SAP FICO
description
Transcript of SAP FICO
Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
Process Name Petty Cash
Operations Function FA/GL
Location Spain
Process Owner Jose Luis
Operations Functional Head
( Senior Process Owner)
[Specify the name of the operations functional head]
Effective Date 16th April, 2010
Expiry Date 15th April, 2010
Created By Nisha Madhyani
Document Store Path [Specify the Soft file location]
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
Reviewed By Approved by Contact Information
Name:
Address of the <WIPRO> LocationWebsite - http://www.Wipro.com
Designation:
Date:
Revision History
NumberVersion
No.Date Details
1
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
Contents
1. Purpose..............................................................................................................4
2. Scope..................................................................................................................4
3. Brief Process Overview......................................................................................4
4. Acronyms and Definitions...................................................................................4
5. Governance Structure.........................................................................................4
6. Process Procedure.............................................................................................5
7. Competencies for the task..................................................................................6
8. Process Exceptions............................................................................................7
9. Escalation Matrix................................................................................................8
10. FMEA..................................................................................................................8
11. Service Level Agreement / Process Performance Standards.............................8
12. Key Process Contacts........................................................................................8
1. Purpose
Petty Cash is a monthly activity. They are payments made on behalf of other company in cash.
Petty Cash payments could be related to for instance; Employee Travel expenses,
Payments to Register of Businesses, etc
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
2. Scope
Location: Financial Services AM Gijon
Products: PC + SAP EFIS , Printer
Activities: --------------------------------
Services: --------------------------------
3. Brief Process Overview
Wipro Poland receives the Cash statements by Post. They scan the same to us. We are in charge of doing Journal entries for the same. Treasury will make the payments.
The SAP code for treasury is FBCJ. We raise a Debit Note for Cliente (Customer within our management but do not have a
treasury department) as we make payments on his behalf. Debit notes are made through a template model. The language used should be Spanish as the recepients are Spanish
For Acreedores (Creditors) it´s just an Invoice and we post it back to person concerned for posting.
We must remember that Spain Holding and Basque Holding are not in our scope. Petty cash operation is performed on 25th of the month.
4. Acronyms and Definitions
[Please expand key acronyms and definitions relevant to the process here]
Term / Acronym Definition
5. Governance Structure
[Please outline the interaction mechanism between the WIPRO / Internal / External Stakeholders and Process owners i.e. frequency of meetings, participation in process meetings / other interested stakeholder meeting etc]
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
6. Process Procedure
[General Guidelines:
Affix level4 Process step6.1. To-Be Process Step1. Click Aceralia Productivo
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
2. In the SAP Screen enter Usuarios i.e. User ID and Clave de acceso i.e. Password
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
3. Click Finanza-Gestion financeria-Libro mayor-contablicacion-FBCJ Contabilicacion Caja
Finanza- Finances
Gestion financeria- Financial Management
Libro mayor- General Ledger
contablicacion- Accounting
FBCJ Contabilicacion Caja- Treasury
4. In FBCJ we view Libro de Caja i.e. Cash Ledger
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
We select the PERIOD:
Hoy- Today
Esta Semana- This Week
Periodo Actual- Actual Period
Cambiar Libro Caja- Other Cash Ledger, this is to select Cash ledger for a particular company
Here, we check postings in acreedores and Cliente and take respective actions. The code for Cliente should end with 09 in order to perform Petty Cash operation. For acreedores, we just send back the invoice for posting.
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
5. Click FBL5N to visualize/modify entries in debtors accounts
We visualize debtor accounts to verify if cash statements have been posted. Incase, they are posted, we proceed to make petty cash operation.
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
6. In Cuenta de deudor we enter debtors account number
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
7. Lista part.indiv.deudores i.e. Entry List for Individual debtors
Here, we will only consider Document Class B6. The one´s in red are items pending cancellation. They are cancelled once the debtor receives Debit note and makes the payment.
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
8. We select FBL1N to visualize Creditors account
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
9. Select Cuenta de acreedor i.e. Creditor account number to verify the amount paid by the Treasury is posted in the account.
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
Here, we see that the payment has been posted and we send the corresponding document (invoive, etc) to the concerned department to post the same.
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
6.1.1.Work Instruction (Key Stroke level)
6.1.2.Work Instruction (Key Stroke level)
The process procedure should be written to cover all key stroke tasks supported by screen shots. In case Epiplex is not working, screenshots can be captured manually. Attached below is the document providing guidelines for working with screenshots.
7. Competencies for the task
Knowledge Skills Contextual KnowledgeList knowledge requirements for this activity: what is required to do the work accurately and completely
List skills needed for this activity: abilities required to produce the required standards of efficiency and effectiveness
List contextual knowledge needed for this activity: knowledge of the input and output processes linked to this activity (if appropriate); relevant business factors, triggers, important dates or conditions, etc. that is needed to produce maximum effectiveness
8. Process Exceptions
No. Exceptions to the SOP Required Action Required CompetenciesList any situations where the standard activity/task flow would not
State the action that is required to handle the exception. Document the
List the knowledge, skills, and contextual knowledge
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
work. These situations may be infrequent occurrences, such as during annual accounting closure or only under specific circumstances.
sequence of steps involved in handling the exception. Also, state the contacts who will provide the necessary inputs.
required to handle the exceptions. Some of these competencies may involve experiential knowledge (i.e., knowledge gained over time.)
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Work Stream NameProcess Name
Sub Process NameVersion No: 0.1 Effective Date: mm/dd/yy
9. Escalation Matrix
Escalation Contact Information( AM)
Name DesignationEscalation
LevelEmail id Phone No.
Level 3Level 2Level 1
Escalation Contact Information( Wipro)
Name DesignationEscalation
LevelEmail id Phone No.
Level 3Level 2Level 1
10. FMEA
11.Service Level Agreement / Process Performance Standards
To be appended later
12. Key Process Contacts
Please mention key contacts in Process / IT etc
<WIPRO> Contacts
Function<WIPRO>
Contacts Tel No
Client Contacts
FunctionVendor
Contacts Tel No
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