiptReceipt

    In0oice

    6eri*icationPayment

    The SAP "e#uisition to Pay process

    Moduleim

    pacted

    Moduleim

    pacted

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    Is the 0eri*ication o* the data on the in0oice sent by the 0endor a2ainst the 2oods receipt and the ori2ina- prchase order! his

    ensres that the 2oods recei0ed match the cost and 7antity re7irements o* the prchase order and the 0endorGs in0oice!

    Material Management (MM)Material Management (MM)

    Accounts Payable (AP)Accounts Payable (AP)

    0eneral &edger (0&)0eneral &edger (0&)

    Pro3ect System (PS)

    PP

    Re7!

    Determ!

    Prchase

    Re7isition

    Prchase

    %rder

    .oods

    Receipt

    In0oiceIn0oice

    6eri*ication6eri*ication

    Payment

    The SAP "e#uisition to Pay process

    Moduleim

    pacted

    Moduleim

    pacted

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    %nce the in0oice is posted+ the payment is made on the basis o* the payment terms and conditions de*ined in the prchase order!

    It is processed thro2h Acconts Payab-e in the 8I mod-e!

    Material Management (MM)

    Accounts Payable (AP)Accounts Payable (AP)

    0eneral &edger (0&)0eneral &edger (0&)

    Pro3ect System (PS)

    PP

    Re7!

    Determ!

    Prchase

    Re7isition

    Prchase

    %rder

    .oods

    Receipt

    In0oice

    6eri*icationPaymentPayment

    The SAP "e#uisition to Pay process

    Moduleim

    pacted

    Moduleim

    pacted

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    Agenda Day 1%PI$ IM=

    Course Introduction 09:00 09:30

    Basic Procrement Phi-osophy >?:> @ 1>:>>

    Procrement in I Systems 1>:>> @ 1>:>

    BREAK 10:30 10:45

    he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>

    Introdction to SAP 11:>> @ 11:1

    Introdction to IM. 11:> @ 11:;

    LUNCH 12:30 13:15

    Master Data %0er0ie, 1:1< @ 1:;

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    SAP stands *or HSystems+ App-ications and Prodcts in data processin2!

    SAP is the ,or-ds third"-ar2est independent so*t,are pro0ider!

    SAP ,as *onded by < *ormer IBM emp-oyees in 1?9 and head 7artered in /a--dor*+ .ermany!

    SAP is the 2-oba- maret -eader in =RP and in co--aborati0e E inter"enterprise bsiness so-tions

    Introduction to SAP

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    mySAP Enterprise resource planning

    mySAP Supply chain management

    mySAP *ustomer relationship management

    mySAP Product life cycle management

    mySAP Supplier relationship management

    Introduction to SAP

    +he SAP 2usiness suite

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    Aerospace E De*ense Atomoti0e

    Banin2 De*ense E Secrity

    =n2ineerin2+ $onstrction E %perations Ji2h ech

    Jea-thcare Ji2her =dcation E Research

    Indstria- Machinery $hemica-s

    $onsmer Prodcts i*e Sciences

    Ji2her =dcation E Research Indstria- Machinery E $omponents

    i*e Sciences o2istics Ser0ice Pro0iders

    Media Mi-- Prodcts

    Jea-th $are Ji2h ech

    Introduction to SAP

    SAP 8ndustry Solutions

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    Minin2 %i- E .as

    Posta- Ser0ices Pro*essiona- Ser0ices

    Pb-ic Sector Rai-,ays

    Retai- e-ecommnications

    'ti-ities /ho-esa-e Distribtion

    Introduction to SAP

    SAP 8ndustry Solutions (9*ntd)

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    Sma-- and medim bsiness so-tions

    mySAP all"in"one

    SAP business one

    &e, dimension prodcts

    Strategic enterprise management

    Adanced planner and optimier

    Enterprise buyer profession edition

    2usiness information warehouse

    mySAP techno-o2y

    SAP /et?eaer

    Introduction to SAP

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    Introduction to SAP

    SAP R main mod-es are'inancial Accounting ('8)

    *ontrolling (*,)

    Materials Management (MM)

    Sales F distribution (SD)

    Production Planning and Execution Process (PP)

    &ogistics execution (&E)

    5uality Management (5M)

    Pro3ect Systems (PS)

    Plant Maintenance (PM)

    *ustomer Serice (*S)

    -uman .esources (-.)

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    .46.46

    *lient 4 Serer*lient 4 Serer

    A2AP4@A2AP4@8S

    8ndustrySolutions

    MMMaterials

    Mgmt:

    PDPersonnel

    Deelopment

    SDSales FDistribution

    PPProductionPlanning

    5M5uality

    Manage"ment PMPlant

    Maintenance

    '8'inancialAccounting

    *,*ontrolling

    +.+reasury

    PSPro3ect

    System?'?or#flow

    E*Enterprise*ontrolling

    8M8nestment

    Management

    PAPersonnel

    Administration

    SAP has seeral layers: +he 2AS8S System is the heart of the data operations and should

    not be eident to higher leel or managerial users: ,ther customising and

    implementation tools exist also: +he heart of the system from a managers iewpoint is

    the application modules:

    Introduction to SAP

    SAP Application Modules

    Sorce: SAP A$>1>: 8inancia- Accontin2 E Reportin2

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    Agenda Day 1

    %PI$ IM=

    Course Introduction 09:00 09:30

    Basic Procrement Phi-osophy >?:> @ 1>:>>

    Procrement in I Systems 1>:>> @ 1>:>

    BREAK 10:30 10:45

    he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>

    Introdction to SAP 11:>> @ 11:1

    Introdction to IM. 11:> @ 11:;

