Sap fico demo presentation

ERPTECHLLC.COM Email: [email protected]; Contact: 281-660-6449 1

SAP – FI/CO OnlineTrainingODAIAH PELLEY – ERP TECH LCC


What is ERP? ERP stands for Enterprise Resource PlanningEnterprise stands for an entity, organization, artificial personResource is 6 M’s concepts 1.MoneyFinance,Accounts,Costing/Controlling 2.Material MM, Stock inventory, Purchasing 3.Man Power HR Machinery PP,PM,QA 5 . Marketing SD 6 . Methods CRM, SCM, SRM Planning : is for utilization of Resources for a huge business organization.


ERP Applications

BAAN

PEOPLESOFT

ORACLE APPLICATIONS

SAP R/3

JD EDWARDS

RAMCO

ERP Basics

mySAP ERP Position

Organizational Levels

Master Data

Transaction Data

Reporting(including BI) Organizational levels and master data provide the framework that supports the business transactions.

Reporting allows you to view master data, as well as the output of business transactions. As project team member, it is important that you understand the fundamental concepts of organizational levels, master data, transaction data and reporting.

Non- ERP Applications Oracle

VB

Data Ware House

.Net

Power Builder etc.


ERP is an Industry Package

An Industry has several Departments - Finance Department - Purchasing Department - Inventory Department - Sales Department - Marketing Department - HR Department - Production Department - Plant Maintenance Department etc,. Each Department in Industry is having its own functionality, In SAP we are calling as Module.

ERP is used for planning our Resources to get more profits with less efforts


What is SAP AG ?

• System Applications and Products for Data Processing• SAP was developed by 5 IBM employees in 1972.• AG stands for company in Germany. This ERP is completed developed and we have to

customize what ever client needs it• Total SAP Applications are developed with ABAP Language A German software company whose products allow businesses to track customer and business

interactions. SAP is especially well-known for its Enterprise Resource Planning (ERP) and data management programs. SAP is an acronym for Systems, Applications and Products.What is Data?

Data is classified into 3 categories1. Organizational Data2. Master Data3. Transactional Data

http://www.businessdictionary.com/definition/software.html

http://www.businessdictionary.com/definition/company.html

http://www.businessdictionary.com/definition/product.html

http://www.businessdictionary.com/definition/business.html

http://www.businessdictionary.com/definition/customer.html

http://www.businessdictionary.com/definition/enterprise-resource-planning-ERP.html

http://www.businessdictionary.com/definition/data-management.html

http://www.businessdictionary.com/definition/program.html

http://www.businessdictionary.com/definition/system.html

http://www.businessdictionary.com/definition/application.html


SAP Overview SAP R/3 is integrated software solution for client/server and distributed open systems. SAP R/3

is the world's most-used standard business software for client/server computing. R/3 meets the needs of a customer from the small grocer with 3 users to the multi-billion dollar companies The software is highly customizable using SAP proprietary programming language, ABAP/4. R/3 is scalable and highly suited for many types and sizes of organizations.

The R/3 architecture is comprised of application and database servers. The application servers house the software and the database servers handle document updates and master file databases. The system can support an unlimited number of servers and a variety of hardware configurations.

SAP R/3 is based on various hardware and software architectures, running on most types of UNIX, on Windows NT and OS/400.

SAP R/3 runs on several databases Oracle, Adabas D, Informix, DB2 for UNIX, DB2/400, Microsoft's SQL Server 6.0.

Since R/3 foundation, SAP has made significant development and installed thousands of R/3 systems.


SAP Architecture

1. SAP R/2

2. SAP R/3

3. SAP ECC

4. MySAP ERP

5. SAP ECC – EHP7 HANA Version) 6. SAP S/4 HANA (Now onwards) it is called as Simple Finance – Latest Version Simple Logistics


SAP Architecture


mySAP ERP and SAP NetWeaver


mySAP ERP


Client/Server Architecture


Positions in SAP Functional Consultant like FI/CO,SD.MM,PP,PM,PS etc.,

Technical Consultant a person who is skilled in ABAP/4 Programming Language

Techno functional Consultant Having min.3 years of ABAP/4 experience and 2 years of Functional Experience


Basic skills of Functional Consultant A consultant must be a professional in MS-Office and other meeting and chatting tools like MS – Word MS - Power Point MS - Excel MS - Access MS – Project Management Visio (flow charts) Project Management SnagIt (Tech smith - software) WebEx GoToMeeting TeamViewer MS-Lync Chatting language with business users American Accent English and Document writing and oral skills


Roles of Functional Consultant

1.Implementation

2. Production Support

3. Rollouts

4. Upgradation


SAP Technical

ABAP (Advanced Business Application Programming)

Cross Application

Net weaver

Total SAP Applications are developed with ABAP Language- ABAP Language developed based on ‘c’ language.- Cross/Applications are used to communicate the distributed business system.- To implement ERP for a business organization it takes 14 to 27 months approximately

ABAP Transactions: Using this concept we can add a fields to the applications.BDC Concept : Using this concept we can transfer data from Non-SAP to SAPSAP Scripts: Using this concept SAP R/3 Communicate business partners.ABAP Reports are used for designing reports for SAP environments. It is most important concepts.

