SAP FI Late Delivery Charges User Manual Guide

PROJECT A-SURE

User Training Manual

Financial Accounting ACCOUNTS PAYABLE

LATE DELIVERY CHARGES

CUSTOMER: PTCL

IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan Engineering Company Limited

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FI‐AP‐015.01.doc/001 Version 001

Document Number

Document Number Document Date

FI-AP-015.01.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

01 / 001 17 November 2007 NA NA

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TABLE OF CONTENTS

1. SAP EASY ACCESS ................................................................................................. 6

1.1. REQUIRED USER INPUT ......................................................................................................... 6 1.2. SAP SCREEN SNAP .............................................................................................................. 6 1.3. DESCRIPTION ....................................................................................................................... 6

2. POST OUTGOING PAYMENTS - HEADER .............................................................. 7


3. POST OUTGOING PAYMENTS - BANK DATA ....................................................... 9


4. POST OUTGOING PAYMENTS - OPEN ITEM SELECTION ................................. 11

4.1. REQUIRED USER INPUT ....................................................................................................... 11 4.2. SAP SCREEN SNAP ............................................................................................................ 11 4.3. DESCRIPTION ..................................................................................................................... 11

5. PROCESS OPEN ITEM ........................................................................................... 12


6. DOCUMENT OVERVIEW ........................................................................................ 13


7. OTHER LINE ITEM - POSTING KEY ...................................................................... 14

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8. OTHER LINE ITEM - ACCOUNT ............................................................................. 15


9. AMOUNT .................................................................................................................. 16


10. PROFIT CENTER ................................................................................................... 17

10.1. REQUIRED USER INPUT ..................................................................................................... 17 10.2. SAP SCREEN SNAP .......................................................................................................... 17 10.3. DESCRIPTION.................................................................................................................... 17

11. MENU BAR --> DOCUMENT ................................................................................. 18


12. PROFITABILITY SEGMENT - FUNCTIONS / PRODUCTS .................................. 19


13. CONFIRMATION .................................................................................................... 20


14. SAVE ...................................................................................................................... 21

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15. DOCUMENT NUMBER .......................................................................................... 22


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1. SAP Easy Access

1.1. Required User Input Double click on "Post".

1.2. SAP Screen Snap

1.3. Description Either follow the Menu path and double click on "Post" OR type F-53 in the command line.

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2. Post Outgoing Payments - Header

2.1. Required User Input Ensure that fields of Document date, Type, Company code, Posting date, period, Currency, Reference and Doc.Header Text are properly filled.


2.3. Description Following are the details of given fields:

Document Date:

The document date is the date on which the original document was issued.

Document Type:

The document type classifies the accounting documents. It is stored in the document header.

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Attributes that control the entry of the document, or which are themselves noted in the document, are defined for each document type.

Company Code:

The company code is an organizational unit within financial accounting.

Posting date:

Date which is used when entering the document in Financial Accounting or Controlling.

Period:

Account transaction figures are updated per period within the fiscal year . A maximum of 16 periods can be updated. You define how a fiscal year is divided into periods per company code.

Currency Key:

Currency key for amounts in the system.

Reference Number:

The reference document number can contain the document number of the vendor. The reference document number is used as a search criterion when displaying or changing documents.

Document Header Text

The document header text contains explanations or notes which apply to the document as a whole.

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3. Post Outgoing Payments - Bank Data

3.1. Required User Input Ensure that fields of Account, Amount and Profit Center are properly filled.


3.3. Description Following are the details of given fields:

GL account of Bank:

Account number for the account to be posted (GL account no. of bank use for outgoing payments).

Amount of Cheque:

Net amount from which Cheque is printed.

Profit Center:

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A profit center is a management-oriented organizational unit used for internal controlling purposes. Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate responsibility to decentralized units, thus treating them as "companies within the company".

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4. Post Outgoing Payments - Open Item Selection

4.1. Required User Input Enter Vendor Account number.


4.3. Description Number of the Vendor account from which the open items are to be selected for further processing.

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5. Process Open Item

5.1. Required User Input Click on "Process Open Items" button.


5.3. Description All Invoices against which payment is liable is highlighted for further processing.

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6. Document Overview

6.1. Required User Input Click on "Overview" button.


6.3. Description Overview of the line items of accounting document.

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7. Other Line Item - Posting Key

7.1. Required User Input Enter appropriate posting key, in our case 50.


7.3. Description Posting key specifies the nature of account (e.g. GL account, Customer account, Vendor account etc.) and controls the debit / credit indicator of the amount. Press F4 to see and select possible values.

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8. Other Line Item - Account

8.1. Required User Input Enter appropriate GL account in our case Late delivery charges.


8.3. Description Account which is to be posted to with the next line item.

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9. Amount

9.1. Required User Input Enter amount.


9.3. Description Line item amount in document currency.

During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered

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10. Profit Center

10.1. Required User Input Enter appropriate Profit Center.


10.3. Description A profit center is a management-oriented organizational unit used for internal controlling purposes. Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate responsibility to decentralized units, thus treating them as "companies within the company".

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11. Menu bar --> Document

11.1. Required User Input Choose Menu bar --> Document --> Simulate.


11.3. Description To simulate the document click on Menu bar --> Document --> Simulate.

Overview of accounting document after:

• Execution of all Substitutions • Execution of all validations Creation of automatically created line Items.

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12. Profitability Segment - Functions / Products

12.1. Required User Input Enter your required Functions & Products OR press F4 to select from drop down list.


12.3. Description Functions:

Enter Function code if prompted by the system. The code will be used for function wise reporting of expenses & income. Press F4 to select from drop down list.

Products:

Enter Product code if prompted by the system. The code will be used for function wise reporting of expenses & income. Press F4 to select from drop down list.

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13. Confirmation

13.1. Required User Input Click on "Continue" button.


13.3. Description Confirms data provided.

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14. Save

14.1. Required User Input Click on "Save" button.


14.3. Description Post accounting entries.

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15. Document Number

15.1. Required User Input Click where shown.


15.3. Description Overview of the line items of accounting document.

SAP FI Late Delivery Charges User Manual Guide

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