    LUNCH 12:30 13:15

    Master Data %0er0ie, 1:1< @ 1:;

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    Introduction to SAP $og %n

    SAP &ogon Screen

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    Introduction to SAP $og %n

    SAP Easy Access Screen

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    *ommand 'ield

    Application +ool 2ar

    +itle 2ar

    Standard +ool 2ar

    Menu2ar

    Introduction to SAP $og %n

    SAP Screen layout elements

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    Introduction to SAP $og %n

    SAP H System and -elp menu

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    Introduction to SAP $og %n

    'unction of '1 and '@ field help

    '@'1

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    Introduction to SAP $og %n

    SAP &ogoff Screen

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    Agenda Day 1

    %PI$ IM=

    Course Introduction 09:00 09:30

    Basic Procrement Phi-osophy >?:> @ 1>:>>

    Procrement in I Systems 1>:>> @ 1>:>

    BREAK 10:30 10:45

    he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>

    Introdction to SAP 11:>> @ 11:1

    Introdction to IM. 11:> @ 11:;

    LUNCH 12:30 13:15

    Master Data %0er0ie, 1:1< @ 1:;

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    Introduction to IM&

    ?hen a client purchases the SAP! it comes in a *D ery similar to any software

    that we buy off the shelf: ?hen SAP is first installed! SAP comes with some

    standard set up: Example of those set up are company code 7771! plant 7771 etc:

    +hese setup do not necessary meet the client re$uirement:

    8n the build phase of a pro3ect! SAP system is customied according to there$uirement of the client which are identified in the design phase:

    8n SAP! customiing is performed through the 8mplementation 0uide (8M0):

    /ote that customiing is different from master data or transactional data:

    SAP 8mplementation 0uide

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    Introduction to IM& SAP *onfiguration H 8mplementation 0uide (SP.,)

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    Agenda Day 1%PI$ IM=

    Course Introduction 09:00 09:30

    Basic Procrement Phi-osophy >?:> @ 1>:>>

    Procrement in I Systems 1>:>> @ 1>:>

    BREAK 10:30 10:45

    he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>

    Introdction to SAP 11:>> @ 11:1

    Introdction to IM. 11:> @ 11:;

    LUNCH 12:30 13:15

    Master Data %0er0ie, 1:1< @ 1:;

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    SAP 'nterprise Structure

    *lient

    *ompany *ode

    Plant

    Storage&ocation

    Pur ,rg

    Pur0roups

    ,rganiational leels in a procurement cycle

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    An independent nit in R system that contains its o,n set o* master data and tab-e contents

    It is not a -e2a- entity bt is more technica- in natre

    SAP 'nterprise Structure

    *lient

    An 8ndependent accounting unit within the client:

    Each has its own PF& account and 2alance Sheet

    Setup is done by the 'inance team

    *ompany *ode

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    SAP 'nterprise Structure

    'inancial Accounting "I 'inancial Accounting 0lobal Settings "I *ompany *ode "I Enter 0lobal

    Parameters (,2B)

    'inancial Accounting "I 'inancial Accounting 0lobal Settings "I 'iscal ear "I

    Maintain 'iscal ear ariant (,2>J)

    'inancial Accounting "I 'inancial Accounting 0lobal Settings "I 'iscal ear "I Assign *ompany

    *ode to a 'iscal ear ariant (,26C)

    *ompany *ode (9*ntd)*ompany *ode setup in SP.,=

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    +he storage location is an organiational unit that allows the differentiation of material stoc#s within a plant:

    Physical 8nentory is carried out at storage location leel:

    Storage location codes can be repeated under a different plant

    Storage &ocation setup in SP.,=

    SAP 'nterprise Structure

    Storage &ocation

    Enterprise Structure "I Definition "I Materials Management "I Maintain Storage &ocation (,L7J)

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    .esponsible organiational unit for procuring materials 4 serices

    Procures the material 4 serice for one or more plants within the company

    Purchasing ,rganiation setup in SP.,=

    SAP 'nterprise Structure

    Purchasing ,rganiation

    Enterprise Structure "I Definition "I Materials Management "I Maintain purchasing organisation(,L7)

    Enterprise Structure "I Assignment "I Materials Management

    Assign purchasing organiation to company code (,L71) (optional)

    Assign purchasing organiation to plant (,L1C)

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    *entralied purchasing (corporate"wide purchasing)

    Purchasing org is not assigned to any company code:

    Any plant can purchase through this one purchasing org:

    SAP 'nterprise Structure

    Different forms of purchasing

    *ompany"specific purchasing

    A purchasing org is assigned to a company code:

    Any plant from that company can purchase through this one purchasing org:

    Plant"specific purchasing

    A purchasing org is assigned to a plant (and not to company code)

    ,ne specific plant can purchase through this one specific purchasing org:

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    +he groups which are responsible for day to day buying in the purchasing organiation

    Purchasing 0roup setup in SP.,=

    SAP 'nterprise Structure

    Purchasing 0roups

    Materials Management "I Purchasing "I *reate Purchasing 0roups (,ME@)

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    ASP&

    2D* MD*

    2D*1 2D*> MD*1 MD*>

    2ay11 2ay1> 2ay>1 2ay>> 2ay61 2ay6> 2ay@1 2ay@>

    PK.2 PK.M

    PK.A

    *&8E/+

    *,MPA/

    P&A/+

    S+,.A0E

    &,*A+8,/

    PK.*-ASE

    ,.0A/8NA+8,/

    .E' PK.*-ASE

    ,.0A/8NA+8,/

    SAP 'nterprise Structure

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    Define here

    Assign here

    SAP 'nterprise Structure

    *onfiguration

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    $-ient :