ABAP Concepts ABAP Transaction BDC Concept (Batch Data Conversion)SAP ScriptsABAP Reports


SAP Modules

SAP Basis

SAP installation

SAP Server maintenance

Security

Network maintenance

User maintenance

Upgradation

SAP FI ( Financial Accounting)

General ledger (New GL)

Accounts Payable

Accounts Receivable

Asset Management

Data Migration (LSMW)

SAP CO (Controlling

Cost Element Accounting

Cost Center Accounting

Internal Orders

Profit Center Accounting

Product Costing (CO-PC)

Profitability Analysis (CO-PA)


What is Dashboard?

In management information systems, a dashboard is "an easy to read, often single page, real-time user interface, showing a graphical presentation of the current status (snapshot) and historical trends of an organization’s or computer appliances key performance indicators to enable instantaneous and informed decisions to be made at a glance."[1]

In real-world terms, "dashboard" is another name for "progress report" or "report." Often, the "dashboard" is displayed on a web page that is linked to a database which allows the report to be constantly updated.

For example, a manufacturing dashboard may show numbers related to productivity such as number of parts manufactured, or number of failed quality inspections per hour. Similarly, a human resources dashboard may show numbers related to staff recruitment, retention and composition, for example number of open positions, or average days or cost per recruitment.

https://en.wikipedia.org/wiki/Management_information_system

https://en.wikipedia.org/wiki/Chart

https://en.wikipedia.org/wiki/Computer_appliance

https://en.wikipedia.org/wiki/Performance_indicator

https://en.wikipedia.org/wiki/Dashboard_(management_information_systems)#cite_note-1


What are Dashboard Tool?

SAP Lumira SAP Crystal Dashboard SAP Business Objects Dashboards Tableau


What is Dashboard ? A dashboard is a visual display of the most important information needed to achieve one or more

objectives; consolidated and arranged on a single screen so the information can be monitored at a glance.

Here are the key characteristics of a dashboard: All the visualizations fit on a single computer screen — scrolling to see more violates the definition of a

dashboard. It shows the most important performance indicators / performance measures to be monitored. Interactivity such as filtering and drill-down can be used in a dashboard; however, those types of

actions should not be required to see which performance indicators are under performing. It is not designed exclusively for executives but rather should be used by the general workforce as

effective dashboards are easy to understand and use. The displayed data automatically updated without any assistance from the user. The frequency of the

update will vary by organization and by purpose. The most effective dashboards have data updated at least on a daily basis.

http://www.dashboardinsight.com/articles/business-performance-management/finding-your-organizations-critical-success-factors.aspx


Operational Dashboard


Visual DashboardVisual Analysis ToolsSome consider tools that offer the ability to select various date ranges, pick different products, or drill down to more detailed data to be dashboards. At Dashboard Insight, we classify these as visual analysis tools. Here are the key characteristics of a visual analysis tool:•It fits on one screen, but there may be scroll bars for tables with too many rows or charts with too many data points.•It is highly interactive and usually provides functionality like filtering and drill downs.•It is primarily used to find correlations, trends, outliers (anomalies), patterns, and business conditions in data.•The data used in a visual analysis tool is generally historical data. However, there are some cases where real-time data is analyzed.•It helps to identify performance indicators for use in dashboards.•It is typically relied on by technically savvy users like data analysts and researchers.-


ScorecardScorecardsScorecards and dashboards are often used interchangeably, but Dashboard Insight has a specific definition:A scorecard is a tabular visualization of measures and their respective targets with visual indicators to see how each measure is performing against their targets at a glanceIn addition, it should not be confused with Kaplan and Norton’s Balanced Scorecard. Here are the key characteristics of a scorecard:It contains at least a measure, its value, its target, and a visual indication of the status (e.g. a circular traffic light that is green for good, yellow for warning, and red for bad) on each row.It can be used in a dashboard but the scorecard should not be interactive nor contain scroll bars.It can be used in a visual analysis tool but the scorecard doesn’t need to be interactive.It may contain columns that show trends in sparklines.


