SAP FI Foreign Currency Payments User Manual Guide

PROJECT A-SURE

User Training Manual

Financial Accounting ACCOUNTS PAYABLE

FOREIGN CURRENCY PAYMENTS

CUSTOMER: PTCL

IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan Engineering Company Limited

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FI‐AP‐014.01&02.doc/001 Version 001

Document Number

Document Number Document Date

FI-AP-014.01&02.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

01 / 001 17 November 2007 NA NA

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TABLE OF CONTENTS

1. SAP EASY ACCESS ................................................................................................. 6

1.1. REQUIRED USER INPUT ......................................................................................................... 6 1.2. SAP SCREEN SNAP .............................................................................................................. 6 1.3. DESCRIPTION ....................................................................................................................... 6

2. DOCUMENT DATE .................................................................................................... 7


3. DOCUMENT TYPE..................................................................................................... 8


4. COMPANY CODE ...................................................................................................... 9


5. POSTING DATE ....................................................................................................... 10

5.1. REQUIRED USER INPUT ....................................................................................................... 10 5.2. SAP SCREEN SNAP ............................................................................................................ 10 5.3. DESCRIPTION ..................................................................................................................... 10

6. PERIOD .................................................................................................................... 11


7. CURRENCY KEY ..................................................................................................... 12

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8. GL ACCOUNT OF BANK ........................................................................................ 13


9. AMOUNT OF CHEQUE ........................................................................................... 14


10. PROFIT CENTER ................................................................................................... 15

10.1. REQUIRED USER INPUT ..................................................................................................... 15 10.2. SAP SCREEN SNAP .......................................................................................................... 15 10.3. DESCRIPTION.................................................................................................................... 15

11. VENDOR ACCOUNT NUMBER ............................................................................ 16


12. PROCESS OPEN ITEMS ....................................................................................... 17


13. DOCUMENT OVERVIEW ...................................................................................... 18


14. POST OUTGOING PAYMENTS DISPLAY OVERVIEW ....................................... 19

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15. MENU BAR - DOCUMENT .................................................................................... 20


16. SAVE ...................................................................................................................... 21


17. DOCUMENT NUMBER .......................................................................................... 22


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1. SAP Easy Access

1.1. Required User Input Double click on Post.

1.2. SAP Screen Snap

1.3. Description Either follow the Menu path and double click on "Post" OR type F-53 in the command line.

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2. Document Date

2.1. Required User Input Enter document date then press Tab.

Format: dd.mm.yyyy


2.3. Description The document date is the date on which the original document was issued.

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3. Document Type

3.1. Required User Input Enter document type 'KZ' then press Tab.


3.3. Description The document type classifies the accounting documents. It is stored in the document header.

Attributes that control the entry of the document, or which are themselves noted in the document, are defined for each document type.

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4. Company Code

4.1. Required User Input Enter 1100 for PTCL & 1300 for PAKNET then press Tab.


4.3. Description The company code is an organizational unit within financial accounting.

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5. Posting date

5.1. Required User Input Enter posting date then press Tab.


5.3. Description Date which is used when entering the document in Financial Accounting or Controlling.

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6. Period

6.1. Required User Input Press DELETE then press TAB.


6.3. Description Account transaction figures are updated per period within the fiscal year . A maximum of 16 periods can be updated. You define how a fiscal year is divided into periods per company code.

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7. Currency Key

7.1. Required User Input Enter Currency in which Invoice been created.


7.3. Description Currency key for amounts in the system.

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8. GL account of Bank

8.1. Required User Input Enter GL account no. for outgoing payments.


8.3. Description Account number for the account to be posted (GL account no. of bank use for outgoing payments).

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9. Amount of Cheque

9.1. Required User Input Enter Amount of Cheque.


9.3. Description Net amount from which Cheque is printed.

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10. Profit Center

10.1. Required User Input Enter Profit Center no. OR select from drop down list.


10.3. Description A profit center is a management-oriented organizational unit used for internal controlling purposes. Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate responsibility to decentralized units, thus treating them as "companies within the company".

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11. Vendor Account Number

11.1. Required User Input Enter Vendor no. OR select from drop down list.


11.3. Description Number of the Vendor account from which the open items are to be selected for further processing.

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12. Process Open Items

12.1. Required User Input Click on "Process Open Items" button.


12.3. Description All Invoices against which payment is liable is highlighted for further processing.

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13. Document Overview

13.1. Required User Input Click on Document Overview button.


13.3. Description Overview of the line items of accounting document.

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14. Post Outgoing Payments Display Overview

14.1. Required User Input Double click on line Item.


14.3. Description Display document overview.

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15. Menu bar - Document

15.1. Required User Input Click on Menu bar --> Document --> Simulate.


15.3. Description To simulate the document click on Menu bar --> Document --> Simulate.

Overview of accounting document after:

• Execution of all Substitutions • Execution of all validations • Creation of automatically created line Items

Note: You can not edit a document in the simulation mode.

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16. Save

16.1. Required User Input Click on Save button.


16.3. Description Save button to store accounting entries.

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17. Document Number

17.1. Required User Input Note down the document no.


17.3. Description Note down the document number for further reference.

SAP FI Foreign Currency Payments User Manual Guide

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