    SPR% IM. =nterprise Strctre De*inition 8inancia- Accontin2 De*ine $ompany &e, =ntries

    $ompany $ode :

    SPR% IM. =nterprise Strctre De*inition 8inancia- Accontin2 =dit+ $opy+ De-ete+ $hec $ompany $ode $opy+ De-ete+ $hec$ompany $ode

    $ontro--in2 Area :

    SPR% IM. =nterprise Strctre De*inition $ontro--in2 Maintain $ontro--in2 Area Maintain $ontro--in2 Area

    SAP 'nterprise Structure

    *onfiguration Defining ,rganiational Elements

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    P-ant :

    SPR% IM. =nterprise Strctre De*inition o2istics .enera- De*ine + copy+ de-ete + chec p-ant copy+ de-ete + chec p-ant

    Stora2e ocation :

    SPR% IM. =nterprise Strctre De*inition Materia-s Mana2ement Maintain Stora2e oc ( ,!r!t p-ant ) &e, =ntries

    Prchase %r2aniCation :

    SPR% IM. =nterprise Strctre De*inition Materia-s Mana2ement Maintain Pr! %r2 &e, =ntries!

    SAP 'nterprise Structure

    *onfiguration Defining ,rganiational Elements(9*ntd)

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    SPR% IM. =nterprise Strctre Assi2nment 8inancia- Accontin2 Assi%n Co!n$ Code to Co!n$

    SPR% IM. =nterprise Strctre Assi2nment $ontro--in2Assi%n Co!n$ Code to Contro''in% #re#

    SPR% IM. =nterprise Strctre Assi2nment -o2istics .enera- Assi%n ('#nt to Co!n$ Code

    SPR% IM. =nterprise Strctre Assi2nment Materia-s M2mt Assi%n ()*r% to Co ) Code

    SPR% IM. =nterprise Strctre Assi2nment Materia-s M2mt Assi%n ()*r% to ('#nt

    SPR% IM. =nterprise Strctre Assi2nment Materia-s M2mt Assi%n +t#nd#rd ()*r% to ('#nt

    SPR% IM. =nterprise Strctre Assi2nment Materia-s M2mt Assi%n ()*r% to Re,erence ()*r%

    SAP 'nterprise Structure

    Assigning

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    SPR% IM. o2istics .enera- Materia- Master Basic Settin2s -#int#in Co)Code ,or -#teri#'s -%!t

    SAP 'nterprise Structure

    Actiate *ompany *ode for Materials Management

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    Agenda Day 1%PI$ IM=Course Introduction 09:00 09:30

    Basic Procrement Phi-osophy >?:> @ 1>:>>

    Procrement in I Systems 1>:>> @ 1>:>

    BREAK 10:30 10:45

    he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>

    Introdction to SAP 11:>> @ 11:1

    Introdction to IM. 11:> @ 11:;

    LUNCH 12:30 13:15

    Master Data %0er0ie, 1:1< @ 1:;

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    SAP 'nterprise Structure

    =5ercise 1!>=5ercise 1!>

    *onfiguration= Display a *ompany *ode*onfiguration= Display a *ompany *ode

    *onfiguration= Display a Plant*onfiguration= Display a Plant

    *onfiguration= Display a Storage &ocation*onfiguration= Display a Storage &ocation

    *onfiguration= Display a Purchasing ,rganiation*onfiguration= Display a Purchasing ,rganiation

    *onfiguration= Display an Assignment of Plant to *ompany *ode*onfiguration= Display an Assignment of Plant to *ompany *ode

    *onfiguration= Display an Assignment of Purchasing ,rganiation to *ompany *ode*onfiguration= Display an Assignment of Purchasing ,rganiation to *ompany *ode

    *onfiguration= Display an Assignment of Plant to Purchasing ,rganiation*onfiguration= Display an Assignment of Plant to Purchasing ,rganiation

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    Agenda Day 1%PI$ IM=Course Introduction 09:00 09:30

    Basic Procrement Phi-osophy >?:> @ 1>:>>

    Procrement in I Systems 1>:>> @ 1>:>

    BREAK 10:30 10:45

    he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>

    Introdction to SAP 11:>> @ 11:1

    Introdction to IM. 11:> @ 11:;

    LUNCH 12:30 13:15

    Master Data %0er0ie, 1:1< @ 1:;

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    Agenda Day 1%PI$ IM=Course Introduction 09:00 09:30

    Basic Procrement Phi-osophy >?:> @ 1>:>>

    Procrement in I Systems 1>:>> @ 1>:>

    BREAK 10:30 10:45

    he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>

    Introdction to SAP 11:>> @ 11:1

    Introdction to IM. 11:> @ 11:;

    LUNCH 12:30 13:15

    Master Data %0er0ie, 1:1< @ 1:;

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    SAP Master Data %erie

    SAP R operates Hrea- timeL+ p-acin2 the responsibi-ity o* data inte2rity on a-- sers!

    8nformation in SAP is always current

    /o time lag between data entry and data aailability

    .eports and data displays aailable online

    .eports can be run in foreground or bac#ground

    Eeryone has a critical role to play in maintaining ;data integrity Materia- A9> Materia- B> N

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    Agenda Day 1%PI$ IM=Course Introduction 09:00 09:30

    Basic Procrement Phi-osophy >?:> @ 1>:>>

    Procrement in I Systems 1>:>> @ 1>:>

    BREAK 10:30 10:45

    he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>

    Introdction to SAP 11:>> @ 11:1

    Introdction to IM. 11:> @ 11:;

    LUNCH 12:30 13:15

    Master Data %0er0ie, 1:1< @ 1:;

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    /hat is Materia- Master O

    Jo, is the Materia- master sed in a-- the departments O

    Jo, is it se*- in creatin2 Prchase %rdersO

    Material Master

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    he materia- master record contains the in*ormation on a-- the materia-s that

    a company procres or prodces+ stores or se--s! he materia- master record

    is a companyGs main sorce o* materia- speci*ic data! It is sed by a--

    components in the R -o2istics system!