ReportsReportsReports contain detailed data in a tabular format and typically display numbers and text only, but they can use visualizations to highlight key data. Here are the key characteristics of a reportIt presents numbers and text in a table.It can contain visualizations but only used to highlight findings in the data.It is optimized for printing and exporting to a digital document format such as Word or PDF.It is geared towards people who prefer to read data, for example, lawyers, who would rather read text over interpreting visualizations, and accountants, who are comfortable working with raw numbers.


SAP Business Objects


SAP System Landscape

What exactly is SAP System Landscape? How does this phenomenon differ from SAP System Architecture? SAP users, especially new comers misunderstands the two concepts.

The SAP architecture is typically the technology framework of the SAP system. SAP's architecture unlike the system landscape has changed over time (and more recently) with the advent of SAP ECC.

They system landscape basically is the set-up or arrangement of your SAP servers. Ideally, in an SAP environment, a three-system landscape exists. A three-system landscape consists of the Development Server-DEV, Quality Assurance Server-QAS and the Production Server-PROD. This kind of set-up is not primarily designed to serve as server clusters in case of system failure, the objective to enhance "configuration pipeline management".

DEV100

QAS200

PRD400

Server Room


SAP System Landscape

DEV QAS PRD

100

200 120 100

D01Q01 P01

Server Room

D01 – 100 is called as Golden ClientWe have to copy configuration and development of data into D200 for development testing or unit testing. Transaction code: SCC4

D01 – 100 the changes we need to transport into Quality System Q01T.Code: SE09 or SE10.Consultant has test the data and then Business user has to test the data. It is called as UAT. Business user has to sign off the configuration

D01 – 100 the changes we need to transport into Production Server PRDT.Code: SE09 or SE10.We should have approval of Managers


What is OLAP and OLTP


OLTP OLTP - ONLINE TRANSACTION PROCESSING Online transaction processing, or OLTP, refers to a class of systems that facilitate and manage

transaction-oriented applications, typically for data entry and retrieval transaction processing . OLTP has also been used to refer to processing in which the system responds immediately to user requests .The main emphasis for OLTP systems is put on very fast query processing, maintaining data integrity in multi-access environments and an effectiveness measured by number of transactions per second. In OLTP database there is detailed and current data, and schema used to store transactional databases is the entity model (usually 3NF).

In general we can say that OLTP provides source data to data warehouses and the OLAP is used to analyze it .So OLTP is also referred as Operative Environment and OLAP as Informative Environment.

PRD

100

P01

OLTP


OLAP OLAP - ONLINE ANALYTICAL PROCESSING SAP BW enables Online Analytical Processing (OLAP) for the staging of information from large amounts of operative and historical

data. OLAP technology permits multi-dimensional analyses according to various business perspectives. At the core of any OLAP system is the concept of an OLAP cube (also called a 'multidimensional cube' or a hypercube). It consists

of numeric facts called measures which are categorized by dimensions. The cube metadata is typically created from a star schema or snowflake schema of tables in a relational database.

The OLAP Area can be divided into three components : 1. BEx Analyzer 2. BEx Web Application 3. BEx Mobile Intelligence

PRD

100

P01

OLTP BPD

110

B01

OLAP

Extract the data from SAP ECC to SAP BI


Difference between OLAP and OLTPOLTP System OLAP System

Source of data Operational data; OLTPs are the original source of the data.

Consolidation data; OLAP data comes from the various OLTP Databases

Purpose of data To control and run fundamental business tasks

To help with planning, problem solving, and decision support

Processing Speed Typically Very Fast Depends on the amount of data involved; batch data refreshes and complex queries may take many hours; query speed can be improved by creating indexes

Database Design Highly normalized with many tables Typically de-normalized with fewer tables; use of star and/or snowflake schemas.

Backup and Recovery Backup religiously; operational data is critical to run the business, data loss is likely to entail significant monetary loss and legal liability

Instead of regular backups, some environments may consider simply reloading the OLTP data as a recovery method


Difference between OLAP and OLTP

OLTP System OLAP System

Age Of Data Current Historical

Queries Relatively standardized and simple queries Returning relatively few records

Often complex queries involving aggregations

Data Base Operations Add , Modify , Delete , Update and Read

Read

What the data Reveals A snapshot of ongoing business processes

Multi-dimensional views of various kinds of business activities

Data Set 6 - 18 months 2 - 7 years


HANA

SAP HANA is an in-memory data platform that is deployable as an on premise appliance, or in the cloud. It is a revolutionary platform that's best suited for performing real-time analytics, and developing and deploying real-time applications


ERP Solution (Implementation)

1. Business Process Analysis2. Document the Analysis3. Client Sign Off4. Gap Analysis5. Realization6. Testing7. QA (Quality Assurance)8. End User Training9. Go-live10. Post Production Support


ERP Solution (Implementation) cont.

