SAP® Financial Consolidation, starter kit for financial...

SAP® Financial Consolidation, starter kit for financial and regulatory reporting for banking, SP4 Configuration Overview

SK FOR FINANCIAL & REGULATORY REPORTING FOR BANKING

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TABLE OF CONTENTS FOREWORD

A. DATA COLLECTION.............................................................................................................................. 5

1. Data entry format .................................................................................................................................. 5 1.1. Account typology..................................................................................................................................... 5 1.2. Naming Convention for Accounts ........................................................................................................... 5

2. Data Package Configuration ................................................................................................................ 6

3. Data Entry Principles ............................................................................................................................ 7 3.1. Sign of Indicators .................................................................................................................................... 7 3.2. Order of Package Data Entry .................................................................................................................. 7 3.3. Breakdown by Flow................................................................................................................................. 8 3.4. Use of specific flows to collect additional analyses for FINREP purposes ............................................. 8

4. Data Package Validation ...................................................................................................................... 9 4.1. Types of Control ...................................................................................................................................... 9 4.2. Sets of Controls ...................................................................................................................................... 9 4.3. Subsets of Controls................................................................................................................................. 9 4.4. Main Types of Controls ........................................................................................................................... 9 4.5. Control Levels ....................................................................................................................................... 10

B. CONSOLIDATION PROCESS ............................................................................................................. 11

1. Consolidation Definition .................................................................................................................... 11

2. Consolidation Processing ................................................................................................................. 11

3. Configured Automatic Entries ........................................................................................................... 12

C. ANALYSIS PROCESS ......................................................................................................................... 13

1. Publishable Financial Statements..................................................................................................... 13 1.1. IFRS Financial Statements ................................................................................................................... 13 1.2. FINREP templates ................................................................................................................................ 13

2. Monitoring and Controlling the Consolidation Process ................................................................. 14 2.1. Accounting reports ................................................................................................................................ 14 2.2. Consolidation Analysis .......................................................................................................................... 14

3. Analysis and Audit Trail ..................................................................................................................... 15

D. RECONCILIATION IFRS VERSUS FINREP CONSOLIDATIONS ...................................................... 19


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FOREWORD

The starter kit for financial and regulatory reporting for banking is a banking pre-configuration of SAP Financial Consolidation, designed to perform, validate and publish IFRS financial statements and a sample of the FINREP reports required by EBA (47 tables).

This starter kit provides a configuration to address both IFRS and FINREP requirements in an integrated reporting process:

This document aims to give you an overview of the main design principles used to build the application. It is organized according to the steps performed in a consolidation processing.

- Data Collection - Consolidation Process - Analysis Process

The last section is dedicated to the reconciliation process between IFRS Financial statements and FINREP reporting.

Integrated reporting process

Manual journal

entries

Consolidation

scope

Consolidation

definition

Retrievals

IFRS entities onlyIFRS + FINREP

entities

Local data

collection

Local GAAP

PCK01

+

IFRS Financial

statements

+

FINREP adjustments

FINREP version

IFRS reporting

IFRS adjustments

IFRS version

IFRS version

Reconciliation FINREP reporting

FINREP additional

information

FINREP version


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A. DATA COLLECTION

1. Data entry format

1.1. Account typology

The chart of accounts is common to IFRS and FINREP reporting in order to ensure the consistency of publishable statements. Each account is assigned an IFRS and a FINREP characteristic. The publishable financial statements use these characteristics to group together accounts either in an IFRS format or in a FINREP format. In the example below, you can see that account A02000 Cash balances at central banks will: - be included in the IFRS Statement of Financial Position in the Cash and cash equivalents line item - appear in the table 1.1 Asset on row 030 Cash balances at central banks

Assets and Liabilities are classified by product. The income and expenses are classified by nature with a distinction between continuing and non-continuing operations. The use of dimensions such as Product, FINREP Analysis, Country,.. has made it possible to limit the number of accounts to 98 accounts for Assets, 111 accounts for Equity and Liabilities and 122 P&L accounts. The chart of accounts to easy to customize according to the group’s requirements

1.2. Naming Convention for Accounts

For financial accounts, the first letter of the code enables you to identify the accounting class: A for asset, E for equity, L for liabilities and P for profit and loss (net income). The first letters for subtotal accounts are TA (Assets subtotals), TE (Equity subtotals), TL (Liabilities subtotals), and TP (P&L subtotals). For balance sheet accounts, the second position indicates the product as follows:

