SAP FS00 - Create General Ledger Account Centrally

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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger

File name: INDEX

Reference Number: DC010

Version: Final

Last Modified: 4/8/2008 6:08:00 PM

Work InstructionPage 1 / 20

Work Instruction

FS00 Create G/L Account Centrally FS00

Purpose

Use this procedure to create a G/L Account.

Trigger

Perform this procedure when there is a need for a new G/L account.

Prerequisites

Before beginning this task obtain the following information:

G/L account number

G/L Information such as Account Type

Short Text

Long Text

Menu Path

Use the following menu path(s) to begin this transaction:

Select Accounting -> Financial Accounting -> General Ledger -> Master Records ->G/L Accounts -> Individual Processing -> Centrally Transaction Code FS00

Helpful Hints

The screen can be minimized and the Hierarchy tree screen section can be displayed.On the Centrally Transaction Code Screen select Settings/Hierarchy Displayand choose

Display accounts in navigationtree.

The copy with reference icon may be used to make a copy of an existing G/L Account.Note: Additional changes will need to be made to the new account as to prevent G/Laccount duplication.

The Open Item Management selection on the Control Data Tab is only necessary for B/Sclearing accounts.


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Screen Flow


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Procedure

1. Start the transaction using the menu path or transaction code.

SAP Easy Access

2. Click .

3. Click .

4. Click .

5. Click .

6. Click .

7. Click .

8. Click .

9. Double-click .


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Edit G/L Account Centrally

10. As required, complete/review the following fields:

Field Name R/O/C Description

G/L Account R Description of the G/L Account.

Example: 5020010000

11. Click to create a new G/L Account. In this instance, the new G/L account is 5020010000.


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Create G/L Account Centrally

The user must select whether the account is a P/L Statement Account (Revenues

and Expenses) or B/S account.



Account Group R Description of the Account Group.

Example: EXPENSES

Short Text R Description of the Short Text.

Example: Office Equip Service

G/L Acct Long Text R Description of the G/L Acct Long Text.

Example: Office Equip Service


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13. Click .


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14. Click .

US Dollars will always be the States Local Currency. Since this is the only currency

that the State utilized, we will make all G/L accounts Only Balances in Local

Currency.



Tax category R Description of the Tax category.Example: %%%

16. Click .


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Possible Entries: MWSKZ

17. Click .

18. Double-click .


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We will only use a tax category for and expenditure account. For all expenditure

accounts, we will always select All Tax Types Allowed.



Alternative accountno.

R Description of the Alternative account no..

Example: 0201

Alternative Account Number is the Legacy STARS Object Code equivalent. This can

be used as a reference for users.

20. Click .

Users have the functionality to select Open Item Managed and Line Item

Displayed. Both can be utilized for one G/L Account. Line Item Displayed should be


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used for all G/L accounts in order to view all line item transactions that have been

posted to a particular G/L account. Open Item Managed should only be used for a

B/S clearing account. All line items posted to an Open Item Managed account are

not considered settled and must be cleared from these accounts.



Sort key R Description of the Sort key.

Example: %%%

22. Click .


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Key for sorting according to assignment numbers (1) 41 Entries found

23. Double-click .


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The sort key is used to organize/sort the line item entries for the G/L account. In this

case, we selected 008 (Cost Center). Therefore, all line item entries for this G/L

account will be sorted by Cost Center when displayed.

24. Click .


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25. Click .


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Field status group (1) 42 Entries found

26. Double-click .


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The Field Status Group is used to establish what fields layout should be when

posting to this G/L account. For example, there are certain fields that the user must

complete in order to post to an expenditure G/L account, revenue, B/S, etc.

27. Click .

28. Click .


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In this example, we have chose not to add any additional text/keywords, but the

functionality is in available for user use.

29. Click .


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Additional fields are available to be updated if the user chooses to do so.

30. Click .


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The last tab provides additional information related to the Company Code. SAP

offers the functionality for multiple Chart of Accounts and Country Keys. However, the

State of South Carolina will only use one of each of these, and there is no need to edit

any of this information.

31. Click .


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Display G/L Account Centrally

32. Click .

The system displays the message, "Data Saved."

33. You have completed this transaction.

Result

You have successfully created a G/L account.

Comments

Congratulations!

SAP FS00 - Create General Ledger Account Centrally

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