SAP Lecture1

8/2/2019 SAP Lecture1

1/22


2/22

SAP Overview

SAP stands for Systems,

Applications, and Productsin Data Processing

The SAP system is a fully-

integrated system whereactivities in one areagenerate activities inanother area

The system providesonline, real-timeinformation and one placefor input of data

2SAP Lecture1


3/22

History of SAP

Systems Applications and Products in Data Processing

German : Systeme, Anwendungen, Produkte in derDatenverarbeitung

Founded in 1972 by Wellenreuther, Hopp, Hector, Plattner and

TschiraRe named in 1977

Before 1977 : Systems Analysis and Program Development(German : Systemanalyse und Programmentwicklung)

SAP is both the name of the Company as well as their ERPProduct

SAP system comprises of a number of fully integrated modules,which covers virtually every aspect of the business

Three systems developed : R/1, R/2, R/3

3SAP Lecture1


4/22

3 Tier Client / Server Architecture

The SAP R/3 architecture is based on a 3-tier

client/server principle

Presentation Server

Application Server

Database Server

Dedicated Servers are linked by Communication

Networks

4SAP Lecture1


5/22

SAP R/3 System Architecture

5SAP Lecture1


6/22

Terms

Application

computer program Client

unit in SAP system where data is input, changed, and managed

Data

pieces of information; numbers or text

ERP

Enterprise Resource Planning; designed to integrate and run all aspects

of an organization

Information

data that has been collected

Integrated

transactions that are completed in one module or process triggertransactions in other modules

Menu Path

sequence of menu selections that should be followed to get to a function

or screen

6SAP Lecture1


7/22

Module

portion of SAP system that carries out a specific business function

Real-time describes how data that has been entered into the system is available

immediately after the transaction has been saved. Everyone has

access to the same data.

Session

instance of SAP; allows multi-tasking within system

Transaction

screen or series of screens to create, display, or change data

Transaction code (t-code)

- unique identifier for each transaction that allows you to get to a

transaction without going through the menu

User role assigned to each employee; set of activities used by the employee

Variants

a saved set of personal selection criteria which can be used for lists

and reports

Terms(contd)

7SAP Lecture1


8/22

Data

SAP contains two types of informationMaster Data

A collection of information about an object or person It is referenced whenever that object or person is used in an

entry field This data does not normally change

Examples are address and payment information for a supplier orcustomer

Transactional Data Information associated with a specific business activity Users enter this information in SAP

Changes from day to day Examples are:

Personal time entries Invoice information Purchase requisition information

8SAP Lecture1


9/22

TCP/IP

Processing of a SAP TransactionPresentation . . . Internet

Application

Database

Communication

SAPGUI

Work-

process

Work-

process

Work-

process

Dispatcher

Remote SQL

IPC

Local Buffer

for R/3 Data,

DW-Objects,

ABAP-Objects

Start

Transaction

Assign User

request to

Workprocess

Fetch data from buffer/database

Re-turn

data

for

next

step

1

2

3

4

5

9SAP Lecture1


10/22

Clients in R/3

The Logon Client

3 digit number ( 000 to 999)

Helps maintain independent sets of data within thesame R/3 system

10SAP Lecture1


11/22

Clients in R/3

11SAP Lecture1


12/22

Log on/off SAP To log on, click SAP Logon Icon on

your desktop

Select the SAP client to access PRD = Production TRN = Training (Sandbox)

Double click on selected client orclick Logon button

Ensure the Client Id field iscorrect or change if needed

Enter user Id and password User Id and initial password

assigned by TC IT Dept. Tab from User Id to Password field Just type your password in the

field to overwrite the symbols thatare there

This is the same user Id andpassword that you currently use ineither ESS or SAP

12SAP Lecture1


13/22

Password Management

The first time you log on the SAP system,

you will be prompted to change password Put your cursor at the beginning of each

field and enter the same new password inboth fields, overwriting the symbols in the

fields. Click

13SAP Lecture1


14/22

Log off To log off, click on Exit

icon on standardtoolbar

A pop-up window will be

displayed askingwhether you reallywant to log offClick to

continue log off process

Click X in upper rightcorner of SAP logon

pad on desktop 14SAP Lecture1


15/22

Easy Access Screen

EnterIcon

SAP Pull-down Menu

SAPStandard

Toolbar

ApplicationToolbarCommand

Field

Status BarSession and

SystemNumber

Minimize,Maximize,

Closebuttons

Menu Path

This is thestandard screen

displayed whenyou log on to

SAPDivider can beadjusted from

left to right byputting your

cursor on theline anddragging

15SAP Lecture1


16/22

Standard Toolbar Icons Functionality

- Confirm information entered

- Save entered information

- Move to previous screen

- Exit current area or SAP

- Cancel or stop current transaction

- Find an entry in a screen or table

- Find next instance of same data

- Print

- Scroll up to first page

- Scroll down to next page

- Scroll down to last page

- Open a new session

- Create a desktop shortcut to SAP report,

transaction, or task

- Provide SAP help

- Scroll up to previous page- Enter transaction codes

- Customize local layout

16SAP Lecture1

C li i I &


17/22

Common Application Icons &Functionality

- Execute an application, program,

or report

- Change an existing entry or record

- Display/view an existing entry

or record

- Get pick list of possible values

for selected field

- Copy an existing entry or record

- Indicates a field is a required field

- Delete an existing entry or record

- Create new entries or records

Application Icons change as the screen changes

- View previous record in a

transaction

- Add a transaction to the Favorites

folder

- View header information - View line item information

17SAP Lecture1


18/22

Screen Components

Radio Buttons click in circle

to select option

Check boxes click in box toselect option

Buttons click on button toselect option

Entry fields type datadirectly in field

18SAP Lecture1


19/22

Screen Components (contd)

Pick list possible entries for afield. If a pick list is available,you will see the matchcodesymbol. Access the pick list byclicking on matchcode symbol ina field

Pop-up window - windows thatappear for data entry orexplanation

Tabs appear on sometransactions for selection ofvarious screens

19SAP Lecture1


20/22


The status baris at the bottom of every screen in SAP

Left Half displays system messages. Three types of messages aredisplayed: Information messages displayed in green. (Read and then click the

button within the message to clear)

Example

Warning messages displayed in yellow. (Read and then click thebutton within the message to clear)

Example

Error messages displayed in red. (Correct the error or click the

button to cancel) Example

20SAP Lecture1


21/22


The status baris at the bottom of every screen in SAP

Right half displays system and logon information

DV1 SAP client (2) - number of the session currently in play USSAND - application server INS mode for data entry

INS = insert OVR = overwrite See Lesson 4 for more information on data entry modes

Click on the button to view additional informationon the system

21SAP Lecture1


22/22

22SAP L t 1

SAP Lecture1

Documents

Transcript of SAP Lecture1