    MaterialMaster.ecord

    2asic data

    Materials planning

    Stoc#s in Plant4stor &oc

    Accounting

    Storage

    ?arehouse Mgmt

    Purchasing

    S F D

    ?or# scheduling

    5ualitymanagement

    'orecasting

    *lassification

    Material Master

    8ntroduction

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    Inte2ration o* a-- materia- data in a sin2-e database+ pre0ents the prob-em o* data redndancy! Data contained in materia- master records is re7ired *or many*nctions ,ithin the R -o2istics system+ *or e5amp-e:

    Purchasing data for ordering

    8nentory management data for posting a goods moements and managing physical inentory

    Accounting data for material aluation

    M.P data for material re$uirements planning

    Since the materia- master is sed and maintained by di**erent ser departments+ the materia- master is sbdi0ided accordin2 to area o* se+ and ths each serdepartment in a company has its o,n 0ie, o* a materia- master record!

    Material Master

    8ntroduction (9*ontd)

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    Some materia- 0ie,s are 0a-id *or a-- or2anisationa- -e0e-s+ ,hi-e some are 0a-id on-y *or certain -e0e-s!

    Data at client leel is data alid for the whole enterprise (e:g: material number! material group! unit of measure! 9)

    Data at plant leel is alid within a plant and all storage locations belonging to that plant (e:g: purchasing data! forecasting data! wor#

    scheduling data! 9)

    Data at storage location leel is only alid for a particular storage location (e:g: storage bin description! pic#ing area! 9)

    Material Master

    8ntroduction (9*ntd)

    i l

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    /hen creatin2 or editin2 a materia- master data+ the ser 2oes thro2h a nmber o* screens!

    8n the initial screen the user enters the material number, industry sectorand material type:

    8n the second screen the user specifies the user department viewsto be processed:

    +he third screen prompts the user for organisational data:

    Material data is then entered in the data screens:

    Note: Screen sequence can be changed.

    Material Master .ecord= Screens

    Material Master

    Material (8ndustry sector) (Material type)

    ,rganiationalleelsPlantSloc9

    Kser departmentiews

    2asic Data

    Purchasing

    Accounting

    9

    Data screens

    M t i l M t

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    he Indstry Sector and Materia- ype *ie-ds on the initia- screen are main-y contro-

    *ie-ds i!e! they contro- the screen se7ence+ 0ie,s and *ie-ds in the data screens o* the

    materia- master record!

    A nmber o* di**erent Indstry Sectors and Materia- ypes e5ist in standard SAP R+

    ,hen companies need more they can de*ine these in $stomisin2 accordin2 to their

    o,n re7irements!

    Material Master

    8nitial Screen

    8ndustry Sectors

    Material +ypes

    M t i l M t

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    Materia-s ,ith the same basic attribtes are 2roped to2ether and assi2ned to a materia- type! his a--o,s the or2anisation to mana2e di**erent materia-s in a

    ni*orm manner in accordance ,ith the companys re7irements!

    /umber assignment

    Procurement type

    'ield selection

    Kser departments

    Account determination

    *ontrol

    ::::::::::::::

    .aw materials

    Semi"finished products

    'inished products

    Material Master

    8nitial Screen

    Material +ype

    Material +ype *ontrol 'unction

    M t i l M t

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    Material Master

    8nitial ScreenQMaterial +ype (9*ntd)

    Example=

    $an be prodced in"hose or

    procred e5terna--yProdced in"hose on-yProcrement type

    Basic Data 1

    Basic Data 9

    Accontin2 1

    Accontin2 9

    8orecastin2

    N

    Basic Data 1

    Basic Data 9

    Prchasin2

    /arehose Mana2ement 1

    /arehose Mana2ement 9

    N

    /hich screens are disp-ayed and in ,hich order

    9>>>>>>>>> @ 91>>>>>>>>1>>>>>>>>> " 11>>>>>>>>&mber Ran2e Inter0a-

    Interna- or e5terna- nmber assi2nment (i!e! System or

    ser)Interna- &mber Assi2nment (i!e! System)&mber assi2nment

    Materia- ype BMateria- ype A$ontro- 8nction

    Material Master

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    Material Master

    8nitial ScreenQ Material +ype (9*ntd)

    A-on2 ,ith the p-ant+ the materia- type determines a materia-s in0entory mana2ement re7irement that is+ ,hether the system pdates 7antity chan2es in the

    materia- master record or pdates chan2es in 0a-e in the stoc acconts in 8inancia- Accontin2!

    he materia- type a-so determines ,hich acconts are posted ,hen a materia- is posted to stoc or -ea0es the ,arehose!

    Material Master

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    ie materia- type+ the indstry sector has a contro- *nction in SAP R

    /hen yo create a materia- master record+ the indstry sector de*ines:

    which screens are displayed and in which order

    which industry specific fields are displayed in each screen

    In cstomiCin2 + yo can de*ine ne, indstry sectors and maintain *ie-d re*erence *or *ie-d se-ection contro- accordin2 to yor company" speci*ic re7irements!

    he Indstry sector assi2ned to a materia- cannot be chan2ed -ater!