Code Description Code Description

E1xxxx Equity attributable to owners of parent

A0xxxx Cash E2xxxx Non-controlling interests

A1xxxx Derivatives L1xxxx Derivatives

A2xxxx Equity instruments L5xxxx Short positions

A3xxxx Debt securities L6xxxx Deposits

A4xxxx Loans and advances L7xxxx Debt securities issued

A8xxxx Other financial assets ( Fair Value Changes of hedged

items, Investments in associates and joint ventures)

L8xxxx Other financial liabilities (Fair Value Changes of hedge

items)

A9xxxx Other non financial assets (tangible / intangible assets,

tax and other assets)

L9xxxx Other non financial liabilities (Provisions, tax and other

liabilities)


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Accounts of the income statement are classified by nature and named as follows:

Example

2. Data Package Configuration

The data package is available in English. It groups together schedules that are used for entering and retrieving data at the reporting unit level. There are two sets of data package:

- P-A: set dedicated to entities that are required to fill in FINREP analyses in addition to the IFRS reporting

- P-A-IFRS: set dedicated to entities required to fill in only the IFRS reporting

Three types of schedules exist:

Summary schedules, used to guide the data entry and control data

Data entry schedules that are grouped into books by type of information: balances, securities and shareholdings, movement analysis for balance sheet items, intercompany transactions, FINREP analyses

Data retrieval schedules: IFRS Financial statements, FINREP tables, flow balances, control statements

Code Description of Income Statement blocks

P1xxxx Net interest

P2xxxx Fees and commissions

P3xxxx Gains and Losses

P4xxxx Hedge ineffectiveness

P5xxxx Other operating income / expense from financial

assets/liabilities

P6xxxx Other operating income / expense from non financial

assets / liabilities

P7xxxx Other profits from continuous operations

P8xxxx Profit from discontinuous operation

P9xxxx Profit or loss attributable to non-controlling interests

TA00000 Cash and cash balances

A01000 Cash on hand

A02000 Cash balances at central banks

A03000 Other demand deposits


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Example: Package contents for entities IFRS + FINREP

3. Data Entry Principles

3.1. Sign of Indicators

Assets are entered as positive amounts except for amortization and depreciation of assets. These are entered as negative amounts.

Liabilities and Equity are entered as positive amounts.

Expenses are entered as negative amounts and income figures as positive amounts.

3.2. Order of Package Data Entry

A step-by-step approach for entering data is configured in the package thanks to its architecture and the links that have been created between the schedules.

The steps are as follows:

1. Enter (manually or importing) the closing balance (balance sheet and income statement)

2. Enter the analysis of securities and shareholding

3. Enter the period movements of the balance sheet items (acquisition, disposal, etc.)

4. Enter intercompany breakdown (reciprocal operations, Internal gains and losses on disposal of assets, dividends, internal provisions)

5. Enter FINREP breakdown


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3.3. Breakdown by Flow

Flow entries allow you to identify variations in the balance sheet between the opening and closing balance and therefore automatically generate the Statement of Cash Flows.

The flows available in the package may be classified into two categories:

Flows for current transactions (purchase, increase in depreciation, fair value, etc.)

Flows for special transactions (changes in accounting policies, internal merger, etc.)

3.4. Use of specific flows to collect additional analyses for FINREP purposes

Flow F99 that is used to store carrying amount at closing in the IFRS data entry schedules, is automatically carried forward to a technical flow T099. This flow T099 and additional flows Txxx are used to collect FINREP analyses such as breakdown by counterparty sector. This configuration ensures the consistency between data entered in IFRS reporting and in FINREP reporting. These technical flows cannot be entered by non-FINREP entities, thanks to a Financial Consolidation feature that restricts the access to these flows.


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4. Data Package Validation

4.1. Types of Control

There are two types of control:

Blocking controls: if these are not valid, the status of the data package cannot be validated. All these controls must be valid.

Non-blocking controls: these controls are simply warnings and do not prevent the data package from being validated. (For instance it is possible to enter the number of stocks of investment in subsidiaries and capital in order to generate automatically the portfolio and the scope. This data entry is optional and linked to non-blocking controls).

4.2. Sets of Controls

The controls are grouped in the package into sets of controls. Two control sets are configured in the starter kit for financial and regulatory reporting, one for subsidiaries that fill in IFRS and FINREP reporting, and one for the companies that are not required to enter FINREP data.

4.3. Subsets of Controls

In the package, the controls are grouped together into subsets, where each subset of controls corresponds to a book of schedules.

