SAP FICA (Scholarship Process) SAP S/4 HANA Implementation … · 2020. 12. 30. · SAP FICA...

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SAP FICA (Scholarship Process)

SAP S/4 HANA Implementation Project

User Manual for F&A Staff Members.

Indian Institute of Science

Kindly reach out to [email protected] in case of any discrepancy.

mailto:[email protected]

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Contents 1. Scholarship Posting ........................................................................................................................ 4

2. HRA Posting...................................................................................................................................... 9

3. Student Loan Process ................................................................................................................... 13

4. Cash Section ................................................................................................................................... 23

6. Cash Desk Closing .......................................................................................................................... 25

7. Medical Reimbursement process ............................................................................................... 28

8. Adjustments ................................................................................................................................... 29

9. Scholarship Payment Process ..................................................................................................... 30

9 Reverse Document ........................................................................................................................ 33

9 Student attendance update ......................................................................................................... 34

10. FICA Reports .................................................................................................................................. 35

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Abbreviation Stands For

AMS Academic Management System

AR Academic Assistant Registrar Academic Section

CGPA Cumulative Grade Point Average

DCC Department Curriculum Committee

DR Academic Deputy Registrar Academic Section

ERR Examination Result Registry

FICA Finance and Contract Accounting

HMS Hostel Management System

NON-RTP Non-Research Training Programme

PO Process Orchestration

PS Project Systems

RE-FX Real Estate Flexible Management

RTP Research Training Programme

SCC Senate Curriculum Committee

SCRC Senate Committee on Research conferment

SLcM Student Life Cycle Management

SOI Scheme of Instruction

TGPA Term Grade Point Average

FA Financial Assistance

AR Assistant Registrar

RA Research Associate

JRA Junior Research Associate

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1. Scholarship Posting

Internal scholarship: Staff Member to use the below tile to process the internal scholarship:

Execute the transaction Code – ZSLCM154

Enter the Academic Department, Select “All’, Scholarship processing Month start date and end date and

scholarship sector ‘Internal’ , on execution Staff Member will get the list of student.

Staff Member can select the student and click on ‘post scholarship’.

Document number is generated each student wise for internal scholarship.

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External scholarship: Staff Member to use the below tile to process the external scholarship:


Enter the academic department, select ‘All’, scholarship processing Month start date and end date and

scholarship sector ‘External’, on execution Staff Member will get the list of students.

External Staff Member must select the Month column, filter by each month and click on ‘Post the

Scholarship’.

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Request numbers are generated Month wise for external scholarship.

Once request number generated, Staff Member must use the below tile to process the request

numbers.

Staff Member to enter the request number, click on edit button and save.

Next step is to generate document numbers.

Staff Member to use the below tile to generate document numbers.

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Enter the date ID and Identification.

Identification can be alphanumerical or a number.

Under the Selection request tab, enter request number and save.

Next click on ‘Schedule Program’ run and select the background- Start Immediate.

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2. HRA Posting

Internal scholarship: Staff Member to use the below tile to process the internal HRA:

Staff Member can select the students and click on ‘post HRA’.

Document number is generated student wise for internal scholarship.

s

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External scholarship: Staff Member to use the below tile to process the external HRA:


Enter the academic department, select ‘All’, HRA processing Month start date and end date and

scholarship sector – ‘External’, on execution, Staff Member will get the list of students.

External Staff Member must select the Month column, filter by each Month and click on ‘Post the

Scholarship’.

Document number is generated student wise for external scholarship.

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Once request number generated, Staff Member to use the below tile to process the request

numbers.

Enter the request number, Click on edit button and save.

Next step is to generate document numbers.

Staff Member to use the below tile for generating document numbers.

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Enter the date ID and Identification.

Identification can be alphanumerical or a number.

Under the Selection request tab, enter request number and save.

Next click schedule program run and select the background- start immediate.

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3. Student Loan Process

F&A Staff Members must use the below tile for posting Loan documents.

Step No.