    Selection Screen

    *ontrol'ield selection

    *hemical 8ndustry

    Pharmaceutical 8nd:

    Material Master

    8nitial ScreenQ 8ndustry Sector

    Material Master

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    Material Master

    Kser Departments iews " Main DataQ2asic DataQ*lassification

    QAccounting

    Q*osting

    Q'orecastingQMaterials .e$uirement Planning (M.P)

    QPurchasing

    QStoc#s! Plant and Storage &ocation

    QSales

    QProduction .esources4+ools

    Q5uality Management

    QStorage

    Q?or# Scheduling

    Material Master

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    Material Master

    Kser Departments iews " Main Data (9*ntd)Q2asic Data=,n this data screen! the user enters data that is also used by other user departments

    Q*lassification=

    *lasses allow companies to classify materials with the same characteristics: A materialcan be assigned to one or more classes: *lassification data is alid for the whole

    company:

    QAccounting=

    2esides other accounting data! users normally enter data releant to aluation in thecurrent period here! and companies can manage accounting data on company codeleel or plant leel:

    Q*osting=2esides costing data! users can also define aluation data on this screen: +his data isidentical with that on theAccountingscreen: 8n most cases! it will already exist on theCostingscreen because it has already been entered on theAccountingscreen: 8f it isentered on the Costingscreen first! it will appear on theAccountingscreen as defaultalues that can be oerwritten: *osting data is managed at plant leel:

    Material Master

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    Material Master

    Kser Departments iews " Main Data (9*ntd)Q'orecasting=,n the 'orecasting screen! users hae the following options=

    Ksers can access the screens on which consumption alues and forecast aluesare entered as a basis for the initial calculations:

    Ksers can directly execute an indiidual forecast for a material: Starting from the

    maintained forecast parameters! users can simulate the forecast in seeral dialogsteps:

    +he forecast alues are updated only when the material master record is saed: +heM.P parameters .eorder point and Safety stoc#! which are based on the forecast! aread3usted dynamically at the same time:

    'orecasting data is maintained on a plant leel:

    QMaterials .e$uirement Planning (M.P)=M.P is planned at plant leel! howeer if users need to enter data specific to a storagelocation! they must also specify the storage location concerned: ou must specify astorage location if you want a material to be included in storage location M.P: Storagelocations are considered as independent units for M.P purposes:

    Material Master

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    Material Master

    Kser Departments iews " Main Data (9*ntd)QPurchasing=/ot all purchasing data is plant"specific: As a result! the data displayed depends onwhether the user enters a plant or not:

    QStoc#s! Plant and Storage &ocation=

    After material master record has been created! users can select the following data

    screens in the Select iew(s) dialog box for displaying the stoc#s held at a particularplant or storage location=

    Plant stoc#

    Storage location stoc#

    ,ther Kser Department iews=

    Sales

    Production .esources4+ools

    5uality Management

    Storage

    ?or# Scheduling

    Material Master

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    Material Master

    Kser Departments iews " Main Data

    2asic Data

    8mportant 'ields=

    Material Description=

    +ext containing up to @7 characters that describes

    the material in more detail:2ase Knit of Measure=

    Knit of measure in which stocksof the material are

    managed: ou define the base unit of measure and

    also alternatie units of measure and their

    conersion factors in the material master record:

    Material 0roup=

    Oey used to group together seeral materials or

    serices with the same attributes! and to assign

    them to a particular material group:

    Material Master

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    Material Master

    Kser Departments iews " Main Data

    Accounting 8mportant 'ields=

    aluation *ategory

    Determines whether stoc#s of the material are

    aluated together or separately: Split aluation

    allows companies to aluate different stoc#s of the

    same material separately: 8n the case of split

    aluation! this indicator also determines whichaluation types are allowed! that is! the criteria by

    which stoc#s can be aluated:

    %ri2in

    #a-ity

    6a-ation $ate2ory

    Material A

    Split aluation

    allowed

    1'%M 5 < T > T 1>>

    Stoc 5 Price T 6a-e

    o, #a-ity

    A0era2e #a-ity

    Ji2h #a-ity

    6a-ation ypes

    Material Master

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    Material Master

    Kser Departments iews " Main Data

    Accounting (9*ntd)8mportant 'ields=

    aluation *lass

    Qaluation class is used to combine thematerials for assigning 04& accounts! so

    that companies do not hae to manage a

    separate stoc# account for each material:Q+he aluation class allowed for a materialdepends on the material type and can be

    configured in customiing:

    Price *ontrol

    8ndicates the price control used to aluate the

    stoc# of a material: +he following options exist=

    QStandard price

    QMoing aerage price

    aluation will be reisited in more detail on Day @ of the boot

    camp:

    Material aluation

    Price control( 8n material master )

    ; S ;Standard price

    ; ;Moing aerage Price

    aluation class

    677777

    Accounting 1

    Material Master

    6a-ation $-ass 9

    6a-ation $-ass 1

    Materia- ype

    677177

    aluation *lass

    Price *ontrol

    Material Master

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    Material Master

    Kser Departments iews " Main Data

    Purchasing 8mportant 'ields=

    2atch Management

    8ndicator specifies whether the material is managed

    in batches:

    Automatic P,

    8ndicator specifying whether purchase orders are

    generated automatically when re$uisitions are

    conerted:

    /ote= +he indicator Automatic P,s allowed must

    also be set in the master record of the endor from

    whom the material is ordered:

    Purchasing alue Oey

    Oey defining the reminder days and tolerance limits

    alid! as well as the shipping instructions and order

    ac#nowledgment re$uirement of the material for

    Purchasing:

