SAP-FI/CO 15

Cont

LSMWG.L Master FS00

Vendor Masters XK01

Customer Masters XD01

Asset Masters AS01

Material Masters MM01

Open Excel

Fields Required:

G.L Account No

Company code

Account Group

Whether P&L Account

Whether Balance Sheet Account

Short text

Long text

Account currency

Only balances in local currency

Line item display

Sort key

Field status group

For each field there is a technical name

For each field note down technical name, type & length

1st Sheet

In SAP (FS00)

Give the G/L Account No: 100000

Company code: AML

Keep the cursor on G/L Account No, press F1

Select technical information button

Double click on field name

Copy the technical name in Excel: SAKNR

Technical name TypeLength

G/L Account No SAKNR

C

10

Company code BUKRS

C

4

Select back arrow in SAP

Keep the cursor on Account group

Press F1

Select technical information button

Double click on field name

Copy technical name: KTOKS in Excel

Type: C Length: 4

Copy: XPLACCI Technical name of P&L A/C

Type: C Length: 1

Copy: XBILK Technical name of Balance sheet

Type: C Length: 1

For G/L Account short text: copy TXT20 - MLType: C Length: 20

Copy: TXT50 TX Long text technical name

Type: C Length: 50

Select back arrow in SAP.FS00

Keep the cursor on Account Currency

Press F1 Select technical information button

Double click on field name

Copy in Excel: WAERS

Type: C

Length: 5

Copy: XSALH only balances in local currency

Type: C

Length: 1

For line item display: copy XKRES

Type: C Length: 1

For sort key: copy: ZUAWA

Type: C Length: 3

For field status group: FSTAG

Type: C Length: 4

Save Excel file

Create new Excel File

Keep only one sheet

In SAP go to OBD4 (Account Group)

Copy: SCPL (Share Capital for 1st Account)

Copy: CASI (Current Assets)

Copy: SALE (Sales)

Copy: RMCN (Raw Material Consumption)

Select SALE, RMCN (Give x) for P&L

SCPL, CASI (Give x) for Balance sheet A/C

2nd Sheet: see there is no other sheet (only one sheet)

Select the sheet (in Excel)

Select right mouse button

Select format cells

Select text

Select O.K button

From the menu select file ( save as

Save the type: select text (Tab delimited)

Give the file name: AML Text

Save

Select yes button

Close excel

G/L A/c NOCo codeA/C GroupWhetherWhetherShort TextLong Text Account Only Balline ItemSort Field Status

P& LossA/cBalance SheetCurrencyin Loc CurDisplaykeyGroup

100001AMLSCPLxPref. Share capitalPref. Share capitalINRxx1G001

200101AMLCASTxINRxx1G005

300002AMLSALEXINRxx1G001

400001AMLRMCNXINRxx1G001

Only Balline ItemSort Field Status

in Loc CurDisplaykeyGroup

xx1G001

xx1G005

xx1G001

xx1G001

Use the Transaction code: LSMW in SAP

Project Name: AML

Sub Project: AML

Object: AML

Select credit entry button

Ignore the message press enter

Once again create entry button

Give the description G/L up loading

Enter

Description for sub project also: G/L up loading

Object also: G/L up loading

Enter

Select execute button (or) continue button

Execute once again

Select display/change button

Select batch input recording radio button

From the menu select go to ( Recording over view

Select create recording button

Give the recording name: AMLGL

Description: GL Master

Enter

Give the transaction code: FS00

Enter

Give the G/L Account No: 100005

Company code: AML

From the menu select G/L Account ( create

Give the account group: share capital

Select balance sheet account radio button

Give short text: Red. Pref. Share Capital

Give G/L Account Long Text: Redeemable Pref. Share capital

Select control data tab

Select only balances in local currency check box

Select line items display check box

Sort key: 001

Select create/bank/interest tab

Field status group: G001

Save

Keep the cursor on FS00

Select default all button

Save

Select back arrow 2 times

Give the recording: AMLGL

Enter & Save

Select back arrow

Execute

Select display/change button

Select create a structure button

Source structure: AMLGL Structure

Description: GL Structure for AML

Enter

Save

Select back arrow

Execute

Select display/change button

Keep the cursor on AML G/L Structure

Select table maintenance button

Copy the field names from excel to SAP

Copy Code: from excel to SAP

Copy the length from Excel to SAP: save

Select back arrow and save once again

Select back arrow

Execute

Select display/change button

Save

Select back arrow

Execute

Select display/change button

From the menu select entries ( Auto fields mapping

Fuzzy probability percent: Give 100

Enter

Go on press accept proposal button till you get the message

Auto field mapping complete

Enter & save

Select back arrow

Skip maintain fixed values, transactions, user define routines

Select specify files radio button

Execute

Select display/change button

Keep the cursor on legacy data

Select Add entry button

Give the file name: AML Text

Name: GL uploading

Select tabulator radio button

Enter & Save

Select back arrow

Execute

Select display/change button

Save

Select back arrow

Execute

Execute once again

Select back arrow 2 times

Skip display imported data

Select convert data radio button

Execute

Execute once again

Select back arrow 2 times

Skip display converted data

Select create a batch input session

Execute

Execute once again

Ignore the message Enter

Execute

Select the session name: AML

Select Process button

Select display/errors only radio button

Select process button

Select exit batch input button

Use the transaction code: FS00

Cash Journal (Petty Cash Book)

Creation G/L Master FS00

Give the G/L Account No: 200102

Company code: AML

Select with template button

Give the G/L Account No: 200100 (Cash A/C)

Company code: AML

Enter

Change the short text & long text to petty cash

Other fields are common

Select create/bank/interest tab

Select post automatically only check box

Save (or) ctrl +s

Define No. range intervals for cash journal document

SPRO ( Financial Accounting ( Bank Accounting ( Business transactions ( Cash Journal ( Define no. range interval for cash journal documents

Give the company code: AML

Select change intervals button

Select interval button

Give the No. range 01

From No: 1 to 100000

Enter & save

Set up cash Journal

Same Path:Select new entries button

Give the company code: AML

Cash journal No: 001

Give the G/L Account No: 200102 (Petty cash A/C)

Currency: INR

Document type for G/L Account: SA

Document type for vendor payment: KZ

Document type from vendor receipt: KZ

Document type for customer payment DZ

Cash journal name, petty cash city office

Save & save in your request

Create, change, and delete Business Transactions:Same Path

Select new entries button

Give the company code: AML

Business transactions type: Select R (Revenue)

G/L Account No: 300000

Cash Journal Business transactions Revenues

Select Account Modifiable check box

Company code: AML

Business transactions: E (Expenses)

Account No: 400100 (Salaries)

Cash Journal, Business transaction expenses

Select: Account modifiable check box

Save, save in your request.

Set up parameters for Cash Journal:Same Path

Select new entries button

Give the company code: AML

Program: RFCASHOO

Variant: DEMOEN

Correspondence: SAP18

Save & save in your request

Cash Sales Posting:Path: Accounting ( Financial Accounting ( Journal Ledger ( documents entry ( cash Journal Posing (FBCJ)

From the menu select: extras ( Change cash journal

Give the company code: AML

Cash Journal: 001

Enter

Give the display period: 15.10.2006

Select cash receipts tab

Select business transactions: 1 (revenues)

Amount: 20000

G/L Account: 300000

Text: sales posting

Give the business area: AMH

Select post button

Select print: cash journal button

Ignore the message, enter

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