1.Business Process Analysis: The SAP Implementation Team will study the project site and analysis it i.e. Gathers the requirements from the site to implement the SAP.

2.Document the Analysis: After studying the site the team keep all analysis of that site onto the Document.

3. Client Sign Off : Client Studies the document prepared by team and he will check the weather the analysis is met their business requirements.

4. GAP-Analysis: GAP between the client requirements and team analysis i.e. what is actually required and what is available.

5. Realization: Implementation starts on system for that organization.6. Testing: Different types of testing will be done over the implementation.7.Quality Assurance: Implementation is checked by Quality Team8.End User Training: Train the End users work on implementation SAP for that

organization9.Go-Live: SAP is deployed for that organization.10.Post Production Support: Implementation team will support the SAP for some

period.

ASAP Methodology


Business Process – ASAP Methodology

1.Business Process Analysis: The SAP Implementation Team will study the project site and analysis it i.e. Gathers the requirements from the site to implement the SAP.

2.Document the Analysis: After studying the site the team keep all analysis of that site onto the Document.

3. Client Sign Off : Client Studies the document prepared by team and he will check the weather the analysis is met their business requirements.

4. GAP-Analysis: GAP between the client requirements and team analysis i.e. what is actually required and what is available.

5. Realization: Implementation starts on system for that organization.6. Testing: Different types of testing will be done over the implementation.7.Quality Assurance: Implementation is checked by Quality Team8.End User Training: Train the End users work on implementation SAP for that organization9.Go-Live: SAP is deployed for that organization.10.Post Production Support: Implementation team will support the SAP for some period.



Organizational Levels: A company’s enterprise structure is mapped to SAP applications using organizational units. They are used to represent the enterprise structure in terms of legal and/or business-related purposes. Organizational elements include legal company entities, plants, storagelocations, sales offices, and profit centers.



The highest-level unit of all organizational elements is the Client The Client represents theenterprise/headquarters group. A Company Code is a unit included in the balance sheet of a legally-independent enterprise and is

the central organizational element of Financial Accounting. In the context of Sales and Distribution, the Sales Organization is the central organizational

element that controls the terms of sale to the customer. Division is usually used to represent product line.

In the context of Production Planning, Plant is the central organizational unit. A Plant can manufacture product, distribute product, or provide a service.

In Inventory Management, material stocks can be differentiated within one plant according to Storage Location.

Organizational units may be assigned to a single application (such as Sales Organization assigned to Sales and Distribution, or to several applications (such as Plant assigned to Materials Management and Production Planning).

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Procurement Process Purchase Requisition Advertising the Tender Receiving the Quotation Acceptance of selected vendors rejecting the others Rising the PO (legally binding document) (ME21N) Release the PO Good Receipt (MIGO) Invoice Receipt (3 way matching i.e. content , price, quantity) (MIRO) Goods Issue to Production Finished Stock received from the Production (Technically completed) In FI module after Invoice Receipt Vendor Account will be credited. Vendor is open item. Any amount due to/ due from is known as Open Item. We have to make the payment to the vendor on due date. Payment Process in SAP is called as

CLEARING Concept. This Payment process is done FI through Automatic Payment Program (APP).


G/L accounts naming convention in COA


Training Goals

Initial Training To gain a basic knowledge and understanding of the system for a particular application area in order to efficiently carry out implementations To learn about some typical project issues To understand the tools available for use in project implementations To be able to work as a project team member under the guidance of a senior consultant inthe first phase of a project (first year)

Advance Training To gain a sound knowledge and understanding of the system for a particular application area in order to efficiently direct/supervise implementationsTo understand some typical integration issues in implementationsTo apply knowledge of this particular application area in different customer scenariosTo be able to work as a senior consultant in a project with limited complexity


Contact Details

ERP TECH LLC Odaiah PelleyPresident Email: [email protected]; skype id: opelley; contact number: 281-660-6449 (USA)http://www.erptechllc.com/https://www.youtube.com/watch?v=_LJvEE8OTVg

India Office Address:Contact Details:Satish Pelley CEO1-9-18/2/A, Ramnagar, Hyderabad, Telangana – 500020

Email id: [email protected]; contact number; 9866355502

mailto:[email protected]

http://www.erptechllc.com/

http://www.erptechllc.com/

https://www.youtube.com/watch?v=_LJvEE8OTVg

https://www.youtube.com/watch?v=_LJvEE8OTVg

mailto:[email protected]

Sap fico demo presentation

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