    Material Master

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    Material Master

    Kser Departments iews " Main Data

    Purchasing (9*ntd) 8mportant 'ields=

    5uota Arrangement Ksage

    8s field controls how the total order $uantity is

    calculated in the $uota arrangement! and thus

    which source of supply is determined for the

    material at a particular point in time:

    (5uota Arrangement will be discussed in detail on day 6 of boot camp)

    Source &ist .e$uirement

    Specifies whether the source list (&ist of aailable

    sources of supply for a material! indicating the

    periods during which procurement from such

    sources is possible) must hae been maintained in

    the case of external procurement for a certainplant:

    Material Master

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    Material Master

    Kser Departments iews " Additional Data

    Data screen that can be accessed from any iew in a material master record bychoosing in the standard material master

    Material Master

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    Material Master

    Kser Departments iews " Additional Data (9*ntd)

    Additional data screens are=

    QDescriptions

    *ompanies can enter a description for a material master in different languages: -oweer! only one

    description per language is allowed:

    QKnit of Measure

    Multiple units of measures can be entered for a material master! howeer a base unit of measure

    has to be specified (stoc##eeping unit )and a conersion factor to that unit of measure must also

    be specified:

    2ase Knit of Measure Q Piece

    ,rder K,M Q 2ox Sales K,M Q *arton

    @ 1>

    Material Master

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    Material Master

    Kser Departments iews " Additional Data (9*ntd)QAdditional EA/s

    An 8nternational Article /umber (EA/) (or Kniersal Product *ode (KP*) in the KSA) is an

    internationally standardied number uni$uely identifying a material: 8t always refers to a specific

    unit of measure or type of pac#aging such as a pac# of ten pieces or a box: 'or each unit of

    measure defined in a material master record! you can assign one or more EA/s and specify

    pac#aging data (such as dimensions! olume! and gross weight):

    QDocument Management

    A material may hae arious documents such as drawings and photographs assigned to it: +he

    system differentiates between these documents by means of the document type: 8f the company

    uses SAPs document management system! you can manage documents and assign existing

    documents to a material in the material master record: Document data is managed at client leel:

    Material Master

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    Material Master

    Kser Departments iews " Additional Data (9*ntd)Q2asic Data +exts! 8nspection +exts! 8nternal *omments

    +ext are stored at client leel! and can be entered in many languages though only one text is

    allowed per language:

    2asic data text

    +his text can be used as per companys re$uirement! for example! to store additional! general

    information on the material:

    8nspection text

    +his text can be used to stipulate rules on the procedure to be followed for inspecting a

    material! or any special points to be obsered:

    8nternal comment

    +his text can be used as per companys re$uirement! for example! to store any specific points

    to be ta#en into consideration with regard to the material:

    Material Master

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    Extending Material Master .ecord

    8f one user department has already stored data on a material in a material master record! andanother user department wants to enter data on the same material! there is no need to create

    another material master record: 8nstead! the material master record is extended to include the

    information releant to the user department:

    A material master record is also extended if the same user department wants it to include data for

    other organiational leels:

    Material A

    Material A Material A

    Purchasing

    Plant 1777

    Purchasing

    Plant 1777Accounting

    Plant 1777

    Purchasing

    Plant 1777Accounting

    Plant 1777Purchasing

    Plant 1>77Accounting

    Plant 1>77

    Extend iews

    e:g: Accounting

    Extend to different

    ,rg: leels

    e:g: Plant 1>77

    Extend with

    Material Master

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    System /a-thro2h

    +ransaction = *reate a material master

    Material Master

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    Initial Screen

    Material Master

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    Selectie ies for creating Material Master

    Material Master

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    Maintain data in Basic data1 ie

    Material Master

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    Maintain data in Purchasing ie

    Material Master

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    Maintain data in Accounting 1 ie

    Material Master

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    /hat is cstomiCin2 settin2s *or materia- masterO/hat is cstomiCin2 settin2s *or materia- masterO

    Jo, is it se*- *or end sersOJo, is it se*- *or end sersO

    Jo, does it satis*y the bsiness re7irement o* an or2anisationOJo, does it satis*y the bsiness re7irement o* an or2anisationO

    !ustomi*ing Settings for Material Master Introduction!ustomi*ing Settings for Material Master Introduction

    Material Master

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    $stomiCin2 settin2s *or materia- master+ ,e can cstomiCe *ie-ds accordin2 to the bsiness re7irements! Most cases standard SAP pro0idin2 is eno2h+ bt$stomiCin2 settin2s *or materia- master+ ,e can cstomiCe *ie-ds accordin2 to the bsiness re7irements! Most cases standard SAP pro0idin2 is eno2h+ bt

    some case yo need to cstomiCe( i!e! yor o,n indstry sector+ materia- type+ no ran2es+ N )!some case yo need to cstomiCe( i!e! yor o,n indstry sector+ materia- type+ no ran2es+ N )!

    /e can restrict the materia- nmber -en2th/e can restrict the materia- nmber -en2th

    /hen e0er yo are creatin2 a Materia- + i* se-ect yo se-ect yor o,n materia- type and indstry sector+ it ,i-- disp-ay the se-ecti0e 0ie,s re7ired 0ie,s *or or/hen e0er yo are creatin2 a Materia- + i* se-ect yo se-ect yor o,n materia- type and indstry sector+ it ,i-- disp-ay the se-ecti0e 0ie,s re7ired 0ie,s *or or

    materia-( i!e!+ ,hat ,e ha0e cstomiCed )materia-( i!e!+ ,hat ,e ha0e cstomiCed )

    !ustomi*ing Settings for Material Master !oncept!ustomi*ing Settings for Material Master !oncept

    Material Master

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    System /a-thro2hSystem /a-thro2h