Tested By

Input Data

1 • Document date

• Posting date

• Document Type: FE

• Currency: INR

• Company Code

• Press Enter

• Fill Student

• Fill Contract account

• Fill the Contract

• Fill Main trans

• Fill Sub Trans

• Click on Post

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Press Enter

Press enter.

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Fill Student number, Contract Account No., Main, 1000, Sub-0200 and Amount, Contract

Press Enter and Click Save, then Doc no. is generated

Again Staff Member has to post the document with positive values

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Details of the entry posted:

1. Credit Entry of Rs. 25000) for payment to student. 2. Debit entry of Rs. 25000 for converting into Instalment Plan

Student loan Payment process

F&A Staff Members to use the below tile:

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Custom Selection Tab

Click the highlighted one

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Give the Document number

Bank Selection

Save Parameter.

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Next, click on the ‘Schedule Program’ run and select the Background and click ok.

Next, the Document is converted to Instalment plan.

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F&A Staff Members use to use the below tile to create instalment.

Enter Student number

Click on “Enter”

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Select the Document number, select the instalment plan type and enter the start date.

Click on continue.

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Save.

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4. Cash Section

Cash section Staff Members to use the below tile:

Click on, ‘Cash Desk’

Enter the student number and click on open items.

Click on post.

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Click on ‘Yes’ if Staff Member wants to print the receipt.

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6. Cash Desk Closing

Cash section Staff Members to use the below tile for closing Cash Desk.

It’s a daily activity at the end of each day.

Step1. Post withdrawal from cash desk.

Step2. Cash desk closing.

Click post withdrawal.

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Step2: Cash Desk closing.

Click on ‘Cash Desk closing’.

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Click on closing.

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7. Medical Reimbursement process

Uploaded in SAP GUI with T. Code: ZSLCM172

Use below format to post the document.

medical

reimbursement.xlsx

Use same format to post medical reimbursement for all students.

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8. Adjustments

Note: No Need to run manually, it’s a scheduled job.

Enter the date and Identification code

Identification code can be alphanumerical or a number.

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9. Scholarship Payment Process

F&A Staff Members to use the below tile for processing the scholarship.

Enter the Date ID

Enter identification: Any four characters.

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• Company code: 1000

• Due date: Scholarship running Month.

• Payment methods: CS (CANARA & SBI Bank)

Custom Selection Tab

Click custom selections

Doc type: SP & MR (SP= Scholarship, MR=Medical reimbursement)

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Under Bank Selection Tab,

Save parameter.

Next Click on the Schedule Program run and select the Background and click ok.

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9 Reverse Document

F&A Staff Members to use the below tile to reverse documents.

Enter Document number and click on save.

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9 Student attendance update

F&A Staff Members use the below tile to update student attendance.

1. Enter the SAP student number or SR number.

2. Select the Month.

3. Select year.

Click display data.

Enter ‘Number of Days Present’ and update.

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10. FICA Reports

1. Payslip summary.

F&A Staff Members to use the below tile for generating the report.

This report generates PG/PHD& UG Programs and Internal &External students for scholarship

gross amount and deductions.

2. YTD report.

F&A Staff Members use the below tile for generate report.

This report generates students’ transaction for scholarship in a financial year.

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3. Variance report.

F&A Staff Members to use the below tile to generate Variance report.

This report generates PG/PHD& UG Programs and Internal &External students for scholarship

gross amount and deductions – To compare any two Months reports for finding out variances.

4. Element wise report.

F&A Staff Members to use the below tile to generate ‘Element Wise report’.

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5. Medical Reimbursement Report.

F&A Staff Members use the below tile to generate Medical Reimbursement report.

6. SAF Loan report.

F&A Staff Members to use the below tile to generate SAP Loan report.

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7. Course wise summary report.

F&A Staff Members to use the below tile to generate Course wise Summary report.

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8. Bank Summary report with student wise.

F&A Staff Members to use the below tile to generate ‘Student wise Bank summary report’.

SAP FICA (Scholarship Process) SAP S/4 HANA Implementation … · 2020. 12. 30. · SAP FICA...

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Transcript of SAP FICA (Scholarship Process) SAP S/4 HANA Implementation … · 2020. 12. 30. · SAP FICA...