4.4. Main Types of Controls

Aim Example

Assets equal Equity and Liabilities

Gross value of assets higher or equal to depreciation and impairment

Exhaustive breakdown of investment in subsidiaries by shares

Complete analysis of investment in subsidiaries by flows

Complete analysis of net equity by flows

Data entry of number of shares in capital and in investment in

subsidiaries

Complete analysis of assets and liabilities by flows

The transfer flow must balance

Intercompany breakdownExhaustive breakdown of reciprocal accounts, dividends, gains and

losses on disposal of assets and provision by partners

Exhaustive breakdown of selected accounts by counterparty

FV of unimpaired AFS assets + FV of impaired AFS assets = Carrying

amount

Exhaustive breakdown by country for non-codified counterparty

Other controls from the FINREP validation rules file provided by EBA

Check balances

Securities and Shareholdings

Flow analysis

FINREP analyses


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4.5. Control Levels

Each control is linked to a level. The level of control to be reached is set by the team at the central site when the package is generated.

2 levels of control exist in the starter kit for financial and regulatory reporting for banking:

1 – Balance Analysis (Income Statement and Balance Sheet)

2 – Flow analysis (Income Statement, Balance Sheet by flows and FINREP analyses)

The control levels check from the minimum level (LEV1: submission of Balance Sheet and Income Statement only) to the maximum level corresponding to a full package (LEV2: complete submission).

When level 1 is required to be reached, only the controls attached to level 1 must be valid.


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B. CONSOLIDATION PROCESS

Overview of the consolidation process in SAP Financial Consolidation

1. Consolidation Definition

The settings of a consolidation definition are:

A category and a data entry period: selection of the data to be consolidated

(for example: Actual, 2013.12)

A scope

A variant

A consolidation currency.

The ‘variant’ parameter is a technical dimension that allows different consolidation settings to be selected for a given category, a given data period and a given currency:

Set of rules (monthly conversion / quarterly conversion / year to date conversion)

Scope (pro-forma statements)

Exchange rates table (pro-forma statements)

Two variants are pre-defined in the starter kit for financial and regulatory reporting for banking: IFRSYTD and FINREPYTD. If needed, these variants can be renamed and new variants can be created.

2. Consolidation Processing

Two processing modes exist: full processing and incremental processing.

During the course of full processing, the software executes the following steps:

Read the scope

Load data: data of the period (package data and manual journal entries) and the opening balance, if any

Convert package data and manual journal entries

Run the rules of the selected set of rules (see below).

For incremental processing, the software executes the same steps as described above but only for the manual journal entries recorded since the last consolidation.

The conversion of data entered in foreign currency is carried out as follows (using the closing rate method):

The closing balance of the balance sheet is converted using closing exchange rates, except for equity and consolidated investments kept at their historical value (calculation and booking of the currency translation adjustment)

The net income of the period is converted using average exchange rates

Balance sheet movements of the period are converted using the average exchange rates of the period.

Depending on the set of rules selected in the consolidation definition and the type of conversion rate filled in in the conversion rate table, periodic or year to date conversion will apply.

The configuration handles the following methods of consolidation: full consolidation, proportionate consolidation and the equity method.

The scope changes handled by the starter kit for financial and regulatory reporting for banking set of rules are:

Acquisitions

Loss of control


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Equity transactions

Changes in interest rates of associates and joint-ventures

Internal mergers

Flows generated during the consolidation process allow you to retrieve changes due to currency translation differences and changes in scope consolidation.

These flows make it possible to automatically produce the following financial statements:

Statement of Comprehensive Income

Statement of Cash Flows

Statement of Changes in Equity

3. Configured Automatic Entries

The starter kit for financial and regulatory reporting for banking includes a set of rules that enable you to produce consolidated data using data from the data entry packages.

This set of rules can be enhanced in order to meet the group’s specific accounting policies.

The automatic consolidation entries are:

Elimination of internal reciprocal operations

Elimination of internal provisions

Elimination of internal dividends

Elimination of internal gains and losses on disposal of assets

Goodwill booking

Elimination of investment in subsidiaries

Calculation of currency translation adjustments

Calculation of non-controlling interests

In addition to standard consolidation rules, a number of technical rules have been configured in order to:

Generate the country dimension for codified counterparty: Indeed, breakdown by country is required in the package only for non-codified counterparty sectors in order to avoid entering data already available in the system.