    *onfiguration= *reate a purchasing alue #ey*onfiguration= *reate a purchasing alue #ey

    *onfiguration= *reate a purchasing group*onfiguration= *reate a purchasing group

    *onfiguration= Define material number length*onfiguration= Define material number length

    *onfiguration= *reate an industry sector*onfiguration= *reate an industry sector

    *onfiguration= *reate a material type*onfiguration= *reate a material type

    *onfiguration= Maintain number ranges*onfiguration= Maintain number ranges

    *onfiguration= Define screen se$uence*onfiguration= Define screen se$uence

    Material Master

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    !reate Purchasing alue ey!reate Purchasing alue ey

    Material Master

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    !reate Purchasing group!reate Purchasing group

    Material Master

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    Demo1+!utomi*ing settings for Material Master

    Material num,er length MaterialMaterial num,er length Material

    Material Master

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    !reate an Industry Sector!reate an Industry Sector

    Material Master

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    !reate a Material Type!reate a Material Type

    Material Master

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    Maintain -um,er "angesMaintain -um,er "anges

    Material Master

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    !opy the standard screen se#uence to on!opy the standard screen se#uence to on

    Material Master

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    Assign the screen se#uences to material type and industry sectorAssign the screen se#uences to material type and industry sector

    Material Master

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    SAP"MM #M $%&S'A&

    MM>1MM>1 $reate Materia- Master$reate Materia- Master

    MM>9MM>9 $han2e Materia- Master$han2e Materia- Master

    MM>MM> Disp-ay Materia- MasterDisp-ay Materia- Master

    MM1MM1 Mass MaintenanceMass Maintenance

    MMAMMMAM $han2e Materia- ype$han2e Materia- ype

    MM11MM11 Sched-e creation o* Materia- MasterSched-e creation o* Materia- Master

    MMMM =5tend the materia- 0ie,(s)=5tend the materia- 0ie,(s)

    ,nce material masters are created from one plant same can be extended to other plants,nce material masters are created from one plant same can be extended to other plants

    using +*ode MM71:using +*ode MM71:

    Important T !odes in Material MasterImportant T !odes in Material Master

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    Agenda Day 1%PI$ IM=Course Introduction 09:00 09:30

    Basic Procrement Phi-osophy >?:> @ 1>:>>

    Procrement in I Systems 1>:>> @ 1>:>

    BREAK 10:30 10:45

    he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>

    Introdction to SAP 11:>> @ 11:1

    Introdction to IM. 11:> @ 11:;

    LUNCH 12:30 13:15

    Master Data %0er0ie, 1:1< @ 1:;

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    =5ercise 9!>=5ercise 9!>

    &ote that the e5ercises are di0ided into con*i2ration and transactionmaster data&ote that the e5ercises are di0ided into con*i2ration and transactionmaster data

    re-ated! =ach e5ercise are identi*ied as sch on the -e*t side o* the Hco-onL!re-ated! =ach e5ercise are identi*ied as sch on the -e*t side o* the Hco-onL!

    *onfiguration= *reate purchasing group*onfiguration= *reate purchasing group

    *onfiguration= *reate Material +ype*onfiguration= *reate Material +ype

    *onfiguration= Maintain number ranges*onfiguration= Maintain number ranges

    +ransaction= *reate material master+ransaction= *reate material master

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    Agenda Day 1%PI$ IM=

    Course Introduction 09:00 09:30

    Basic Procrement Phi-osophy >?:> @ 1>:>>

    Procrement in I Systems 1>:>> @ 1>:>

    BREAK 10:30 10:45

    he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>

    Introdction to SAP 11:>> @ 11:1

    Introdction to IM. 11:> @ 11:;

    LUNCH 12:30 13:15

    Master Data %0er0ie, 1:1< @ 1:;

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    Agenda Day 1%PI$ IM=

    Course Introduction 09:00 09:30

    Basic Procrement Phi-osophy >?:> @ 1>:>>

    Procrement in I Systems 1>:>> @ 1>:>

    BREAK 10:30 10:45

    he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>

    Introdction to SAP 11:>> @ 11:1

    Introdction to IM. 11:> @ 11:;

    LUNCH 12:30 13:15

    Master Data %0er0ie, 1:1< @ 1:;

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    Agenda Day 1%PI$ IM=

    Course Introduction 09:00 09:30

    Basic Procrement Phi-osophy >?:> @ 1>:>>

    Procrement in I Systems 1>:>> @ 1>:>

    BREAK 10:30 10:45

    he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>

    Introdction to SAP 11:>> @ 11:1

    Introdction to IM. 11:> @ 11:;

    LUNCH 12:30 13:15

    Master Data %0er0ie, 1:1< @ 1:;

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    /hat is meant by 0endor master O

    Jo, is it se*- in prchasin2O

    Jo, is the 0endor master record maintainedO

    .endor Master

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    he 6endor Master Record contains in*ormation -ie 0endorGs name+ address on a-- the or2anisationGs 0endors! Data in the 0endorhe 6endor Master Record contains in*ormation -ie 0endorGs name+ address on a-- the or2anisationGs 0endors! Data in the 0endormaster record is di0ided into three cate2ories:master record is di0ided into three cate2ories:

    IntroductionIntroduction

    Q0eneral data

    0eneral data is data alid at client leel

    and hence aailable throughout the

    organisation: e:g: endor address! ban#details! 9

    QAccounting data

    Accounting data is maintained at company

    code leel and is alid for all the plants

    belonging to the company code: e:g:

    .econciliation account! Payment methods!

    9QPurchasing data

    Purchasing data is maintained at the

    purchasing organisation leel: e:g:

    Purchase order currency! 8ncoterms! 9

    endorMaster.ecord

    *lient

    *ompany *ode

    Pur: ,rg:

    Accounting Data

    0eneralData

    Purch

    asing

    Data

    .endor Master

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    /hen creatin2 a 0endor master record+ yo mst speci*y an accont 2rop! he accont 2rop has contro- *nction in SAP R! he Accont/hen creatin2 a 0endor master record+ yo mst speci*y an accont 2rop! he accont 2rop has contro- *nction in SAP R! he Accont.rop contro-s:.rop contro-s:

    Q +he type of number assignment:+he type of number assignment:

    Q +he number range+he number range

    Q ?hether or not a one time endor is inoled:?hether or not a one time endor is inoled:

    Q ?hich fields are displayed on the respectie screens and whether entry in these fields is mandatory or optional:?hich fields are displayed on the respectie screens and whether entry in these fields is mandatory or optional:

    !reating a .endor Master record!reating a .endor Master record

    8nitial Screen

    .endor Master

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    !reating a .endor Master record (/!ntd)!reating a .endor Master record (/!ntd)

    A-tho2h the accont 2rop is the on-y mandatory *ie-d on this screen+ the $ompany code and Prch! %r2anisation *ie-ds ,i-- determine the screensA-tho2h the accont 2rop is the on-y mandatory *ie-d on this screen+ the $ompany code and Prch! %r2anisation *ie-ds ,i-- determine the screens

    that the ser ,i-- be ab-e to access i!e! at ,hich or2anisationa- -e0e- the 0endor master record is bein2 created!that the ser ,i-- be ab-e to access i!e! at ,hich or2anisationa- -e0e- the 0endor master record is bein2 created!

    8nitial Screen

    Account 0roup Acct: 0roup F *o*odeAcct: 0roup F *o*ode F Pur: ,rg

    .endor Master

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    &eneral Data&eneral Data

    0eneral Data in a endor Master record is diided into 6 sub categories=0eneral Data in a endor Master record is diided into 6 sub categories=

    .endor Master

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    Accounting DataAccounting Data

    Accounting Data in a endor Master record is diided into @ sub categories and is usuallyAccounting Data in a endor Master record is diided into @ sub categories and is usually

    maintained by the accounting department =maintained by the accounting department =

    .endor Master

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    Purchasing %rganisation DataPurchasing %rganisation Data

    Purchasing DataPurchasing Data

    Purchasing Data in a endor Master record is diided into > sub categories=Purchasing Data in a endor Master record is diided into > sub categories=

    +he purchasing organisation salesperson and contact number atendor office:

    Q+erms of Payment= Defines cash discounts and paymentperiods:

    Q8ncoterms= Specify certain internationally recognised proceduresthat the shipper and the receiing party must follow to complete a

    shipping transaction:

    .endor Master

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    Purchasing %rganisation DataPurchasing %rganisation Data

    Purchasing Data (/!ntd) Purchasing Data (/!ntd)

    QPurchasing 0roup= +he purchasing group is internally responsiblefor the procurement of a material4serice and as a rule the principal

    channel for a companyRs dealings with its endors: A purchasing

    group can be an indiidual or a group of indiiduals:

    QPlanned deli: time= /umber of calendar days needed to obtain thematerial or serice from the endor:

    QAuto P,= 8ndicator specifying whether purchase orders aregenerated automatically when re$uisitions are conerted:

    QAc#nowledgment re$d= Determines whether the purchasingdocument is to be ac#nowledged by the endor:

    QA2* 8ndicator= Seres to assign the endor to one of the categoriesA! 2 or *! according to releance to organisation:

    .endor Master

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    A 0endor can tae p di**erent ro-es dependin2 pon the re7irement! these ro-es are ca--ed Partner ro-es or Partner 8nction! Some o* these ro-es are 2i0en be-o,:A 0endor can tae p di**erent ro-es dependin2 pon the re7irement! these ro-es are ca--ed Partner ro-es or Partner 8nction! Some o* these ro-es are 2i0en be-o,:

    Q ,rdering address,rdering address

    Q Supplier of goodsSupplier of goods

    Q 8noice present by8noice present by

    Q Alternatie PayeeAlternatie Payee

    Purchasing %rganisation DataPurchasing %rganisation Data

    Partner 0unction Partner 0unction

    .endor Master

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    *onfiguration= Define /umber .anges*onfiguration= Define /umber .anges

    *onfiguration= Assign number ranges to account group*onfiguration= Assign number ranges to account group

    *onfiguration= Define the term of payment*onfiguration= Define the term of payment

    *onfiguration= Define the Partner function*onfiguration= Define the Partner function

    *onfiguration= Define the Partner schemas*onfiguration= Define the Partner schemas

    +ransaction= *reate endor master+ransaction= *reate endor master

    +ransaction= *hange endor master+ransaction= *hange endor master

    +ransaction= Display endor master+ransaction= Display endor master

    .endor Master

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    .endor Master

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    Define Terms of PaymentDefine Terms of Payment

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    Define Partner 0unctionDefine Partner 0unction

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    Agenda Day 1

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    Agenda Day 1

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    Course Introduction 09:00 09:30

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    BREAK 10:30 10:45

    he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>

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    LUNCH 12:30 13:15

    Master Data %0er0ie, 1:1< @ 1:;

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    =5ercise !>=5ercise !>

    *onfiguration= *reate endor account group*onfiguration= *reate endor account group

    *onfiguration= Maintain number ranges*onfiguration= Maintain number ranges

    *onfiguration= Assign account group to number ranges*onfiguration= Assign account group to number ranges

    +ransaction= *reate endor master+ransaction= *reate endor master