Calculate and store the subtotal accounts

Calculate and store line items for the Statement of Other Comprehensive Income, the Statement of Cash Flows and the Statement of Changes in Equity


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C. ANALYSIS PROCESS

1. Publishable Financial Statements

1.1. IFRS Financial Statements

The starter kit for financial and regulatory reporting for banking contains a complete set of financial statements which follow the requirements of IAS1.

A Statement of Financial Position in the current/non-current format

A Statement of Profit or Loss with an expense classification by nature

A Statement of Other Comprehensive Income

A Statement of Cash Flows

A Statement of Changes in Equity

1.2. FINREP templates

The starter kit for financial and regulatory reporting for banking contains a complete set of core information FINREP templates which follow the requirements of EBA.

F 01.01 - Balance Sheet Statement - assets

F 01.02 - Balance Sheet Statement - liabilities

F 01.03 - Balance Sheet Statement - equity

F 02.00 - Statement of profit or loss 42 of the non-core information FINREP templates are also provided (see complete list in Appendix – Chapter G, book C51):

F 04.01 - Financial assets held for trading

F 04.02 - Financial assets designated at fair value through profit or loss

F 04.03 - Available-for-sale financial assets

F 04.04 - Loans and receivables and held-to-maturity investments

F 04.05 - Subordinated financial assets

F 05.00 - Breakdown of loans and advances by product

F 06.00 - Breakdown of loans and advances to non-financial corporations by NACE codes

F 07.00 - Financial assets subject to impairment that are past due or impaired

F 08.01 - Breakdown of financial liabilities by product and by counterparty sector

F 08.02 - Subordinated financial liabilities

F 09.01 - Off-balance sheet exposure: Loans commitments, financial guarantees and other commitments given

F 09.02 - Loans commitments, financial guarantees and other commitments received

….


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2. Monitoring and Controlling the Consolidation Process

2.1. Accounting reports

The accounting reports (balances, general ledgers, debit-credit ledgers) allow for the analysis of consolidated data by drilling down to the original data.

2.2. Consolidation Analysis

The pre-configuration contains schedules that enable you to validate each step of the consolidation process:

Check packages

Check main balances

Check conversion

Intercompany reconciliations

Transition from local to consolidated figures

Net Equity, dividends and goodwill


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EXAMPLE: Consolidation control dashboard

3. Analysis and Audit Trail

The starter kit for financial and regulatory reporting for banking contains schedules that allow the analysis of consolidated data.

Each data item is linked to an audit ID and a journal entry number which makes the audit trail possible.

The audit ID allows the accounting origin to be tracked. For instance:

The 0PACK01 Package data audit ID tracks data that has been entered in the packages

The 3PRO10 audit ID is linked to the elimination of internal impairment on investments


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With analysis schedules, each line of the Statements of Financial Position and of the Statement of Profit or Loss can be detailed by account, reporting unit or audit ID

EXAMPLE: Analysis of a Statement of Financial Position line by account


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Each line in the FINREP core information tables, Table F01.01 Assets, Table F01.02 Liabilities, Table F01.03 Liabilities, Table F02.00 Statement of profit or loss can be analysed by entity, account or audit ID

EXAMPLE: Analysis of an Asset line item (focus on Debt securities) by account:


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Each line in the Statement of Other Comprehensive Income, the Statement of Cash Flows and the Statement of Changes in Equity can be analysed via drill down to identify which account/flow pairs generated the amount.

EXAMPLE: Analysis of a Statement of Cash Flows line item (focus on the net cash flows from investing activities):


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D. RECONCILIATION IFRS VERSUS FINREP CONSOLIDATIONS

In order to fasten the reconciliation between FINREP and IFRS data, a three-step approach is proposed, using specific reports:

First step: Automatic identification of the differences between the FINREP and the IFRS group structures, sorted by categories of differences

- Case 1: Entities not consolidated in IFRS scope - Case 2: Entities not consolidated in FINREP scope - Case 3: Entities consolidated using the proportionate method for FINREP and the equity

method for IFRS - Case 4: Entities equivalent in both scopes - Case 5: Other differences

Second step: Automatic accounting reconciliation between FINREP and IFRS data sorted by categories of differences


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You can drill down to further analysis for one account per entity or all accounts for all entities as shown in screenshots below

EXAMPLE: Analysis of differences by case and entity

EXAMPLE: Analysis of differences for all accounts by entity for one case:


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Third step: Automatic validation and justification of most of the differences between the two sets of consolidated data.

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